Legal secretary jobs in Madison, WI - 221 jobs

The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports and vendor invoices Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Knowledge of corporate transactional and closing processes Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: Associate's degree preferred Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys. Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe Excel

AMS Industries, Inc. is seeking a detail-oriented paralegal with 3-5 years of relevant experience to provide high-level support to the office of the General Counsel. AMS is a leading national MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries, specializing in large scale projects throughout multiple regions. With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and national MEP+ contractor with more than 800 employees and offices in three states. AMS is an equal-opportunity employer. Key responsibilities for this role will include: Draft, review, and manage a wide variety of construction and commercial contracts and subcontracts. Manage pre-litigation and litigation files. Assist with document production and discovery requests, communication and coordination with outside counsel. Maintain and organize contract databases function in the ERP. Qualifications: 3-5 years of paralegal experience in a law firm or in-house corporate legal department, construction law experience is preferred. Proficiency with Microsoft Office and Adobe or Bluebeam Revu. Excellent organizational skills with the ability to prioritize multiple time-sensitive tasks in a high volume, fast-paced environment. Strong written and verbal communication skills. Demonstrated experience with discretion and the ability to handle confidential information. Bachelor's degree, associate degree, or paralegal certificate from an ABA-approved program preferred but not required with demonstrated experience. Benefits package includes: Health, Vision, and Dental Insurance FSA and Dependent Care HRA (with selection of PPO option) 401K and 401K match ESOP share allocation Paid Maternity & Paternity Leave Generous PTO with roll-over policy

About Us Our client is a well-established contractor with a strong presence in the construction and engineering space. Known for delivering complex projects and fostering a collaborative work environment, they offer a dynamic setting where legal and compliance functions play a critical role in supporting growth and managing risk. The Opportunity Our client is seeking a Paralegal to join their team and provide high-level support to the office of the General Counsel. This is a hands-on role focused on contract management, litigation support, and compliance initiatives across large-scale construction and commercial projects. The position is based on-site, offering exposure to complex legal matters in a fast-paced environment. Key Responsibilities Draft, review, and manage a wide variety of construction and commercial contracts and subcontracts. Maintain and organize contract databases within the ERP system. Assist with document production and discovery requests, including coordination with outside counsel. Manage pre-litigation and litigation files, ensuring timely and accurate handling. Support compliance and risk mitigation efforts across multiple business units. Qualifications 3-5 years of paralegal experience in a law firm or corporate legal department; construction law experience required. Proficiency with Microsoft Office and Adobe or Bluebeam Revu. Strong organizational skills with the ability to prioritize multiple time-sensitive tasks in a high-volume environment. Excellent written and verbal communication skills. Bachelor's degree, associate degree, or paralegal certificate from an ABA-approved program preferred (or equivalent experience).

Secretarial/Clerical Date Available: ASAPSee attached job description for further details Salary range $19-$24/hour Attachment(s): 2025 Salary Schedule Benefits Summary for Job Postings.pdf Transportation and Facilities Secretary 0925.pdf

