Legal secretary jobs in Santee, CA - 81 jobs

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our San Diego office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Job DescriptionJob Title: Legal Secretary - Transactional Employment Type: Full Time Base Salary: $90,000 to $115,000/year Based on experience About the Role We are hiring two experienced Legal Secretaries to support a high-volume transactional Partner in a specialized practice group focused on commercial, regulatory, and government-facing matters. This is not litigation and not an entry-level admin role. You must be comfortable supporting senior attorneys, managing complex documents, and handling multiple priorities in a fast-paced environment with minimal oversight. This role is best suited for a senior legal secretary with strong transactional document experience or a legal assistant who has supported partners in corporate, real estate, regulatory, or government practices. Available Schedules These are set schedules. Please only apply if one works for you. Monday-Friday | 7:00 a.m. - 2:30 p.m. Tuesday-Saturday | 11:30 a.m. - 7:00 p.m. Indicate your preferred schedule when applying. Must-Have Experience You should have 7+ years of legal support experience, including: Drafting, formatting, and proofreading transactional documents, agreements, resolutions, memoranda, and correspondence Preparing signature packets, deal documents, and closing binders Supporting partners or senior attorneys in transactional, regulatory, or government-facing practices Managing complex calendars and coordinating meetings with clients and agencies Strong document management and attention to detail Stable work history and ability to handle shifting priorities Required: Transactional, corporate, regulatory, government, or real estate practice experience Strong document-handling and organization skills Preferred: Experience working with government agencies or regulatory matters Exposure to finance, leasing, economic development, or commercial transactions What You'll Do Support a Partner handling complex transactional and regulatory matters Draft, proofread, and format agreements, resolutions, and related documents Prepare and manage closing binders and execution packets Coordinate communications with tribal governments, agencies, and outside parties Manage calendars, meetings, and deadlines Organize due diligence materials and maintain matter files Handle expense reports, administrative tasks, and travel logistics Why This Role Makes Sense Hybrid schedule with defined hours Stable, well-run practice group High-impact transactional and regulatory work Clear expectations and structure Long-term stability and strong firm culture Compensation & Benefits Base Salary: $90,000 - $115,000 (Based off of experience level) Performance-based bonuses Medical, dental, and vision (HMO/PPO options) FSA / HSA options 401(k) profit-sharing program Generous PTO and firm holidays Employee Assistance Program and wellness incentives How to Apply If you are an experienced Legal Secretary with transactional or regulatory experience, apply directly here OR email me. ************************ If emailing, your subject line must be: Legal Secretary - Transactional (San Diego) Please include: Resume Preferred schedule This helps me review quickly and move you forward without delay. If you've supported busy partners, handled transactional documents, and want a structured role with real responsibility, let's talk.

Join F3 Law: Legal Secretary -San Diego Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks a legal secretary to join a collegial team of results-oriented practitioners in our San Diego Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus COMPENSATION & BENEFITS Salary: Hourly wage ranges from $38.47 to $50.49, based on experience. Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. DIVERSITY, EQUITY, AND INCLUSION F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California's six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated. Application Process To apply, please submit the following documents: Employment Application Cover Letter Resume Location 1525 Faraday Avenue Carlsbad, California 92008 At F3 Law, we make a meaningful impact on California's educational institutions and the communities they serve. Apply today!

