Legal secretary jobs in San Francisco, CA - 138 jobs

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department, in Walnut Creek. Our dedicated employees are the essential element to CAP's success. CAP's team of well-trained professionals with a commitment to excellence has helped deliver to our member physicians an unparalleled quality of products and services. Our corporate culture and collegial collaboration of minds and efforts is unmatched. Essential Duties and Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring of same Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc. Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experience a must Other Skills and Abilities: Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate -proficient in MS Word; knowledge of case management software; type 70+ wpm

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Duties and Responsibilities: Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting Prepare and collect conflict of interest checks, open new files and maintain client files Maintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importance Make client and client-related appointments for attorneys as necessary Professional demeanor with all Firm's clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members Qualifications and Experience: Minimum two years litigation secretarial experience Experience maintaining paperless files. iManage experience a plus Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure Must successfully pass a background and drug screen What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution 1.5% Profit Sharing contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs Regular firmwide socials and events Positive firm culture EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

A rapidly growing mid-sized litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in our San Francisco office! Primary Responsibilities * E-filing and/or hard copy filings with courts; Prepare legal documents using correct formatting, based on local rules of the court * Timely send correspondence and client documents * Schedule conference rooms for client meetings and depositions; arrange technology requirements * Communicate with clients, vendors and opposing counsel * Keep current with Insurance Litigation Guidelines * Process invoices and submit to accounting department for payment * Copy, scan, print and fax documents * Document Preparation, Filings, Trial Preparation * Calendaring all events in ProLaw and Microsoft Outlook * Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus * Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings File Management * Keep files updated and current in electronic format * Open and close out files according to firm policy, ensuring legal requirements are met Skills * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus For immediate consideration please apply today with your resume! Desired Skills and Experience * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Donahue Fitzgerald LLP is seeking a litigation legal secretary to join our team in our Walnut Creek office. This position will be responsible for supporting multiple attorneys across various practice areas. * Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas. * Create, revise, and format legal documents, pleadings, correspondence, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC * Proofread documents for spelling, grammatical, typographical, and formatting errors * Experience with E-filing in both State and Federal courts * Assist attorneys with special projects and other general administrative duties. * Schedule and calendar meetings, depositions, hearings, and court reporters. * Perform legal calendaring * Assist with the opening and closing of matters * Interact with clients, visitors, attorneys, and staff via telephone and email Qualifications: * 3+ years of experience as a litigation legal secretary within a law firm environment * Ability to support multiple attorneys in a fast-paced environment * Strong organizational skills and the ability to multitask * Excellent interpersonal, written, and oral communication skills * Ability to take direction and work independently with little or no supervision, as well as part of a team * Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly * Strong commitment to client service * Must be a team player * Excellent attention to detail and proofreading skills * Ability to work overtime on an occasional basis Minimum Requirements: * High School diploma or GED, required * 3+ years of litigation experience required * Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF * Experience with a Document Management System such as IManage, Filesite, NetDocs * Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office To Apply, click here. The estimated annual base salary range for this position is $80,000 - $105,000. Salary determinations are made based on numerous factors including, but not limited to years of relevant experience and job knowledge required for this role. Donahue Fitzgerald is an Equal Opportunity Employer.

Job Title Legal Secretary Base Salary $75,000 $92,000 *** Recruiter Notes *** *** Client Requested > We want a candidate with Insurance Defense/Civil Litigation experience. *** *** No relocation/ hybrid / Law Firm *** Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

Job Description Job Title Legal Secretary Base Salary $75,000 $92,000 *** Recruiter Notes *** *** Client Requested > We want a candidate with Insurance Defense/Civil Litigation experience. *** *** No relocation/ hybrid / Law Firm *** Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

Job Title: Legal Office Manager / Secretary Salary/Payrate: $95K - $105K + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Under the direction of the Partner in Charge, the Office Manager/Legal Secretary is responsible for overseeing the overall administrative management and day-to-day operations of the Marin office. This role plays a key part in fostering a professional, efficient, and collaborative work environment. The Office Manager/Legal Secretary leads and supports non-attorney staff, ensures that attorneys receive timely and effective administrative support, and proactively coordinates resources to meet the needs of the office. Acting as a central point of contact between the Sacramento office and Firmwide departments, this role is instrumental in maintaining consistent operational excellence and upholding the Firm's policies, procedures, and high standards of service. The Office Manager/Legal Secretary also provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively. Office Operations and Leadership Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff; partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking Administrative Coordination Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training Collaboration Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm's librarian Team Building and Culture Plan and coordinate staff events to foster engagement and collaboration Encourage participation in Firmwide and HR-organized activities Maintain positive communication with attorneys, staff, and Firmwide departments Promote a professional and collegial office environment Legal Secretary Duties Provide direct legal support to one to two attorneys, including drafting, editing, and proofreading legal documents and correspondence Handle e-filings and support all stages of the litigation process, from initiation through trial Prepare and assemble court filings, hearing binders, deposition exhibits, and arbitration/mediation packets Maintain attorney calendars, schedule meetings and travel, and manage time entry and expense reporting Prepare and process new client/matter intakes per Firm procedures Support marketing efforts through preparation of presentations and pitch materials Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs. Qualifications and Requirements Minimum of five years of office management experience, preferably in a legal or professional services environment Minimum of five years of litigation secretary experience Strong organizational skills with effective task management, prioritization, and delegation Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong business writing, editing, and proofreading skills High level of professionalism, discretion, and interpersonal communication Typing speed of at least 70 words per minute Communicate effectively and professionally with clients, attorneys, staff, and vendors Skilled in operating standard office equipment, including computers, scanners, and photocopiers Consistently reliable in attendance and punctuality

