Legal secretary jobs in Port Saint Lucie, FL - 329 jobs

Children's Diagnostic & Treatment Center Shift: Shift 1 FTE: 1.000000 Performs a variety of secretarial and clerical duties involving office coordination. Performs personal secretarial, clerical, and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Coordinates office responsibilities such as Kronos, scheduling meetings and meeting rooms for the department, coordinating clerical assignments, and performing clerical functions directly related to office operations. Interacts with Board members, NBHD executives, community leaders, and other high level contacts. Education: Essential: * High School Diploma or GED Experience: Essential: * Four Years Credentials: Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.

A global law firm is seeking a General Counsel Clerk in Miami. This full-time role involves supporting attorneys and paralegals in discovery tasks and maintaining document databases. The ideal candidate will have strong technology skills, including proficiency in Microsoft Office, and excellent organizational and communication abilities. Law firm experience is preferred. Join a collaborative environment with opportunities for professional growth. #J-18808-Ljbffr

We are seeking a skilled and motivated Commercial Real Estate Paralegal to join our client's law firm team in Tampa, FL. The ideal candidate will have 5+ years of current law firm experience, with a focus on commercial real estate closings, UCC filings, and supporting a team of 5 or more attorneys. This is an excellent opportunity for a paralegal looking to work in a collaborative and fast-paced environment, assisting with a variety of complex commercial real estate transactions. Key Responsibilities: Assist attorneys in all aspects of commercial real estate transactions, including acquisitions, sales, leases, and financing. Prepare, review, and manage closing documents, including deeds, leases, and loan documents. Coordinate and manage real estate closings, ensuring all documents are in order and deadlines are met. Conduct UCC filings and maintain UCC lien search reports. Draft and review real estate documents such as purchase agreements, mortgage documents, and title and survey documents. Prepare closing checklists and binders, ensuring all required documents are prepared, signed, and delivered in accordance with transaction requirements. Organize and manage due diligence materials, including title reports, surveys, environmental reports, and third-party opinions. Communicate with clients, title companies, lenders, and other parties involved in real estate transactions to ensure timely processing and resolution of issues. Assist with lease abstraction and analysis of lease terms, including negotiating amendments or modifications. Support attorneys in complex real estate matters, including drafting correspondence and conducting legal research. Maintain accurate files and records for multiple transactions, ensuring compliance with firm procedures. Provide administrative support to the real estate team, including scheduling meetings, coordinating communication, and preparing reports. Qualifications: Minimum of 5 years of current law firm experience in commercial real estate, with a strong focus on real estate closings and UCC filings. Proficient in commercial real estate transactions, including acquisition and finance-related matters. Experience with UCC filings and understanding of UCC lien search and reporting. Ability to work collaboratively and support a team of 5 or more attorneys. Strong organizational skills with the ability to handle multiple projects and meet deadlines. Excellent written and verbal communication skills. Knowledge of real estate title, survey, and closing procedures. Proficiency with legal software and document management systems. Strong attention to detail and accuracy in document preparation and file management. Ability to work independently and take initiative on various tasks. Preferred Qualifications: Paralegal certification from an accredited program is a plus. Familiarity with state-specific regulations in Florida related to commercial real estate transactions. Experience with lease abstraction and analysis. Ability to work under pressure and manage multiple transactions simultaneously. Compensation: Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. How to Apply: Please submit your resume and a cover letter detailing your experience in commercial real estate, as well as your proficiency in supporting a legal team to ****************** Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Calling all experienced Pre-Suit Paralegals! DEMAND THE LIMITS is seeking an experienced, detail-oriented, and proactive Pre-Suit Paralegal to join our team. This role is essential for providing high-level support to our legal team in the early stages of personal injury cases. The ideal candidate will have at least 2+ years of personal injury paralegal experience and will be comfortable managing multiple cases simultaneously while maintaining a high standard of service and efficiency. Key Responsibilities Case Management: Manage a high volume of personal injury cases from intake through the pre-suit phase, ensuring timely and accurate documentation. Client Interaction: Communicate with clients to gather necessary information, provide updates on case status, and address any concerns or inquiries. Medical Records & Bills: Obtain and review medical records, bills, and other documents relevant to cases. Ensure records are accurately organized and easily accessible for attorney review. Demand Letters: Prepare and draft demand letters, incorporating medical records, bills, and other supporting documentation to initiate settlement negotiations. Investigations & Research: Conduct legal research and investigations as necessary to support case preparation, including gathering evidence, witness statements, and police reports. Case Filing: File pre-suit documentation with relevant parties, ensuring adherence to deadlines and court requirements. Settlement Negotiations: Assist attorneys with settlement negotiations by preparing relevant documents and maintaining communication with insurance companies and other parties involved. Correspondence & Documentation: Draft, proofread, and finalize correspondence related to case progression, ensuring accuracy and compliance with firm policies. Collaboration: Work closely with attorneys, clients, and other team members to ensure seamless workflow and timely progress of pre-suit matters. What We're Looking For: Experience: A minimum of 2 years of pre-suit paralegal experience within the Personal Injury space. Skills: Strong proficiency in Microsoft Office Suite, FileVine, Dropbox, and Adobe. Familiarity with legal tech tools is a plus! Drive: Self-motivated and able to work independently in a fast-paced, high-energy environment. Why You Should Join Us: Competitive Compensation: Earn $60,000 - $70,000 per year, plus bonuses! Comprehensive Benefits: Including dental, health, vision insurance, paid sick leave, paid time off, and a retirement plan to help secure your future. Opportunities for Growth: We believe in fostering talent-whether it's through professional development programs or upward mobility within the firm. Work Environment: Full-time position, based in Boca Raton, FL. Monday to Friday, day shift (8:30 am- 5:00 pm) At DEMAND THE LIMITS PERSONAL INJURY ATTORNEYS, we value a positive, team-oriented atmosphere where each member plays an important role in our continued success. If you're looking for a fulfilling career where you'll be challenged, rewarded, and have the opportunity to grow, we want to meet you! Work Location: In person