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Colere Talent Partners is working with a leading San Diego based law firm to find a dynamic Legal Secretary in their San Diego office. A downtown San Diego office is seeking an experienced Legal Secretary to join their Litigation team. The ideal candidate is detail-oriented, responsive, and has at least 5+ years of experience providing litigation assistance and secretarial support in a fast-paced environment. The selected person will work with attorneys specializing in corporate and commercial litigation law, performing tasks such as formatting legal documents, entering attorney time and billing, e-filing legal documents, corresponding with clients, submitting expense reports, and calendaring. The candidate must be comfortable communicating with clients and partners, and have the ability to work with different attorney styles. A successful candidate will be comfortable with iManage or a similar document management system, Microsoft Office Suite, expense reporting software, and time entry software, and have a high aptitude for technology. The attorney team you'd support has cases including complex business disputes, civil litigation, including matters involving contracts, and possibly some IP matters. This position is in Downtown San Diego with paid parking and offers a hybrid scheudle. Opportunity Offers- Work-life balance - 37.5-hour workweek Competitive pay & profit - sharing Paid parking & hybrid work Great collegial work environment Unmatched Culture Program Benefits, vacation, holiday and sick pay Tenured team Compensation is commensurate with experience but will range from $80-97K, candidates outside this range with strong experience will also be considered. To apply, interested candidates should submit a resume to kim@colerestaffing.com. Colere Staffing Group LLC, dba Colere Talent Partners Equal Opportunity Employer Colere Talent Partners is committed to creating and maintaining a workplace in which all employees are valued for their skills, experience, and unique perspectives. Colere Talent Partners is an equal opportunity/affirmative action employer and is committed tohiring, developing, recruiting and assigning the best and most qualified individuals possible. Colere Talent Partners employs and dispatches employees without regard to race, sex, gender, sexual orientation, gender identity or expression, color, religion, age, genetics, ancestry, national origin, marital status, military status, status as a disabled veteran or veteran of the Vietnam era, medical condition, disability, or on any other basis protected by law. As an Equal Opportunity Employer, Colere Talent Partners continuation with any client company depends on its compliance with the above policy. Package Details Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

Nationally recognized law firm with a nurturing and collaborative work environment has an immediate opening for an experienced Legal Secretary for their San Diego, CA office. Strong litigation and municipal experience is a plus. 10 Years of Experience Estate Planning and Probate knowledge Experience in Litigation, Municipal CA Notary Certification is a plus Highly organized, independent self-starter with executive management skills who can thrive in a fast-paced, deadline-intensive environment Thorough knowledge of Superior and District court rules and procedures Proficient in Word, Outlook and iManage software Competitive salary and benefits Location: San Diego, CA Position is currently REMOTE until further notice, however candidates should reside in the area of the designated location. Prospective employees have provided feedback to the client that one of the most impressive traits of the Firm is the congenial working atmosphere fostered by partners and associates alike. Please send your resume to ****************

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its San Diego office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor s degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Legal Secretary - Litigation Practice Area: Litigation Position Type: Full-Time, Direct Hire About the Firm Marquee Legal is conducting a search on behalf of a prestigious law firm in San Diego, recognized for its excellence in litigation. This firm values professionalism, attention to detail, and a collaborative culture that supports its employees in achieving success. The firm is seeking an experienced Legal Secretary to join their litigation team. This role offers an opportunity to work with accomplished attorneys on high-profile cases in a fast-paced and professional environment. Position Overview The Legal Secretary will provide critical administrative support to litigation attorneys and paralegals, ensuring smooth case management and organizational efficiency. The ideal candidate will have significant experience in litigation, possess strong technical skills, and demonstrate a proactive and detail-oriented work ethic. Key Responsibilities Prepare, proofread, and format a variety of legal documents, including pleadings, discovery, motions, and correspondence. Manage attorney calendars, schedule court deadlines, and coordinate appointments, meetings, and depositions. File documents electronically with state and federal courts via e-filing systems, ensuring compliance with court rules and procedures. Organize and maintain case files, both physical and electronic, ensuring accessibility and accuracy. Assist with trial preparation, including organizing exhibits, coordinating witnesses, and managing trial binders. Communicate professionally with clients, opposing counsel, and court personnel on behalf of attorneys. Process and track client billing, prepare expense reports, and manage invoices. Provide general administrative support, such as arranging travel, preparing timesheets, and handling correspondence. Qualifications Experience: Minimum of 5 years as a Legal Secretary in a litigation practice group, preferably in a law firm setting. Skills: Proficiency in e-filing systems for state and federal courts. Strong knowledge of litigation procedures, court rules, and deadlines. Excellent organizational and time management skills with the ability to multitask effectively in a fast-paced environment. High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software. Exceptional written and verbal communication skills. Preferred: Familiarity with document management systems and legal billing software. What the Firm Offers Competitive compensation, commensurate with experience. Comprehensive benefits package, including health, dental, vision, and 401(k). A supportive and inclusive work environment with opportunities for professional growth. Access to cutting-edge technology and resources to perform at a high level. Why Join This Team? This position is an exceptional opportunity for a seasoned legal secretary to join a premier Los Angeles litigation team. The firm's dedication to excellence, client service, and employee development creates an ideal setting for professional advancement and personal fulfillment.

