Legal Secretary
Legal secretary job in Yardley, PA
Job Details Yardley, PA $50000.00 - $75000.00 Salary/year Description
Since 1933, Stark & Stark has developed innovative legal solutions to meet our clients' needs. We have experienced attorneys in more than 30 practice areas and a commitment to putting the law to work for our clients. We believe that is the basis for building and maintaining our practice.
Stark & Stark is actively recruiting for a Legal Secretary based in our Yardley, PA office. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging, but collegial environment.
Responsibilities:
Perform the legal support duties of client intake, gathering medical records and preparing pleadings, discovery demands, discovery responses, and motions.
Professionally answer and handle phone calls and act as client liaison on practice matters.
Manage the scheduling of conference calls with attorneys, mediations, court appearances with the clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials.
Work with witnesses and other law firms to coordinate deposition and trial testimony.
Handle miscellaneous administrative duties such as composing correspondence, proofing documents, copying, filing, faxing, mailing, and handling general office duties as needed.
Process expense reimbursements as needed.
Sort and distribute department mail.
Handle other responsibilities as directed.
Qualifications:
The right candidate will have at least two years of law firm experience.
Experience in Plaintiff's Personal Injury matters is preferred.
Comprehensive knowledge of Microsoft Office is a must.
The ideal candidate will be self-directed, and detail oriented with a high level of accuracy.
Able to organize and manage multiple tasks in a fast-paced environment.
Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties.
Well organized and able to see an assignment through to successful conclusion.
Self-directed; able to think analytically and solve problems with little direction.
Able to demonstrate a customer service demeanor regardless of the person or issue at hand.
Ability to learn and adapt to emerging technologies in the legal field.
Compensation & Benefits
Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.
Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.
*No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.
Equal Opportunity Employer
Stark & Stark's policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant's or staff member's race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.
Mansfield Rule
As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab's Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.
Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.
Corporate Legal Secretary
Legal secretary job in Philadelphia, PA
SourcePro Search has a fantastic temp-to-perm opportunity for an experienced Legal Secretary with our large firm client. This role will support two partners and one associate in the Corporate Law group and requires strong administration skills (typing 70wpm).
Salary is in the $65,000 range and will be based upon experience.****************************
Legal Secretary Trainee - Public Defenders Office
Legal secretary job in Greensburg, PA
Westmoreland County is accepting applications for a Legal Secretary Trainee in the Public Defenders Office. The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
* Answer telephones; take messages and refer calls
* Assist potential clients with the application process for representation
* Utilize software specific to the department for creating files for criminal, juvenile and domestic cases
* Provide general information as it relates to the Public Defender's Office
* Responsible for the work for an assigned group of attorneys
* Prepare letters, correspondence, memos and a wide variety of legal documents
* Use legal software to enter data, docket cases, run court lists and get specific case information
* Maintain and update files.
* Prepare files for court and distribute
* Must be able to type 50wpm
Applications can be submitted to Dawn Brooks at ********************************
Miscellaneous Information
Hours are 8:30 am to 4:00 pm
Job Details
Category County Jobs Status Open Posted August 1, 2025 Closing Open Until Filled
Tools
* Download County Application
Legal Secretary
Legal secretary job in Philadelphia, PA
A highly respected, award-winning law firm is seeking an experienced Legal Secretary to provide administrative and legal support to senior attorneys in a collaborative and fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and a professional, team-oriented mindset.
This is a full-time, in-office position based in Philly, with the potential for a hybrid schedule following an initial onboarding period.
Key Responsibilities:
Provide high-level administrative support including managing calendars, scheduling meetings, and coordinating travel arrangements
Prepare, format, and proofread legal documents including pleadings, briefs, exhibits, and trial preparation materials
Coordinate logistics for court appearances and client meetings
Draft and send communications on behalf of attorneys; handle confidential information with discretion
Maintain organized case files and legal records in both physical and digital formats
Submit and track expense reports through internal systems
Enter attorney time as needed and provide gatekeeping support
Collaborate with another assistant to ensure continuous support and coverage for senior attorneys
Perform additional administrative tasks and office support as assigned
Qualifications:
Bachelor's degree required
Minimum of 5 years of experience in a legal or professional services environment
High proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal software is a plus
Strong command of grammar, legal terminology, and formatting requirements
Exceptional proofreading, organization, and time management skills
Demonstrated ability to manage sensitive information with professionalism and discretion
Experience with Concur or similar expense reporting systems preferred
Legal Secretary
Legal secretary job in Philadelphia, PA
Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
Transcribes dictation and formats letters, pleadings, and other forms.
Prepares rough drafts, proofreads before finalizing legal documents.
Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.
Properly file legal documents with the Courts and cc/bcc's appropriate parties.
Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.
Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client.
Continuously maintains file content, indexes, and tabulations.
Maintains accurate computer cards and other sources of client/case information.
Enters attorney billable time on a regular basis, proofreads, and balances.
Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.
Open and manage or route attorney mail to appropriate counsel.
Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines.
Closes and prepares files for storage.
Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact.
Schedule depositions as necessary.