About Us: Trilliant Food & Nutrition is a leading, vertically integrated manufacturer of premium coffees and powdered beverages, proudly headquartered in Little Chute, Wisconsin. With a legacy rooted in quality, innovation, and service, Trilliant delivers branded and private label solutions across retail, foodservice, and e-commerce channels. Horseshoe Beverage Company, based in Neenah, WI, is a leading ready-to-drink beverage manufacturer dedicated to delivering an exceptional beverage experience. By combining industry-leading talent, cutting-edge equipment, and a vertically integrated supply chain, we drive innovation and consistently deliver the highest quality products to our customers-first and fast. Our brand portfolio includes Victor Allen's , Dutch Bros beverages and Nurri™, our better-for-you protein beverage line. We are passionate about beverages - and about building a team that's just as energized. We invite you to explore opportunities at Trilliant or Horseshoe, to see if your talents and career aspirations may fit with our openings. Position Overview: Candidate will work very closely with current Finance, Operations, Sales, and Marketing Team leadership to provide a broad spectrum of legal administrative services. We are looking for a candidate that's proactive, with great organizational skills, ability to multitask, self-motivator, with strong attention to detail and willingness to learn and help wherever needed. Must be a dedicated professional with a super positive attitude. The successful candidate should exhibit outstanding interpersonal skills, an entrepreneurial and team-first mentality, and a willingness to elevate standards across the organization. Responsibilities: Build a systematized approach to executing all legal agreements, from vendor and raw material supply agreements to complex multiyear customer agreements. Implement a contracts database tool for contracts storage, management, and tracking. Schedule weekly meetings with designated executive committee members to drive management's contract agenda. Ensure timelines and deadlines are met related to all aspects of contracts execution. Communicating regularly with the designated executive committee members on status, exhibiting transparency and openness. Facilitate communications with external counsel as appropriate on legal matters. Prepare and organize notes and legal documents to complete and document assigned matters. Develop professionally through work experience and pro-active participation in formal and informal learning opportunities. Build and maintain positive and resilient internal and external customer relationships. Find A Better Way by championing continuous improvement and quality control efforts to identify opportunities to innovate and improve efficiency, accuracy, and standardization. Continuously learn and develop professionally. Support corporate efforts for safety, compliance, and all other company policies & procedures. Perform other related duties as required and assigned. Qualifications: Paralegal degree. At least 2 years of relevant experience. Experience utilizing contracts database software to store, track and manage legal documents. Excellent communication, computer software, and writing skills. Experience managing multiple contracts at one time. Ability to function effectively, on teams, with multiple constituents. Thorough knowledge of Microsoft Office Suite, particularly Word, Excel, and Outlook; familiarity with electronic document management; and ability to adapt to new software deployed to meet department needs. The ability to read, write, speak, and understand English is required. Expert proofreader with complete command of language. Organized and detail-oriented with thorough knowledge of legal formalities and terms, and ability to give relevant input and help to establish and enforce department and company procedures as they relate to legal projects and assignments. Highly motivated, involved professional who is eager to learn and to work independently. Working knowledge of corporate and business law, as well as other backgrounds as required to meet department needs, and a working knowledge of industry and company acumen. Ability to prioritize and work well under pressure of deadlines with multiple projects, works well on a team not only within the Legal Department but throughout the company, flexible, energetic, with a strong sense of urgency as to workload/projects. Hours, Location and Pay: We offer a competitive base pay rate and comprehensive benefits package for full-time employees. This role works standard business hours Monday through Friday at our Little Chute, WI manufacturing facility. Physical and Mental Demands: While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, use a personal computer and telephone. This employee may occasionally have to operate business machines and lift and/move up to 50 pounds. Specific vision abilities required in this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mental demands include multi-tasking, decision making, problem solving, comparing, copying, computing, compiling, analyzing, coordinating, and synthesizing data. Potential for exposure to chemicals, heights, loud noises, mechanical equipment, wet environments, and other potential hazards exists. Safety Statement: At Trilliant and Horseshoe, safety is every employee's first responsibility. We expect all employees to adhere to all safety practices, have the moral courage to stop other individuals from performing unsafe acts, and immediately report unsafe conditions. Disclosures: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Responsible for following food safety/regulatory policies and procedures, executing responsibilities as identified in standard operating procedures, and reporting food safety/regulatory concerns to the Production or Quality Manager. Trilliant Food & Nutrition and Horseshoe Beverage Company are Drug Free Workplaces. All applicants are subject to a drug screen and background check as a condition of employment. Trilliant Food and Nutrition and Horseshoe Beverage participate in the E-Verify process. EEO/AA including Vets and Disabled If you need a reasonable accommodation for any part of the employment process, please contact us by email at ******************** and let us know the nature of your request and your contact information. Trilliant Food and Nutrition and Horseshoe Beverage are Equal Opportunity Employers. The principles of the OECD and UN have been taken into consideration and used as guidance in our human rights practices and procedures.

