Legal secretary jobs in South Whittier, CA

We are searching for a detail-oriented, organized, and experienced personal injury paralegal to join our legal team. You will prepare briefs, create legal documents such as affidavits, do legal research for trial preparation, and keep case files and other key materials organized and easily available. To draft a factual response to discovery, we need someone with expertise in ordering, evaluating, and summarizing medical documents. You will also have past experience assisting with family settlement negotiations and mediation in order to avoid lawsuits. We want to hear from you if you want to advance your career in the paralegal profession.Compensation: $27 - $38 hourly Responsibilities: Talk with service providers or insurers about possible settlements for liens, bills, and medical expenses Resolve disputes without going to court by providing legal representation at family settlement meetings and mediation Create legal pleadings, communications, and documents such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits with the assistance of a lawyer Assist lawyers with trial preparation by organizing exhibits, aiding with client meetings, submitting motions, researching legal publications, and coordinating witnesses Organize our case filing systems so that everything is properly categorized and simple to find, as well as perform other administrative tasks as necessary Communicate with clients, opposing counsel, medical professionals E-filing Drafting shells for motions/pleadings Creating Medical Summaries and sending to Client before depos Assisting with scheduling Depos, mediations, DMEs Getting records from Experts Preparing docs (jury fees, CMC statements, subpoenas, meet & confers) Calendar discovery deadlines, depositions, hearings, and all hearing-related deadlines Trial preparation (binder, exhibits, ect.) Qualifications: ABA-approved paralegal certificate program such as an Associate's degree or proprietary school program in paralegal studies, Bachelor's degree desired Must have strong interpersonal skills and talent for writing and grammar At least 3-5 years of experience in legal services under an attorney or lawyer in a law firm setting, preferably specializing in personal injury law Candidates should possess high-level organizational skills, and time-management skills Certification from the National Association of Legal Assistants (NALA) is highly preferred Knowledge of the Code of Civil Procedure - Discovery Familiarity with legal research Deadline and detail-oriented Spanish Speaking is a must Familiar with Windows operating system and Microsoft Office applications Comfortable with a paperless workflow About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you. #WHLAW2 Compensation details: 27-38 Hourly Wage PI9571d72df169-37***********0

Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 42540 Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Keith L. Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Paralegal to join the Ontario, California Claim Litigation office. While every day can provide different experiences and opportunities, a Paralegal supports attorneys with drafting, serving, and responding to discovery, as well as trial preparation. The office allows for collaborative environments with experienced peer mentors. There are no billable hours in this opportunity. This role provides diversity of work and the opportunity for career development. This role will interact with clients, experts, and witnesses throughout the litigation process. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday. Flexibility to start between 7:45am-9:00am. Full-Time workday is 7.45 hours. LOCATION: 3633 Inland Empire Blvd, Suite 300; Ontario, CA 91764 The team is comprised of several roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Paralegal responsibilities include, but are not limited to: Assist attorneys in discovery and pre-trial matters under attorney supervision Assist attorneys in handling assigned case files and delivering other legal services under attorney supervision Prepare cases for court appearances, depositions, and trial including contacting experts and clients Involvement with medical record collection, medical record and billing summaries, and medical chronologies Draft motions and pleadings Qualifications Please only apply for this position if you meet the minimum requirements. Previous experience required: 2+ years of recent civil litigation experience, preferably insurance defense or personal injury Prior paralegal experience in litigation Background in drafting discovery responses, trial preparation, and drafting motions/pleadings Familiarity with California court rules and procedures Experience reviewing medical records and preparing medical chronologies is preferred, but not required Key skills required Strong organizational skills, ability to work independently, prioritize workload, multi-task in a fast-paced environment, and communicate effectively Strong written communication skills, attention to detail Technology/software experience required Strong software/technical skills Experience using Evermap and/or Adobe Bookmarking Working knowledge of a Case Management system Working Knowledge of a Document Storage system Education requirements including licensing and certifications Prior litigation or paralegal experience, paralegal degree/certificate/certification, medical training, or relevant coursework or legal studies degree Candidates must meet the California Business & Professions Code 6450 for paralegals requirements Additional Details Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. - PM22 Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! Potential starting salary r ange: $59,291.38 - $90,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 15% of base salary At State Farm, we offer more than just a paych eck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus. Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more! Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring. Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union! Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary. Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team! Compensation details: Yearly Salary PI8225a9318b7f-3953