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds Salary Range: $80,000 - $92,000 Annually On-site

Insight Global is looking for a Litigation Legal Secretary - Trust & Estates to join, one of San Diego's oldest and most prestigious law firms, to provide high-level support to attorneys and their paralegals in our Trust & Estates practice groups. Responsibilities Provide comprehensive administrative and litigation support to attorneys and paralegals in the areas of Trust and Estates Manage complex calendars, schedule consultations, depositions, and client meetings Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings Coordinate and process filings in State and Federal courts, including electronic filing and service Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical) Communicate professionally with clients, court staff, opposing counsel, and vendors Track certified mailings, overnight deliveries, and manage document flow Process invoices, check requests, and schedule conference rooms Collaborate closely with paralegals to ensure smooth case management and workflow We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements The ideal candidate will bring at least 5 years of litigation experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment. Requirements: -At least Five years' experience as a Legal Secretary in the areas of Trust & Estates , extensive civil law experience will be acceptable -Experience processing invoices, check requests, and schedule conference rooms -Experience tracking certified mailings, overnight deliveries, and manage document flow -Experience supporting 2-3 Attorneys -Probate Experience is highly preferred -Experience preparing exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical) -Proficiency in Outlook, Word, Excel, DocuSign, and document management systems -Must be able to stay late during trials Strong organizational skills, attention to detail, and ability to maintain confidentiality Strong system skills in document management systems and digital filing Superior oral and written communication skills Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers Ability to balance competing and changing priorities Ability to work independently and as part of a team Diligent in meeting deadlines and completing assigned tasks

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all the Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds To Apply: Please email your resume to: **************************** Craig Fleck Vice President Chelsea Search Group 1777 Laurelwood Way Oceanside, CA 92056 ************ **************************** *************************

*** Recruiter Notes *** *** No relocation/ local talent only / hybrid 2 days per week however they Must work on site 3 days a week at the law firm.*** Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

Responsibilities: Maintain the attorney's calendar book and tickler system Schedule meetings, experts, attorneys, and co-counsel, and schedule court appearances Review and re-index mail in OnBase for review and action by the attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain the desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial, and trial documents for filing with the court Schedule, calendars, and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation, including correspondence relating to litigation Assist and provide backup for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years of recent California Civil litigation experience Trial preparation is a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate - proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental, vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