We are seeking a detail-oriented and proactive Trademark Paralegal to join our legal team. This entry-level role supports trademark prosecution, maintenance, and enforcement activities for a global brand portfolio. The ideal candidate will have strong organizational skills, an interest in intellectual property law, and the ability to manage multiple tasks in a fast-paced environment. In Addition (Key Responsibilities): Clearance & Research - Conduct trademark clearance searches using Corsearch and other tools to assess availability and risk. - Prepare search reports and summarize findings for attorney review. Trademark Portfolio Management - Assist with filing and maintenance of U.S. and international trademark applications. - Monitor deadlines and maintain accurate records - Prepare and file routine documents with the USPTO. - Prepare trademark maintenance filings (e.g., Declarations of Use, Renewals) including collecting and organizing specimens of use to support filings. - Coordinate with internal teams to obtain acceptable specimens and verify compliance with USPTO requirements. Correspondence - Communicate with outside counsel and internal stakeholders regarding trademark matters. - Draft and send routine correspondence related to filings and renewals. Administrative Support - Organize and maintain trademark files and documentation. - Assist with invoice processing and budget tracking for trademark-related expenses. Preferred Attributes - Interest in intellectual property law and brand protection. - Ability to work independently and collaboratively in a team environment. - Professionalism and discretion in handling confidential information. - Ability to manage multiple priorities and meet deadlines. - Familiarity with Corsearch or similar trademark search platforms preferred. Why Join Us? Impact at Scale: Be part of a Fortune 50 company with one of the most recognized trademarks in the retail and healthcare space. Hands-On IP Experience: Gain exposure to global trademark portfolio management, clearance searches, and real-world brand protection strategies. Professional Growth: Walgreens invests in training and mentorship, offering opportunities to develop expertise in intellectual property law and advance your legal career. Collaborative Culture: Work alongside experienced trademark attorneys and legal professionals in a supportive, team-oriented environment. Innovation & Brand Leadership: Contribute to protecting iconic brands and supporting new product launches in a dynamic, fast-paced industry. Job Responsibilities Responsible for organizing and managing all aspects of legal matters to ensure efficient and effective matter handling Researches legal issues and relevant topics that range in complexity and relate to Walgreens business operations Drafts legal documents under managing paralegal or attorney supervision Organizes and maintains department databases and files on a variety of legal subjects Works directly with managing paralegal or attorney to analyze legal issues, identify applicable laws and gather pertinent facts, and resolve legal questions If applicable, assists with litigation support, responding to discovery requests, document collection, responding to subpoenas, and/or contract support and management. About Walgreens Founded in 1901, Walgreens (****************** has a storied heritage of caring for communities for generations and proudly serves nearly 9 million customers and patients each day across its approximately 8,500 stores throughout the U.S. and Puerto Rico, and leading omni channel platforms. Walgreens has approximately 220,000 team members, including nearly 90,000 healthcare service providers, and is committed to being the first choice for retail pharmacy and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities. Basic Qualifications Associate's degree or higher with a paralegal certificate OR a High School Diploma/GED and at least 3 years of legal experience (assisting legal document preparation, routine legal research, and data compilation in litigation, real estate, contracting) Experience drafting legal documents Experience researching complex legal issues Experience using legal research tools, such as LexisNexis or Westlaw Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets) Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions) Basic skill level in Microsoft PowerPoint (for example: inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show) Willing to travel up to 5% of the time for business purposes (within state and out of state) Preferred Qualifications Undergraduate degree Paralegal certificate from an ABA-certified paralegal program Experience with project management (for example: planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives) Experience in a retail environment and/or healthcare setting We will consider employment of qualified applicants with arrest and conviction records. Salary Range: $34.67 - $51.11 / Hourly

