Legal secretary jobs in Portsmouth, VA

Clearance: Secret Position Type: Full-Time AERMOR is seeking a Word Processor III to provide administrative and documentation support by preparing, formatting, and editing complex documents. This position requires an individual with strong proficiency in Microsoft Word and related Office applications, capable of creating and maintaining professional-quality reports, correspondence, and technical materials. The Word Processor III ensures that all documentation meets organizational, contractual, and Government formatting standards while maintaining accuracy and efficiency in all tasks. This is not a remote position. Key Responsibilities: Prepare, format, and edit documents, reports, and correspondence using Microsoft Word. Apply templates, styles, and formatting consistent with organizational and Government standards. Review and proofread documents for grammar, clarity, consistency, and compliance with established guidelines. Incorporate tables, charts, figures, and other visual elements to support document presentation. Maintain version control of documents and manage electronic and physical document filing systems. Convert drafts, handwritten notes, and marked-up files into finalized documents ready for submission. Collaborate with engineers, analysts, and program staff to prepare technical and administrative deliverables. Ensure timely and accurate completion of all document processing and submission requirements. Support other administrative functions as needed, including data entry, correspondence tracking, and report compilation. Qualifications: Three (3) years of experience working with Microsoft Word in a professional or technical environment. High School Diploma or GED required; additional technical or administrative training preferred. Strong proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint. Ability to format, proofread, and edit documents to meet strict style and compliance standards. Strong attention to detail, accuracy, and document organization. Excellent written communication and time management skills.

Job DescriptionLocation: Norfolk, VA Clearance: Secret Position Type: Full-Time AERMOR is seeking a Word Processor III to provide administrative and documentation support by preparing, formatting, and editing complex documents. This position requires an individual with strong proficiency in Microsoft Word and related Office applications, capable of creating and maintaining professional-quality reports, correspondence, and technical materials. The Word Processor III ensures that all documentation meets organizational, contractual, and Government formatting standards while maintaining accuracy and efficiency in all tasks. This is not a remote position. Key Responsibilities: Prepare, format, and edit documents, reports, and correspondence using Microsoft Word. Apply templates, styles, and formatting consistent with organizational and Government standards. Review and proofread documents for grammar, clarity, consistency, and compliance with established guidelines. Incorporate tables, charts, figures, and other visual elements to support document presentation. Maintain version control of documents and manage electronic and physical document filing systems. Convert drafts, handwritten notes, and marked-up files into finalized documents ready for submission. Collaborate with engineers, analysts, and program staff to prepare technical and administrative deliverables. Ensure timely and accurate completion of all document processing and submission requirements. Support other administrative functions as needed, including data entry, correspondence tracking, and report compilation. Qualifications: Three (3) years of experience working with Microsoft Word in a professional or technical environment. High School Diploma or GED required; additional technical or administrative training preferred. Strong proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint. Ability to format, proofread, and edit documents to meet strict style and compliance standards. Strong attention to detail, accuracy, and document organization. Excellent written communication and time management skills. Powered by JazzHR zd RGIPoKK2

Do you have experience interacting in a legal environment? Is your passion to be a part of a dynamic team that works together to serve the citizens of the City of Chesapeake? If so, come join our team. Tasks include: * Provide legal, clerical and routine administrative support for attorneys. * Responsible for legal and administrative office tasks, enter and update information for legal cases in databases. * Set up, prepare and maintain files for area of responsibility. * Prepare correspondence and legal papers including motions, orders, indictments, subpoena, etc. * Assist in answering phones and screening visitors, victims and witnesses. * Assist with setting up and maintaining files, including preparation of subpoenas, requesting police video, etc. * Prepares reports as necessary for area of responsibility. * Prepares court's dockets. * Retrieve criminal histories and driver's transcripts. * Provide back-up duties for other team members. * Retrieves and enters daily warrants. * Other duties as assigned. Required Qualifications Vocational/Educational Requirement: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in legal secretarial skills or a closely related field. Experience: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of full-time experience. Special Certifications and Licenses: Depending on position, may require a valid driver's license in compliance with City driving standards. Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications * Prior or current work in law office * Must be able to multi-task and manage time * Knowledge of Prosecutor by Karpel case management system helpful

The City Attorney's Office represents the City, the School Board, the Norfolk Employee's Retirement System, the Chrysler Museum and other boards and commissions in legal matters. The office defends its clients in all litigation, files suits on behalf of its clients, prepares sound legislation for consideration by City Council, provides impartial advice, prepares contracts, ordinances and provides other legal services as necessary. The City Attorney's office is seeking a professional to perform legal secretarial work which also occasionally involves administrative duties in various subject matters. The currently available position will provide legal secretarial support to two attorneys and will involve civil litigation, personal injury and property damage claims, administrative proceedings, worker's compensation matters, and transactional matters. The position will be filled at the Legal Secretary I or II level, depending on the qualifications of the successful applicant. Department Hiring Salary Ranges: LSI: $41,231 - $68,887 LSII: $46,589 - $77,924 Depending upon assignment, and under the supervision of the City Attorney, Deputy City Attorneys, Assistant City Attorneys or, occasionally, other senior staff, essential functions include but are not limited to: LEGAL SECRETARY I LEVEL: * Assists in preparing legal documents, some unique to municipal law offices, including ordinances, resolutions, agreements, contracts, police general orders, legal pleadings and discovery (criminal and civil); completes claim work in civil suits by preparing preliminary accident reports; and assists in the final execution and distribution of the documents, where required. Similarly assists in collecting delinquent personal property taxes. * Opens, indexes, maintains, organizes and closes Departmental files. * Assists in maintaining Code Books and other Law Department (City Attorney's Office) and City records (e.g., updating code books, and scheduling and calendaring meetings, depositions and trials). * Performs general legal secretarial duties (e.g., preparing and formatting legal documents; answering multi-line telephones; answering general inquiries to the Law Department (City Attorney's Office); preparing certified mail receipts; filing and notarizing legal documents; transcribing dictation; sending facsimile and e-mail correspondence; and general typing and photocopying). LEGAL SECRETARY II LEVEL: * Performs the duties and functions of the Legal Secretary I position as described above. * Organizes trial schedule for appeals of City criminal (misdemeanor) cases. Maintains claim and litigation records concerning all claims and suits filed against the City or by the City in federal and state courts (including both courts not of record and of record). * Performs basic general paralegal-type tasks (assisting Deputies and Assistants in rendering legal services and preparing for trials), such as reviewing files to identify necessary witnesses; preparing subpoenas; scheduling discovery and general pre-trial procedures; retaining necessary professionals (e.g., court reporters); and generally assembling litigation materials for trial attorneys. * Assists attorneys in preparing and filing various legal instruments in all courts (e.g., motions for judgment, warrants in debt; interrogatories and show cause summonses, notices of lien, garnishments, and garnishment dispositions; notices of satisfaction of judgments; and orders to vacate judgments, etc.). * Assists attorneys in preparing a variety of legal instruments outside the context of litigation (e.g., opinions, ordinances, resolutions, and agreements). * Assists with legal debt collection, delinquent tax suits, real estate matters and the maintenance of installment plans on deferred payment loans. Also assists in training City collection coordinators in pre-judgment collections, bankruptcies, court procedures and post-judgment collections. Legal Secretary I Level: High School graduate or equivalent with training in office-related work, such as reading, writing, filing and typing (typewriter and computer). OR any equivalent combination of education and experience. Legal Secretary II Level: High School graduate or equivalent; specific vocational, administrative, or technical knowledge obtainable through six months to one year of advanced study or training past the high school level (through either city in-house training or an outside educational institution), and five years of increasingly responsible and effective legal secretarial work in the areas encompassed within the duties and functions described above. OR any equivalent combination of education and experience. Work Location: Norfolk Civic Plaza, 810 Union St, Norfolk, VA 23510 Work Hours: Monday - Friday, 8:30AM - 5:00PM, 40 hours per week

If you are currently employed at Smithfield, please log into Workday and submit your application through the Jobs Hub. A great job-and a great future-awaits you at Smithfield Foods. We are an American food company with a leading position in packaged meats and fresh pork products. We're looking for motivated people who want to join our team and grow lasting and meaningful careers with us. Apply Now! THE VALUE YOU'LL BRING: The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section. The Paralegal - Contracts is responsible for administering law department systems and processes that track and manage contracts; drafting, analyzing and revising contracts and related communications under the supervision of an attorney; and facilitating contract processing between business units and the legal team. WHAT YOU'LL DO: Work with company lawyers to perform paralegal functions involving contracts. Review proposed contracts for compliance with company policy and advise appropriate business stakeholders of any noncompliance. Implement and execute processes, workflows and tools to improve Law Department efficiency, including contracts review, management and retention. Draft communications with outside parties related to ongoing and expiring contracts. WHAT WE'RE SEEKING: Bachelor's Degree from an accredited four-year college or university and 2+ years of relevant legal experience, or equivalent combination of education and experience, required. Paralegal education or certification and previous paralegal experience preferred. General understanding of basic state and federal laws preferred. General understanding of contracts preferred. Ability to speak and write clearly and effectively; establish trust and maintain confidentiality. Demonstrated ability to manage complex assignments in a fast-paced work environment. Excellent computer and technical skills to include proficiency in Microsoft Office products (Excel, Word, PowerPoint); experience using Cobblestone or other contract management software a plus. OTHER SKILLS THAT MAKE YOU STAND OUT: Customer service mindset; demonstrated success working with business partners in a fast paced, team-oriented work environment to achieve results. Ability to work well with others in fast paced, dynamic environment. Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment. IndSPR-Corp Relocation Package Available No EEO Information Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at ************.

Job Category: Service Contract Act Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Local * * * + CACI has an immediate opening for a Administrative Assistant providing support/services to United Stated Fleet Forces Command (USFFC) N02F under the Naval Forces Logistics (NFL) contract at Naval Station Norfolk. **The Opportunity:** - Create/Maintain Directorate documentation - Maintain Enterprise Task Management System (ETMS2) tasks and ensure timely responses - Arrange appointments, meetings, and prepare meeting spaces for use - Prepare and format presentations - Duplicate, collate, roll, and bind or fasten documents and drawings for distribution - Scan documents, and correct scanned documents for modification and reuse - Prepare and distribute reports and compile data **Qualifications:** Required: - Secret clearance - High School Degree. - Competency with office automation software (Microsoft Office), multimedia program and equipment (PC, printer, copies, scanner) - Must possess excellent command of English language (grammar, spelling, punctuation, etc.). Desired: - In-depth knowledge of MS Office products (Access, Excel, PowerPoint, SharePoint) - Tasker management, records management, and ETMS2 experience - **________________________________________________________________________________________** **What You Can Expect:** **A culture of integrity.** At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. **An environment of trust.** CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. **A focus on continuous growth.** Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. **Your potential is limitless.** So is ours. Learn more about CACI here. (************************************************ **________________________________________________________________________________________** **Pay Range:** This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI's government contract for the work location. **Minimum Req** **uired Hourly Wage:** $18.59 There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (***************************************************** . _CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._

Posting Details Working Title Paralegal Adjunct Role Title Paralegal Adjunct Role Code FLSA Exempt Pay Band UG Position Number 295A0062 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Virginia Beach - 810 Hiring Range Commensurate with qualifications and experience. Emergency/Essential Personnel No EEO Category I-Faculty Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Varies. Sensitive Position No Job Description Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges. Adjunct faculty member is responsible for teaching courses to which he/she has specific training or competence. Plans, organizes, teaches, and provides feedback to students to promote and direct student learning in either a classroom, remote via Zoom, or online environment to students with a wide variety of academic backgrounds and experiences. Engages students outside of class via office hours and provides thorough, timely, and effective feedback to students regarding the mastery of course and program learning outcomes. FUNCTIONAL RESPONSIBILITIES: 1. Responsible for creating a learning environment that facilitates students' acquisition of knowledge and skills in a discipline and/or program. 2. Aligns course activities with student learning outcomes for the course; employ a variety of active learning strategies to foster student engagement; employ appropriate technology and supporting materials that support course and/or program learning outcomes; and provide students with prompt and meaningful feedback on course activities and assignments, communicating with students in a timely and respectful manner. 3. Deliver instruction in support of stated learning outcomes; adhere to college policies and procedures for participation in student surveys of instruction; conduct meaningful and timely assessments of student learning, including at least one assessment within the first 15% of class; and analyze the previous semester's evaluation of instruction and develop and implement appropriate action plans as necessary. 4. Responsibilities may include work during the day, evening and/or weekend as determined by the course(s) assigned. 5. Hold at least 1 office hour per week for each course assigned. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications * JD from an accredited Law School/Bachelor of Laws (LLB). * Two years related occupational experience. * Ability to communicate effectively in an electronic format. Additional Considerations * Knowledge of legal principles in the fields of immigration law and litigation. * Teaching experience at the college level. * Knowledge of CANVAS or other learning management systems. * Knowledge of, and experience with, proven teaching strategies that promote student success. * Candidates should possess sufficient technology skills to work productively in an organization that utilizes significant information and instructional technology resources. Operation of a State Vehicle No Supervises Employees No Required Travel N/A Posting Detail Information Posting Number ADJ_2694P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/04/2025 Job Close Date 01/31/2026 Open Until Filled No Agency Website TCC.edu Contact Name Kathleen (Kat) Geurts Email *************** Phone Number Special Instructions to Applicants Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of an extensive criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment), and other checks requested by the VCCS such as I-9 and E-Verify requirements. Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. ******************************* EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting ************************************ Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume * Cover Letter/Letter of Application * Unofficial Transcripts Optional Documents * Unofficial Transcript 2 * Unofficial Transcript 3