Industry: Commercial Real Estate - Retail / Mixed-Use Employment Type: Full-Time A privately held real estate investment and development firm is seeking a Paralegal to support legal documentation, transaction coordination, and contract administration across a portfolio of commercial properties. This role will work directly with internal leadership and outside counsel to facilitate lease transactions, vendor and construction agreements, corporate entity management, and regulatory compliance. The ideal candidate is detail-oriented, organized, and experienced supporting legal workflows in a real estate, corporate, or transactional environment. Key Responsibilities Support drafting, reviewing, and organizing legal documents, including leases, amendments, service agreements, consultant and contractor contracts, and ancillary deal documents. Assist in coordinating redlines, version control, and execution processes via electronic signature platforms. Maintain corporate records, entity files, and governance documentation. Manage legal calendars, signature routing, due diligence checklists, and closing documentation for transactions. Coordinate with internal teams to gather information required for legal review and documentation. Maintain structured digital document repositories and archival systems. Conduct basic legal research and prepare summaries or reference guidance as needed. Qualifications 2+ years of paralegal, legal assistant, contract administration, or transactional support experience (real estate or corporate experience strongly preferred). Strong document review and proofreading ability with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel), PDF markup/redline tools, and electronic signature platforms (e.g., DocuSign). Ability to manage multiple tasks, prioritize deadlines, and maintain accuracy in a fast-paced environment. Clear and professional written and verbal communication skills. Paralegal Certificate or equivalent experience preferred. Who This Role is Ideal For A Paralegal or Legal Assistant wanting broader involvement in real estate, transactions, and corporate operations. Someone who enjoys structured work, document management, and supporting clean, consistent legal workflow execution. A professional who thrives in an entrepreneurial, collaborative environment where quality and accountability matter. Compensation & Benefits Competitive base salary + discretionary performance bonus Comprehensive benefits package (medical, dental, vision, retirement plan) Professional growth opportunities in legal operations, contracts, or corporate compliance. Equal Employment Opportunity This organization is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will receive consideration for employment without discrimination.