Participates as a member of one or more strategic planning committees.
Mentor and train new employees in the position.
Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Knowledge of various court rules and filing requirements.
Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings.
Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s).
Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
Ability to demonstrate impeccable integrity in confidential matters.
Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position.
Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more.
Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving.
Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Legal secretary job in Philadelphia, PA
Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology.
To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others.
Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:- Handles scheduling and travel arrangements.
Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required.
Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc.
from various sources.
Responsible for accuracy and clarity of final copy.
Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.
)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.
Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.
- Enters lawyers' time as needed and sends to accounting by month-end deadlines.
Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources.
We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs.
We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
Contact Government Services, LLC is an Equal Opportunity Employer.
Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:*******************
com/join-our-team/ For more information about CGS please visit: ************
cgsfederal.
com or contact:Email: info@cgsfederal.
com #CJ
Auto-ApplyParalegal
Legal secretary job in Philadelphia, PA
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our Philadelphia Office.
The Position
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.
Key Responsibilities:
Initiate file opening and investigation of newly received claims and lawsuits.
Communications with client legal and operations teams to investigate incidents and obtain documentation to assist in defense of claim.
Review status updates, spot issues, and assist in developing strategy to move litigation forward.
Perform e-mail searches to identify documents responsive to discovery requests.
Determine and coordinate corporate representative depositions.
Review and monitor status of litigation files.
Qualifications
Bachelor's degree required, Paralegal certificate preferred
3+ years' experience as a litigation paralegal or insurance claims handler in a fast paced, high volume, team oriented environment
Insurance defense or personal injury experience is a plus
Experience with pretrial discovery, hearings, arbitration and trial preparations
Must be able to prioritize tasks for multiple stakeholders, including attorneys and clients
Must be able to multitask and successfully manage a variety of demands daily
Must have experience with litigation strategy from pre-suit claims handling through trial.
Analytical thinking, decision making, and multitasking skills are critical
Clear and effective communication skills both orally and written
Strong computer skills with proficiency in MS Office Suite and document management systems.
Must be able to work independently and be proactive
Why Should You Apply?
Benefits: Outstanding benefits package, including 401k match and generous PTO plan
Career Growth: Ample opportunities for professional development and advancement
Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
#ZR
Auto-ApplyNursing Home Fiscal Technician - Payroll (Gracedale Nursing Home)
Legal secretary job in Nazareth, PA
In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.
Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the . We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.
For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at ********************** or ************.
Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.
GENERAL PURPOSE
The Nursing Home Fiscal Technician - Payroll position is primarily responsible for processing payroll, which includes compliance with all federal, state, and local payroll regulations.
SUPERVISION RECEIVED
This position reports directly to the Lead Accountant.
SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees or functions.
ESSENTIAL DUTIES OF THE POSITION
Maintains programs and systems involving personnel and personnel transactions, including vendors and information services personnel. Provides information governing assigned program and explains need for different or additional information, action, or assistance. Describes effect of alternative choices on individual's part and puts such choices into effect, including any related justifications, documentation, or other processing. Maintains confidentiality and control of these and related records.
Payroll work includes: establishment of departments, employee groups, and labor distribution within the personnel recordkeeping system. Inputting job classification or system changes on system tables. Processing and inputting of vacancies, new hires, promotions, transfers, terminations, and all other personnel transactions with verification of appropriate position, salary, benefit, and personal information. And providing information to supervisors requiring assistance on the payroll process.
Answers telephone and receives employees to office. Answers questions about services and provides assistance. Composes answers to correspondence about assigned payroll functions or programs. Operates automated data processing, copying, calculators, and similar office equipment.
Attends staff meetings, conferences and training sessions as required.
* An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this . Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency, diploma; AND
One (1) year of schooling in the area of business or mathematics, or a certification in payroll; OR
At least two (2) years of full-time, professional payroll work experience.
All employees of Gracedale Nursing Home will be required to attend Feeding Program training.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of goals, objectives, principles, and practices pertaining to public payroll processes in a long-term care facility.
Skill in gathering and analyzing information for the creation of reports.
Ability to establish and/or maintain filing and other recordkeeping systems.
Ability to learn and interpret rules, regulations, policies, and procedures and apply accordingly.
Ability to study and comprehend County personnel policy as it relates to time and attendance, and apply policy accordingly.
Ability to study, comprehend, and differentiate Collective Bargaining Agreements as they relate to time and attendance, and apply accordingly.
Ability to apply Federal Labor Standards Act (FLSA) regulations as they relate to time and attendance, i.e. mandated break periods and overtime regulations.
Ability to operate a personal computer and secure information from established data processing, spreadsheet, word processing, ERP database, and Kronos Time, Attendance, and Scheduling databases.
Ability to establish and maintain effective working relationships with associates, callers, visitors, clients, representatives of other offices, and the public.
Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software) calculator, fax machine, and copier.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.
The employee must occasionally lift and/or move up to twenty-five (25) pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS/GR16
UNION STATUS: NON-UNION
Updated July 2025
Paralegal
Legal secretary job in Blue Bell, PA
Cipriani & Werner is a multidisciplinary law firm. We have long been recognized as a firm that seeks to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients.