Hiring Range: $19.04 to $30.94 Full Time or Part Time: Part_Time Additional Detail Description for Candidates: Perform special duties as assigned. Provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Provide financial support services for a variety of accounting transactions. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents. Respond to questions from VDOT staff and contacts. How you will contribute: Accounts Payable: Knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry.Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review, and perform data entry accounts receivable documentation. Administrative Support: Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned.Financial Data: Run and maintain queried in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records, and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies.Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies.Inventory Data Processing: Maintain knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions and documentation.Perform duties as assigned.:Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas.SPCC Direct Charge and Procurement : Knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Prepare financial reports, interpret Cardinal reports, and run queries.Travel : Maintain knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. What will make you successful: Ability to accurately and efficiently perform data entry into computerized financial systems.Ability to analyze and interpret financial data.Ability to analyze and interpret financial data. Ability to communicate effectively orally and in writing with internal and external customers; and to work independently or as a member of a team.Ability to communicate effectively orally and in writing with internal and external; and to work independently or as a member of a team.Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes.Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules.Ability to perform duties with some degree of difficulty.Ability to prepare financial reports and run queries.Ability to work as part of a team.Ability to work as part of a team. Knowledge of Financial Management Systems.Knowledge of GAAP, government accounting, internal controls, inventory, and compliance. Knowledge of accounts payable and accounts receivable.Knowledge of accounts payable and accounts receivable. Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures. Knowledge of office practices and procedures.Skill in performing basic math calculations.Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Minimum Qualifications: Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member. Ability to report during emergency operations. Knowledge of basic accounting and business principles sufficient to monitor and analyze data. Knowledge of file management to include purging and disposing of files in accordance with records retention guidelines and schedules. Skill in performing basic math calculations.Skill in preparing financial reports and running queries.Skill in the use of computers and software applications to include automated inventory software and MS Office Products. Additional Considerations: Experience performing data entry into automated financial systems. Experiences applying knowledge of GAAP, governmental accounting, internal controls, inventory, and compliance. Knowledge and experience processing accounts payable and accounts receivable. VCA Certification desired. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct

We invite you to explore a future with us at PRA Group, a diverse and growing company that has a tangible impact on the global economy. Responsibilities include maintaining and organizing litigation materials; litigation management; processing correspondence, and various clerical duties, including filing/copying/court package assembly. This role has multiple levels, open to candidates with 1-3 years minimum experience. The successful candidate will be hired for the level of the position that aligns with their experience. Must be able to prioritize, handle, and execute multiple requests and tasking in high volumes Disassemble hard copy records to prepare records as well as document repair when needed Perform quality check of hard copy records Perform high speed scanning of documents to convert to electronic files The candidate needs to be able to work in a database environment such as PRANET and DOCREQUEST. Collate packages for attorneys and courts in various states Run high volume machines and perform binding and finishing work Responsible for ensuring compliance with applicable laws, regulations and company policies across areas of organizational responsibility Maintain knowledge of current department policies and procedures and apply as necessary in appropriate circumstances. Update department manager and team members about any recent changes. Strong organizational skills with a high attention to detail Time management skills and a sense of urgency Must be able to handle multiple requests in high volumes High attention to detail. Administrative skills preferred Work well with others Professional Experience/Qualifications: High school diploma or GED At least one year of related administrative experience equivalent combination of education, training and experience. Must be proficient in Windows, Outlook, PRANET, Application Extender; familiar with Word, Excel. Must be able to regularly lift up to 25lbs during the course of the shift All qualified applicants will receive consideration for employment regardless of age, race, color, sex, gender, religion, national origin, physical or mental disability, citizenship, or any other classes recognized by state or local law or any other characteristic protected under applicable federal, state or local law. We are a drug free workplace. To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status.

We are a great and growing law firm looking for a candidate who likes to work in a friendly, fun but hard-working atmosphere. We are looking for someone with the experience necessary to hit the ground running (pay will match experience level). The paralegal/legal assistant will primarily support our employment law team, and experience in this practice area would be helpful. We also practice corporate and personal injury and some experience in these practice areas are desirable. If you are looking for a company where you can bring your best "you" to work, where you can make a difference, and where you can team-up with like-minded co-workers, then we are also looking for you. Join us! In addition, the Paralegal will - · Communicate with new clients (gathering information, go over office procedures, etc.). · Communicate with clients about updates on matters and continue to gather information for file. · Correspondence with courts, clients and office team. · Organize calendar. · Complete file management both online and with physical files. · Draft letters, pleadings, customize standard forms, complete legal documents. · Process incoming and outgoing mail. · Scan, file, print documents. · Assist with billing and receiving funds into operating and trust accounts. · Other tasks as assigned.

The Department of Otolaryngology - Head and Neck Surgery is a diverse Department with multiple subspecialties practicing within a larger group setting. Those specialties include Otology, Facial Plastic Surgery, Laryngology, Rhinology, General ENT, and Head and Neck Surgery and are currently spread out over three primary office locations. This role will take responsibility for Administrative and Surgery Scheduling support for assigned faculty members within the Division of Rhinology. Responsibilities The role is anticipated to spend 50% of its time in surgery scheduling activity. * In coordination with patient care team, and following physician feedback, identify appropriate time frames for surgical procedures and coordinate scheduling of procedures with patient, family members, and all other appropriate parties. * Obtain insurance authorization for all scheduled procedures. * Promptly post all surgical procedures into the EPIC EMR at Norfolk General Hospital. * Proactively work with care team members to help ensure assigned faculty surgical schedules are optimized during assigned OR days and times. * Promptly release unutilized OR time to the other ENT Department faculty. * Coordinate co surgical procedures for faculty members with outside physician offices. The role is anticipated to spend 50% of time on administrative and other support functions of the assigned faculty members. * Maintain outlook calendars and academic calendars for assigned faculty members. * Work to ensure clinically scheduled times are optimized and fully utilized. * Assist as the primary point of contact for assigned faculty members for various academic and research related activities. * Assist with travel, registration and expenses reimbursements for assigned faculty members. * Provide support in other areas of the Department when needed to ensure coverage. * Assist with other administrative needs of faculty members as requested. * Attend required meetings. * Other duties as assigned. Qualifications * Exceptional verbal and written communication skills. * A firm understanding of insurance. * Ability to develop and maintain effective relationships with public, partners, customers, and co-workers; while working cooperatively and effectively with others to achieve common goals. * Ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. Meets attendance/punctuality requirements. * Ability to adapt to changing work environments, work priorities, and organizational needs. Takes independent action to address and resolve problems. * Ability to expresses ideas effectively and demonstrate sound judgment with regard to decision-making. * Ability to deal with others in a direct honest manner and comply with all EVMS policies and procedure. * Experience within a large surgical practice is preferred, generally obtained through at least one year of previous experience. Location : Location US-VA-Norfolk

The Paralegal/Legal Assistant I works under close supervision with required assistance readily available. Persons in this position typically perform the following: Consult prescribed sources of information for facts relating to matters of interest to the program; Review documents to extract selected data and information relating to specific items; Review and summarize information in prescribed format on case precedent and decisions; Search and extract legal references in libraries and computer-data banks; Attend hearings or court appearances to become informed on administrative and/or court procedures and the status of cases, and where necessary, assist in the presentation of charts and other visual information. Required: Must be able to obtain and maintain a US government security clearance. Requires paralegal certificate, or currently attending an ABA-accredited law school, having completed at least one year of study. One year of legal training or legal experience or at least two years of college education may be substituted for the paralegal certificate. Additionally, at least one year of litigation paralegal experience or project experience (as related to the task order) is required; trial experience very helpful. Automated litigation support experience valued. Must have basic legal knowledge, including knowledge of standard legal citation to cite check legal motions and memorandum and must have sufficient experience with legal research tools such as LEXIS and Westlaw to perform basic legal research. Requires excellent written and oral communication skills, thorough knowledge and hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems. Role also requires basic familiarity with ESI tools and knowledge of eDiscovery procedures and resources. Ability to consistently deliver highest quality work under extreme pressure will be very important. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

is responsible for providing clerical office support. 1. Serves as secretary for appropriate administrator. 2. Performs general clerical, typing and public relations tasks. 3. Acts as receptionist, receiving visitors, parents, teachers and students. 4. Confers with students, parents, salesmen, and others, answering inquiries and disseminating information, personally and over the phone. 5. Collects fees, accounts for collections, makes bank deposits, and serves as bookkeeper for the school. 6. Registers incoming students. 7. Coordinates office responsibilities. 8. Administers first aid, if necessary 9. Performs other duties as requested. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Minimum Qualifications (Knowledge, Skills and/or Abilities Required) Completion of a standard high school or any equivalent combination of experience and training including or supplemented by business school courses. Thorough knowledge of standard office procedures, practices and equipment including mainframe/data processing equipment. Must possess excellent typing skills and be proficient in Microsoft Word and Excel. Excellent bookkeeping skills; ability to maintain financial records and prepare reports and statements. Ability to establish and maintain effective working relationships with other employees and the general public; must possess excellent public relations and telephone skills. Ability to understand and follow oral and written instructions. To view the full job description, visit ******************************************************************** The Newport News Public Schools prohibits discrimination on the basis of race, color, religion, sex, ethnicity, national origin, age, disability, pregnancy and childbirth, marital status or any other basis prohibited by law. (Reference: School Board Policies 2-33,4-4, and 4-6).

Perform special duties as assigned. Provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Provide financial support services for a variety of accounting transactions. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents. Respond to questions from VDOT staff and contacts. How you will contribute: Accounts Payable: Knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry. Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review, and perform data entry accounts receivable documentation. Administrative Support: Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned. Financial Data: Run and maintain queried in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records, and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Inventory Data Processing: Maintain knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions and documentation. Perform duties as assigned.: Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas. SPCC Direct Charge and Procurement : Knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Prepare financial reports, interpret Cardinal reports, and run queries. Travel : Maintain knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. What will make you successful: Ability to accurately and efficiently perform data entry into computerized financial systems. Ability to analyze and interpret financial data. Ability to analyze and interpret financial data. Ability to communicate effectively orally and in writing with internal and external customers; and to work independently or as a member of a team. Ability to communicate effectively orally and in writing with internal and external; and to work independently or as a member of a team. Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes. Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules. Ability to perform duties with some degree of difficulty. Ability to prepare financial reports and run queries. Ability to work as part of a team. Ability to work as part of a team. Knowledge of Financial Management Systems. Knowledge of GAAP, government accounting, internal controls, inventory, and compliance. Knowledge of accounts payable and accounts receivable. Knowledge of accounts payable and accounts receivable. Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures. Knowledge of office practices and procedures. Skill in performing basic math calculations. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Minimum Qualifications: Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member. Ability to report during emergency operations. Knowledge of basic accounting and business principles sufficient to monitor and analyze data. Knowledge of file management to include purging and disposing of files in accordance with records retention guidelines and schedules. Skill in performing basic math calculations. Skill in preparing financial reports and running queries. Skill in the use of computers and software applications to include automated inventory software and MS Office Products. Additional Considerations: Experience performing data entry into automated financial systems. Experiences applying knowledge of GAAP, governmental accounting, internal controls, inventory, and compliance. Knowledge and experience processing accounts payable and accounts receivable. VCA Certification desired. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Perform special duties as assigned. Provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Provide financial support services for a variety of accounting transactions. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents. Respond to questions from VDOT staff and contacts. How you will contribute: Accounts Payable: Knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry. Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review, and perform data entry accounts receivable documentation. Administrative Support: Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned. Financial Data: Run and maintain queried in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records, and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Inventory Data Processing: Maintain knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions and documentation. Perform duties as assigned.: Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas. SPCC Direct Charge and Procurement : Knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Prepare financial reports, interpret Cardinal reports, and run queries. Travel : Maintain knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. What will make you successful: Ability to accurately and efficiently perform data entry into computerized financial systems. Ability to analyze and interpret financial data. Ability to analyze and interpret financial data. Ability to communicate effectively orally and in writing with internal and external customers; and to work independently or as a member of a team. Ability to communicate effectively orally and in writing with internal and external; and to work independently or as a member of a team. Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes. Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules. Ability to perform duties with some degree of difficulty. Ability to prepare financial reports and run queries. Ability to work as part of a team. Ability to work as part of a team. Knowledge of Financial Management Systems. Knowledge of GAAP, government accounting, internal controls, inventory, and compliance. Knowledge of accounts payable and accounts receivable. Knowledge of accounts payable and accounts receivable. Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures. Knowledge of office practices and procedures. Skill in performing basic math calculations. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Minimum Qualifications: Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member. Ability to report during emergency operations. Knowledge of basic accounting and business principles sufficient to monitor and analyze data. Knowledge of file management to include purging and disposing of files in accordance with records retention guidelines and schedules. Skill in performing basic math calculations. Skill in preparing financial reports and running queries. Skill in the use of computers and software applications to include automated inventory software and MS Office Products. Additional Considerations: Experience performing data entry into automated financial systems. Experiences applying knowledge of GAAP, governmental accounting, internal controls, inventory, and compliance. Knowledge and experience processing accounts payable and accounts receivable. VCA Certification desired. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Job DescriptionBenefits: Paid time off looking for an experienced secretary/dispatcher for a plumbing company.

Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year; Grade HH General Responsibilities Serves as personal secretary and administrative assistant to a senior Norfolk Public Schools (NPS) administrator. Relieves supervisor of routine administrative tasks and ensures smooth and efficient operation of the supervisor's office. An employee assigned to a position in this class is responsible for the clerical operation of the subdivision, requiring frequent contacts with top level officials of the school system, colleges, universities and area business leaders; and the handling of unusually difficult, complex, and confidential matters within the field. The work involves all facets of secretarial functions and activities, including technical typing, word processing, voice transcription, bookkeeping, and public relations. Employees frequently work independently when dealing with complaints, information dissemination, and other departments within the school system. Positions allocated to this class serve major organization components of the school system and require an understanding of system-wide and administrative procedures. The work entails executing financial transactions and maintaining financial records. Education and Experience Requires a high school diploma and 2-3 years of related administrative support experience. Must have experience with Microsoft Word, and Excel. An Associate's Degree, at least three years of customer service experience, and MUNIS familiarity preferred. Essential Job Functions Plans, initiates, and carries to completion division, program or administrative secretarial support activities; develops, monitors and modifies office procedures, and organizes office projects and processes. Provides input regarding clerical staff evaluation and disciplinary action. Serves as the main contact person for parents, schools or vendors. Works with school clerical personnel in the event of unanticipated absenteeism; designating personnel to substitute as necessary to ensure adequate coverage of office or schools. Arranges meetings, conferences, and coordinates associated logistics. Maintains inventory of office supplies and reorders supplies as deemed necessary; maintains office equipment and determines when and who to call for repair; maintains telephone system, which includes computerized entries to update individual or departmental telephone needs. Maintains and manages financials records, including collecting, depositing, and tracking money associated with department programs. Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material, screens visitors, responding to inquiries, referring to others as required, arranging appointments; makes appointments for supervisor or other administrative personnel; maintains supervisor's calendar; makes travel arrangements. Reviews all outgoing correspondence from a number of subordinate sections for format, spelling, punctuation, and grammar before submitting for supervisor's signature; may supervise and/or coordinate activities with school clerical staff; types a variety of correspondence and reports using a computer or other word processing device; processes statistical reports, forms and newsletters requiring a number of separate tabulations, often utilizing electronic-spread sheet programs; takes and transcribes meeting minutes; signs supervisor's name to correspondence of a routine nature. Composes routine correspondence, newsletters and other communications; compiles data for questionnaires; prepares in service materials; maintains control records on incoming correspondence; prepares court documents for warrants of debt; and action documents, and follows up on work in progress to ensure timely response or action. Organizes office projects such as dissemination of program materials, preparation of invitations, special mailings, or assembly of guides, manuals, and training materials. Attends meetings and conferences, taking official minutes; researches and develops material for use in official engagements. Submit insurance claims online to third party administrator and provide claim information to insurance carriers involving private automobiles. Collects financial payments from the public for debts to the school system for loss associated with damage. Performs other duties as assigned.

Provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Provide financial support services for a variety of accounting transactions. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents. Respond to questions from VDOT staff and contacts. How you will contribute: Accounts Payable: Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Administrative Duties: Assist with special projects. May assist with opening and distributing mail. May serve as receptionist or other administrative duties as assigned. Administrative Support: Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned. Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Inventory Data Processing: Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines and schedules. Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas. SPCC Direct Charge and Procurement: Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements. Receive, verify, and reconcile cardholders' monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals and all required SWAM documentation. Interact with originating location or vendor to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Time and Attendance: Maintain, calculate and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Travel: Demonstrate knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. What will make you successful: Ability to accurately and efficiently perform data entry into computerized financial systems. Ability to analyze and interpret financial data. Ability to communicate effectively orally and in writing with internal and external customers; and to work independently or as a member of a team. Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes. Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules. Ability to perform duties with some degree of difficulty. Ability to prepare financial reports and run queries. Ability to report during emergency operations. Ability to work as part of a team. Knowledge of Financial Management Systems. Knowledge of accounts payable and accounts receivable. Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures. Knowledge of office practices and procedures. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Minimum Qualifications: Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member. Ability to report during emergency operations. Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes. Experience performing data entry into automated financial systems. Experience preparing financial reports and running queries. Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules. Knowledge of basic accounting and business principles sufficient to monitor and analyze data. Knowledge of office and program support activities. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Additional Considerations: A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired. A combination of training, experience, or education in Bookkeeping, Accounting or related field desired. Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance. Knowledge and experience performing account reconciliations and tracking time and attendance. Knowledge and experience processing accounts payable and accounts receivable. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures. Provide financial support services for a variety of accounting transactions. Maintain financial documents in accordance with retention policies. Assist in preparing financial reports and documents. Respond to questions from VDOT staff and contacts. How you will contribute: Accounts Payable: Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Accounts Receivable: Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Administrative Duties: Assist with special projects. May assist with opening and distributing mail. May serve as receptionist or other administrative duties as assigned. Administrative Support: Perform various fiscal and accounting technical and administrative support to various Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports and stored documents. Assist team with other duties as assigned. Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies. Inventory Data Processing: Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines and schedules. Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas. SPCC Direct Charge and Procurement: Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements. Receive, verify, and reconcile cardholders' monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals and all required SWAM documentation. Interact with originating location or vendor to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Time and Attendance: Maintain, calculate and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules. Travel: Demonstrate knowledge and understanding of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. What will make you successful: Ability to accurately and efficiently perform data entry into computerized financial systems. Ability to analyze and interpret financial data. Ability to communicate effectively orally and in writing with internal and external customers; and to work independently or as a member of a team. Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes. Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules. Ability to perform duties with some degree of difficulty. Ability to prepare financial reports and run queries. Ability to report during emergency operations. Ability to work as part of a team. Knowledge of Financial Management Systems. Knowledge of accounts payable and accounts receivable. Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures. Knowledge of office practices and procedures. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Minimum Qualifications: Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member. Ability to report during emergency operations. Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes. Experience performing data entry into automated financial systems. Experience preparing financial reports and running queries. Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules. Knowledge of basic accounting and business principles sufficient to monitor and analyze data. Knowledge of office and program support activities. Skill in performing basic math calculations. Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs. Additional Considerations: A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired. A combination of training, experience, or education in Bookkeeping, Accounting or related field desired. Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance. Knowledge and experience performing account reconciliations and tracking time and attendance. Knowledge and experience processing accounts payable and accounts receivable. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements