Legal secretary jobs in New York, NY

Our client is a law firm with offices across the United States and abroad. They are seeking a Legal Secretary (Labor & Employment) to join the team in NYC. The position is hybrid and based part of the week out of their office in Downtown Manhattan. The firm offers an outstanding benefits package, and truly values each employee's personal and professional development. Who You Are You have 4+ years of experience as a Legal Secretary, with experience in Labor & Employment law Expert at managing calendars, coordinating logistics, and handling administrative tasks Skilled in drafting and editing professional documents and correspondence Proficient in time entry and expense reporting systems What You'll Do Answer phones, relay messages, and provide general administrative support Schedule meetings, appointments, and events, including managing catering and other logistics Assist with onboarding activities for new hires Maintain both physical and electronic files, ensuring proper organization and compliance with document management protocols Handle incoming and outgoing mail, order office supplies, and liaise with building management for facility needs Coordinate travel arrangements and manage related logistics Prepare and submit expense reports while reconciling credit card transactions Assist with conflict checks and opening new matters Enter time charges accurately and promptly What Success Looks Like Schedules, travel, and meetings are seamlessly coordinated Expense reports and time entries are entered accurately Files and documentation are well-organized and meet compliance standards Salary Range: $105,000 - 120,000 annually, based on experience Location: New York, NY - Hybrid Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Legal Secretary, Litigation Law Firm: Top 200 Ranked Globally Onsite Schedule: Hybrid (4) days Target Salary: $70,000 - $90,000 (DOE) with OT and Bonus as additional compensation Primary Functions Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines. Conserves attorneys' time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner. Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel. Provides historical reference by developing and utilizing the filing and retrieval systems. Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary. Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices. Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners. Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation. Maintains client confidences by keeping client/attorney information confidential.

Project Recruit has partnered with a well-established Long Island law firm that has built its reputation on relationships, results, and community. If you're looking for a place where you can do meaningful work in a welcoming, team-oriented setting with long-term stability, this firm offers an exceptional opportunity to grow personally and professionally. RESPONSIBILITIES: Prepare all client engagement letters. Open and maintain client files. Prepare Land Use and Zoning litigation documents and required notices/postings; e-file court filings. Update client status memos. Assist with business development research and outreach. Prepare and format documents and proofread documents for accuracy. Provide additional administrative support, including but not limited to, maintaining practice group's calendar, attending weekly practice group status update meetings, answering telephones, making copies, scheduling meetings, and entering data into the billing system. QUALIFICATIONS: 2+ years of legal secretarial experience (preferably general real estate and/or litigation experience). Proficient in Microsoft Office (Word, Excel, and Outlook). Bachelor's Degree preferred. Strong interpersonal communication and writing skills with the ability to effectively interact via telephone, e-mail, and in-person with clients, attorneys, etc.

The ideal candidate will be responsible with the collection and organization of medical documents and information for various cases at the firm. This detail-orientated candidate should feel comfortable with playing a vital role in supporting attorneys with client contact and case management. Responsibilities Provide compassionate support to clients throughout their legal process Coordinate with clients by keeping organized schedules and providing timely reminders Coordinate with medical providers, insurance companies, and other parties to the case Request and review medical records Work closely with handling attorneys and other staff Qualifications Bachelor's degree and/or Paralegal certificate preferred, but not required Experience as a personal injury paralegal Strong written and verbal communication skills Strong organizational skills and attention to detail Ability to work in a fast paced, professional and supportive environment Bilingual This is an exciting opportunity for an experienced and skilled Medical Paralegal to join our team! We encourage those who are motivated, passionate and looking for growth within the legal field to apply. This position is on-site and interviews are conducted in-person. Salary commensurate based on experience level.

Under direction and with some latitude of independent action and judgement, conducts and presides over employee discipline and/or expedited grievance hearings at various client locations, including bus depots and remote locations. Gather facts and issue decisions to form the basis of client's position at arbitration proceedings and/or settle cases in accordance with CBA and/or established client norms. Conduct research to assist in the preparation of arbitration proceedings. Assists with scheduling grievance cases. May present expedited arbitration cases before an impartial arbitrator. Job duties for the paralegal include: * Preside over discipline and/or expedited grievance hearings at various client work locations and write decisions. * Assist in performing grievance related investigations related to grievance process. * Assist attorneys in case preparation, including obtaining necessary documentation for case presentation, witness outreach and interviews, and preparing memoranda about case. * Update case status and files. * May present cases before expedited arbitrator * Hearings and writing decisions * Research and investigation. * Organize documents to maintain version control. * Produce Status/Progress Reports