Recruiting for a senior-level Family Law Paralegal to join a prestigious and well-established, board-certified family law firm representing domestic and international, high-net-worth divorces and paternity cases, in Boca Raton, FL. Duties and Responsibilities: Assist the Attorneys with complex family law cases from beginning to end. Handle complex discovery, gather and analyze all financials, e-discovery, interrogatories, etc. Collaborate with CPAs on all aspects of forensic accounting and financial discovery. Draft, edit, and format legal documents. Maintain excellent communications with clients, opposing counsel, and all relevant parties. Legal Research: Conduct thorough reviews and analysis of legal documents and discovery materials. Prepare, review, and file court documents in a timely and precise manner. Ensure compliance with all court procedures and regulations. Maintain the Attorney's calendar and handle scheduling for due dates and upcoming events/appointments. Manage all trial preparations, binders, depositions, hearings, mediations, expert witnesses, and trial logistics. Qualifications: 3+ years of experience as a Paralegal or senior Legal Assistant in the field of family law. Ability to manage heavy legal research and discovery Experience with financial statements, financial affidavits, and forensic accounting Experience managing your own billables Expert knowledge of family law procedures and regulations Florida e-filing Exceptional attention to detail, organizational skills, and deadline management. Being empathetic, personable, and able to maintain confidentiality are essential. Strong written and verbal communication skills. Proficiency in legal document preparation and typing. Hiring asap!! This is an in-office position offering a competitive base salary, billable bonuses, annual bonuses, paid benefits, excellent mentorship and development, PTO, and a collaborative and happy work environment. Don't miss this opportunity!!!!

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced medical malpractice paralegal to join our Fort Lauderdale, FL office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. • Composes, edits and types correspondence. • Coordinates the distribution of incoming and outgoing mail. • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. • Acts as liaison with witnesses and prepares subpoenas for depositions and trial. • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. • Maintains files and tracks deadlines for discovery and responses to pleadings. • Files complaints and other pleadings with the appropriate court and/or judge. • Maintains activity reports and submits appropriate documentation to specific units. • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. • Maintains the confidentiality of records and reports pertaining to the work of the division or department. • May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. • Performs business related activities and functions regarding legal office administrative practices and procedures. • Performs other related duties as required.

Job DescriptionPosition: Legal Secretary Direct Hire Pay: Up to $65,000 based on experience Shift: Monday-Friday, 8:00 AM - 5:00 PM (100% on-site) Seeking an experienced Legal Secretary to join the Naples, Florida office, supporting multiple practice teams. Seeking a candidate who is organized and displays keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team.Position Responsibilities: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. Position Requirements: Minimum of high school completion; Bachelor's degree in legal studies or related field preferred. 2+ years of experience as a legal assistant or in a law firm (must have on-the-job experience to understand law office policies and procedures and produce accurate legal documents with minimal supervision). Well-rounded experience across multiple practice areas, including estate planning, commercial litigation, and real estate-not limited to a single focus. Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent grammar, proofreading, transcription, and organization skills. Strong verbal and written communication skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally scheduled hours. About Spark Talent Acquisition:Spark Talent Acquisition is a Michigan-headquartered recruiting and staffing company that connects great talent with great employers. We understand that building the right team is vital to success. Listening to our clients and creating customized workforce strategies is at the core of what we do. We pride ourselves in team development as it matches our purpose as an organization to help people grow.

Vedder Price's Maimi Office is seeking two Corporate and Litigation Legal Secretaries. The legal secretaries will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills. As a Legal Secretary, your duties will include but not be limited to: Prepare and revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks and audit letters Accurately enter attorney time into timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Provide assistance to Shareholders to prepare for all internal/external meetings Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Personable, professional, detailed-oriented and a problem solver Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Federal Court procedures Excellent written and verbal communication skills Qualifications & Required Experience: Associate's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Position also requires the ability to work under pressure to meet strict deadlines Experience with managing monthly client billings preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe PowerPoint Excel At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity: Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Job Description Legal Secretary City of Plant City PAY RATE: $26.81/HR. + DOQ Three (3) years of work experience involving legal secretarial duties required. Under general supervision, incumbent must exercise reasonable initiates and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained. The incumbent provides clerical, secretarial, legal support, and administration for the City Attorney. Essential Duties and Responsibilities: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Performs specialized legal, secretarial, clerical, and administrative duties and participates directly in the work of the City Attorney. Composes correspondence, ordinances, resolutions, deeds, easements and other legal instruments under review and direction of the City Attorney. Compiles, organizes, and analyzes information for review. Possesses advanced skills to operate modern office equipment, including computers, copiers, and fax machines. Computer skills include use of Microsoft Word, Microsoft Teams, Microsoft Outlook; typing skills on IBM typewriter. Accesses Florida Courts E-filing Portal for filing and service of pleadings. Works with City Clerk's Office on completion and assembly of City Commission agenda items. Works with various departments and divisions in preparation and tracking of liens, satisfactions, contracts, and real estate acquisition and sale. Creates, organizes, and maintains electronic files; scans and files documents in electronic filing system. Researches in-house electronic documents and physical files; performs outside records research. Opens, prioritizes, and processes all mail. Manages attorney's calendar, walk-in appointments, and telephone calls. Prepares budget, budget account transfers, requisitions, and invoices at the direction of the City Attorney. Attends legal seminars, training classes, and position-oriented meetings on- and off-site when approved by City Attorney. Performs other job duties as assigned. Minimum Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Knowledge, Skills, and Abilities: Knowledge of business English, spelling, and punctuation, in order to prepare documents and compose letters. Knowledge of legal terminology, communication principles and practices. Knowledge of office practices and procedures. Demonstrated ability to gain knowledge of the City's policies, procedures, and practices. Ability to access, input, and retrieve information from a computer. Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate effectively using speaking, hearing, and visual skills. Ability to assimilate information from a variety of sources, analyze information, and make or recommend accurate courses of action. Advanced skill in the operation of a PC, keyboard, and typewriter. Relevant knowledge of electronic files, financial software, and agenda software. Relevant knowledge of Florida Courts E-filing Portal. Experience in real estate transactions, including preparation of deeds and easements and reviewing title insurance and surveys. Demonstrated oral and writing skills. Ability to perform duties under critical deadlines. Ability to work independently. Education and Experience: High school graduation or possession of an acceptable equivalent diploma. Three (3) years of work experience involving legal secretarial duties. Prior experience as a paralegal or legal secretary preferred. Type at the minimum rate of 60 words per minute preferred. A combination of education, training, and experience may be substituted at the City Manager's discretion.. Certifications and Licenses: Must possess and maintain a valid Florida driver's license and must be insurable by the City's current insurance provider. National Incident Management system (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment. IND1

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Be able to schedule appointments, answer phone calls from clients, do new intake calls, do case management, help prepare cases for court. Qualifications - Great customer service skills - Be able to work under pressure at a fast paced law office - Know how to answer multiple phone lines - Be able to multitask - Be able to type 40 wpm - Spanish-speaking ability preferred but not required Additional Information Please text or call ************** or ************.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team. This is not a back-office role - you'll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience. If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team! What You'll Be Doing: In this role, you'll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication. Key responsibilities include: Organizing and maintaining digital and physical client files, including filing, scanning, and document management Preparing estate planning documents, asset charts, and mailings with a high level of accuracy Coordinating document signings and in-office appointments, including greeting and interacting with clients Managing calendars and internal checklists to keep workflows moving Updating client records and maintaining case progress in PracticePanther (training provided) Assisting with quarterly update letters, client communications, and follow-up tasks A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone Strong organization skills and a love for keeping things on track A proactive, team-oriented mindset - you don't wait to be told what to do Tech-savvy or willing to learn (we'll train you on our systems) Prior experience in legal, administrative, or office coordination roles is a plus Notary Public certification (or willingness to obtain - we'll cover the cost!)

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting in trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients. Es sential Functions and Basic Duties: Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review. Review all incoming mail, faxes and emails. Prepare and send outgoing mail. Open new files for new matters and new clients, including running conflict searches for new cases. Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats. Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone. Calendar emails, e-filed documents, paper mail, hand-delivery and faxes. Schedule depositions, hearings, mediations and inspections. Federal, state court and agency filings, including e-filing with attorney approval. Print and circulate e-filed documents. Answer attorney calls and take messages; forward calls as appropriate. Review and release time for attorneys as directed. Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney. Assemble binders for depositions and mediations. Update client case lists to ensure accuracy. Update trial, mediation and case lists to ensure accuracy. Prepare attorney expense reports. Make travel arrangements for attorneys. Process vendor invoices. Assist in training of new hires. Review and release time for attorneys as directed. Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices. Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc. Provide coverage for other assistants while out on PTO. Complete all other projects/duties as assigned. Qualifications: High school diploma or equivalent. Team player. Creative problem solving. Ability to work independently with minimal supervision and with flexibility to meet deadlines. Computer skills. 3+ years of extensive litigation secretarial/assistant experience. Benefits Include: Firm paid short term disability Paid time off and paid holidays. Paid parking Health insurance, including firm paid HSA contributions for some plan options Dental insurance Vision insurance Firm paid Life insurance Long Term Disability insurance Aflac Plans Calm app subscription Financial Wellness Program

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. • Composes, edits and types correspondence. • Coordinates the distribution of incoming and outgoing mail. • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. • Acts as liaison with witnesses and prepares subpoenas for depositions and trial. • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. • Maintains files and tracks deadlines for discovery and responses to pleadings. • Files complaints and other pleadings with the appropriate court and/or judge. • Maintains activity reports and submits appropriate documentation to specific units. • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. • Maintains the confidentiality of records and reports pertaining to the work of the division or department. • May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. • Performs business related activities and functions regarding legal office administrative practices and procedures. • Performs other related duties as required.

SUMMARY: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff. Observes confidentiality of firm and client matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents. Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision. Familiar with firm forms, legal forms, document formats, printing requirements and on-line legal research sites. Performs legal research tasks using all available resources including libraries and computer data systems, when applicable or requested. Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable. Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed. Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines. Processes bills; proofs work in process; reviews and edits work in process in preparation for billing. Works closely with administrative support staff proofs documents returned from other administrative staff, scanning center or outsource vendors. Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney. Assist other secretaries as time or workload permits or as assigned. Performs legal assistant duties as requested. Community association experience a plus. WORKING CONDITIONS: Normal law office environment with some exposure to excessive noise, dust, temperature and the like. Requirements KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours. TYPICAL PHYSICAL NEEDS: Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs. EEO STATEMENT: Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. This role is 100% onsite. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. 2+ years' experience as a legal assistant or experience in a law firm Bachelor's degree in legal studies or related field preferred Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent grammar, proofreading, transcription, and organization skills. Strong communication skills, both verbal and written. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally scheduled hours. Preferred Skills: Knowledge of iManage or other document management systems. Job ID: 239 #INDHP