Legal secretary jobs in Pensacola, FL - 403 jobs

The School Secretary provides support to ensure efficient operation of the office; supports the principal and employees through a variety of tasks related to organization and communication. The School Secretary job scope ensures that all clerical duties are completed accurately and delivered with high quality in a timely manner. DUTIES AND RESPONSIBILITIES: Implement and maintain all office and school recordkeeping systems. Maintains a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores; Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms; Create and maintain student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed. Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors. Address standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information. Performs other duties as assigned. QUALIFICATIONS: Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Prior experience in a procurement preferred. The job requirements should not be construed to imply that these requirements are the exclusive standards of the position. NOTE: Experience outside of an education setting is acceptable for meeting these qualifications. SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE. Duty Days 224 Reports To Principal Salary Range: From/To Classified Schedule C1-Level 2 ($37,319 - $50,415) Job Attachment View Attachment

A global law firm is seeking a General Counsel Clerk in Miami. This full-time role involves supporting attorneys and paralegals in discovery tasks and maintaining document databases. The ideal candidate will have strong technology skills, including proficiency in Microsoft Office, and excellent organizational and communication abilities. Law firm experience is preferred. Join a collaborative environment with opportunities for professional growth. #J-18808-Ljbffr

What you'll do Conduct legal research and make final legal recommendations for the Staff Judge Advocate Develop and maintain legal assistance materials and resources for clients Provide administrative and litigation support for all judicial and nonjudicial matters Interview clients and determine eligibility for legal assistance

We are seeking a skilled and motivated Commercial Real Estate Paralegal to join our client's law firm team in Tampa, FL. The ideal candidate will have 5+ years of current law firm experience, with a focus on commercial real estate closings, UCC filings, and supporting a team of 5 or more attorneys. This is an excellent opportunity for a paralegal looking to work in a collaborative and fast-paced environment, assisting with a variety of complex commercial real estate transactions. Key Responsibilities: Assist attorneys in all aspects of commercial real estate transactions, including acquisitions, sales, leases, and financing. Prepare, review, and manage closing documents, including deeds, leases, and loan documents. Coordinate and manage real estate closings, ensuring all documents are in order and deadlines are met. Conduct UCC filings and maintain UCC lien search reports. Draft and review real estate documents such as purchase agreements, mortgage documents, and title and survey documents. Prepare closing checklists and binders, ensuring all required documents are prepared, signed, and delivered in accordance with transaction requirements. Organize and manage due diligence materials, including title reports, surveys, environmental reports, and third-party opinions. Communicate with clients, title companies, lenders, and other parties involved in real estate transactions to ensure timely processing and resolution of issues. Assist with lease abstraction and analysis of lease terms, including negotiating amendments or modifications. Support attorneys in complex real estate matters, including drafting correspondence and conducting legal research. Maintain accurate files and records for multiple transactions, ensuring compliance with firm procedures. Provide administrative support to the real estate team, including scheduling meetings, coordinating communication, and preparing reports. Qualifications: Minimum of 5 years of current law firm experience in commercial real estate, with a strong focus on real estate closings and UCC filings. Proficient in commercial real estate transactions, including acquisition and finance-related matters. Experience with UCC filings and understanding of UCC lien search and reporting. Ability to work collaboratively and support a team of 5 or more attorneys. Strong organizational skills with the ability to handle multiple projects and meet deadlines. Excellent written and verbal communication skills. Knowledge of real estate title, survey, and closing procedures. Proficiency with legal software and document management systems. Strong attention to detail and accuracy in document preparation and file management. Ability to work independently and take initiative on various tasks. Preferred Qualifications: Paralegal certification from an accredited program is a plus. Familiarity with state-specific regulations in Florida related to commercial real estate transactions. Experience with lease abstraction and analysis. Ability to work under pressure and manage multiple transactions simultaneously. Compensation: Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. How to Apply: Please submit your resume and a cover letter detailing your experience in commercial real estate, as well as your proficiency in supporting a legal team to ****************** Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Compensation: $100,000-$120,000 (plus bonus potential) A highly reputable, national law firm is seeking a Paralegal Manager to support continued growth. This is a leadership opportunity ideal for a strong paralegal professional who enjoys building structure, coaching teams, and driving performance across multiple offices. About This Opportunity This is a firmwide leadership role with real impact. You'll help shape how paralegals are supported, trained, utilized, and developed-while partnering closely with attorneys and leadership to maintain high standards of service and efficiency. Highlights include: Growing national platform with long-term stability Strong culture and high retention (many team members 20+ years) 18 days PTO + 12+ holidays Excellent work/life balance and supportive leadership Key Responsibilities Lead and support paralegal supervisors and paralegals across multiple offices Establish structure around utilization, billing expectations, overtime approvals, and role definitions Serve as a liaison between attorneys, paralegals, and staff to address staffing needs and workflow issues Develop and implement onboarding programs and training materials Design and oversee orientation, continuing education, and mentoring programs Promote professional growth and skill development across the department Monitor productivity, billable hours, and realization reporting Conduct performance evaluations and manage compensation administration Recommend policy and procedural improvements to senior leadership Build and maintain efficient, compliant processes firmwide What They're Looking For 5+ years of paralegal experience 2+ years in a paralegal management or supervisory role (team lead experience may be considered) Strong communication, judgment, and ability to lead with a calm, solutions-oriented approach Strong organizational and time-management skills in a fast-paced environment Familiarity with law firm workflows, accounting, and operational metrics Tech-forward mindset (experience with iManage or similar tools is a plus) Ability to travel to assigned offices as needed

Sterling Search Partners is helping a Montgomery law firm with its search for a Paralegal. The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm. This candidate should feel comfortable relaying messages between various groups and keeping all documents important to the cases they are working on organized. Responsibilities Review and draft routine legal documents Create and maintain case files Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Conduct legal research Qualifications Experience as a legal secretary or assistant or paralegal Bachelor's degree or Paralegal certificate

Calling all experienced Pre-Suit Paralegals! DEMAND THE LIMITS is seeking an experienced, detail-oriented, and proactive Pre-Suit Paralegal to join our team. This role is essential for providing high-level support to our legal team in the early stages of personal injury cases. The ideal candidate will have at least 2+ years of personal injury paralegal experience and will be comfortable managing multiple cases simultaneously while maintaining a high standard of service and efficiency. Key Responsibilities Case Management: Manage a high volume of personal injury cases from intake through the pre-suit phase, ensuring timely and accurate documentation. Client Interaction: Communicate with clients to gather necessary information, provide updates on case status, and address any concerns or inquiries. Medical Records & Bills: Obtain and review medical records, bills, and other documents relevant to cases. Ensure records are accurately organized and easily accessible for attorney review. Demand Letters: Prepare and draft demand letters, incorporating medical records, bills, and other supporting documentation to initiate settlement negotiations. Investigations & Research: Conduct legal research and investigations as necessary to support case preparation, including gathering evidence, witness statements, and police reports. Case Filing: File pre-suit documentation with relevant parties, ensuring adherence to deadlines and court requirements. Settlement Negotiations: Assist attorneys with settlement negotiations by preparing relevant documents and maintaining communication with insurance companies and other parties involved. Correspondence & Documentation: Draft, proofread, and finalize correspondence related to case progression, ensuring accuracy and compliance with firm policies. Collaboration: Work closely with attorneys, clients, and other team members to ensure seamless workflow and timely progress of pre-suit matters. What We're Looking For: Experience: A minimum of 2 years of pre-suit paralegal experience within the Personal Injury space. Skills: Strong proficiency in Microsoft Office Suite, FileVine, Dropbox, and Adobe. Familiarity with legal tech tools is a plus! Drive: Self-motivated and able to work independently in a fast-paced, high-energy environment. Why You Should Join Us: Competitive Compensation: Earn $60,000 - $70,000 per year, plus bonuses! Comprehensive Benefits: Including dental, health, vision insurance, paid sick leave, paid time off, and a retirement plan to help secure your future. Opportunities for Growth: We believe in fostering talent-whether it's through professional development programs or upward mobility within the firm. Work Environment: Full-time position, based in Boca Raton, FL. Monday to Friday, day shift (8:30 am- 5:00 pm) At DEMAND THE LIMITS PERSONAL INJURY ATTORNEYS, we value a positive, team-oriented atmosphere where each member plays an important role in our continued success. If you're looking for a fulfilling career where you'll be challenged, rewarded, and have the opportunity to grow, we want to meet you! Work Location: In person

Paralegal Pay: $23/hour Experience: 2 years of experience in Alabama and Florida law; litigation, insurance, wrongful death, and construction/condo law is strongly preferred. Education: Bachelor's Degree in Paralegal Studies or Bachelor's Degree in Legal Studies. Type: Full-time; Contract Schedule: Monday - Friday, 8:00am to 5:00pm Clark Personnel is seeking a Paralegal to join a growing and dynamic boutique civil law firm composed of five attorneys. The firm specializes in condominium, HOA, and construction law. The ideal candidate will have at least 2 years of experience with Alabama and Florida law. If you're looking to expand your knowledge and grow your legal career, we encourage you to apply! Job Description: Support attorneys in litigation, insurance, wrongful death, and construction/condo law cases. Draft, organize, and prepare legal documents and case files. Conduct legal research related to Alabama and Florida law. Manage case deadlines, filings, and correspondence. Assist with trial preparation and discovery tasks. Maintain organized and accurate case documentation. Communicate professionally with clients, attorneys, and external parties. Position Requirements: Ability to learn quickly and adapt to changing attorney demands. Strong attention to detail and organizational skills. Ability to handle sensitive information with confidentiality. Reliable attendance and professionalism. Ability to manage shifting priorities in a fast-paced legal environment. Job Perks: Health Insurance Dental Insurance Vision Insurance Life A&D Insurance Clark Personnel is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. • Composes, edits and types correspondence. • Coordinates the distribution of incoming and outgoing mail. • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. • Acts as liaison with witnesses and prepares subpoenas for depositions and trial. • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. • Maintains files and tracks deadlines for discovery and responses to pleadings. • Files complaints and other pleadings with the appropriate court and/or judge. • Maintains activity reports and submits appropriate documentation to specific units. • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. • Maintains the confidentiality of records and reports pertaining to the work of the division or department. • May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. • Performs business related activities and functions regarding legal office administrative practices and procedures. • Performs other related duties as required.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Job Description Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team. This is not a back-office role - you'll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience. If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team! Compensation: $40,000 - $50,000 yearly Responsibilities: What You'll Be Doing: In this role, you'll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication. Key responsibilities include: Organizing and maintaining digital and physical client files, including filing, scanning, and document management Preparing estate planning documents, asset charts, and mailings with a high level of accuracy Coordinating document signings and in-office appointments, including greeting and interacting with clients Managing calendars and internal checklists to keep workflows moving Updating client records and maintaining case progress in PracticePanther (training provided) Assisting with quarterly update letters, client communications, and follow-up tasks Qualifications: A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone Strong organization skills and a love for keeping things on track A proactive, team-oriented mindset - you don't wait to be told what to do Tech-savvy or willing to learn (we'll train you on our systems) Prior experience in legal, administrative, or office coordination roles is a plus Notary Public certification (or willingness to obtain - we'll cover the cost!) About Company Ledbetter Cowan Law Group has been repeatedly voted Best of Venice by our community, and we take pride in being the best law firm to work at in Venice, where professional growth, client service, and a supportive team culture come together. We know that our people are our greatest strength, so we invest in benefits that support both your professional and personal life: 16 days PTO + 8 paid holidays Quarterly discretionary bonus Group health insurance Simple IRA with employer match CLE & Notary paid Team-building activities and community involvement opportunities Regular team meetings and team lunches Opportunity for flexible hours in the future

Job Description We are seeking a detail-oriented and professional Legal Secretary to provide administrative and clerical support to our attorneys and legal team. Responsibilities: Prepare, proofread, and edit legal documents, correspondence, and reports. Manage calendars, schedule appointments, and coordinate meetings and court dates. Maintain and organize case files, both electronic and hard copy. Handle client communications, including answering phones, responding to emails, and greeting visitors. File documents with courts and government agencies as required. Draft and prepare routine legal documents such as subpoenas, summonses, and discovery requests. Perform legal research and assist in gathering case materials. Process incoming and outgoing mail and maintain accurate records of legal correspondence. Ensure confidentiality of all client and case information. Provide general administrative support to attorneys and legal staff. Requirements: High school diploma or equivalent required; associate's degree or certificate in legal studies preferred. Previous experience as a legal secretary, administrative assistant, or in a law office environment. Strong knowledge of legal terminology, documents, and procedures. Proficiency in Microsoft Office Suite and legal case management software.

General Description JOIN OUR TEAM AS A LEGAL SECRETARY III! This is a highly responsible advanced legal secretarial position requiring proficiency in legal secretarial skills, file management, and general secretarial skills for the purposes of preparation and maintenance of litigation files, general correspondence, contracts, and construction agreements. Employees in this class deals with subjects primarily legal in nature and must be familiar with legal terminology. Duties include a wide variety of clerical tasks which require the application of independent judgment and knowledge of laws, regulations, policies and procedures. Duties include the receipt and disposition of office calls, visitors and mail and may include the accurate recording and transcription of dictation. Assignments are made orally and/or in writing and work is reviewed through observation of results obtained, conferences and periodic reports or evaluations. Essential Job Functions Performs experienced paraprofessional litigation and advanced legal secretarial support to the County Attorney's Office. Schedules and coordinates appointments, meetings and conferences, communicating with all levels of personnel and the public. Reviews incoming mail and sets priorities for same or diverts to correct staff person. Drafts and types memos, reports, and other documents as required. Sets up files, files letters, legal pleadings and related materials and assembles information for supervisor's use. Receives and screens caller, gives information on office operations and refers callers to other employees, officials or departments as warranted. Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements, and litigation documents. Prepares and processes correspondence, legal papers and documents requiring knowledge of legal format, terminology and procedures. Notifies necessary parties of dates and times of court hearings, depositions, conferences, meetings, and appointments. Compiles and organizes agenda materials and information for County Attorney's use in preparing documents for the BOCC agenda and in providing legal assistance. Controls workflow, managing time and workload independently and in an efficient manner. Researches and composes a variety of materials including letters, memoranda and statistical tables, legal documents, reports and other materials. Prepares legal instruments such as pleadings, ordinances, legal briefs, agreements, legislation, subpoenas, deeds, resolutions and related documents; prepares case files and maintains docket sheets on pending litigation; researches and compiles source date for completion of legal forms and documents; prepares deposition and expert witness report summaries; legal notices, acknowledgements, affidavits, summonses, subpoenas and other basic legal forms and documents from source data; researches legal questions, procures and organizes evidence for litigation, and prepares memorandum on various legal problems when necessary. Must be able to work independently. Must be able to perform multiple tasks throughout the work day. Must be able to work for more than one staff attorney. Must be able to communicate with the general public as well as the media. Interacts on a daily basis with department heads including Commissioners and their support staff (including training of support staff regarding county procedures). Performs related work as assigned or required. Knowledge, Skills and Abilities * Knowledge of administrative and clerical office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, official documents and other office procedures and terminology. * Knowledge of general office practices and procedures as well as an understanding of organizational/political setup and planning. * Knowledge of the structure and content of business English including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of county ordinances, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations. * Knowledge of local, state and federal court systems, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations. * Knowledge of legal publications and ability to keep such publications organized and up to date. * Knowledge of legal terminology and the forms and documents used in legal secretarial work. * Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents. * Knowledge of standard legal references and their contents. * Skill in communication with all levels of personnel and the public. * Skill in operating and implementing applicable computer equipment, office machines and software applications including word processing and spreadsheets. * Ability to analyze complex reports, legal documents and communications. * Ability to solve problems independently and/or creatively. * Ability to take shorthand or other means of taking accurate notes to transcribe into clear and concise format for correspondence, reports, documents and other written material. * Ability to work independently and make decisions on a variety of assigned tasks. * Ability to work well under pressure with good organizational skills. * Ability to perform responsible, difficult, sensitive and confidential legal secretarial work involving the use of independent judgment and personal initiative. * Ability to understand the organization and operation of the County Attorney's Office and or outside agencies as necessary to assume assigned responsibilities. * Ability to work independently in the absence of supervision. * Ability to analyze situations carefully and adopt effective courses of action. * Ability to prepare clear and comprehensive reports, recommendations and correspondence, verbally and in writing. * Ability to independently prepare agendas, legal documents, ordinances, resolutions and related complex or confidential correspondence. * Ability to act independently to set up conferences and meetings. * Ability to search for, organize and compile legal data received from staff and other departments. * Ability to prepare and process legal documents. official reports and/or papers as required. * Ability to prepare graphic aids, tables, slides, and other audio/visual devices when necessary. * Ability to deal with diverse elements simultaneously and to deal with frequent interruptions. * Ability to work independently as well as a team player. * Ability to utilize office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, stenography and transcription, legal document form design, and other office procedures and terminology. * Ability to deal with the public in an effective and courteous manner and establish and maintain effective working relationships with supervisors, County officials, employees, court officials, other organizations and the general public. * Ability to perform basic legal research when necessary. Minimum Requirements PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication. EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and three (3) years of experience using modern business equipment and working with Microsoft Office Suite with ability to transcribe/type dictation, prepare memoranda, legal documents, resolutions, ordinances, and other correspondence OR graduation from high school or possession of an acceptable equivalency diploma and five (5) years of experience. LICENSES, CERTIFICATIONS OR REGISTRATIONS: Possession of a valid Florida driver's license. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law. EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants. PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021 Benefits include: * Florida Retirement System (FRS) retirement plan * PTO (Paid Time Off) * Paid holidays * Group insurance * Tuition reimbursement * Deferred compensation * Medical leave pool * Annual medical leave buy-back * Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year. Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. This role is 100% onsite. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. 2+ years' experience as a legal assistant or experience in a law firm Bachelor's degree in legal studies or related field preferred Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent grammar, proofreading, transcription, and organization skills. Strong communication skills, both verbal and written. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally scheduled hours. Preferred Skills: Knowledge of iManage or other document management systems. Job ID: 239 #INDHP

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES * Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service * Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve * Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations * Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES * Knowledge of legal office administrative practices and procedures * Knowledge of legal terminology and court procedures * Knowledge of the operation of word processing and data processing equipment * Working knowledge of English grammar, punctuation and spelling * Ability to work effectively with others * Ability to transcribe dictation * Ability to type 50 words per minute with near 100% accuracy * Ability to use a computer and related software * Ability to handle confidential information * Ability to maintain work related records and prepare reports * Ability to communicate effectively, both orally and in writing * Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. * Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. * Composes, edits and types correspondence. * Coordinates the distribution of incoming and outgoing mail. * Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. * Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. * Acts as liaison with witnesses and prepares subpoenas for depositions and trial. * Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. * Maintains files and tracks deadlines for discovery and responses to pleadings. * Files complaints and other pleadings with the appropriate court and/or judge. * Maintains activity reports and submits appropriate documentation to specific units. * Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. * Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. * Maintains the confidentiality of records and reports pertaining to the work of the division or department. * May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. * Performs business related activities and functions regarding legal office administrative practices and procedures. * Performs other related duties as required.

Full-time Description Looking for something new? Do you want to work at a premier law firm that is a leader in the mass tort space? Levin Papantonio is hiring! Our firm is looking for experienced mass tort paralegals to help us represent numerous injured plaintiffs against some of the largest corporations in the nation. We want you on our team! Local candidates or those planning to relocate to the Pensacola area are preferred. Our ideal candidate will work with the Attorney(s) to perform many tasks during the litigation process. Paralegals are a valuable part of the legal team, often working on all phases of the case from beginning to end. Get to know us: Since 1955, Levin Papantonio has earned a reputation as one of the most successful personal injury law firms in the nation. Our attorneys handle claims throughout the country involving prescription drugs; medical devices; defective products; car accidents; medical malpractice; workers compensation; consumer protection, and all other types of personal injury claims. What We Can Offer You For All Your Hard Work: Paid Holidays Competitive Salary Paid Time Off (PTO) 401(k)/Profit Sharing Health, Dental, Vision Tuition Reimbursement Long Term Disability (LTD) Flexible Spending Account (FSA) Group Term Life insurance (GTL)/Voluntary Term Life insurance (VTL) Annual Pay Increase (discretionary) Year End Bonus (discretionary) Requirements Schedule: Monday-Friday 8:30am to 5:00pm (possible overtime, as needed). 1-3 years of mass tort Paralegal/legal work experience with or without formal legal education/certification. Ability to oversee procedures and manage work flow among a litigation team/department. Highly organized with ability to juggle multiple deadlines in a fast-paced environment Ability to maintain confidentiality and handle sensitive information with discretion Strong research, writing and communication skills Must have computer skills, specifically in Windows environment Job Duties: Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes. Assist with drafting, reviewing and finalizing correspondence, pleadings, motions, discovery and many other documents needed in preparation for trial/court Attend trials acting as an assistant to the Attorney(s) during the court proceedings Organize exhibits, documents, evidence, briefs and appendices Assist in depositions, witness preparation and research Arrange/partake in client interviews while obtaining case-related information Manage a department/team of support staff, act as a liaison between the team & the Attorney(s) Maintain and manage client files Routine office duties Levin Papantonio is an equal opportunity employer, committed to the strength of a diverse workforce. Salary Description Rate determined by legal work exp and/or education

Provide substantive legal and administrative support to the Office of General Counsel with respect to legal matters involving Navy Federal Credit Union and its subsidiary entities. 5+ years paralegal experience or a combination of experience and education in progressively responsible legal administrative position(s) which demonstrates knowledge of laws, legal codes, court procedures, document management, and government regulations Demonstrated knowledge of legal reference sources including Lexis/Nexis and/or other commonly used legal research procedures and methods sufficient to locate and analyze pertinent statutes, court decisions, legal opinions, and other legal documents Demonstrated ability to work collaboratively in a team environment Knowledge and demonstrated understanding of control and document security measures at the institutional level Demonstrated understanding of handling privileged and confidential attorney work product and exercising discretion appropriately Strong research and analytical skills, and experience that demonstrates effective organizational and multi-tasking skills Strong written communication skills, including proofreading and editing accuracy Effective verbal and interpersonal communication skills Strong PC skills including database, word processing, and spreadsheet applications including, but not limited to, Microsoft programs Desired Qualifications Bachelor's Degree in Legal Studies or closely related field Knowledge of Navy Federal's objectives, functions, and policies Familiarity with Department of Defense organizational structure and policies Relevant experience in corporate regulatory environments Hours: Monday - Friday, 8:00AM - 4:30PM ( full time on-site ) Locations: 820 Follin Lane, Vienna, VA 22180 | 5510 Heritage Oaks Drive, Pensacola, FL 32526 | 141 Security Drive, Winchester, VA 22602 Manages intake of legal matters and provides initial analysis of the impact on the organization. Provides prompt, concise, and comprehensive responses to all communications. Manages high volume, complex matters and prepares counsel in advance of calls and/or deadlines. Proactively monitors legal matters, including preparing written summaries, case status reports and tracking case calendars. Possesses a positive, proactive attitude that enables you to work independently, use good judgment, effectively problem-solve, and escalate issues as needed. Serves as liaison with outside counsel, internal clients, court officials, and other relevant contacts. Supports workplace investigations by working with internal clients to collect, review, and summarize information and documents. Proofreads and maintains legal documents, business communications, correspondence, and other written materials. Conducts factual and legal research, supports coordinating fact investigations, and prepares attorneys for depositions, hearings, and trial. Drafts business communication and correspondence, reports, or other written materials organization. Ensures maintenance of the General Counsel legal library/database, including the electronic document management system. Performs other related duties as assigned.

Job DescriptionStop Scrolling - Your Next Great Legal Role Is Right Here Legal Secretary / Paralegal -Baldwin County, AL $15-$30/hr. DOE + Work with a Highly Respected Attorney on an excellent team.If you're an experienced paralegal who loves meaningful work, great people, and a steady, professional environment… this is the job you've been hoping to find. Our boutique law firm (three attorneys, strong reputation, diverse practice areas) is adding one more skilled paralegal to our team. You'll work directly with the attorney teams known for their high standards, professionalism, and collaborative approach.This is a role for someone who thrives on responsibility, enjoys client contact, and wants to support attorneys across commercial real estate, estate planning, business transactions, and litigation. If that sounds like you-keep reading. What You'll Do (Not expected to know it all-just come willing to learn):You'll support our attorneys with a wide range of legal and administrative duties, including: Document & Case Work Draft, revise, and format legal documents in Word Prepare pleadings, discovery responses, and litigation correspondence Organize case files and keep matters moving from start to finish File documents with state and federal courts (including e-filing and PACER) Coordinate closings, review closing packets, prepare closing documents File deeds, mortgages, UCCs; request title work; issue title policies Assemble wills, trusts, POAs, and related documents Client & Professional Communication Communicate with clients, lenders, realtors, accountants, court staff, and others Schedule appointments, maintain calendars, and coordinate attorney travel Draft correspondence and assist with time entry and billing Additional Work May Include Basic land record research Occasional courthouse travel (Mobile & Baldwin counties) Supporting attorneys during trial preparation What You Need to Bring Minimum 5 years of recent law firm experience, i.e. drafting documents, efiling, discovery, trial prep, calendar maintenance, exhibits prep Strong attention to detail and ability to manage multiple deadlines Professional communication skills Proficiency with MS Word; Excel, QuickBooks, and SoftPro a plus A calm, steady presence in a deadline-driven environment College degree preferred but not required.Why You'll Love Working Here Stable, professional environment Well-respected team with low turnover Work that's interesting, varied, and meaningful Competitive hourly pay ($18-$30/hr. depending on experience) Opportunity to grow and build long-term relationships Ready to Apply?If you're an experienced legal professional who wants a role where your work truly matters, hit “Apply” attached your resume and let's talk. Or go to www.mobile.snelling.com and upload your resume. We're excited to meet the right person.