A fast-growing, multi-practice law firm in Edison, New Jersey is seeking an experienced Plaintiff Personal Injury Paralegal to join our team. The ideal candidate will have hands-on experience managing personal injury cases from intake through settlement or trial and thrive in a collaborative, client-focused environment. Key Responsibilities: Draft and file legal documents including complaints, discovery demands/responses, motions, and correspondence Communicate with clients, insurance adjusters, and medical providers Organize, review, and summarize medical records and other case materials Assist attorneys with case preparation for depositions, mediations, and trial Maintain case management systems and track deadlines Prepare settlement demands and manage lien resolution Qualifications: 2+ years of experience as a plaintiff personal injury paralegal (auto, premises liability, or similar tort cases preferred) Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency with Microsoft Office and legal case management software Ability to work independently and as part of a team in a fast-paced environment Compensation & Benefits: Competitive salary commensurate with experience Comprehensive benefits package, including health insurance and paid time off Opportunities for professional growth within a dynamic, expanding firm The annual salary for this position is between [$60,000 - $90,000] Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Technology Training Specialist - Professional Services Northern New Jersey (Hybrid) A leading professional services firm is seeking a Technology Training Specialist to join its IT team in the Northern New Jersey office. In this hybrid role, you'll help design and deliver engaging technology training programs, expand the firm's eLearning offerings, and support strategies to improve user adoption of internal tools and systems. Reporting to the Technology Training Lead, you'll play a key role in ensuring employees across all offices are aware of the available technology resources and confident in using them effectively. This position is ideal for someone who enjoys teaching, creating learning content, and helping others use technology more efficiently in a professional setting. Key Qualifications: Excellent written and verbal communication skills with strong interpersonal ability Quick learner with the ability to master new technologies and workflows Strong attention to detail and documentation discipline Comfortable working both independently and collaboratively Prior experience in a law firm or professional services environment required Associate's or Bachelor's degree in a related field (legal, technology, or similar) preferred Occasional travel to other office locations required The firm offers a competitive compensation package and comprehensive benefits, with salary commensurate with experience. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Renewable materials company is seeking experienced candidates for a Paralegal Manager role. Core responsibilities will focus on corporate governance and entity management for domestic and international subsidiaries. The role will also provide support for mergers and acquisitions and securities filings as well as taking the lead on a number of ad hoc projects. Requirements Minimum 10 years of paralegal experience focused on corporate governance and entity management Experience providing support on M&A deals and assisting with securities filings Highly organized with exceptional project management skills Able to lead and manage team of paralegals Details Location: Florham Park, NJ Schedule: Full-time hybrid schedule (3 days in office/2 days remote) Compensation: $100-135K, commensurate with experience

. Requirements: MUST have 3+ years of plaintiff or defense litigation experience within a personal injury law firm in New Jersey MUST know how to put a case into litigation (not only cases that settle) Must be able to draft own pleadings, complaints, motions

A well-respected NJ litigation firm is seeking a full-time Medical Malpractice Defense Paralegal. Ideal candidates have 2-3+ years of med-mal defense experience. This position is fully on-site in Florham Park, NJ. Billable Requirement: 1,500 hours/year Key Responsibilities • Prepare and maintain case files and chronologies • Summarize medical records for complex med-mal/PI matters • Conduct expert and background research • Assist with document production, privilege review, tagging, and logs • Draft correspondence and routine pleadings • Handle subpoenas from start to finish • Support deposition and trial preparation • Utilize litigation databases, document-review tools, and MS Office Qualifications • 3+ years of litigation paralegal experience (med-mal preferred) • Medical chronologies required • Bachelor's degree or paralegal certificate • Strong writing, organization, and communication skills • Stable work history (no temp/contract backgrounds) Benefits Medical, Dental, Vision plans available 18 days PTO (increases with tenure) + 10 holidays; strong professional development culture. Salary: 70k-82k Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Job Title: Legal Secretary Salary/Payrate: $65K-$123K annually and AWESOME benefits!!! Work Environment: Hybrid (1 days WFH) AFTER 90 DAY RAMP UP PERIOD Term: Permanent / Fulltime Bachelor's degree required: Highly Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-CB1 THERE ARE 6 OPEN POSITIONS AVAILABLE Duties and Responsibilities: Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Some knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail; The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in work load Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned. Education and/or Experience: Required: High school diploma or general education degree (GED). 2 -10+ years related experience and/or training. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Some knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail; The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in work load Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $63,000 - $123,000 if located in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED). 2 -10+ years related experience and/or training. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings). Preferred: B.A. or B.S. degree from an accredited college or university. Previous experience in a professional services firm (not necessarily all in a law firm). Types accurately at 60-70 wpm. Proficiency in advanced functions of Microsoft suite (e.g., Adobe). Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Legal Secretary As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. The working hours of this position will be 9:30 a.m. to 5:30 p.m. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format, and finalize a wide variety of legal documents Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively Manage travel itineraries with assistance from the Firm's travel agency Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and New York and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Knowledge of basics Bankruptcy Litigation preferred Position also requires the ability to work under pressure to meet strict deadlines Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Microsoft Office Suite and Adobe Document Management (iManage) experience a plus Base salary to $95K DoE