Join the fastest-growing family law firm in California, where we pride ourselves not only on providing great service to fathers in need, but also on our commitment to our employees' professional and personal growth. Our firm is renowned for its vibrant culture, dedication to work-life balance, and a supportive environment that fosters career advancement and personal development. We are excited to offer: Great Pay: Competitive salary with performance bonus opportunities 401(k) Match: Generous matching to help secure your future. Unlimited Vacation Policy: We believe in work-life balance and trust our team to manage their time off in a way that benefits them the most. Opportunities for Advancement: Our rapid growth means ample opportunities for you to grow professionally and take on new challenges. Full Benefits: Comprehensive health, dental, and vision plans to meet all your needs. Great Culture: Be part of a team where your contributions are valued, and your wellbeing is paramount. Reel Fathers Rights, a rapidly growing family law practice in Southern California, is seeking a legal secretary to join our team. As a legal secretary at Reel Fathers Rights, you will be responsible for a variety of administrative and legal tasks, including : Administrative tasks: You will be responsible for answering phone calls, scheduling appointments, maintaining the office calendar, managing email correspondence, filing legal documents, and other administrative tasks as needed. Client communication: You will be the first point of contact for clients and will be responsible for communicating with them on behalf of the attorneys. You will need to be able to answer basic legal questions and direct them to the appropriate attorney when necessary. Drafting legal documents: You may be required to draft legal documents, such as pleadings, motions, and discovery requests, under the guidance of the attorneys. Research: You will need to research case law and legal precedents as requested by the attorneys. Billing: You may be responsible for billing clients and maintaining financial records for the firm. Case management: You will be responsible for maintaining case files, including tracking important deadlines and ensuring that all necessary documents are filed with the court in a timely manner. Courtroom support: You may be required to accompany attorneys to court hearings and provide administrative support as needed. To be successful in this role, you should have excellent organizational skills, attention to detail, and strong communication skills. Familiarity with legal terminology and procedures is also necessary, and experience with family law is a plus. Proficiency with computer software, including Microsoft Office and legal case management software, is required. If you are looking for an exciting opportunity to join a rapidly growing family law practice, Reel Fathers Rights may be the perfect fit for you. We are committed to providing high-quality legal services to fathers and families in Southern California, and we are looking for a legal secretary who shares our passion for justice and fairness for Fathers. The Role is a hourly role that comes with benefits including Unlimited PTO, 401k match, as well as medical, dental and vision.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred. Responsibilities Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Maintain electronic case files and update as needed following set naming protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. Assist with preparation of administrative filings/exhibits in agency matters and venues. Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys. Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Maintain attorney case lists including closing files as necessary in engagement system. Process vendor invoices in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm's travel agency as necessary. Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents. Run conflict checks and open new client engagements in conjunction with our new business team. Handle all aspects of case opening tasks for assigned case managers and matter team. Perform other administrative duties as assigned. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Job Requirements Minimum 5 years' experience as a California legal secretary in civil litigation. Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task. Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. Possess a client service mindset with strong verbal and written communication skills. Be analytical, able to problem-solve and propose resolutions. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. Must possess a commitment to excellence and high standards of accuracy and professionalism. For California, the expected hourly range for this position is between $38-43. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Paralegal position in our San Diego Office. This position offers a hybrid work arrangement, with four days in the office and the option of one remote workday each week. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm. Key Responsibilities: Play a critical role in case preparation by obtaining medical records through authorizations and subpoenas, ensuring timely follow-ups with providers. Maintain and streamline case data with well-structured discovery and records organizational charts to enhance efficiency. Conduct vital research by issuing Open Public Records Requests and performing background investigations to support litigation strategy. Analyze and summarize medical records summaries and medical treatment chronologies that provide crucial case insights. Support attorneys in depositions and discovery by summarizing transcripts, managing key documents, and ensuring timely follow-ups on requests. Manage document productions efficiently by reviewing, analyzing, and organizing files from opposing parties and co-defendants. Prepare and organize materials for expert witness review, ensuring they have the necessary documentation for case assessments. Keep case files impeccably organized and accessible, ensuring a smooth workflow for attorneys and litigation teams. Collaborate effectively with colleagues to maintain a strong team dynamic and ensure smooth case progression. Qualifications Bachelor's degree required; Paralegal Certificate preferred. 4+ years of experience as a litigation paralegal, with a strong preference for those with insurance defense experience. Demonstrated experience billing time as a paralegal, with an understanding of law-firm billing practices and expectations. Exceptional writing and communication skills, ensuring clarity in documentation and correspondence. Thrives in a fast-paced, team-oriented environment, balancing multiple tasks with precision and efficiency. Proven ability to draft subpoenas and maintain detailed records of received documents. Highly organized and detailed-oriented, with a keen ability to manage large volumes of case materials. Tech-savvy with sophisticated technical skills, including proficiency in legal research tools and case management software. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. This position is also eligible for discretionary bonuses. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000 - $85,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Are you an experienced civil litigation paralegal ready to take the next step in your legal career? Patenaude & Felix, APC is seeking a dedicated and detail-oriented Paralegal to join our growing legal team. We offer competitive compensation, excellent benefits, and a supportive environment where your skills and contributions are valued. Who We Are Patenaude & Felix, APC has built a strong reputation for integrity, professionalism, and results in the field of creditors' rights and banking litigation. Since 1991, we have expanded into a multi-state firm representing Fortune 500 companies across California, Arizona, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized by major financial institutions for our ethical standards and performance, we are a firm where team members-attorneys and staff alike-are mentored, challenged, and supported from day one. What We Offer Health, dental, and vision insurance 401(k) plan with company match Supportive and collaborative team environment Opportunities for professional development and growth Your Role: Key Responsibilities Apply legal knowledge gained through formal paralegal training Work with California and Federal laws, including court procedures and e-filing Prepare, file, and serve legal documents such as complaints, motions, discovery, and subpoenas Assist attorneys with trial preparation, including organizing exhibits and preparing trial binders Review and summarize case files, deposition transcripts, and discovery responses Draft clear, professional legal correspondence and documentation Manage and prioritize multiple tasks in a fast-paced environment Handle a high-volume caseload with accuracy and attention to detail Communicate effectively with attorneys, courts, clients, and staff Use Microsoft Office proficiently Follow established procedures with accuracy and consistency Qualifications 1-3 years of civil litigation experience preferred Paralegal certificate preferred Strong written and verbal communication skills Familiarity with California court systems is a plus Must be 18 years or older Must pass a background and drug test Schedule Full-time | Onsite | Monday-Friday, 8:00 AM - 5:00 PM Ready to Join Our Legal Team? We value your time, which is why we offer a quick and easy application process. If you feel you are a great fit for this Paralegal position, please complete our brief 3-minute, mobile-friendly application. We look forward to meeting you! Pre-Screening Disclaimer All candidates may be required to complete a pre-screening tests as part of the hiring process.

