Legal secretary jobs in Missoula, MT

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Marshall Public Schools serves over 2,500 PK-13 students across eight (8) school buildings throughout the Marshall and Albion communities. Our district is unique compared to other school systems because of our geographics footprint with the innovative, educational pathways for our students and families. Marshall Public Schools is dedicated to our mission, "To create ONE equitable, inclusive and innovative educational community." WORK YEAR: 210 days HOURS: M-F; 8 hr/day; 40 hr/wk POSITION SUMMARY: The Superintendent/Central Office Secretary provides essential clerical and administrative support across all departments within the central office, including Superintendent, Finance, Curriculum & Instruction, and Administration. This position serves as a key point of contact for staff, parents, students, and community members, requiring professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES: Superintendent's Office Support * Provide direct administrative support to the Superintendent's office including calendar management and appointment scheduling * Screen and prioritize incoming calls, emails, and correspondence for the Superintendent * Prepare confidential documents, reports, and presentations for the Superintendent * Coordinate logistics for administrative team meetings and superintendent's cabinet meetings * Maintain the Superintendent's files and records in accordance with confidentiality requirements * Assist with scheduling and preparation of Board of Education meeting materials including agendas, packets, and supporting documentation * Assist and support School of Choice enrollment * Coordinate communication between the Superintendent's office and building principals, central office staff, Board members, and external stakeholders * Process Freedom of Information Act (FOIA) requests in coordination with the Superintendent * Maintain and update administrative calendars and track important deadlines * Assist with special projects and initiatives as directed by the Superintendent * Coordinate travel arrangements and expense reporting for the Superintendent as needed General Administrative Support * Serve as receptionist for the central office, greeting visitors and answering multi-line phone system with professionalism and courtesy * Manage incoming and outgoing correspondence, mail, and packages for all central office * Process, distribute, and file documents in accordance with district policies and retention schedules * Maintain organized filing systems, both physical and electronic, ensuring confidential materials are properly secured * Assist with preparation of reports, presentations, and materials for meetings, professional development sessions and other district functions * Coordinate meeting logistics including scheduling, room arrangements, and materials preparation Other * Support accounts payable/receivable functions and maintain financial records, as needed * Support community relations activities including preparation and distribution of communications, newsletters, public announcements and update/maintain website content * Maintain curriculum resources and instructional materials inventory * Compose routine correspondence and communications on behalf of central office staff * Maintain accurate databases and student/staff information systems, including but not limited to, Parent Square and staff directory * Support and/or process facility use requests * Support data management activities and generate reports, as requested * All other duties as assigned by the Superintendent or designee DEADLINE FOR APPLICATIONS: December 18, 2025, 4:00 PM

Secretarial/Clerical/Secretary III Date Available: December 2025 Closing Date: OPEN UNTIL FILLED Secretary III Lincoln Center/Fine Arts Department Starts: December 2025 10-Month; 8 hours/day; Monday - Friday; 7:30 a.m.- 4:30 p.m. FULLY PAID INSURANCE; PERS RETIREMENT; VACATION/SICK DAYS; $18.94/hour for 90 work-day probationary period; then $21.04/hour Qualifications: • Excellent skills in human relations • Strong communication skills • Capable of working independently • Exemplary organizational and management skills • Ability to prioritize a large number of tasks • Strong computer skills on a variety of platforms • Able to move/lift large equipment Duties: • Maintain budget records and financial reports • Facilitate and manage programs, events, festivals • Assist with equipment inventory and check-out processes • Coordinate travel arrangements • Update calendars and websites • Assist with teacher and staff needs • Be a quality representative of the Fine Arts Department • Other duties as assigned • This position will require occasional evening and weekend work • Requires a High School diploma or equivalent • Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: Open Until Filled * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.

Secretarial/Clerical/Secretary III Date Available: September 2025 Closing Date: OPEN UNTIL FILLED ATHLETICS & ACTIVITIES - SECRETARY III 12-Month; 8 hours/day; Monday - Friday; 7:00am - 4:00pm FULLY PAID INSURANCE; PERS RETIREMENT; VACATION/SICK DAYS; $18.71/hour for 90 work-day probationary period; then $20.79/hour • Excellent skills in human relations • Excellent phone and communication skills • A sense for routine management decisions to help department • Multi-tasking abilities • Strong computer skills, Word and Excel • Arrange and schedule meetings • Assist and maintain budget records and financial reports • Other duties as assigned • Requires a High School diploma or equivalent • Two years of secretarial coursework at a technical school or college; three years of secretarial experience and/or combination of education and experience Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: OPEN UNTIL FILLED * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.

Secretarial/Clerical/Secretary II Date Available: October 2025 Closing Date: OPEN UNTIL FILLED SECRETARY II - ACTIVITIES DEPARTMENT West High School 10 month; 8 hours/day; Monday - Friday $17.61/hour for 90-day probationary period; then $19.57/hour Knowledge of office procedures and duties Greet and assist walk-in visitors, students, staff and parents Excellent phone and communication skills Must be proficient in use of computers; experience with Word, Excel and Power Point Ability to organize, manage time and multi-task Requires a High School diploma or equivalent Two years experience in general office/secretarial work Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: Open Until Filled * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.

Secretarial/Clerical/Secretary II Date Available: October 2025 Closing Date: OPEN UNTIL FILLED SECRETARY II Riverside Middle School 10-month; 8 hours a day; Monday - Friday $17.38/hour for 90 workday probationary period; then $19.32/hour FULLY PAID INSURANCE; PERS RETIREMENT; VACATION/SICK DAYS; • Knowledge of office procedures and duties • Greet and assist walk-in visitors, students, staff and parents • Excellent phone and communication skills • Must be proficient in use of computers • Ability to organize, manage time and multi-task • Requires a High School diploma or equivalent • Two years' experience in general office/secretarial work Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: Open Until Filled * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.