Business Licensing & Risk Management Specialist-USA New Office Location: Culver City, CA (December 2025) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview Pop Mart is seeking a detail-oriented and proactive Business Licensing & Risk Management Specialist to support regulatory preparedness and risk coordination across its North American operations, including both the United States and Canada. This role is primarily responsible for managing and maintaining essential business documentation-such as business licenses, seller permits, and corporate registrations, across applicable federal, provincial, state, county, and municipal jurisdictions. The Specialist will also ensure that all required operating licenses and insurance coverages are properly obtained, renewed, and archived in compliance with local regulations and lease requirements for both physical stores and Roboshops. What You Will Achieve Licensing, Permitting & Entity Management Research, apply for, and maintain all required registration, business licenses, seller's permits, and operating permits at the federal, provincial, state, county, and municipal levels across the U.S. and Canada for offline stores and Roboshops.. Monitor license and permit expiration dates and ensure timely renewals to avoid business interruption. Coordinate with internal departments (store operations, leasing, real estate, legal, and finance) to confirm licensing and registration needs before store or Roboshop openings. Select and manage third-party licensing service providers and liaise with internal teams to ensure timely application, renewal, and compliance with applicable regulatory requirements. Maintain accurate records of business entity registrations and corporate filings, and liaise with corporate service providers as needed. Insurance Coordination & Risk Documentation Maintain internal benchmark insurance standards for lease negotiations (e.g., CGL, property, umbrella, workers' comp, etc.). Prepare and issue Certificates of Insurance (COIs) for store and Roboshop leases, ensuring timely renewal and archiving. Select and manage insurance brokers and liaise with internal teams to ensure sufficient coverage and timely policy updates. Oversee incident reporting, claim documentation, and insurance follow-ups for store locations. Develop and implement related SOPs and track claims history across business lines. Ensure company policies align with best practices in risk transfer and indemnity, including waiver of subrogation and third-party coverage handling (e.g., Constructions, logistics vendors, Roboshop operators). Document Management & Compliance Support Maintain organized records of all licensing, permitting, registration, and insurance documents. Support internal audits or regulatory reviews by providing accurate and timely documentation. Assist in the development of checklists and internal SOPs to ensure regulatory readiness for new locations. Provide additional administrative and compliance documentation support for the legal team as needed, particularly in relation to operations and regulatory matters. What You Will Need 3-5 years of experience in business licensing, permitting, insurance coordination, or related compliance/operations support, ideally within the retail industry. Familiarity with North American business licensing frameworks (particularly U.S. states and Canadian provinces), and insurance documentation processes such as COIs and lease-based coverage requirements. Demonstrated ability to coordinate with licensing agencies, insurance brokers, or other regulatory entities. Highly organized, detail-oriented, and process-driven, with strong documentation and cross-functional communication skills. Native or excellent command of English is required; proficiency in additional languages (e.g., Spanish, Chinese) is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Job Title: Litigation Legal Secretary Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports. Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail. Handle document edits, redlines, PDF conversions, and quality checks. Coordinate client billing in partnership with accounting; track matters and billing activity. Manage attorney inboxes (with access), organize messages, and prioritize tasks. Arrange complex travel, including visa support, and process vendor payments. Support client service initiatives and business development efforts, including CRM data entry and list maintenance. Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly. Oversee delegated tasks to internal departments and verify completion. Occasionally assist with attorneys' personal administrative needs. Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems. Strong communication, multitasking, and organizational abilities. Keen attention to detail and ability to manage shifting priorities in a fast-paced setting. High degree of professionalism, discretion, and client service mindset. Ability to work independently and collaboratively. Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs). Flexibility to adjust schedule based on workload demands. Requirements: High school diploma or equivalent required. Minimum of 5 years' administrative/legal support experience or equivalent.

Join F3 Law: Legal Secretary - Los Angeles Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks a legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus COMPENSATION & BENEFITS Salary: Hourly wage ranges from $38.47 to $50.49, based on experience. Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. DIVERSITY, EQUITY, AND INCLUSION F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California's six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated. Application Process To apply, please submit the following documents: Employment Application Cover Letter Resume At F3 Law, we make a meaningful impact on California's educational institutions and the communities they serve. Apply today!

Prominent family law firm is looking for an experienced Legal Assistant with 3+ years of experience in Family Law and/or Civil Litigation. As a valuable member of the team, the successful candidate will be proactive in managing multiple work demands, taking ownership of the quality and timeliness of their work, and ensuring client and Firm confidentiality is maintained. The responsibilities for this role include providing administrative support to one team, creating, formatting, proofreading, and editing legal documents, coordinating new client matter request packets, and facilitating conflict search processes. In addition, the successful candidate will be expected to prepare retainer letters, transcribe dictation (such as letters, pleadings, and discovery), communicate on behalf of their attorneys, track and coordinate new client/matter information, arrange continuance of court hearings with the court and opposing counsel, and maintain and monitor attorney calendars. To be considered for this role, candidates must have experience working with legal technology, including Office 365, Document Management Systems, and court filing computer systems. The ability to multitask in a fast-paced environment is essential. We offer a competitive salary that is commensurate with experience and the market, and a comprehensive benefits package. Our firm is committed to maintaining a comfortable and friendly working environment that supports the professional development of our team members. Full Benefits Competitive compensation package 100% employer paid benefits Anthem PPO Gold Dental Insurance PPO Vision Insurance Long term and short term disability 401k + profit sharing Convenient location, with freeway access Free Parking Schedule 9:00am to 5:00 pm - 1 hour lunch and breaks Possibility of some hybrid work; needs to be addressed at the time of interview. Proficient using: NetDocs ShareFile Coyote Analytics ALN Office 365 Kofax Job Type: Full-time Pay: $85,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Free parking Health insurance Life insurance Opportunities for advancement Paid time off Retirement plan Vision insurance Schedule: Monday to Friday No nights Ability to commute/relocate: Sherman Oaks, CA 91403: Reliably commute or planning to relocate before starting work (Required) Experience: Family Law Office: 3 years (Required) Work Location: In person