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. The Intellectual Property (Patent) Paralegal will be responsible for managing client portfolios, including all filings and correspondence for both US, PCT, and foreign prosecution of assigned clients. This entails creating, revising, and filing of all prosecution documents in US and PCT applications, corresponding with foreign associates regarding all aspects of foreign prosecution, and timely reporting of official correspondence concerning the same. The position requires excellent attention to detail, strong organizational and prioritization skills, and the ability to meet deadlines in a fast-paced environment. The ideal candidate will be highly adaptable, proactive, and have a high level of analytical thinking and problem-solving skills. A strong working knowledge of Microsoft products and comfort level with technology are essential. The ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are integral. #LI-Hybrid Responsibilities * Support various intellectual property attorneys to provide excellent service to our clients * Prepare and file, or instruct, on all aspects of US, PCT, and foreign prosecution * Draft formality documents, attend to document legalization (where necessary), comply with priority document requirements * Review and maintain a docket of associated deadlines of assigned clients * Timely report official communications to the client and foreign associates * Consistently achieve billable hour expectation set by the firm (including approved non-billable time) * Perform additional duties as assigned Qualifications * Minimum of three (3) years' experience in international, PCT, and US patent prosecution required * Must have a high school diploma (or equivalent); college degree and/or a paralegal certificate from a school approved by the ABA is preferred * If residing in California must meet requirements to be a Paralegal as defined by the State of California * Thorough knowledge of patent procedural requirements of USPTO practices required In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. We are accepting ongoing applications. Detroit, Madison, Milwaukee, Salt Lake City - $75,200 to $105,300 Chicago, Dallas, Denver, Houston, and San Diego - $82,700 to $115,800 Los Angeles - $86,500 to $121,100 Boston, New York City, and Washington D.C. - $90,200 to $126,400 San Francisco and Silicon Valley - $94,000 to $131,600 All qualified applicants will receive consideration for employment without considerationto their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Foley & Lardner LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Description Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its San Diego office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor's degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation