Legal secretary jobs in Shreveport, LA - 454 jobs

The Willis Law Group PLLC. has an immediate opening for a Civil Litigation Corporate Defense Legal Secretary with 3 plus years of Litigation experience to join our elite team in Bedford, TX. Candidates must have 3 plus years of litigation experience with high accuracy, attention to detail, and the ability to work under tight deadlines and assist multiple attorneys. This opportunity is 100% onsite. Legal Secretary Responsibilities: Prepare legal documents including correspondence, discovery, pleadings, etc. Calendar reminders. Schedule deadlines for pre-suits, pleadings, and discovery and pre-trial/trial matters. Schedule client meetings, depositions, mediations, and court appearances, as well as obtain case information and follow up on attorney correspondence and filings. Transcribe dictation and review attorney-generated correspondence and documents, ensuring adherence to court-mandated guidelines. Handle non-billable tasks for assigned attorneys, including preparing and updating active file lists. Facilitate a consistent approach to file management and client representation. Knowledge of court rules and procedures and be able to prioritize tasks accordingly. Experience with e-filing documents with the court and knowledge of local, state, and federal deadlines. Federal and State experience. Supporting up to 3 attorneys. Legal Secretary Qualifications: High School Diploma/GED or higher education. Insurance Defense experience. Strong knowledge of MS Word. An intermediate knowledge of Excel. Accuracy and attention to detail. Multitasking capabilities. Verbal and written communication skills. Organizational and time management skills. High level of discretion and confidentiality required. Ability to adapt to a fast-paced environment and work well with team members. Knowledge of Caret Legal software is a huge plus. Benefits: Medical, Dental, Vision, STD, LTD Life Insurance, 401K Retirement Plan Paid Time Off - accrued. Competitive Salary Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated! The Willis Law Group is an equal-opportunity employer. ************************* Apply Today!

Job Title: Paralegal (Trusts and Estates) Employment Type: Direct Hire Salary: $85-115k/year Hybrid - 1 day WFH after 90 day ramp up Billable Hours Requirement: 1500/year The Paralegal supports attorneys within the firm's Wealth and Estate Services practice by providing hands-on assistance across estate planning, estate and trust administration, and related tax matters. This role involves managing discrete client matters, coordinating documentation and filings, and applying technical knowledge to support attorneys throughout the lifecycle of probate and wealth transfer engagements. Key Functions Provide day-to-day support to attorneys handling estate planning, estate and trust administration, and wealth transfer matters. Prepare, assemble, and submit probate-related filings and transfer tax documentation, including estate and gift tax returns. Maintain and monitor probate and gift tax calendars, ensuring statutory and court deadlines are tracked and met. Coordinate estate administration tasks such as drafting probate pleadings, preparing creditor and beneficiary notices, compiling inventories, securing waivers, and organizing exhibits for filing. Draft, edit, and review a variety of legal documents, including testamentary instruments, trusts, agreements, correspondence, and powers of attorney. Prepare and update equity-related documentation, including stock certificates. Assist attorneys with hearing and trial preparation in probate-related proceedings. Conduct legal and tax research and stay informed on developments in probate, estate, and transfer tax law, sharing relevant updates with the team. Communicate with clients, courts, and third parties to obtain information, resolve issues, and facilitate timely filings. Act as a reference point for internal procedures, practice group standards, and firm policies. Support attorneys in the execution of tax planning strategies tailored to client objectives. Manage multiple assignments concurrently while maintaining accuracy and meeting deadlines. Safeguard confidential and sensitive client information at all times. Liaise with court personnel and clients regarding filings, scheduling, and procedural requirements. Record testamentary documents and court orders; prepare and file property transfer instruments such as deeds, conveyances, assignments, and homestead or property tax documentation; and communicate with mineral and property operators as needed. Maintain custody and organization of original paper documents, including wills, deeds, letters testamentary, and other executed instruments. Qualifications and Competencies Working knowledge of probate court systems, procedures, and filing requirements. Strong organizational skills with a high level of attention to detail and accuracy. Proficiency with legal research platforms and tax preparation or valuation software. Excellent written and verbal communication skills, including direct interaction with clients. Demonstrated flexibility and adaptability in managing shifting priorities. Initiative and reliability in completing assignments with minimal supervision. Willingness to work extended hours when business needs require. Advanced proficiency with Microsoft Office and legal research tools such as Westlaw or LexisNexis. Ability to work onsite as needed to manage original documents and paper-based tax filings. Education and Experience Bachelor's degree or an equivalent combination of education, training, and experience sufficient to perform the role. At least two to five years of paralegal experience, preferably supporting estate planning or private wealth practices. Completion of an ABA-approved paralegal certification program is preferred.

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

About the Company A growing, fast-paced real estate investment and development firm specializing in commercial assets and renewable energy projects. The team is lean, collaborative, and execution-driven, working hands-on across complex, high-volume transactions. Position Overview The company is seeking an experienced Commercial Real Estate Paralegal to independently manage due diligence, support asset acquisitions, and coordinate closings across multiple transactions. This is a highly autonomous role suited for a proactive, detail-oriented professional who can take full ownership of the closing process and operate with limited oversight. You will partner closely with the Closing Lead and work alongside legal, acquisitions, and cross-functional teams on ongoing land and asset purchases. Key Responsibilities Transaction & Closing Management Lead and coordinate all aspects of due diligence and closing processes for commercial real estate and renewable energy transactions. Prepare, review, and manage closing deliverables, checklists, and documentation. Draft, review, and organize transaction documents prior to attorney review. Document & Legal Support Review surveys, title commitments, title policies, easements, ALTA documents, and related real estate materials. Prepare summaries, identify issues or discrepancies, and escalate findings to attorneys or the Closing Lead. Manage signatures, notarizations, paperwork, and document routing. Maintain organized, accurate closing files and document retention systems. Independent Workflow Management Operate with autonomy and take initiative to move transactions forward. Proactively identify gaps, anticipate needs, and propose solutions to keep deals on schedule. Cross-Functional Coordination Collaborate daily with legal, land acquisition, finance, and operations teams. Liaise with title companies, outside counsel, surveyors, utility reps, and third-party stakeholders. Ideal Candidate Profile Required Experience 7-10+ years total professional experience, including 3-4+ years in commercial real estate, land, or renewable energy transactions. Background in one or more of the following: Commercial real estate law firm Renewable energy developer (legal or land department) Title company (Stewart Title or comparable major provider) Required Skills & Attributes Strong understanding of real estate due diligence and closing processes. Ability to manage multiple transactions simultaneously in a fast-paced environment. Highly organized, meticulous, and able to work independently. Strong communication skills and comfort working with attorneys, title officers, and external parties. Work Environment Full-time, in-office role due to the hands-on nature of documents and closings. Occasional ad-hoc flexibility available for personal appointments or short-term remote needs. Not a hybrid or remote position.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Houston Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Craft and Prepare Legal Documents: Skillfully draft and finalize pleadings and discovery documents for filing and service, ensuring accuracy and timeliness. Orchestrate Key Legal Events: Coordinate and schedule depositions, seamlessly managing communication between attorneys, clients, witnesses, and court reporters. Plan Strategic Meetings: Schedule and organize conference calls, on-site and off-site meetings, facilitating smooth collaboration among team members. Design Travel Itineraries: Arrange and coordinate comprehensive travel plans, ensuring hassle-free logistics for attorneys and clients. Master Case Calendars: Efficiently manage the scheduling of depositions, hearings, trials and all critical dates, maintaining precision and organization. Optimize Outlook Scheduling: Oversee attorneys' Outlook calendars flawlessly, organizing appointments, conferences, and meetings. Open New Legal Matters: Initiate new client matters in Intapp, perform thorough conflict checks for partner review and prepare personalized engagement letters. Streamline Document Management: Expertly organize, save, and manage documents and emails in the document management system, maintaining easy access to all key information. Stay Ahead of Court Rules: Become proficient in court rules and filing procedures to ensure smooth and compliant submissions. Manage Attorney Expenses: Submit expense reports for attorneys with efficiency and accuracy, supporting smooth financial operations. Handle Vendor Billing: Manage third-party vendor bills, processing check requests, and liaising with accounting to ensure timely payments. Qualifications Seasoned Litigation Expert: Bring 5+ years of proven experience in the fast-paced world of litigation, confidently navigating complex cases from discovery through trial. Master of Legal Procedures: Demonstrate in-depth knowledge of litigation, including e-filings, trial procedures, and intricate federal and state rules and procedures. Tech-Savvy Legal Professional: Leverage your expertise with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) to streamline legal processes and enhance productivity. eDockets & Document Management Proficiency: Prior experience working with eDockets and advanced document management systems like iManage highly preferred, enabling you to stay organized and efficient in document-heavy cases. Relationship-Builder: Possess strong interpersonal skills, allowing you to cultivate positive relationships with attorneys, clients, and court personnel alike. Organizational Guru: Excel in organizational excellence with a proven ability to thrive in a fast-paced environment where multi-tasking and prioritization are key to success. Self-Starter & Independent Worker: Take initiative and work autonomously with confidence in handling complex tasks and competing priorities with ease. Pressure-Proof Performer: Remain calm, flexible and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation. Effective Communicator: Showcase outstanding written and verbal communication skills, ensuring clarity, professionalism, and attention to detail in every interaction. Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description We are looking for a skilled and experienced litigation legal secretary to handle litigation caseloads and work in conjunction with a senior litigation attorney, a support attorney, and a remote attorney assistant. The successful candidate will contribute to Scott Vicknair's success by providing assistance during all phases of the litigation process. Including conducting initial client interviews, managing the litigation calendar, filing pleadings, assisting with discovery and trial preparation, handling settlement demands, ordering medical records, calling clients, and corresponding with medical providers. When applying, please submit a cover letter with your application, specifically outlining why this position interests you and why you believe you would be a good fit and team member in this role with our team. Please do not submit a standard cover letter and make it custom to this specific position and address it to our firm. Our Company Core Values are as follows: We always fight for the WIN! We prioritize doing the right thing and holding each other accountable. We deliver an exceptional hospitality experience. We respect others and emphasize professionalism. We always place clients' interests before our own. We are consistent and focused on solutions. Our TEAM and culture are rooted in accountability and improving each day. What that means for potential new team members is we want people with a positive attitude who welcome mistakes and the ability to learn from their mistakes. We also demand that team members have a firm grasp on their egos. Our culture is NOT focused on blame. It is focused on learning together from our problems in mistakes in our organization, and personally and professionally improving together to make us a stronger team for each of the clients. Hospitality is a foundation of our organization. We put the client first, and are always focusing on ensuring clients feel something unique and exceptional when they are represented by us. This is a primary and huge focus of our organization. We are ALWAYS iterating and growing our hospitality program to ensure each and every client feels something special when they are served by our TEAM. Compensation: $55,000 - $75,000 yearly Responsibilities: Perform administrative duties (calendar hearings and deadlines, organize case files, manage logistics, e-filing, etc.) Drafting Correspondence Filing Court Documents Legal Document Review Document Preparation Gather relevant information from a variety of sources Manage discovery and scheduling of depositions Handle all court filings, coordinating delivery to the Court and chambers on particular matters, and coordinating with opposing counsel's office and staff Liaise between attorneys, clients, and medical providers Provide assistance with case settlement and trial coordination, and logistics Qualifications: Proven working experience as a Legal Secretary/Legal Assistant with 5 years of experience Excellent organizational skills, including the ability to manage multiple deadlines in a fast-paced environment Responsible time management Excellent written and communication skills Attention to detail Ability to be a team player Extensive computer and database expertise Client communications / Communicating with medical providers and clearing liens Medicaid/Medicare/Private Health Insurance Subrogation About Company Scott Vicknair Injury Lawyers is a full-service personal injury and maritime injury firm based in New Orleans. Our firm has a team of 47 total attorneys and staff working across the State of Louisiana and the Gulf Coast to provide the best personal injury, maritime, and offshore injury legal services in Louisiana.