The Philadelphia Office is looking for a Paralegal to join our growing team.
Responsibilities include, but are not limited to:
Must be able to independently subpoena, review and summarize discovery responses and medical records completely.
Schedule, notice, confirm, gather and produce all records related to Independent Medical Examinations, calendar relevant deadlines with strong follow up skills.
Draft motions to compel, sanctions, for extraordinary relief and motions to enforce subpoenas.
Perform verdict searches, docket searches, social media and background searches.
Position Requirements:
A high school diploma or GED required. At least 5 years of Litigation experience required.
Must have general litigation in insurance defense experience. Workers' Comp paralegal experience is not applicable.
Experience in billing/timekeeping with knowledge of managing client guidelines preferred.
Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred.
Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment.
Cipriani & Werner P.C. offers a comprehensive benefit package. Highlights include:
Comprehensive medical, dental, and vision insurance
Matching 401(k)
Paid time off
Mentorship opportunities
Collaborative and welcoming work environment
Work-Life balance
This is a hybrid position; Must be able to work the first 90 days minimum in office before hybrid.
The salary rage for this position is $70,000-$80,000 and represents C&W's good faith and reasonable estimate of the range at the time of posting. Actual compensation will depend upon a number of factors, included but not limited to experience and qualifications.
Cipriani & Werner P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Auto-ApplyParalegal
Legal secretary job in Media, PA
Under general supervision of the Supervisory Paralegal Specialist, as well as the supervisors of the Violent Crime Unit, the Paralegal will: * Perform legal research: * Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc.
* With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes.
* Has an excellent understanding of issues involved in assigned matters.
* Perform legal research:
* Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc.
* With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes.
* Has an excellent understanding of issues involved in assigned matters.
* Perform factual research:
* Participates in pre-trial witness conferences, noting any deficiencies in case materials (e.g., missing documents, conflicting statements) and additional issues or other matters requiring investigation prior to trial.
* Analyzes and presents regulatory, industry, medical or business information.
* Uses the internet and computer databases competently to assist in factual research.
* Summarizes and presents facts in appropriate format, such as memoranda, charts, tables and spreadsheets.
* Digital legal documents:
* As required, prepares and organizes trial documents, memoranda, reports, correspondence and trial exhibits.
* Written work is consistently well-organized, clear, and persuasive with well-supported arguments.
* Work is consistently free of errors in format, grammar, citation form, and punctuation.
* Manage evidence:
* Assumes responsibility for organization and logistics in the assembly of evidence and other documents.
* Works with Litigation Support to organize evidence in databases.
* Indexes documents received from third parties.
* Effectively organizes data and develops trial exhibits such as statistical charts, graphs and timelines to be presented in court as corroborative evidence.
* May present exhibits using trial presentation software in court.
* Prepare materials for discovery:
* Assumes responsibility for organization and logistics in the assembly of evidence and other documents for production as discovery.
* Indexes documents produced in discovery.
* Reviews discovery production for privileged content and redacts information as necessary.
Qualifications
Comprehensive knowledge and skill in fact gathering, problem analysis and the interpretation of laws, regulations and policies related to violent crime and firearms offenses.
Thorough knowledge of legal principles and concepts to interpret,
Paralegal
Legal secretary job in Malvern, PA
Job Details Main Corporate Office - Malvern, PADescription
Job Purpose
The Paralegal will provide comprehensive legal and administrative support to Ocugen's Legal Department, enabling attorneys to focus on strategic and complex matters. This role bridges legal, corporate, and compliance functions by coordinating with internal teams, outside counsel, and regulators to ensure timely, accurate, and compliant handling of legal matters. Paralegal will be hands-on in drafting, organizing, and filing legal documents, supporting corporate governance, and assisting with compliance needs in a public life sciences company.The Paralegal will provide comprehensive legal and administrative support to Ocugen's Legal Department, enabling attorneys to focus on strategic and complex matters. This role bridges legal, corporate, and compliance functions by coordinating with internal teams, outside counsel, and regulators to ensure timely, accurate, and compliant handling of legal matters. Paralegal will be hands-on in drafting, organizing, and filing legal documents, supporting corporate governance, and assisting with compliance needs in a public life sciences company.
Responsibilities
Corporate Governance & Public Company Support
Assist with preparation and filing of corporate documents, including board and committee materials, minutes, and consents.
Support attorneys in preparing and reviewing SEC filings (e.g., Forms 3, 4, 5, Section 16 tracking, proxy statement inputs).
Maintain corporate records, stock ledgers, and entity management systems.
Contracts & Transactions
Draft, review, and proof contracts such as vendor agreements, consulting agreements, confidentiality agreements, clinical trial agreements, and service contracts.
Manage the contract intake and execution process, including tracking, filing, and coordinating with internal stakeholders.
Liaise with external parties and coordinate signature and filing processes.
Compliance & Risk
Support monitoring of compliance with corporate policies, codes of conduct, and relevant regulations (FDA, SEC, HIPAA, GDPR as applicable).