Full service Long Island law firm seeks F/T Secretary for Trusts and Estates Department to work directly with senior staff. MS Word and transcription necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, and scheduling and coordinating meetings. Must be prompt and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. (No phone calls accepted).

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. The Litigation Legal Assistant will provide comprehensive administrative support to multiple Equity Principals at Jackson Lewis, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and including calendar management, travel coordination, administrative support, communication handling, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion and have excellent attention to detail and is proactive. Advanced Word Processing & Document Management Prepare, format, and edit complex legal documents, reports, presentations, and correspondence using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros). Proofread and review documents for accuracy, consistency, and compliance with firm standards. Apply sophisticated formatting, including tables, graphics, headers/footers, and cross-references. Manage electronic and physical files, ensuring secure organization and easy retrieval. Transcribe audio recordings and convert handwritten notes into polished documents. Office Software Mastery Create and deliver professional presentations in PowerPoint, utilizing advanced design, animation, and collaboration features. Build and maintain spreadsheets in Excel, including formulas, pivot tables, charts, and data analysis tools. Manage email, calendars, contacts, and tasks in Outlook, optimizing productivity and communication. Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent). Use Google and other online resources to research, troubleshoot, and continuously improve technical skills. Legal & Administrative Support E-file documents with state and federal courts (PACER, NY State courts, 2nd Circuit Court of Appeals). Assist with trial preparation, legal research, and case management. Coordinate attorney schedules, meetings, travel, and logistics. Support billing, expense reporting, and accounts receivable processes. Provide clerical support: answer phones, sort mail, operate scanners/copiers. Communication & Collaboration Serve as the primary contact for internal and external inquiries. Prepare meeting agendas, take minutes, and follow up on action items. Build positive relationships with attorneys, clients, and external partners. Confidentiality & Professionalism Handle sensitive information with discretion and professionalism. Demonstrate executive presence and leadership potential. Continuous Learning & Resourcefulness Proactively seek out online tutorials, forums, and training to stay current with software updates and best practices. Troubleshoot technical issues independently and share solutions with the team. Required Skills and Qualifications Minimum 5 years of litigation defense legal secretarial experience in a law firm. Expert-level proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and PDF tools. Advanced typing and formatting skills. Ability to quickly learn and adapt to new technologies and software. Skilled at using Google and other online resources to solve problems and enhance skills. Demonstrated commitment to ongoing professional development. Familiarity with state and federal court procedures, e-filing, and trial preparation. Exceptional accuracy in spelling, grammar, formatting, and document review. Ability to manage multiple projects, prioritize tasks, and meet deadlines. Excellent verbal and written communication skills. Professional interaction with all levels of staff and clients. Educational Requirements High school diploma or GED required; bachelor's degree preferred. For New York State, the expected hourly range for this position is between $40.00 and $50.00. The actual compensation will be determined based on experience and other factors permitted by law. To apply, please submit your resume and a cover letter detailing your experience with advanced word processing and office software. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Details: Stefanini Group is hiring! Stefanini is looking for a part-time Legal Secretary in Newark, NJ (Hybrid) For quick apply, please reach out to Hitesh Bhatnagar Call: ************ / Email: *********************************** Open for W2 candidates only! Work Location Onsite 4 days (Monday-Thursday) | 80 Park Plaza, Newark, NJ, 20th Floor; Remote 1 day. Responsibilities This position reports to the Deputy GC and Chief Litigation Council and supports all functions within the department. Provide high quality legal secretarial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters. Provide backup support in the absence of other secretarial and clerical associates in the Law department. Work independently on confidential time sensitive assignments using judgment and initiative. Prepare, proofread and edit legal documents for accuracy and completeness. Perform clerical duties that include typing, filing, sorting mail and photocopying Screen, direct and prioritize incoming correspondence to appropriate parties. Maintain and coordinate attorney calendars. Provide work direction and expertise for less senior support staff on the team. Responsible for administrative functions necessary to support the groups, including maintaining attorney files, updating case and council lists, tracking case deadlines, corresponding with the court, clients and opposing counsel, organizing client conferences and meetings, processing expense reports and ensuring timely file close-outs. Details: High school diploma or G.E.D. required At least 3 years performing legal secretarial work at a law firm or equivalent Advanced Microsoft Word required; desired: Prior demonstrated use of SAP, Concur, PowerPoint and Excel Willingness to learn new processes, procedures and software applications Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization Ability to interact effectively with executive and senior management. Excellent organizational skills; work independently on assignments using judgment and initiative. The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner. Strong customer/client focus and teamwork skills Experience working in a legal office Proficient in Microsoft Office applications (Excel, Word, PowerPoint) Strong interpersonal skills to work effectively with people at all levels Experience Levels: Advanced: Full knowledge of related concepts. Typically, has at least 4 years of experience performing this specific job function and requires minimal managerial oversight/direction. Listed salary ranges may vary based on experience, qualifications, and local market. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company. #LI-HB2 #LI-HYBRID

A Bronx personal injury law firm seeks a qualified legal secretary/receptionist to support their office, paralegals and attorneys, as well as, handle all receptionist and office clerical duties. Great opportunity for advancement! QUALIFICATIONS: Receptionist experience in a law firm setting is highly desired. Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. Able to pass a drug test. RESPONSIBILITIES: Request medical records & reports and follow up on requests. Receives and routes telephone calls via multi-line phone system, communicating professionally. Greet clients and visitors and contact appropriate individual. Records trial calendar information, and disseminates appropriate information throughout firm. Provide support to paralegals and attorneys. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME position ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME

Hinshaw & Culbertson LLP, a national law firm, currently has an excellent full-time employment opportunity for an experienced Litigation Legal Secretary in our New York office. We offer competitive compensation and an excellent benefit package. Position Summary: The Legal Secretary performs complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Keeps professional office environment organized and provides excellent client/customer service. Duties and Responsibilities: Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info and client matter lists. Reads, distributes and electronically files incoming mail for assigned attorneys. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc. Other related duties and special projects as assigned. Qualifications and Prior Experience: Minimum of five plus years of legal litigation secretarial experience is required, preference is given to those with experience in Insurance Defense. Applicants without this experience will not be considered. High organizational skills are required. Knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; periodically incur overtime in order to perform the essential duties of the position. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. Current hybrid schedule requires the ability to come into the Manhattan-based office at least 3 times per week. This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required for this job classification. Note To Agencies and Applicants: At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position. As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment Practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

***THESE ARE CIVIL SERVICE POSITIONS. ALL APPOINTEES WILL BE REQUIRED TO TAKE AND PASS AN EXAMINATION AND BE REACHABLE BEFORE ATTAINING PERMANENT STATUS.*** MUST BE A NASSAU COUNTY RESIDENT FOR AT LEAST 12 MONTHS TO BE ELIGIBLE Performs secretarial and clerical duties in recording and completing legal forms and documents; performs related duties as required. COMPLEXITY OF DUTIES Under general supervision, the duties involve the exercise of considerable judgment in the performance of a variety of clerical functions of more than routine difficulty. TYPICAL DUTIES * 1. Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. * 2. Checks files and proofreads documents to verify accuracy and completeness of citation and references in legal correspondence or documents. * 3. Maintains calendars for attorneys, including court calendars where applicable. * 4. Types reports, letters, schedules, and forms. * 5. Operates a personal computer and related office equipment. 6. Maintains manual and automatic filing systems and other records. * 7. Utilizes standard office computer applications such as Microsoft Word. 8. Takes minutes in examination of witnesses at hearings or court proceedings, as required. *ADA TYPICAL ESSENTIAL FUNCTIONS FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES 1. Considerable knowledge of either civil legal terminology, forms, and documents for appointment to the Office of the County Attorney or criminal legal terminology, forms, and documents for appointment to the Office of the District Attorney. 2. Considerable knowledge of spelling, punctuation, and grammar. 3. Considerable knowledge of modern office practices, procedures, and equipment. 4. Ability to type legal documents accurately, and at a reasonable rate. 5. Ability to operate a personal computer and related equipment. 6. Ability to utilize standard office computer applications such as Microsoft Word. 7. Ability to maintain records. MINIMUM QUALIFICATIONS Training and Experience Graduation from high school and Two years of satisfactory experience performing clerical or secretarial functions in a law office. NOTE: 1. Associate's degree in Legal Secretarial Science from a regionally accredited or New York State registered college, university, or business school, may be substituted for the two years of experience. 2. Experience, as outlined above, in excess of the two-year requirement may be substituted for high school education on a year-for-year basis up to a maximum of two years. SALARY: Starting salary is $33,669 Salary after 1 year is $48,307