Our client, a leading Employment firm, with a phenomenal reputation is seeking an additional Secretary to support some incoming lawyers. This person will add to an established group of staff who pride themselves on supporting one another! Office leadership is on a mission to make the office and team the most desired in town by creating an exceptional culture! If you are looking to be a part of something special, this is the opportunity for you its a beautiful office, dynamic group, and truly trailblazers in the industry. We are proud to represent them! If you're considering a change or just want to explore what else is out there, this one is not to miss! Compensation is commensurate with experience and ranges form $80,000 - $99,000. Litigation Legal Secretary- Employment Law Responsibilities include : Prepare and format legal documents such as briefs, pleadings, and correspondence. Process new client/matter requests. File legal documents with state and federal courts, both electronically and through traditional means. Proofread all documents to ensure accuracy and completeness before distribution or filing. Update and maintain client files, including electronic management systems. Manage attorney calendars, scheduling appointments and tracking due dates. Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment. Arrange travel arrangements for assigned attorneys. Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes. Prepare expense reimbursement requests for attorneys promptly and accurately. Review vendor invoices for accuracy and prepare check requests for timely payment. Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries. Handle overflow work from other secretaries as needed. Comprehensive benefits include: Medical, Dental and Vision- PPO Plan Paid Time Off - 15 Days to start Paid Holidays 401(k) - with 4% match Profit Sharing Life Insurance Long-Term Disability Paid Parking Hybrid work 3 in office/ 2 remote days For immediate consideration please send your resume to kim@coleretp.com. I look forward to speaking with you!

Job Description Become a Key Part of a Respected Legal Team at Gray, Duffy, Eisenbaum & Lee, LLP Are you a highly organized and experienced litigation legal secretary looking for a professional, team-oriented environment where your skills truly make a difference? Gray, Duffy, Eisenbaum & Lee, LLP (GDEL) is a well-established mid-sized boutique law firm with offices in Woodland Hills and Redwood City. Known for our excellence in civil litigation, particularly in insurance defense, personal injury, construction defect, and employment law, we're proud to foster a collaborative and collegial atmosphere. We are currently seeking a Litigation Legal Secretary to support the managing partner and other attorneys in our Woodland Hills office. What You'll Do: As a Litigation Legal Secretary at GDEL, you'll play a critical role in supporting attorneys throughout the litigation process. Your attention to detail, knowledge of legal procedures, and ability to manage multiple priorities will help ensure cases move forward efficiently and professionally. Your key responsibilities will include: Preparing, formatting, proofreading, and filing legal documents (pleadings, motions, subpoenas, discovery, etc.) Managing court filings, electronically and manually, in compliance with court rules and deadlines Organizing and maintaining case files (digital and hard copy) Scheduling court appearances, depositions, meetings, and attorney calendars Drafting routine legal correspondence and documents under attorney supervision Communicating with clients, courts, opposing counsel, and third parties Assisting with trial preparation, including organizing exhibits and coordinating witness appearances Handling confidential information with discretion and professionalism What We're Looking For: We're seeking a highly skilled legal professional with strong litigation experience and a commitment to excellence. Ideal candidates will have: A minimum of 5 years of experience as a litigation legal secretary Proficiency in court rules, e-filing procedures, and legal document preparation Strong organizational and time management skills Excellent written and verbal communication abilities Proficiency in Microsoft Office Suite & WordPerfect High School Diploma or equivalent required Legal Secretary Certificate or Paralegal Certification is a plus Why Choose GDEL? At Gray, Duffy, Eisenbaum & Lee, we value the contributions of every team member and provide a stable, supportive work environment where legal professionals can thrive. Here's what we offer: Hourly Rate: $30-$37 (commensurate with experience) Comprehensive Benefits Package (most available after 60-day probation) : Health, dental, and vision insurance Flexible Spending Account 401(k) retirement plan (after 90-day probation) Paid vacation and sick time Paid parking Collaborative Culture: Enjoy the camaraderie of a close-knit legal team that values professionalism and mentorship Professional Atmosphere: Join a team that values integrity, collaboration, and excellence in legal service. Please Note: This is a full-time, in-office position located in Woodland Hills, CA . Remote or hybrid work is not available. Ready to Join a Firm That Values Your Expertise? We'd love to hear from you. Please send your resume and a brief cover letter expressing your interest in the Litigation Legal Secretary position to our hiring team. We look forward to learning how your experience can contribute to GDEL's continued success. Become an Integral Part of GDEL. Please Note: No Agency Inquiries To maintain our streamlined hiring process and ensure the best experience for all candidates, Gray, Duffy, Eisenbaum & Lee, LLP kindly requests that recruitment agencies refrain from contacting us regarding this position. We appreciate your understanding and cooperation in respecting this request.

RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. * Maintains calendars, contacts and client information through specific Firm software and procedures. * Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. * Coordinates client billing with billing services (as directed from assignments). * Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. * Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. * Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience. * Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). * Types accurately at a minimum of 60 wpm * Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) * Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Job Description Our busy civil defense firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, preparation of discovery responses and interact with clients. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. Compensation: $30 to $35 per hour Responsibilities: Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary Use daily time records to properly process client billing with support from the accounting department Undertake other duties as needed to ensure the firm operates efficiently Perform legal research, as needed, with help from attorneys and paralegals Qualifications: Proficient with MS Office products Some college is preferred; high school diploma or equivalent is required 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant Must be able to type at least 50 WPM Able to meet demanding deadlines in a fast-paced environment About Company Friedenthal, Heffernan & Brown, LLP is managed by experienced and talented trial lawyers. We practice defense sided civil litigation.

Mission Recruiting is partnering with a respected Long Beach defense firm seeking an experienced Litigation Legal Secretary with at least 3+ years of civil litigation secretary experience and strong knowledge of California court rules and e-filing procedures.. This is a great fit for someone who enjoys being the organizational backbone of a busy litigation practice and thrives in a professional, team-oriented environment. You'll provide full litigation support-calendaring, document preparation, e-filing, and case management-supporting attorneys who value reliability, communication, and initiative. Experience with Clio case management software is a plus Key Highlights Manage complex litigation calendars, including hearings, depositions, deadlines, and attorney/client meetings Draft, proofread, and e-file pleadings, motions, discovery, and correspondence in California state courts Coordinate depositions, court reporters, interpreters, and communications with clients and opposing counsel Maintain organized electronic and physical files; assist with hearing, mediation, and trial preparation Bring excellent attention to detail, strong organization, and a professional, service-minded attitude Compensation & Benefits Competitive salary: $70,000 - $80,000+ DOE Kaiser medical after 90 days, plus HSA stipend; dental and vision options 9 paid holidays + 5 sick days, FMLA 401(k) with profit sharing after 1 year, plus paid parking Interested candidates are encouraged to apply for a confidential conversation with Mission Recruiting. Salary Range: $70,000 - $80,000 Reference: 147954

Job Description PAY RANGE: $20 - $35/hr REQUIREMENTS: 3+ years legal secretary experience at a litigation firm preferably an employment law firm Bilingual: Spanish & English (Mandatory) Knowledge of litigation calendaring deadlines Strong writing skills Intricate knowledge of state court procedures and deadlines Ability to prepare complaints and discovery using templates and to file in State and Federal courts