Assist with internal investigations, audits, and responses to inquiries from regulatory agencies.
Research statutes, regulations, and case law to support compliance and risk management.
Intellectual Property & Clinical/Regulatory Coordination
Assist in organizing and maintaining intellectual property files, coordinate with outside counsel on filings, docketing, and deadlines.
Provide administrative support for clinical and regulatory document review (e.g., confidentiality agreements, data sharing agreements).
Maintain document control and ensure alignment with regulatory requirements.
General Legal Support
Prepare, proof, and file legal documents with appropriate entities.
Conduct legal research using digests, practice manuals, and online tools.
Track litigation and assist with discovery, case monitoring, and coordination with outside counsel.
Provide updates to internal stakeholders on progress of legal matters.
Qualifications
Bachelor's degree required; Paralegal certificate preferred.
Minimum 5 years of paralegal or legal operations experience, ideally within a public company or life sciences/biotech setting.
Strong knowledge of corporate governance, contracts, and compliance processes.
Experience supporting SEC filings and public company requirements a plus.
Familiarity with intellectual property and regulatory/clinical research documentation are desirable.
Proficient with Microsoft Office Suite and contract management systems.
Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
Strong interpersonal skills with the ability to interface across all levels of the organization and with external partners.
Working Conditions
This position operates in an office setting, in person. Job may additionally require incumbent to be available outside of these hours to handle priority business needs.
Physical Requirements
This is a mostly sedentary role
Ocugen is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, we make all of our employment decisions based upon merit, qualifications, abilities, and an individual's conduct and performance. We will not make any of our decisions, and will not discriminate against any employee or applicant, on the basis of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including sexual orientation, gender identity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected from discrimination under the law. Ocugen complies with applicable federal, state and local laws governing nondiscrimination in employment.
Fiscal Technician (Children & Youth Services)
Legal secretary job in Reading, PA
Starting Salary: $45,619 annually
The Fiscal Technician performs advanced bookkeeping duties in recording, reviewing, processing, and controlling financial records and documents for propriety, quality, and conformance to established accounting procedures. This position works under minimal supervision.
POSITION RESPONSIBILITIES:
Essential Functions
1. Reviews, posts, and processes financial documents.
2. Posts accounting data to ledgers and journals.
3. Prepares proceduralized financial reports.
4. Analyzes records to determine accuracy and completeness.
5. Maintains records and accounts.
6. Makes routine adjustments to accounts.
MINIMUM EDUCATION AND EXPERIENCE:
One year as a Fiscal Assistant, OR;
Three years of experience involving financial records, OR;
Associate degree in accounting, OR;
Associate degree with accounting courses and one year of experience in
finance.
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:
Working knowledge of modern office practices and equipment.
Working knowledge of accounting principles and methods.
Ability to perform detailed work with written or numerical data and make arithmetical calculations rapidly and accurately.
Ability to prepare routine and financial reports and statements.
Ability to apply and adapt established methods to financial transactions.
Ability to establish and maintain working relationships.
Attention to detail.
Ability to handle stress.
Physical presence in the office is required.
PHYSICAL DEMANDS:
Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.
The employee must occasionally lift and/or move up to 10 pounds, fifteen (15) feet or less.
Intense concentration; working at a PC all day, every day; ability to remain seated for extended periods of time.
WORKING ENVIRONMENT:
Normal office environment.
This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position, and may be changed where appropriate.
Auto-ApplyFiscal Technician (Children & Youth Services)
Legal secretary job in Reading, PA
Starting Salary: $45,619 annually The Fiscal Technician performs advanced bookkeeping duties in recording, reviewing, processing, and controlling financial records and documents for propriety, quality, and conformance to established accounting procedures. This position works under minimal supervision.
POSITION RESPONSIBILITIES:
Essential Functions
1. Reviews, posts, and processes financial documents.
2. Posts accounting data to ledgers and journals.
3. Prepares proceduralized financial reports.
4. Analyzes records to determine accuracy and completeness.
5. Maintains records and accounts.
6. Makes routine adjustments to accounts.
MINIMUM EDUCATION AND EXPERIENCE:
* One year as a Fiscal Assistant, OR;
* Three years of experience involving financial records, OR;
* Associate degree in accounting, OR;
* Associate degree with accounting courses and one year of experience in
* finance.
* Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:
* Working knowledge of modern office practices and equipment.
* Working knowledge of accounting principles and methods.
* Ability to perform detailed work with written or numerical data and make arithmetical calculations rapidly and accurately.
* Ability to prepare routine and financial reports and statements.
* Ability to apply and adapt established methods to financial transactions.
* Ability to establish and maintain working relationships.
* Attention to detail.
* Ability to handle stress.
* Physical presence in the office is required.
PHYSICAL DEMANDS:
* Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.
* The employee must occasionally lift and/or move up to 10 pounds, fifteen (15) feet or less.
* Intense concentration; working at a PC all day, every day; ability to remain seated for extended periods of time.
WORKING ENVIRONMENT:
Normal office environment.
This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position, and may be changed where appropriate.
Auto-ApplyParalegal
Legal secretary job in Canonsburg, PA
Patenaude & Felix, APC
Are you an experienced civil litigation paralegal ready to take the next step in your legal career? Patenaude & Felix, APC is seeking a dedicated Paralegal to join our growing team in Canonsburg, PA. We offer competitive compensation, a supportive work environment, and excellent benefits.
Who We Are
At Patenaude & Felix, APC, we've built a reputation for integrity, professionalism, and results in the field of creditors' rights and banking litigation. Since 1991, we've grown into a multi-state firm representing Fortune 500 companies across California, Arizona, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized by major financial institutions for our ethical standards and performance, we're a team where new attorneys are mentored, challenged, and supported from day one
What We Offer
Competitive pay based on experience
Health, dental, and vision insurance
401(k) plan with company match
Supportive team environment
Opportunities for professional growth
Your Role: Key Responsibilities
Apply legal knowledge gained through formal paralegal training
Work with Pennsylvania and Federal Laws, including court procedures.
Prepare, file, and serve legal documents such as complaints, motions, discovery requests, and subpoenas
Assist attorneys in trial preparation, including organizing exhibits and drafting trial binders
Review and summarize case files, deposition transcripts, and discovery responses
Draft clear, professional legal correspondence and documentation with strong writing skills
Manage and prioritize multiple tasks in a fast-paced environment
Handle high-volume caseloads with critical thinking and attention to detail
Communicate effectively with legal teams, courts, and clients
Use Microsoft Office proficiently
Follow established procedures with accuracy and consistency
Qualifications
1-2 years of civil litigation preferred
Paralegal certification preferred
Strong written and verbal communication skills
Familiarity with PA court systems is a plus
Must be 18 or older
Must pass a background and drug test
Schedule
Full-time | Monday-Friday
READY TO JOIN OUR LEGAL TEAM?
We understand your time is valuable, so we have a very quick and easy application process. If you feel that you would be right for this Paralegal job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
Paralegal
Legal secretary job in Philadelphia, PA
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Title: Paralegal
Location: Philadelphia, PA
Duration: 6 months (Right to Hire)
Job Description:
· Provide administrative support to attorneys through contract execution.
· Write reports to help lawyers prepare for trials
· File exhibits, briefs, appeals and other legal documents with the court or opposing counsel
· Call clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and depositions
· Draft and negotiate contracts.
· Filter, prioritize and distribute all forms of communication. Manage calendars and coordinate travel.
· Responsible for preparation of meetings, conference calls, event coordination and expense reports.
· Assist with administrative support for various projects and presentations, miscellaneous administrative tasks as requested.
Best thing in Job
· Completion bonus of the project
· Right to Hire
Additional Information
Pankhuri Raizada
Associate Recruiter
Artech Information System LLC
360 Mt. Kemble Avenue, Suite 2000, Morristown NJ 07960
************
pankhuri.raizada@artechinfo
Paralegal II
Legal secretary job in Pittsburgh, PA
ROLE We need an experienced Paralegal II at the Social Security Administration (SSA) Office of the General Counsel (OGC), Law and Policy (LP). LP provides legal services to all SSA components and defends the agency's interests in litigation, particularly through its Program Litigation Divisions (PLD), which manage over 15,000 federal cases annually in collaboration with the Department of Justice. In this role, you will provide paralegal support services to PLD attorneys, including reviewing and routing legal documents, responding to inquiries, organizing and preparing case materials, and maintaining case management systems. You will also support litigation tasks by analyzing case-related information, drafting responses, and coordinating with federal courts, U.S. Attorneys' Offices, and other agencies. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
Review incoming mail and electronic information from litigants, representatives, attorneys, courts, and other government filing systems, including complaints, briefs, court orders, and transcripts
Route items for filing or necessary action and track case-related information in litigation docketing systems to ensure timely completion of actions
Respond to inquiries of a routine nature from outside entities, including U.S. Attorneys' Offices, DOJ entities, other Federal agencies, or SSA components
Assist in the review, organization, and preparation of legal documents such as Answers, Motions for Extensions, and other pleadings, including reviewing and correcting deficiencies in case files
File legal documents in court and ensure compliance with court filing systems such as PACER
Identify factual and legal allegations in federal complaints, determine appropriate responses, and draft affirmative defenses or answers
Analyze, evaluate, and present case-related information orally and in writing, using appropriate legal reasoning and organization
Communicate effectively with attorneys, court staff, Federal agencies, SSA components, plaintiffs' attorneys, and litigants
Coordinate and attend in-person or virtual meetings with assigned PLD staff
Log time and case activity in SSA's Matter Management System (OMMS)
REQUIRED SKILLS/EXPERIENCE
Comprehensive knowledge of legal support and research principles, sources, and procedures, as well as electronic case management and other systems
Demonstrate the ability to analyze, evaluate, interpret, explain, and present, orally and in writing, relevant procedures, findings, and conclusions using appropriate language, legal reasoning, and organization of facts, rule, law, and ideas
Knowledge of docketing/case management principles, including electronic management systems
Knowledge of the basic legal principles, statutes, regulations, and federal rules that apply to litigation at the federal district court and circuit court levels, and to administrative bodies, as well as knowledge of federal jurisdictional requirements
Knowledge of the application of statutes, regulations, policy, and rules pertaining to Program Litigation practice area to provide attorney support
Knowledge of terminology and the ability to correctly identify the nature and purpose of documents
Ability to identify the factual and legal allegations in federal court complaints, determine the appropriate response for each allegation, and draft affirmative defenses or answers to be filed with the federal district court
Ability to communicate effectively, orally and in writing, to elicit case-related information from, and convey case-related information to, attorneys or other offices and components, including U.S. Attorneys Offices, other Federal agencies, SSA components, plaintiff's attorneys, plaintiffs, or litigants.
Knowledge for court filing systems (e.g., PACER)
REQUIRED EDUCATION / CERTIFICATIONS
Associate's degree in paralegal or legal studies OR equivalent
LOCATION
Remote
CLEARANCE
US Citizenship
CLIENT
Social Security Administration (SSA), Program Litigation Division (PLD)
TRAVEL
No travel required.
WORK HOURS
Full time = 40 hours a week, 8 hours a day
EMPLOYMENT CLASSIFICATION
W2 Classification
RELOCATION
Not eligible for relocation benefits.
West 4
th
Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to
race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations:
applicants will be subject to a background investigation. Individual's primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
Auto-ApplyFamily Advocacy Unit Paralegal
Legal secretary job in Philadelphia, PA
Community Legal Services of Philadelphia (CLS) is seeking a Paralegal in its Family Advocacy Unit (FAU). CLS is one of the leading legal services programs in the country, with a holistic, interdisciplinary model of legal representation. We represent parents involved with the Philadelphia child welfare system in their effort to maintain or regain custody of their children. The paralegal would, under the supervision of an attorney, work as part of a legal team to provide representation and advocacy for parents in their child welfare case.
JOB DUTIES AND RESPONSIBILITIES:The job duties and responsibilities necessary for this position include:
Working with attorneys, social workers, paralegals, and peer parent advocates to assist clients facing Department of Human Services involvement, including providing clients with brief case management, referrals to other agencies and legal advice under the supervision of an attorney.
Attending case planning meetings and court hearings to support clients.
Identifying and connecting clients to needed services
Conducting intake interviews with new clients, both via walk-in intake and via the FAU hotline.
Responding to legal referrals via telephone, and track referral outcomes consistently in CLS's case management system.
Assisting with intake functions for new cases, including file maintenance, gathering needed documentation, and investigation.
Assisting with the FAU's data module by ensuring the collection and entry of accurate information about clients and case outcomes.
Assisting with file maintenance for ongoing cases, and ensuring cases are properly closed in a timely manner.
Assisting with legal filings, including administrative tasks associated with filing motions and legal briefs.
Identifying and developing relationships with new community partners and building upon existing community relationships.
Assisting with community outreach and the development of community education programs.
Serving clients in crisis in an empathetic, culturally competent, and trauma informed way.
The ideal candidate will have the following skills and abilities:
Exceptional organizational skills
Demonstrated ability to work independently
Demonstrated reliability and willingness and flexibility to travel within the City.
Strong interpersonal and communication skills
An ability to work as part of a team
Commitment to using their knowledge to help parents involved in these systems.
REQUIRED QUALIFICATIONS:
High School Diploma or GED
Strong writing skills
Computer literacy
PREFERRED QUALIFICATIONS:
Four-year college degree
Prior experience assisting clients navigating the child welfare system is helpful but not required.
Fluency in Spanish, experience with public benefits, housing, and education issues are all desirable, but not required
To Apply: CLS will accept applications on a rolling basis until the position is filled. But applicants should apply by Thursday September 4, 2025 to receive first round consideration. You can submit your application on CLS's website online at ***************************** OR "Apply Now". You can also reach out to Crystal Stackhouse (Hiring Coordinator) [email protected]. for any questions or concerns.
What to Include in your application: Please include a cover letter, resume, three professional references (at least two being past or current supervisors) identifying your relationship, and one brief writing sample (10 pages or less).
Community Legal Services, Inc. welcomes applicants of all backgrounds to apply, and particularly encourages people who have experienced poverty or housing instability, people of color, people who identify as LGBTQ, people with disabilities, and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply.
CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences would motivate you to work toward CLS's mission and would contribute to the vitality and perspective of our organization.
Compensation: This is a full-time position covered by the collective bargaining agreement between CLS and the National Union of Hospital and Health Care Employees, AFL-CIO and its affiliate District 1199C. The current minimum starting salary is $47,410 for entry-level applicants, which increases with relevant years of experience and according to the provisions of the current collective bargaining agreement. CLS asks for a minimum two-year commitment from individuals who accept an offer of employment for a paralegal position.
Benefits: CLS offers a very generous and competitive benefits package including 100% employer paid medical (including gender affirming care), life, and short/long-term disability benefits, a 403(b)-retirement plan with employer contribution, and a generous leave package, including 13 paid holidays and five personal holidays each year.
Community Legal Services, Inc. is an equal opportunity employer and welcomes applicants of all diverse backgrounds to apply. CLS does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training.
Auto-ApplyFiscal Technician 2 - Supreme Court
Legal secretary job in Harrisburg, PA
This work involves maintaining fiscal systems and records, summarizing financial information, and performing a variety of administrative tasks in support of accounting, auditing, budgeting, and financial management functions.
This position examines a variety of financial records and documents for propriety, quality, and conformance to established accounting procedures, maintenance of complex bookkeeping systems, and data entry of financial information into the accounts payable system. Work requires the exercise of independent judgment on routine accounting and administrative problems; however, procedures are determined by departmental regulations or by legal requirements. Supervision may be exercised over lower-level technical staff.
Typical Duties
Reviews, processes, and posts a variety of financial documents.
Reviews fiscal documents for propriety, quality, and conformance to established accounting procedures.
Reconciles accounting data with financial status reports.
Prepares summary financial statement showing actual, estimated, and adjusted expenditures.
Summarizes accounting and cost data and other financial reports as background data for budget preparation.
Allocates general office bills and distributes cost to applicable appropriations.
Revised accounting procedures as necessary, subject to review of an administrative superior.
Review and processes purchase orders.
Maintains expenditure and budgetary control accounts and prepares reports relating to account and fiscal status.
Maintains inventory control accounts by verification against computer listing and makes adjustment and corrections as necessary.
Performs general administrative support services for office.
Performs other related duties and responsibilities as required and/or assigned.
Required Knowledge, Skills, and Abilities
Knowledge of bookkeeping and/or accounting principles, procedures, and practices, and of their application to a variety of accounting transactions and problems.
Knowledge of modern office practices and equipment.
Ability to apply and adapt established methods to financial transactions.
Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately.
Ability to prepare financial reports and statements in accordance with predetermined requirements.
Ability to maintain accurate records and prepare accurate and meaningful reports.
Ability to express ideas effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with court and public officials, supervisors, employees, and the public.
Minimum Qualifications
An associate degree from an accredited college or university with major course work in business administration or accounting, PLUS three (3) years of experience in maintaining and reviewing accounting or fiscal records; or
Education equivalent to completion of the twelfth grade, PLUS ten (10) years of experience involving the maintenance of fiscal or financial records, including three (3) years of responsible work which included the application of accounting or fiscal principles and practices; or
An equivalent combination of education, training, and/or experience.
Miscellaneous Requirements:
Satisfactory criminal background check required.
Proficiency with Microsoft Office applications (Word, Excel, and Outlook)
Ability to maintain a high level of integrity and observe confidentiality in the performance of job duties.
Job Highlights
35 hours per week (Monday - Friday)
Excellent State benefits program including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
13 paid holidays and accrued paid time off.
Parking provided, salary increases, student loan forgiveness plan, employee assistance programs, and State retirement plans.
Salary information
Salary InformationStarting Salary: $53,228 - $64,312
Starting salary will vary depending upon the qualifications and employment history of the selected candidate.
Location: Harrisburg
Department: Supreme Court Executive Administrator's Office
How to Apply
Candidates interested in applying for this position should upload a written resume (video or audio resumes will not be accepted), along with a cover letter noting salary requirements.
Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at ************** or ***************************.
Auto-ApplyLegal Secretary Trainee - Domestic Relations
Legal secretary job in Greensburg, PA
Westmoreland County is seeking applicants for a Legal Secretary Trainee position with the Domestic Relations Office. STARTING SALARY: $18.28 * There is a mandatory 9 % pension contribution. The purpose of the position is to answer telephones, provide assistance and info1mation, schedule and coordinate hearings and meetings, prepare correspondence and legal documents, record and transcribe hearings and documents, and maintain files.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
* Answers telephones, takes messages, refers calls, and provides general information in response to inquiries concerning appointments, trial schedules, jury duty and other related matters.
* Coordinates arbitration hearings and meetings, prepares and distributes notices, reviews praecipes.
* Assists visitors to office, ascertains purpose of visit and directs them to appropriate individual and logs names as appropriate: may require visitors to complete forms, provide information; may take photo id's, or fingerprints for identification purposes.
* Stamps and dates incoming mail, court orders, and documents,
* Types a variety of letters, correspondence, legal documents, progress reports, memos, agendas, notices, subpoenas, complaints, investigative reports, schedules, and logs in prescribed formats.
* Researches case histories and criminal histories utilizing dockets, files and computerized records systems.
* Records and transcribes a variety of hearings and findings of fact.
* Maintains and updates files, record systems, and computerized data bases.
* Makes copies, assembles documents, files copies, distributes to other offices, and prepares outgoing mail as appropriate.
* Schedules hearings and appointments for a variety of court related purposes.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
High school graduate with technical training in legal terminology and/or criminal justice, and five to eleven months practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
MINIMUM PHYSICAL AND MENTAL ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS:
MATHEMATICAL ABILITY:
* Ability to add, subtract, multiply, divide, calculate percentages, and measure data.
