Legal secretary jobs in Poway, CA - 57 jobs

Job DescriptionJob Title: Legal Secretary - Transactional Employment Type: Full Time Base Salary: $90,000 to $115,000/year Based on experience About the Role We are hiring two experienced Legal Secretaries to support a high-volume transactional Partner in a specialized practice group focused on commercial, regulatory, and government-facing matters. This is not litigation and not an entry-level admin role. You must be comfortable supporting senior attorneys, managing complex documents, and handling multiple priorities in a fast-paced environment with minimal oversight. This role is best suited for a senior legal secretary with strong transactional document experience or a legal assistant who has supported partners in corporate, real estate, regulatory, or government practices. Available Schedules These are set schedules. Please only apply if one works for you. Monday-Friday | 7:00 a.m. - 2:30 p.m. Tuesday-Saturday | 11:30 a.m. - 7:00 p.m. Indicate your preferred schedule when applying. Must-Have Experience You should have 7+ years of legal support experience, including: Drafting, formatting, and proofreading transactional documents, agreements, resolutions, memoranda, and correspondence Preparing signature packets, deal documents, and closing binders Supporting partners or senior attorneys in transactional, regulatory, or government-facing practices Managing complex calendars and coordinating meetings with clients and agencies Strong document management and attention to detail Stable work history and ability to handle shifting priorities Required: Transactional, corporate, regulatory, government, or real estate practice experience Strong document-handling and organization skills Preferred: Experience working with government agencies or regulatory matters Exposure to finance, leasing, economic development, or commercial transactions What You'll Do Support a Partner handling complex transactional and regulatory matters Draft, proofread, and format agreements, resolutions, and related documents Prepare and manage closing binders and execution packets Coordinate communications with tribal governments, agencies, and outside parties Manage calendars, meetings, and deadlines Organize due diligence materials and maintain matter files Handle expense reports, administrative tasks, and travel logistics Why This Role Makes Sense Hybrid schedule with defined hours Stable, well-run practice group High-impact transactional and regulatory work Clear expectations and structure Long-term stability and strong firm culture Compensation & Benefits Base Salary: $90,000 - $115,000 (Based off of experience level) Performance-based bonuses Medical, dental, and vision (HMO/PPO options) FSA / HSA options 401(k) profit-sharing program Generous PTO and firm holidays Employee Assistance Program and wellness incentives How to Apply If you are an experienced Legal Secretary with transactional or regulatory experience, apply directly here OR email me. ************************ If emailing, your subject line must be: Legal Secretary - Transactional (San Diego) Please include: Resume Preferred schedule This helps me review quickly and move you forward without delay. If you've supported busy partners, handled transactional documents, and want a structured role with real responsibility, let's talk.

Colere Talent Partners is working with a leading San Diego based law firm to find a dynamic Legal Secretary in their San Diego office. A downtown San Diego office is seeking an experienced Legal Secretary to join their Litigation team. The ideal candidate is detail-oriented, responsive, and has at least 5+ years of experience providing litigation assistance and secretarial support in a fast-paced environment. The selected person will work with attorneys specializing in corporate and commercial litigation law, performing tasks such as formatting legal documents, entering attorney time and billing, e-filing legal documents, corresponding with clients, submitting expense reports, and calendaring. The candidate must be comfortable communicating with clients and partners, and have the ability to work with different attorney styles. A successful candidate will be comfortable with iManage or a similar document management system, Microsoft Office Suite, expense reporting software, and time entry software, and have a high aptitude for technology. The attorney team you'd support has cases including complex business disputes, civil litigation, including matters involving contracts, and possibly some IP matters. This position is in Downtown San Diego with paid parking and offers a hybrid scheudle. Opportunity Offers- Work-life balance - 37.5-hour workweek Competitive pay & profit - sharing Paid parking & hybrid work Great collegial work environment Unmatched Culture Program Benefits, vacation, holiday and sick pay Tenured team Compensation is commensurate with experience but will range from $80-97K, candidates outside this range with strong experience will also be considered. To apply, interested candidates should submit a resume to kim@colerestaffing.com. Colere Staffing Group LLC, dba Colere Talent Partners Equal Opportunity Employer Colere Talent Partners is committed to creating and maintaining a workplace in which all employees are valued for their skills, experience, and unique perspectives. Colere Talent Partners is an equal opportunity/affirmative action employer and is committed tohiring, developing, recruiting and assigning the best and most qualified individuals possible. Colere Talent Partners employs and dispatches employees without regard to race, sex, gender, sexual orientation, gender identity or expression, color, religion, age, genetics, ancestry, national origin, marital status, military status, status as a disabled veteran or veteran of the Vietnam era, medical condition, disability, or on any other basis protected by law. As an Equal Opportunity Employer, Colere Talent Partners continuation with any client company depends on its compliance with the above policy. Package Details Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds Salary Range: $80,000 - $92,000 Annually On-site