Job Description Legal Litigation Secretary Shernoff Bidart Echeverria LLP (SBE) is looking for an experienced, full-time, on-site, Legal Litigation Secretary for our Claremont, CA office. At SBE we lead the nation in protecting policy holders from insurance companies' refusal to pay claims. The firm has been protecting the rights of insurance consumers, both individuals and businesses, for 50 years after having set the legal precedent requiring insurance companies to act in good faith. Join a team with purpose! Our Legal Secretaries enhance attorney effectiveness by assisting in taking a case from inception through trial. You will be responsible for calendaring dates and deadlines, filings in federal, state and appellate courts, document preparation, and more. $75K - $85K Knowledge/Skills/Experience High School Diploma or GED required. 5+ years Legal Secretary/Assistant experience, 3+ years litigation experience preferred. Attention to detail. Experience with Appellate Courts a plus. Proficient with Microsoft Office Suite. Proficient with office equipment. Experience with TrialWorks a plus. Knowledge of calendaring case related deadlines. Understanding of state, federal, and appellate civil procedure, local rules, and statutes. Excellent written and oral communication skills. Works well in a team environment or independently. Maintains confidentiality. Demonstrates good judgment, discretion, and a proactive work ethic. Comfortable and professional in working with clients. Legal research experience a plus. We are looking for a professional and organized individual who has experience supporting a litigation team within a law firm. If you have a real passion for the legal field, this may be the Legal Secretary role for you. We offer a competitive benefits package including health insurance, paid vacation, holidays, sick time, and 401(k). The salary range for this position is $75K to $85K. Compensation will be determined by a number of factors including educational background and experience. About Shernoff Bidart Echeverria LLP: At Shernoff Bidart Echeverria, LLP, we are dedicated to protecting policyholders' rights and holding insurance companies accountable when they fail to honor valid claims. Over the past 50 years, we have secured significant verdicts, negotiated landmark settlements, and helped shape insurance law to better protect consumers. From Holocaust-era life insurance settlements to groundbreaking victories against HMOs and disability carriers, our firm has played a pivotal role in defining and advancing bad faith insurance law. For more information about the company, please visit our website: https://shernoff.com/ Shernoff Bidart Echeverria, LLP is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, reproductive health decisions, hair texture or protective hairstyles, any combination of protected categories, or any other characteristic protected by federal, state, or local law Powered by JazzHR D9ZeOV3x8R

Embark on a rewarding career journey at Applied Underwriters, where employees have been at the heart of our success story for more than 30 years. Headquartered in Omaha, NE, our company thrives on innovation and empowers our employees to shape the future of global risk services. Join a team where your ideas are valued and your talents are nurtured with formal, paid training and mentorship. Experience a workplace culture that celebrates initiative, recognizes results, and provides outstanding benefits that allow you to focus on achieving your full potential. Employee friendly in-house insurance defense firm is offering excellent work life balance for the best litigation secretary. We are a collaborative company where everyone is willing to help!Requirements: Minimum two years of experience as an insurance defense legal secretary Proficient e-filing with state courts Must be proficient in Microsoft Office Experience with Tape Transcription Knowledge of Superior Court rules and procedures Our Benefits Include: 100% employer-paid medical, dental, and vision insurance for employees 401(k) plan with 100% immediate vesting and a 4% company match Paid time off (PTO) and paid holidays On-site pharmacy, Promesa, provides convenient prescription delivery directly to you Life, disability, critical illness and accident insurance Employee Assistance Program (EAP) Pre-tax Flexible Spending Accounts for health, dependent care, and commuter-related expenses Tuition reimbursement Fitness reimbursement and various additional quality-of-life benefits Applied Underwriters is a global risk services firm helping business and people manage uncertainty through its business services, insurance, and reinsurance solutions. As a company, we truly operate differently within our business sector. Applied Underwriters has one of the highest customer retention rates in the industry - a success directly attributed to our employees and their high level of commitment, hard work, and ambition.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.

RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.

RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.