LANGUAGE ABILITY AND INTERPERSONAL COMMUNICATION:
* Ability to comprehend a variety of documents including court orders, court calendars, legal documents, policy and procedure manuals, computer handbooks, legal dictionaries and reference materials.
* Ability to prepare a variety of documents including follow-up letters, notification letters, legal documents, schedules, reports, etc., using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
* Ability to use legal terminology.
* Ability to record and deliver information, explain court procedures and
* requirements and follow oral and written instructions.
* Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisor, and co-workers.
* Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records.
ENVIRONMENTAL ADAPTABILITY:
* Ability to work effectively in an office environment.
* Ability to effectively handle callers and visitors who may be hostile, threatening, and difficult.
Applications/resumes should be sent to *********************************, with the Job Title and Department in the subject.
Westmoreland County is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
Job Details
Category County Jobs Status Open Posted December 17, 2025 Closing Open Until Filled
Tools
* Download County Application
Energy Unit Paralegal
Legal secretary job in Philadelphia, PA
CLS is seeking a full-time Energy Unit paralegal. The Energy Unit advocates zealously so that people have access to affordable water, heat, and electricity in their homes. The Energy Unit uses a cutting-edge, varied toolkit to increase access to affordable utility service for low-income Philadelphians, engaging in client representation, strategic litigation, multi-party administrative litigation, administrative and legislative advocacy at all levels of government, and media outreach and strategic communications. We also serve as Philadelphia's Public Advocate in some utility issues, protecting the interests of consumers in rate setting and other proceedings.
JOB DUTIES AND RESPONSIBILITIES:
The job duties and responsibilities necessary for this position include:
Interview Energy applicants over the telephone and/or in person.
Provide advice and representation to the Unit's clients.
Maintain a large number of client files under the supervision of attorneys in the unit.
Negotiate affordable payment terms and resolution of utility disputes with PWD, PECO, and PGW, including communication with utility liaisons and advocating in writing on behalf of clients.
Provide representation in informal disputes at the utility level.
Prepare client cases for hearings before the Philadelphia Water Department, Tax Review Board, Office of Administrative Review, and Pennsylvania Public Utility Commission.
Help clients compile convincing evidence and assist witnesses with the preparation of oral and written testimony.
Conduct community education and training.
Provide advice to clients under the supervision of attorneys.
Attend quarterly utility advisory committee meetings, as needed; and
Policy advocacy is also possible.
In addition to the duties listed above, the Energy Unit paralegal will:
Strategically evaluate the available legal options/resources to preserve access to utility service for as long as possible.
Develop substantive experience in Utility law.
Review relevant statutes, regulations, and utility tariffs when assessing the merits of clients' disputes.
The ideal candidate will have the following skills and abilities:
Ability to use the Internet to assist with case investigations.
High tolerance for interaction with bureaucracies.
Ability to deal with a high volume of direct client interaction.
Knowledge of other community resources for appropriate referrals.
Client interviewing skills, obtaining the relevant case facts and drafting thorough notes, emails and letters.
Ability to negotiate favorable outcomes for clients.
Compassion and understanding for clients who are often dealing with significant levels of stress.
Ability to learn a large volume of complex material quickly, initiative, strong interpersonal skills and ability to interact well in a multi-cultural environment.
Willingness and motivation to assist on substantive cases and administrative matters.
POSITION REQUIREMENTS:
A High School Diploma or a GED is a minimum requirement.
Strong writing skills
Computer literacy
Fluency in writing and speaking a language other than English, preferably Spanish, is strongly preferred, but not required.
To Apply: CLS will accept applications on a rolling basis until the position is filled. But applicants should apply by Tuesday September 9, 2025 to receive first round consideration. You can submit your application on CLS's website online at ***************************** OR "Apply Now". You can also reach out to Crystal Stackhouse (Hiring Coordinator) [email protected]. for any questions or concerns.
What to Include in your application: Please include a cover letter, resume, three professional references (at least two being past or current supervisors) identifying your relationship, and one brief writing sample (10 pages or less).
Community Legal Services, Inc. welcomes applicants of all backgrounds to apply, and particularly encourages people who have experienced poverty or housing instability, people of color, people who identify as LGBTQ, people with disabilities, and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply.
CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences would motivate you to work toward CLS's mission and would contribute to the vitality and perspective of our organization.
Compensation: This is a full-time position covered by the collective bargaining agreement between CLS and the National Union of Hospital and Health Care Employees, AFL-CIO and its affiliate District 1199C. The current minimum starting salary is $47,410 for entry-level applicants, which increases with relevant years of experience and according to the provisions of the current collective bargaining agreement. CLS asks for a minimum two-year commitment from individuals who accept an offer of employment for a paralegal position.
Benefits: CLS offers a very generous and competitive benefits package including 100% employer paid medical (including gender affirming care), life, and short/long-term disability benefits, a 403(b)-retirement plan with employer contribution, and a generous leave package, including 13 paid holidays and five personal holidays each year.
Community Legal Services, Inc. is an equal opportunity employer and welcomes applicants of all diverse backgrounds to apply. CLS does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training.
Auto-Apply