A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, where they would manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts. * Support attorneys in pre-, during, and post-trial stages. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $110,000 - $140,000 if located in California Qualifications To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the "Essential Duties") satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience * Working knowledge of the Microsoft Office Suite, legal terminology and standard document formatting * Types accurately at a minimum of 60 wpm * Thorough understanding of civil litigation discovery and docketing processes * Experience with State and Federal court filings, including ECF * Experience with collaborating with support staff Preferred: * Bachelor's degree Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Responsibilities: Maintain the attorney's calendar book and tickler system Schedule meetings, experts, attorneys, and co-counsel, and schedule court appearances Review and re-index mail in OnBase for review and action by the attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain the desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial, and trial documents for filing with the court Schedule, calendars, and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation, including correspondence relating to litigation Assist and provide backup for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years of recent California Civil litigation experience Trial preparation is a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate - proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental, vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all the Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds To Apply: Please email your resume to: **************************** Craig Fleck Vice President Chelsea Search Group 1777 Laurelwood Way Oceanside, CA 92056 ************ **************************** *************************

Legal Secretary - Litigation Practice Area: Litigation Position Type: Full-Time, Direct Hire About the Firm Marquee Legal is conducting a search on behalf of a prestigious law firm in San Diego, recognized for its excellence in litigation. This firm values professionalism, attention to detail, and a collaborative culture that supports its employees in achieving success. The firm is seeking an experienced Legal Secretary to join their litigation team. This role offers an opportunity to work with accomplished attorneys on high-profile cases in a fast-paced and professional environment. Position Overview The Legal Secretary will provide critical administrative support to litigation attorneys and paralegals, ensuring smooth case management and organizational efficiency. The ideal candidate will have significant experience in litigation, possess strong technical skills, and demonstrate a proactive and detail-oriented work ethic. Key Responsibilities Prepare, proofread, and format a variety of legal documents, including pleadings, discovery, motions, and correspondence. Manage attorney calendars, schedule court deadlines, and coordinate appointments, meetings, and depositions. File documents electronically with state and federal courts via e-filing systems, ensuring compliance with court rules and procedures. Organize and maintain case files, both physical and electronic, ensuring accessibility and accuracy. Assist with trial preparation, including organizing exhibits, coordinating witnesses, and managing trial binders. Communicate professionally with clients, opposing counsel, and court personnel on behalf of attorneys. Process and track client billing, prepare expense reports, and manage invoices. Provide general administrative support, such as arranging travel, preparing timesheets, and handling correspondence. Qualifications Experience: Minimum of 5 years as a Legal Secretary in a litigation practice group, preferably in a law firm setting. Skills: Proficiency in e-filing systems for state and federal courts. Strong knowledge of litigation procedures, court rules, and deadlines. Excellent organizational and time management skills with the ability to multitask effectively in a fast-paced environment. High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software. Exceptional written and verbal communication skills. Preferred: Familiarity with document management systems and legal billing software. What the Firm Offers Competitive compensation, commensurate with experience. Comprehensive benefits package, including health, dental, vision, and 401(k). A supportive and inclusive work environment with opportunities for professional growth. Access to cutting-edge technology and resources to perform at a high level. Why Join This Team? This position is an exceptional opportunity for a seasoned legal secretary to join a premier Los Angeles litigation team. The firm's dedication to excellence, client service, and employee development creates an ideal setting for professional advancement and personal fulfillment.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred. Responsibilities Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Maintain electronic case files and update as needed following set naming protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. Assist with preparation of administrative filings/exhibits in agency matters and venues. Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys. Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Maintain attorney case lists including closing files as necessary in engagement system. Process vendor invoices in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm's travel agency as necessary. Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents. Run conflict checks and open new client engagements in conjunction with our new business team. Handle all aspects of case opening tasks for assigned case managers and matter team. Perform other administrative duties as assigned. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Job Requirements Minimum 5 years' experience as a California legal secretary in civil litigation. Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task. Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. Possess a client service mindset with strong verbal and written communication skills. Be analytical, able to problem-solve and propose resolutions. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. Must possess a commitment to excellence and high standards of accuracy and professionalism. For California, the expected hourly range for this position is between $38-43. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Title: Paralegal at Vupico © Vupico © is an innovative and cutting-edge technology company that specializes in providing revolutionary solutions to businesses across various industries. Our team of experts is dedicated to creating a seamless experience for our clients by combining creativity, technology, and legal expertise. As we continue to expand, we are looking for a skilled and driven Paralegal to join our dynamic team. Position Overview: As a Paralegal at Vupico ©, you will play an integral role in supporting our legal team by conducting research, assisting with legal documents, and providing administrative support. You will work closely with our attorneys to ensure the smooth functioning of our legal department and help us achieve our business goals. This is an exciting opportunity for a detail-oriented and proactive individual to be part of a fast-paced and dynamic work environment. Key Responsibilities: - Conduct extensive legal research and analysis to support attorneys in preparing legal documents, such as briefs, contracts, and pleadings - Collaborate with attorneys to prepare for hearings, trials, and depositions - Identify and gather relevant information from various sources, such as statutes, judicial decisions, legal articles, and other relevant documents - Review and proofread legal documents for accuracy and completeness - File and maintain legal documents in accordance with company procedures - Assist with the preparation and organization of case materials - Communicate and correspond with clients, attorneys, and other legal professionals - Provide administrative support, including scheduling appointments, managing calendars, and organizing meetings and conferences - Stay updated on changes in laws and regulations that may affect the company's operations - Handle sensitive and confidential information with integrity and discretion Qualifications: - Bachelor's degree in Paralegal Studies or related field - Minimum of 2 years of experience as a Paralegal in a law firm or corporate setting - Strong knowledge of legal principles, procedures, and terminology - Familiarity with legal database systems and research methods - Excellent writing, editing, and proofreading skills - Proficient in Microsoft Office and other relevant software - Exceptional organizational, time-management, and multitasking abilities - Strong attention to detail and accuracy - Excellent communication and interpersonal skills - Ability to work independently and as part of a team - Professionalism and discretion when handling confidential information Benefits: At Vupico ©, we value our employees and understand the importance of a work-life balance. We offer competitive salaries, health insurance coverage, and other benefits such as paid time off, company events, and professional development opportunities. We also provide a collaborative and inclusive work environment that encourages growth and creativity. Salary: $89,000-$127,000 per year If you are a passionate and driven individual with a strong background in paralegal studies, we would love to hear from you. Join our team at Vupico © and be part of our exciting journey towards innovation and success.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our San Diego Office. This position offers a hybrid work arrangement, with four days in the office and the option of one remote workday each week. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm. Key Responsibilities: Play a critical role in case preparation by obtaining medical records through authorizations and subpoenas, ensuring timely follow-ups with providers. Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency. Conduct vital research by issuing Open Public Records Requests and performing background investigations to support litigation strategy. Analyze and summarize medical records summaries and medical treatment chronologies that provide crucial case insights. Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests. Manage document productions efficiently by reviewing, analyzing, and organizing files from opposing parties and co-defendants. Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments. Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams. Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression. Qualifications Bachelor's degree required; Paralegal Certificate preferred. 4+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience. Demonstrated experience billing time as a paralegal, with an understanding of law-firm billing practices and expectations. Exceptional writing and communication skills, ensuring clarity in documentation and correspondence. Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency. Proven ability to draft subpoenas and maintain detailed records of received documents. Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials. Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. This position is also eligible for discretionary bonuses. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000 - $85,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Paralegal will be responsible for providing clerical support and assistance to attorneys. Duties and Responsibilities Perform administrative duties such as calendaring appointments, hearings and deadlines, organizing case files, and managing logistics. Understand and perform electronic filing processes with various court systems. Maintain working knowledge of code of civil procedure, civil code, local rules, and courtroom rules and procedures. Maintain pleadings and discovery indexes. Organize exhibits, documents, evidence, briefs, and appendices. Schedule and coordinate depositions, appointments, mediations, and other legal proceedings. Collect and organize evidence and other legal documents for attorney review and case preparation. Coordinate preparation of correspondence. Proofread, revise, and finalize correspondence and legal documents, such as pleadings, discovery, reports, and contracts. Manage, organize, and maintain documents in paper or electronic filing systems. Accurately document and bill for all billable and non-billable work and tasks according to billing procedures; meet annual billable hours requirement. Composes and prepares routine correspondence. Schedule appointments and meetings with clients and other professionals. Organize and conduct case-related team meetings as needed. Attend paralegal meetings and other meetings as required. Required knowledge of Word, Adobe, Excel, Outlook and various legal software. Communicate and interact with filing clerks, court room assistants and calendar clerks. Liaise with outside vendors such as court reporters, experts, mediators, etc. Interact with outside/opposing counsel to perform service of documents, coordinating depositions, and requesting extensions of deadlines. Perform other duties and projects as assigned. Under the supervision of an attorney, and paralegal mentor, coordinate, organize, and prepare legal documents including discovery, pleadings, and subpoenas. Assist with court filing and service. Qualifications: No experience required Paralegal Certificate Attention to detail, accuracy, and excellent communication skills. Proficiency in Microsoft Office Suite This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. About Kahana Feld We are UPSTANDING We prioritize integrity and high character and pride ourselves on an inclusive culture. We are OUTSTANDING We achieve excellent results for our clients by recruiting and developing great attorneys and legal professionals while providing the resources necessary to succeed. We are UNDERSTANDING We listen to our clients, ask questions, communicate clearly, and respond promptly. Our DIVERSITY STATEMENT At Kahana Feld, diversity, equity, and inclusion are a priority. Our culture nurtures a sense of pride, ownership, and passion that transcends titles and roles. We believe that respecting and valuing differences and diverse backgrounds fosters a more collaborative work environment, engenders a better understanding of our clients, and helps us achieve better results. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location In-Office. Hybrid after 90-days of employment Work Schedule 8:30-5:30pm Monday-Friday. Occasional weekends and holidays. Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5-10% domestic travel by car and by plane. Salary Description $32.00 - $35.00 per hour

Are you an experienced civil litigation paralegal ready to take the next step in your legal career? Patenaude & Felix, APC is seeking a dedicated and detail-oriented Paralegal to join our growing legal team. We offer competitive compensation, excellent benefits, and a supportive environment where your skills and contributions are valued. Who We Are Patenaude & Felix, APC has built a strong reputation for integrity, professionalism, and results in the field of creditors' rights and banking litigation. Since 1991, we have expanded into a multi-state firm representing Fortune 500 companies across California, Arizona, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized by major financial institutions for our ethical standards and performance, we are a firm where team members-attorneys and staff alike-are mentored, challenged, and supported from day one. What We Offer Health, dental, and vision insurance 401(k) plan with company match Supportive and collaborative team environment Opportunities for professional development and growth Your Role: Key Responsibilities Apply legal knowledge gained through formal paralegal training Work with California and Federal laws, including court procedures and e-filing Prepare, file, and serve legal documents such as complaints, motions, discovery, and subpoenas Assist attorneys with trial preparation, including organizing exhibits and preparing trial binders Review and summarize case files, deposition transcripts, and discovery responses Draft clear, professional legal correspondence and documentation Manage and prioritize multiple tasks in a fast-paced environment Handle a high-volume caseload with accuracy and attention to detail Communicate effectively with attorneys, courts, clients, and staff Use Microsoft Office proficiently Follow established procedures with accuracy and consistency Qualifications 1-3 years of civil litigation experience preferred Paralegal certificate preferred Strong written and verbal communication skills Familiarity with California court systems is a plus Must be 18 years or older Must pass a background and drug test Schedule Full-time | Onsite | Monday-Friday, 8:00 AM - 5:00 PM Ready to Join Our Legal Team? We value your time, which is why we offer a quick and easy application process. If you feel you are a great fit for this Paralegal position, please complete our brief 3-minute, mobile-friendly application. We look forward to meeting you! Pre-Screening Disclaimer All candidates may be required to complete a pre-screening tests as part of the hiring process.

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our San Diego office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

SourcePro Search has a fantastic opportunity for a top-notch Patent Prosecution Paralegal, for the San Diego office of a leading global firm. The ideal candidate has: a Bachelor's degree and 4+ years of both US and Foreign patent prosecution experience in a mid to large sized law firm. This role offers an excellent compensation and benefits package.****************************

We are seeking a full-time Paralegal who will thrive in a fast-paced and dynamic office environment. The paralegal will be a main resource for multiple attorneys and will work with other paralegals and departments to support the firm's cases. Our ideal candidate will have 3-5 years of experience in complex civil litigation with a strong background in drafting pleadings, proofreading, cite checking, and state/federal court filings. Robbins LLP provides a comprehensive benefits package, including medical, dental, vision, disability and life, 401k, paid vacation and holidays, and ongoing continuing legal education opportunities. Remote positions are currently available. Responsibilities and duties will include, but are not limited to: General case management Drafting pleadings, discovery, and other litigation documents Proofreading and cite checking documents Preparation of filings for state and federal courts Communications with courts, counsel, and attorney services Legal research Maintenance of dockets and calendar control Other duties as assigned by manager or supervising attorney Education & Experience American Bar Association approved paralegal certificate is required 3-5 years of experience is required Excellent typing skills and computer literacy, including a proficiency in Microsoft Outlook, Word, and Excel is required A minimum of an Associate's degree is required, Bachelor's degree is preferred ATTENTION: When prompted for your resume, please upload a cover letter and resume. Your application will not be considered unless all requested documents are submitted. We strive to provide our employees with a diverse, collaborative, and innovative work environment that empowers them and enables them to develop and thrive. We recognize each other's strengths and talents, and we do our best work when we rely on our collective abilities. Headquartered in San Diego, Robbins LLP represents investors in shareholder rights litigation aimed at improving corporate well-being, increasing long-term value, recovering lost finances, and representing plaintiffs pursuing class-wide remedies for violations of antitrust and consumer protection laws. Identified as a leader in a niche practice area, the law firm is nationally recognized for its achievements on behalf of individual and institutional investors and works with clients across the United States and internationally. To learn more about our firm, please visit our website at *******************

Job Description We are seeking a detail-oriented California Paralegal to join our legal team specializing in CA Litigation. The Legal Assistant will be responsible for supporting attorneys in this practice area by drafting legal documents, maintaining and organizing files, and communicating with clients. Qualifications: - Associate's degree in Legal Studies or related field (Bachelor's degree preferred) - Certification from an accredited legal assistant program - Proven experience working as a Legal Assistant in a law firm or corporate legal department - Knowledge of legal terminology and procedures - Proficiency in Microsoft Office suite - Strong organizational and multitasking skills - Excellent written and verbal communication abilities Responsibilities: - Assist attorneys in preparing legal documents such as briefs, pleadings, and appeals specific to - Conduct legal research on relevant laws, regulations, and legal articles pertaining to Litigation - Organize and maintain legal files and documents related to Litigation cases - Coordinate and schedule appointments, hearings, and meetings for Litigation matters - Communicate with clients, witnesses, and court personnel regarding Litigation cases - Prepare and manage correspondence between attorneys and clients in Litigation matters - Assist with trial preparation and trial attendance in Contested Litigation cases - Provide administrative support to the legal team specialized in Litigation as needed

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds Salary Range: $80,000 - $92,000 Annually On-site

A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, where they would manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts. Support attorneys in pre-, during, and post-trial stages. Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $110,000 - $140,000 if located in California Qualifications To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Five or more years of related work experience and/or training; or equivalent combination of education and experience Working knowledge of the Microsoft Office Suite, legal terminology and standard document formatting Types accurately at a minimum of 60 wpm Thorough understanding of civil litigation discovery and docketing processes Experience with State and Federal court filings, including ECF Experience with collaborating with support staff Preferred: Bachelor's degree Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1