Join F3 Law: Legal Secretary -Edwardsville Fagen Friedman & Fulfrost LLP is an education law firm that seeks a legal secretary to join a collegial team of results-oriented practitioners in our Edwardsville Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus COMPENSATION & BENEFITS Salary: Hourly wage ranges from $30.00 to $40.00, based on experience. Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. DIVERSITY, EQUITY, AND INCLUSION F3 Law is an equal opportunity employer committed to reflecting the rich diversity of the Nation's students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated. Application Process To apply, please submit the following documents: Employment Application Cover Letter Resume Location 204 Evergreen Lane Suite A Glen Carbon, IL 62034

Vedder Price's Chicago office is seeking a GTF Legal Secretary. The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a GTF Legal Secretary, your duties will include but not be limited to: Prepare, revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports and vendor invoices Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Knowledge of corporate transactional and closing processes Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: Associate's degree preferred Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys. Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe Excel Compensation Range: $75,000/yr. to $92,000/yr. At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity: Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionThe Gierach Law Firm is seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients. Key Responsibilities: Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments. Collect and organize financial, personal, and asset information from clients. Manage and maintain client files, both digital and physical, in accordance with firm policies. Monitor deadlines and maintain tickler systems for follow-up. Maintain up to date knowledge of relevant estate, tax, and probate laws. Communicate professionally with clients, financial advisors, and other third parties. Qualifications: Minimum 5 years experience in estate planning or a related legal field. Strong understanding of estate planning documents, terminology, and procedures. Experience with legal practice management software such as Smokeball. Notary Public license Key Skills: Exceptional attention to detail and organizational skills. Strong written and verbal communication. Ability to manage multiple tasks and deadlines in a fast-paced environment. Professional demeanor and discretion with confidential information. Proficient in Microsoft Office Suite. Working Conditions: Primarily office-based with standard business hours, some flexibility may be required. Occasional client meetings or signings may occur outside of normal office hours. Pay & Benefits: Up to $75,000 salary - Commensurate with experience Employee Medical Plan Disability Insurance Life Insurance To Apply: Please submit a cover letter along with your resume and send to *************************. Thank you for considering this opportunity. We will contact candidates whose qualifications best match our firms needs. Please, no direct inquiries or agency submissions.

Job Description Chicago Law Firm Requires a Hybrid Legal Secretary Patent Filing and Prosecution Background is Required! Salary: $60-$70K Job Summary: A legal secretary Responsibilities: · Communicate with clients in person, over the phone, and via email. · Draft, proofread, and file or send legal documents, such as motions or letters of intent. · Perform secretarial duties, including maintaining lawyers' calendars, scheduling appointments, making copies, and compiling complex documentation. · Create and maintain case files, including producing and editing transcripts. · Screen, direct, and prioritize incoming calls and emails to lawyers. · Perform legal and background research when requested. Required Skills/Abilities: · Excellent verbal and written communication skills · Excellent interpersonal and customer service skills · Excellent organizational skills and attention to detail · Ability to work independently and manage one's time effectively. · Proficient in Microsoft Office Suite · Knowledge of online court filing systems · Experience working with multiple lawyers simultaneously. · Experience using dictation and transcription software. Education and Experience: · Bachelor's degree or Legal Secretary Certificate · Two years of experience as a legal secretary · Physical Requirements: · Prolonged periods of sitting at a desk and working on a computer · Must be able to lift up to 5 pounds at times. · Work in the office three days a week We are an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

The Legal Secretary (LS) provides clerical support to the local office staff. Join our team and contribute to this key function of the SPD, and experience the intrinsic reward of public service. description. Salary Information This classification is in pay schedule/range 02-12 with a starting salary of $24.12 per hour. A one-year probationary period will be required. Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) for a position assigned to the stated pay range or counter-part pay range, should complete the application process as described above by the stated deadline. Final selected candidates may be eligible for moving expense reimbursement to relocate to the place of employment. Job Details Background Check: We consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. A criminal background check will be done prior to an offer of employment. Eligibility to work in the US: The SPD does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9. Equal Opportunity Employer: The State of Wisconsin is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to providing equal employment opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Veterans: The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for the application instructions to be considered for the Veterans Non-Competitive Appointment program. Qualifications LETTER OF QUALIFICATIONS & RESUME: You must submit both documents in order to be considered. It is important that you clearly explain and elaborate on your experience and/or training in your letter of qualifications and resume. Minimum Qualifications (Required - Candidates must have experience and/or training relevant to these areas in order to be considered for this position): * Providing administrative, clerical or office support (e.g., greeting visitors, answering phones, mail distribution, etc.) * Working with Microsoft Office Suites and/or Google Suites (e.g., Google drive files, word processing, database entry, email, scheduling, spreadsheets, etc.) * Proofreading documents (Note: your letter of qualifications will be used to assess your proofreading abilities and will be assessed for proper punctuation, grammar and spelling) * Detail oriented (e.g. accurately completing tasks, following instructions, gathering & organizing information, etc.) A well-qualified candidate will also have experience and/or training in the following areas: * Working in a law office and/or with the criminal justice system How To Apply To apply, click "Apply for Job" to start the application process. That will prompt you to access your existing account or create a new account. You will be asked to attach a resume and a letter of qualifications as part of the application process. It is important that these materials clearly illustrate how your skills and experience relate to the qualifications required for this job. You can also reference the How to Apply to State Service document for more information. If you encounter issues submitting your online application (e.g. signing in or uploading a resume), please contact the Wisc.Jobs Help Desk at ************** or ********************** (Monday - Friday, 7:45am - 4:30pm). You can also reference the Frequently Asked Questions for more information. Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. If both of these documents are not submitted, you will not be eligible for consideration. Application materials will not be accepted if received in an email, as a hard copy or a fax. Materials submitted by all applicants will be evaluated by one or more job experts. Candidates who are deemed eligible will be invited to participate in the next step of the selection process. We provide reasonable accommodations to applicants and employees with disabilities. If you require an accommodation to apply for this position, please reach out to the HR Specialist listed below. Deadline to Apply If you have any questions on this recruitment or how to apply; please contact Monica Endres at ******************. The deadline to apply is 11:59 pm on Wednesday, January 28, 2026.

Job DescriptionCareer Renew is recruiting for one of its clients a Legal Secretary - this is a hybrid role in Chicago, IL. Our client, an Am Law 50 firm, is seeking a highly skilled Legal Secretary to support its Litigation team in Chicago, IL. This is a fantastic opportunity for an experienced legal secretary with strong longevity, excellent communication skills, and a background supporting high-level partners. Must be professionals, polished, detail-oriented, and a self-starter. Responsibilities: Heavy travel coordination, meeting logistics, and calendar management Time entry, expense reporting, billing review, and client invoicing Drafting, editing, and proofreading legal documents in English and Spanish is a major plus Coordinating with internal support teams and external vendors Opening new matters, managing files, and ensuring compliance with firm protocols Acting as a liaison with clients and supporting the attorney's business needs Assisting with presentations, events, and internal projects as needed Key Qualifications: 6+ years of legal secretarial experience Strong litigation and/or international arbitration background Experience supporting senior partners and legal teams Bilingual Spanish proofreading, translating, and drafting legal documents is preferred High attention to detail, organizational skills, and discretion Demonstrated ability to work both independently and collaboratively

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft/revise/proofread correspondence, pleadings, documents and other documents as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Various office and client filing. Other office administrative functions as needed. Qualifications/Skills Required At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as experience with electronic court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. For Illinois, the expected salary range for this position is between $36.06 and $40.87. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance • 401(k) Retirement Plan • Flexible Spending & Health Savings Account • Firm-paid holidays, vacation, and sick time • Employee assistance program and other firm benefits. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description Merlin Law Group is seeking a Legal Secretary with 3+ years of experience in our Chicago, IL office. Who we are: Merlin Law Group is a national insurance claim litigation firm that handles commercial property insurance claims, residential property insurance claims and bad faith claims. We are dedicated to helping policyholders protect themselves in complex legal battles as well as fighting for the best possible laws to protect the insured nationwide. Position Overview: We are seeking a talented legal secretary with 3+ years of experience to join our dynamic team! The ideal candidate will be organized, detail-oriented, and capable of managing a diverse workload in a fast-paced environment. The legal secretary will play a crucial role in supporting our attorneys, maintaining case files, and ensuring the smooth flow of operations within our litigation team. Responsibilities: 1. Prepare and format legal documents and papers, such as pleadings, summonses, subpoenas, discovery requests, and correspondence. 2.File documents electronically with state and federal courts. 3. Maintain and organize legal files, including indexing, tracking, and filing documents. 4. Coordinate meetings, appointments, and travel arrangements for attorneys. 5. Communicate with clients, witnesses, and court personnel to schedule meetings, depositions, and hearings. 6. Manage and update databases and track deadlines. 7. Manage day-to-day administrative tasks including time entry, expense reporting, and ordering supplies. Qualifications: 1. Proven work experience as a Legal Secretary or related role in a law firm. 2. Knowledge of legal terminology, regulations, and court system procedures. 3. Proficient in MS Office and legal software applications. 4. Exceptional organizational skills and attention to detail. 5. Strong written and verbal communication abilities. 6. Ability to prioritize tasks and work independently. What we offer: Vacation & Sick Time Medical, Dental, Vision, Life Insurance? 401(k) Plan Short- and Long-Term Disability Message to Recruiters: Thank you for your interest in our job advertisement. To streamline our communication process, we kindly request that you direct all inquiries to **************************. We appreciate your cooperation and look forward to collaborating with you. Merlin Law Group is an equal employment opportunity employer and is committed to providing equal employment opportunity to all qualified persons without regard to such factors as race, color, sex, religion, national origin, age, disability, marital status, gender identity/expression, sexual orientation, genetic information, or any other protected status, consistent with federal, state, and local equal employment opportunity laws.

The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands-on working experience with BEC Docket Enterprise preferred or experience utilizing a docketing software management system highly preferred. Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures. Creates, reviews and distributes calendar and case reports. Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules. Works independently to recognize docketing anomalies and conducts appropriate research to resolve same. Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed. Creates and maintains documentation for docketing processes, procedures, guidelines and practices. Provides back-up support to Client Service Specialists and Legal Operations Specialists. Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs. Assists with ad hoc projects, as needed.

Summer School/Secretaries Date Available: 06/08/2026 Description:

The Office of the Ohio Attorney General is currently seeking to hire a Legal Secretary within our Workers' Compensation section in our COLUMBUS office. The talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The duties for this position include, but are not limited to, the following: * Performs highly confidential legal secretarial work for office attorneys * Physically and electronically files briefs, motions and other documents in state and federal court * Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities) * From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications; * Proofreads and corrects all materials prior to review by attorneys * Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public * Schedules meetings/appointments * Scans and processes mail for the section and answers main phone line within the section 6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month's experience in public relations. * Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. * Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. * Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month's experience in public relations. * Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative support/services, Attention to Detail, Time Management, Verbal Communication, Written Communication and Confidentiality

This position is responsible for providing legal action taken on past due accounts. The Credit Department Paralegal will be responsible for ensuring statutory timelines and court requirements are met. They will work with the Credit Department Supervisor to keep them up to date on the process of current actions. ESSENTIAL DUTIES AND RESPONSIBILITIES File all small claim actions, money and replevin judgments in a timely manner. Process garnishment paperwork as soon as judgment is received when the employer is known and make sure that there is no lapse in time between garnishments. If the employer is unknown, try to work with the other credit department staff to try to locate. Handle the hiring of repossession services as soon as the promise to pay is broken by sending out all required documents to the repossession company to pick up the vehicle. a) Order bond and forward all required paperwork to the Sheriff's Department when needed. This needs to be done if the repossession company is unable to locate the vehicle within 30 days. b) Make arrangements for the vehicle to be picked up in a timely manner to prevent storage charges. Process all Insurance, Creditor and Single Interest Vendor claims and stay in contact with the insurance companies to force timely payments and settlements. Process all repossession paperwork for refunds of MRC, GAP, (only if no damage) and all aftermarket products to verify that all refunds have been received by FCCU. Follow up with Dealer, if applicable, to make sure that refunds are received in a timely manner. Ensure that the correct paperwork is completed during and after the sale of repossessed vehicles by working with loan staff to verify paperwork is correct and accurate. Responsible for the filing of all Bankruptcy paperwork to protect the interest of FCCU. This includes getting reaffirmation when needed and required and or hiring an attorney to have members surrender our security when not reaffirming. Handle all total loss claims of secured vehicles from start to finish. This will include: Obtaining a copy of the Police Report Verifying we have proper documentation to file GAP Claims Getting all refunds from dealers if it was a dealer contract, NOT GAP, if there is a claim File GAP claim, if applicable Contact member for payoff on any deficiency balance remaining or make payment arrangements 9. Process all E-Oscar and Credit Disputes 10. Send delinquent accounts to a third party for collection if First CCU's collection efforts are exhausted. Report Charge-off negative checking accounts to Chex Systems greater than $10 Send Charge-off negative share accounts to TriVerity greater than $100 Send Charge-off loans to TriVerity on an as needed basis Travel to the appropriate courthouse for representation of the Credit Union. Perform other related duties as assigned. Benefits: First Community offers great benefits ? Payroll - You get paid weekly ? PTO Time - 16 hours per quarter after added on the 1st of quarter after 90 days of service ? Vacation Time - 1 week after 6 months of service, then 2 weeks annually ? Holiday Pay - Immediately Hours paid for hours missed ? Floating Holiday - After 90 days of service 8 hours for a day in the month of your birth month ? 401K Plan - You can contribute after 30 days service. Then the Credit Union will contribute 3% after 1 year of service. In addition we will match1/2 of what you contribute up to another 2% ? Health Insurance - Available on the 1st of month after 30 days of service. Employer pays 75% of premium for employee ? HSA with high deductible health plan. Credit Union will match HSA dollar for dollar up to $1,000 ? Dental - Available on the 1st of month after 30 days. Employer pays 75% of premium for family ? Vision - Available on the 1st of month after 30 days. Employee paid. ? Life Insurance/LTD/AD&D - Life Insurance is 2X your salary. Employer paid ? Fitness Plan - After 90 days of service YMCA or Planet Fitness. Employer pays 75% of premium Employees must comply with government and other regulations affecting the credit union industry including but not limited to the Bank Secrecy Act and The USA Patriot Act. Working Conditions: Normal office working conditions with the absence of disagreeable elements. Requirements Organization, and great communication skills. Advanced knowledge of credit union products; services; loan policies and procedures Knowledge of federal and state regulations relating to legal paperwork. Knowledge of Microsoft Office applications. Knowledge of intermediate math (calculations and concepts involving decimals, percentages, fractions, etc.) Availability to work weekends and extended hours, as needed. Works well with others and is able to work independently. Ability to interpret member needs by listening and collect with tact, empathy and professionalism. Excellent typing skills with attention to detail. Education and Experience: This position requires a high school education and two (2) years' experience in legal filing or administration. Paralegal education, certification or experience a plus. This position is also required to become a notary. Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Salary Description $24-$28