Job Description Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays MUST HAVE: Insurance Defense/Civil Litigation experience.

Job Description Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experience a must Essential Duties and Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring of same Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.) Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects

Office Manager/Legal Secretary - Marin The Office Manager/Legal Secretary provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively. Office Operations and Leadership Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff, partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking Administrative Coordination Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training Collaboration Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm's librarian Team Building and Culture Plan and coordinate staff events to foster engagement and collaboration Encourage participation in Firmwide and HR-organized activities Maintain positive communication with attorneys, staff, and Firmwide departments Promote a professional and collegial office environment Legal Secretary Duties Provide direct legal support to one to two attorneys, including drafting, editing, and proofreading legal documents and correspondence Handle e-filings and support all stages of the litigation process, from initiation through trial Prepare and assemble court filings, hearing binders, deposition exhibits, and arbitration/mediation packets Maintain attorney calendars, schedule meetings and travel, and manage time entry and expense reporting Prepare and process new client/matter intakes per Firm procedures Support marketing efforts through preparation of presentations and pitch materials Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Qualifications and Requirements Minimum of five years of office management experience, preferably in a legal or professional services environment Minimum of five years of litigation secretary experience Strong organizational skills with effective task management, prioritization, and delegation Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong business writing, editing, and proofreading skills High level of professionalism, discretion, and interpersonal communication Typing speed of at least 70 words per minute Communicate effectively and professionally with clients, attorneys, staff, and vendors Skilled in operating standard office equipment, including computers, scanners, and photocopiers Consistently reliable in attendance and punctuality To Apply: Please email your resume to: **************************** Craig Fleck Vice President Chelsea Search Group 1777 Laurelwood Way Oceanside, CA 92056 ************ **************************** *************************

Cooley is seeking a Legal Secretary to join the San Francisco Business team. The Business Legal Secretary will provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for all assigned timekeepers Open and sort mail for assigned timekeepers Enter Time Entry daily for assigned timekeepers in IntApp and maintain appropriate records Create and maintain files, including chronological files and indexes not stored in the Information Governance department Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as needed Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Assist other secretaries and timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters Prepare and submit expense reports, check requests, travel reimbursements, health club reimbursement in accordance with accounting guidelines Prepare and arrange messenger service, copy center and facsimile requests, as needed Copy documents that are not appropriate to send to the copy center Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining and resolving conflicts within the CRM tool Make all necessary travel arrangements, adhering to the firm's Travel Policy Review and handle prebills Maintain current secretarial backup instructions, and client/matter lists Maintain attorney calendar, including scheduling and coordinating meetings Coordinate internal procedures and compile backup materials for attorney preparation of audit letter responses Reconcile telephone charge reports for office and cellular phones Other duties as assigned or required Skills & Experience Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required Fast and accurate typing Preferred: Previous business/corporate secretarial experience College degree or business college certificate Competencies Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary Must demonstrate initiative, diplomacy and tact Possess excellent written, communication and proofreading skills with attention to detail Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others Reliable, committed and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Job DescriptionDescription: SSL Law Firm LLP, a reputable real estate law firm with offices in San Francisco and San Rafael is seeking an experienced Litigation Legal Secretary with a positive attitude and a commitment to delivering high-quality work in a fast-paced environment to join our dynamic team. Requirements: Key Responsibilities: · Prepare, revise, and format a wide range of legal documents. · Creating shell documents for pleadings and other filings. · Manage complex calendaring, scheduling, and docketing. · Handle state and federal conventional and electronic court filings. · Ensure code-compliant service of process. · Coordinate attorney travel arrangements, expense reports, and billing. · Research and interpret local court rules. · Schedule court calls, appearances, hearings, and depositions. · Assist in preparation for trial including managing exhibits and all evidentiary matters, witness lists, files and subpoenas, coordinates and attends witness prep meetings. Required Qualifications For Success: · 5+ years of litigation legal secretarial experience. · Extensive experience with California state and federal litigation. · Strong knowledge of state and federal rules of civil procedure and local court rules. · Strong knowledge of Microsoft Office (Word, Excel, and Outlook), Adobe, and experience with ProLaw and NetDocs preferred. · Strong knowledge of and experience with an electronic document management system, time-entry program and calendaring program. · Must have expertise in e-filing procedures · Strong understanding of filing deadlines and court requirements. · Excellent written, verbal, and interpersonal communication skills. · Excellent attention to detail and organizational skills. · Able to work independently as well as with the team. · Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed. · Reliable with punctuality and attendance. What We Offer: · Competitive salary commensurate with experience · Comprehensive benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays · A collaborative, supportive and professional environment with opportunities for growth and long-term advancement · Hybrid work schedule SSL Law Firm LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If this opportunity feels like the right fit for you, please submit your resume to ************************* for immediate consideration. We look forward to hearing from you!

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SourcePro Search has a fantastic opportunity for an experienced Patent Legal Secretary with a top firm in San Francisco. The ideal candidate has: 4 + years of Patent Prosecution experience and excellent administrative skills (70wpm). This is a high salary role and only experienced candidates will be considered. Must be polished and have prior tenure.****************************

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration. About the Role The Legal Secretary (Attorney Support Specialist) is an integral part of Latham's Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). This role will be located in our Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities & Qualifications Other key responsibilities include: Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements Proactively learning internal systems and processes to find innovative solutions to problems and requests Preserving the confidentiality of ours and our clients' protected information Generating, editing, and posting client invoices Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains We'd love to hear from you if you: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm Possess the initiative to work both independently and in a team environment with a customer service focus Display the ability to multi-task and adapt to continuously evolving technology platforms And have: A Bachelor's degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree Benefits & Additional Information Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes: Healthcare, life and disability insurance A generous 401k plan At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more) Professional development programs Employee discounts Affinity groups, networks, and coalitions for lawyers and staff Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Please click here to review your rights under U.S. employment laws. #EntryLevel #wayup #LI-KC2 Pay Range USD $85,000.00 - USD $100,000.00 /Yr.

Job DescriptionWe're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!Compensation: $25,000 yearly Responsibilities: Complete legal research as needed under the supervision of attorneys and paralegals Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events Use daily time records to properly process client billing with support from the accounting department Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines Qualifications: Some knowledge of legal software, case management, and docketing programs Able to meet demanding deadlines in a fast-paced environment Applicants must be able to type 50 words per minute or faster Associate's degree, or some college is preferred; high school diploma or equivalent is necessary Applicants must have excellent communication skills and organizational skills About Company At Anthoor Law Group, we understand that dealing with family law and estate planning can be both emotional and complex. Our mission is to provide our clients with compassionate, personalized, and comprehensive legal support. We are here to guide our clients through every step, ensuring they feel confident and informed. We believe in building strong, trusting relationships with our clients. That's why we take the time to listen, understand your needs, and develop personalized solutions that work for them and their family. Our goal is to help our clients achieve peace of mind and secure a brighter future. With years of experience and a deep commitment to our clients, our team provides exceptional legal guidance tailored to each individual's needs. Whether you are navigating a family law matter or planning your estate, we are dedicated to providing bespoke care and expertise.

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our Walnut Creek, California, office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Ability to work with fast-paced team on high exposure cases received right before trial Duties and Responsibilities: Assist attorneys on our parachute trial team in the preparation of a civil case for trial. Discovery and records management. Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence. Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial. Proficient in software programs such as Microsoft Word, PowerPoint and Excel. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail. Education, Experience, and Skills: 5+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required (Must be Business & Professions Code §6450 compliant) What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

Donahue Fitzgerald LLP is seeking a litigation legal secretary to join our team in our Walnut Creek office. This position will be responsible for supporting multiple attorneys across various practice areas. Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas. Create, revise, and format legal documents, pleadings, correspondence, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC Proofread documents for spelling, grammatical, typographical, and formatting errors Experience with E-filing in both State and Federal courts Assist attorneys with special projects and other general administrative duties. Schedule and calendar meetings, depositions, hearings, and court reporters Perform legal calendaring Assist with the opening and closing of matters Interact with clients, visitors, attorneys, and staff via telephone and email Qualifications: 3+ years of experience as a litigation legal secretary within a law firm environment Ability to support multiple attorneys in a fast-paced environment Strong organizational skills and the ability to multitask Excellent interpersonal, written, and oral communication skills Ability to take direction and work independently with little or no supervision, as well as part of a team Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly Strong commitment to client service Must be a team player Excellent attention to detail and proofreading skills Ability to work overtime on an occasional basis Minimum Requirements: High School diploma or GED, required 3+ years of litigation experience required Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF Experience with a Document Management System such as IManage, Filesite, NetDocs Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office