About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration. About the Role The Legal Secretarial Supervisor, known internally as the Attorney Support FAST PROS Supervisor, is an integral part of Latham's Attorney Support team. This role will be responsible for coaching and supporting the delivery of the Attorney Support teams in our Houston and Austin offices, playing an active role in the development of the team and acting as a proactive deputy to the Attorney Support Manager. The Supervisor will also assist with the delivery of strategic initiatives, act as a role model, and drive change, continuous improvement, and operational excellence within the function. This role will be located in either our Houston or Austin office, with expectation to travel between offices on a monthly basis. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities & Qualifications Other key responsibilities include: Overseeing and monitoring workflow for FAST and PROS teams, coordinating and delegating team assignments based on operational requirements Ensuring that the team tracks all requests through the firm's real-time work ticketing system, ServiceNow Providing relevant and timely management information to management Identifying training requirements and supporting the development, implementation, and assessment of ongoing Attorney Support training programs Orienting, training, and providing ongoing support for new team members Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains We'd love to hear from you if you: Possess strong people management skills, including but not limited to effective delegation and management of operations, performance management, change management, and team engagement and motivation Demonstrate strong leadership skills (i.e., organizing, planning, problem-solving, and decision-making) necessary for effective mentoring Exhibit well-developed and professional interpersonal skills, with the ability to interact effectively with people at all organizational levels of the firm And have: A high school diploma or equivalent A bachelor's degree or equivalent, preferably A minimum of three (3) years of supervisory or leadership experience within a law firm or legal environment A minimum of five (5) years of relevant cumulative experience Benefits & Additional Information Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes: Healthcare, life and disability insurance A generous 401k plan At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more) Professional development programs Employee discounts Affinity groups, networks, and coalitions for lawyers and staff Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Please click here to review your rights under U.S. employment laws. #MidSenior #LI-OI1 Pay Range USD $105,000.00 - USD $115,000.00 /Yr.

Temporary Legal Secretary Duration: ~2 months Pay: $25-$30 DOE Familiarity with legal terminology and documentation Proficiency in word processing software including MS Office Excellent oral and written communication skills Ability to work with a team of Lawyers and others in the organization he ability to prioritize tasks and meet deadlines Attention to detail A professional and courteous manner Ability to type quickly and accurately Must pass background and drug screen

TxDMV - Legal Secretary (00054064) Organization: TEXAS DEPARTMENT OF MOTOR VEHICLES Primary Location: Texas-Austin Work Locations: Camp Hubbard Bldg 5 3800 Jackson Ave Bldg 5 Austin 78731-6005 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 3567 Salary Admin Plan: A Grade: 17 Salary (Pay Basis): 3,800. 00 - 3,900. 00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 29, 2025, 12:00:00 AM Closing Date: Jan 26, 2026, 11:59:00 PM Description State Title: Legal Secretary III (3567) This position is hybrid in Austin. Employees are required to report to the office as directed (subject to change). Submission of Application:Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information. o apply for this position, complete an on-line application either through the Applicant Career Section or WorkInTexas. TxDMV does not accept paper applications. Applicants who require an accommodation for the interview process should contact Human Resources at ************ when contacted to schedule an interview. GENERAL DESCRIPTIONOur mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries. Performs complex legal secretarial work in support of the Office of Administrative Hearings. Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications. Work requires contact with high-level executives, attorneys, governmental agencies, and officials. Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. ESSENTIAL DUTIESProvides information in response to procedural requests, correspondence, and oral inquiries. Prepares, proofreads, and edits legal and administrative documents and reports. Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports. Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates. Organizes, indexes, and files legal and administrative documents. Schedules and coordinates travel. Schedules use of fleet vehicles and maintains records. Provides logistical support for interviews, meetings, and court hearings. Monitors inventory, drafts requisitions, and tracks purchase orders. Monitors deadlines. Maintains and updates appointment calendars. Checks citations, quotations, footnotes, and references for accuracy as needed. Maintains assorted logs, manuals, notebooks, and other records. Implements and oversees record retention in accordance with Departmental policies. Reviews and processes mail for legal staff. Answers phone and provides general information or routes calls as appropriate. Performs other job-related duties as assigned. Qualifications MINIMUM REQUIREMENTSEducation and ExperienceAssociate degree or equivalent college education course work plus four (4) years' experience in legal support work. Additional work-related experience may be substituted for college education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent. BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:ü Retirement Planü Paid Group Health & Life Insurance for employeesü Paid Holidaysü Paid Vacation Leaveü Paid Sick Leaveü Longevity Payü Dentalü Visionü Dependent Optional Life Insuranceü Voluntary AD&D Insuranceü Dependent Health & Life Insuranceü Health & Dependent care flexible spending accountsü Tuition Assistance ProgramQUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program. REGISTRATION, CERTIFICATION AND/OR LICENSUREA valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business. Job offers and continuation of employment is contingent upon:· Proof of education and experience listed on the application· Eligibility to work in the United States· Satisfactory results from a pre-employment criminal history background check and driver's record check· Compliance with Selective Service registration for males ages 18-25· Required to attend work regularly and observe approved work hours in accordance with department policies and procedures. MilitaryIf selected for the position the following must be provided for proof of military employment preference:· Veteran must provide form DD 214· Surviving Spouse or Orphan must provide DD 1300 or DD 214. Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor's Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. SUBMISSION OF APPLICATIONYour application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERThe Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance on ************.

DirectHire Legal Secretary - Austin, Texas Confidential Search Solutions is assisting a respected boutique national law firm in Austin in hiring an experienced Legal Secretary to support a busy team of attorneys. Prepare, revise, and finalize legal correspondence, pleadings, and supporting documents Manage workflow for case files, including organizing records and maintaining accurate documentation Coordinate attorney schedules, court dates, and internal meetings Handle e-filing and submission of documents in state and federal courts Maintain regular communication with clients, court personnel, and opposing counsel Provide general administrative support to ensure efficient daily operations Required Qualifications: Prior experience as a Legal Secretary within a law firm setting Strong attention to detail and excellent proofreading skills Ability to prioritize tasks and manage deadlines in a fast-paced environment Proficient in Microsoft Office and legal software applications Professional communication skills and a strong sense of confidentiality

A prestigious law firm is seeking a skilled Legal Secretary to support a busy legal team in a fast-paced, deadline-driven environment. This is an excellent opportunity to join a professional, team-oriented culture with long-term stability and growth. THIS COMPANY OFFERS… Boutique law firm with a long-standing reputation Professional, team-oriented culture with community involvement Beautiful offices in a central San Antonio location Exposure to influential business and community leaders Competitive compensation and benefits YOUR TYPICAL DAY... Draft, revise, and format legal documents. Manage attorney calendars Prepare and compose client and corporate documents YOU HAVE... Proven experience in a professional legal services environment Advanced Word processing skills Exceptional attention to detail and accuracy in documents Resilience under pressure and ability to juggle multiple priorities Excellent written, verbal, and interpersonal communication skills Ready to take the next step in your career? Contact: Sarah Aragon Direct: 210.807.5608 Email: saragon@deaconrecruting.com

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters. This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service. Summary: Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following: Duties and Responsibilities: Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel. Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries. Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters. Develops and maintains email filing system and ensures proper archiving of same. Monitors spam folder for work related emails. Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers and effectively manages conflicting appointments. Conveys all necessary information needed for conference calls. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests. Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks. Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents. Manage lawyers' CLEs to ensure hours are accurate and reported appropriately Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed. Qualifications: Education and/or Experience: Required: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents). Preferred: Law Firm Experience Bachelor's degree Ability to type 50-60 wpm

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off Profit sharing Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. Responsibilities Provide general administrative support Communicate with clients and witnesses Welcome clients into the office and evaluate their needs Prepare case-specific documents, including memoranda and briefs Ensure that case-related documents are well organized and available for review Attend court sessions and record important information Maintain and update documentation Qualifications Previous experience as a Legal Secretary or similar role is preferred Certification or diploma as a Legal Secretary is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure

The Louisiana Legislative Auditor (LLA) is seeking a skilled and detail-oriented Legal Secretary to provide advanced administrative and legal support to Senior Attorneys within the Legal Section. This position plays an essential role in supporting legal accuracy, confidentiality, and compliance while contributing to LLA's mission of promoting accountability and transparency in Louisiana government. The Legal Secretary works independently, exercises sound judgment and discretion, and handles sensitive information in accordance with legal and ethical standards. Responsibilities Provide confidential administrative and legal support to Senior Attorneys and Legal Section staff Prepare, format, proofread, and process legal documents, correspondence, pleadings, contracts, and legal opinion letters Manage calendars, appointments, mail, and legal correspondence Maintain electronic files, document management systems, and records in compliance with retention requirements Serve as a primary point of contact for Ethics responses and assist with public records requests Provide clerical support for Equitable Sharing Agreement and Certification (ESAC) audits Assist with trial preparation, including organizing case files, preparing exhibits, and logging pleadings Support expense reports, travel authorizations, and CLE registrations while maintaining strict confidentiality Provide cross-functional administrative support and back-up coverage for executive assistants as needed Perform other related duties as assigned Qualifications Three years of progressively responsible secretarial or administrative experience (legal office or legal department experience preferred) High school diploma or equivalent combination of education and experience Working knowledge of Microsoft Word, Excel, and PowerPoint Experience handling confidential and sensitive information Familiarity with legal terminology, legal document formats, and proofreading standards Strong organizational skills with excellent attention to detail Excellent written and verbal communication skills

The Louisiana Legislative Auditor (LLA) is seeking a skilled and detail-oriented Legal Secretary to provide advanced administrative and legal support to Senior Attorneys within the Legal Section. This position plays an essential role in supporting legal accuracy, confidentiality, and compliance while contributing to LLA's mission of promoting accountability and transparency in Louisiana government. The Legal Secretary works independently, exercises sound judgment and discretion, and handles sensitive information in accordance with legal and ethical standards. Responsibilities Provide confidential administrative and legal support to Senior Attorneys and Legal Section staff Prepare, format, proofread, and process legal documents, correspondence, pleadings, contracts, and legal opinion letters Manage calendars, appointments, mail, and legal correspondence Maintain electronic files, document management systems, and records in compliance with retention requirements Serve as a primary point of contact for Ethics responses and assist with public records requests Provide clerical support for Equitable Sharing Agreement and Certification (ESAC) audits Assist with trial preparation, including organizing case files, preparing exhibits, and logging pleadings Support expense reports, travel authorizations, and CLE registrations while maintaining strict confidentiality Provide cross-functional administrative support and back-up coverage for executive assistants as needed Perform other related duties as assigned Qualifications Three years of progressively responsible secretarial or administrative experience (legal office or legal department experience preferred) High school diploma or equivalent combination of education and experience Working knowledge of Microsoft Word, Excel, and PowerPoint Experience handling confidential and sensitive information Familiarity with legal terminology, legal document formats, and proofreading standards Strong organizational skills with excellent attention to detail Excellent written and verbal communication skills

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new files, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Production of Documents, Answers to Interrogatories, Notice of Representation, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Act as liaison between internal departments and outside agencies. Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with teams to complete conflict checks and open new client engagements as requested. Communicate with clients on a regular basis. Assist with billing review, inquiries and collections. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Maintain docketing for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing. Proofreading documents. Other office administrative functions as needed. Qualifications/Skills Required At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.