Legal secretary jobs in Springfield, IL

AMS Industries, Inc. is seeking a detail-oriented paralegal with 3-5 years of relevant experience to provide high-level support to the office of the General Counsel. AMS is a leading national MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries, specializing in large scale projects throughout multiple regions. With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and national MEP+ contractor with more than 800 employees and offices in three states. AMS is an equal-opportunity employer. Key responsibilities for this role will include: Draft, review, and manage a wide variety of construction and commercial contracts and subcontracts. Manage pre-litigation and litigation files. Assist with document production and discovery requests, communication and coordination with outside counsel. Maintain and organize contract databases function in the ERP. Qualifications: 3-5 years of paralegal experience in a law firm or in-house corporate legal department, construction law experience is preferred. Proficiency with Microsoft Office and Adobe or Bluebeam Revu. Excellent organizational skills with the ability to prioritize multiple time-sensitive tasks in a high volume, fast-paced environment. Strong written and verbal communication skills. Demonstrated experience with discretion and the ability to handle confidential information. Bachelor's degree, associate degree, or paralegal certificate from an ABA-approved program preferred but not required with demonstrated experience. Benefits package includes: Health, Vision, and Dental Insurance FSA and Dependent Care HRA (with selection of PPO option) 401K and 401K match ESOP share allocation Paid Maternity & Paternity Leave Generous PTO with roll-over policy

Job DescriptionThe Gierach Law Firm is seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients. Key Responsibilities: Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments. Collect and organize financial, personal, and asset information from clients. Manage and maintain client files, both digital and physical, in accordance with firm policies. Monitor deadlines and maintain tickler systems for follow-up. Maintain up to date knowledge of relevant estate, tax, and probate laws. Communicate professionally with clients, financial advisors, and other third parties. Qualifications: Minimum 5 years experience in estate planning or a related legal field. Strong understanding of estate planning documents, terminology, and procedures. Experience with legal practice management software such as Smokeball. Notary Public license Key Skills: Exceptional attention to detail and organizational skills. Strong written and verbal communication. Ability to manage multiple tasks and deadlines in a fast-paced environment. Professional demeanor and discretion with confidential information. Proficient in Microsoft Office Suite. Working Conditions: Primarily office-based with standard business hours, some flexibility may be required. Occasional client meetings or signings may occur outside of normal office hours. Pay & Benefits: Up to $75,000 salary - Commensurate with experience Employee Medical Plan Disability Insurance Life Insurance To Apply: Please submit a cover letter along with your resume and send to *************************. Thank you for considering this opportunity. We will contact candidates whose qualifications best match our firms needs. Please, no direct inquiries or agency submissions.

Job Description Chicago Law Firm Requires a Hybrid Legal Secretary Patent Filing and Prosecution Background is Required! Salary: $60-$70K Job Summary: A legal secretary Responsibilities: · Communicate with clients in person, over the phone, and via email. · Draft, proofread, and file or send legal documents, such as motions or letters of intent. · Perform secretarial duties, including maintaining lawyers' calendars, scheduling appointments, making copies, and compiling complex documentation. · Create and maintain case files, including producing and editing transcripts. · Screen, direct, and prioritize incoming calls and emails to lawyers. · Perform legal and background research when requested. Required Skills/Abilities: · Excellent verbal and written communication skills · Excellent interpersonal and customer service skills · Excellent organizational skills and attention to detail · Ability to work independently and manage one's time effectively. · Proficient in Microsoft Office Suite · Knowledge of online court filing systems · Experience working with multiple lawyers simultaneously. · Experience using dictation and transcription software. Education and Experience: · Bachelor's degree or Legal Secretary Certificate · Two years of experience as a legal secretary · Physical Requirements: · Prolonged periods of sitting at a desk and working on a computer · Must be able to lift up to 5 pounds at times. · Work in the office three days a week We are an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

The St. Louis County Counselor's Office is seeking a skilled and experienced Legal Secretary to provide high-level administrative and legal support to attorneys and office staff. This position requires strong knowledge of legal terminology, procedures, and documentation, along with exceptional attention to detail and the ability to work with confidential and sensitive information. Working in a legal environment requiring knowledge and application of legal-specific language and procedures distinguishes this job class from OA41-Secretary. This role is based at 41 S. Central Avenue in Clayton, Missouri, and offers a flexible work schedule, with an expectation of working on-site at least two days per week. Why Work with Us? * Competitive Starting Salary:$39,478.40 starting salary annually * Comprehensive Benefits:Enjoy a robust benefits package and generous Paid Time Off (PTO). Learn more about St. Louis County benefits: Competitive Benefits - St. Louis County Website * Public Service Loan Forgiveness:We participate in this program to support your financial future. Learn more about the program: Public Service Loan Forgiveness | Federal Student Aid * Flexible Work Environment:Benefit from a hybrid work model that supports work-life balance. Examples of Duties Essential Functions * Prepare Legal Reports: Compile, organize, and prepare detailed reports related to case data. * Resolve Issues Proactively: Analyze issues and determine appropriate solutions to support case progression. * Transcribe Legal Material: Transcribe legal documents, correspondence, and other official materials with accuracy. * Manage Calendars: Maintain and update attorney calendars, including court dates, hearings, meetings, deadlines, and travel arrangements. * Apply Department Standards: Interpret, explain, and apply departmental policies, procedures, and standards. * Process Case Information: Run record checks on defendants; enter and update case dispositions and related information in the department's computerized database. * Maintain Confidential Records: Organize and safeguard files containing criminal histories and other sensitive or confidential material. * Respond to Inquiries: Provide timely and accurate responses to inquiries from clients, attorneys, judicial personnel, investigators, and county staff regarding case status. * Manage Phone Communications: Answer, screen, and route calls professionally and efficiently. * Draft and Review Documents: Compose correspondence, proofread, and edit draft legal documents for accuracy and completeness. Marginal Functions * Review, prioritize, and distribute incoming mail. * Perform additional duties as assigned. Minimum Qualifications * Equivalent to three years of professional work experience in a legal office environment Additional Information SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire. The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision. All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County. HOW TO APPLY: Applicants interested in applying for this position should visit our website at*************************************** We only accept On-line applications. EQUAL EMPLOYMENT OPPORTUNITY POLICY: The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at ************** for more information on this policy. St. Louis County Division of Personnel, 7th Floor Clayton, MO63105 ************* Relay MO 711 or ************ An Equal Opportunity Employer Fax: ************** ***********************

Pitzer Snodgrass is seeking an experienced and organized Part-Time Legal Litigation/Asbestos Assistant to provide administrative and clerical support to our litigation and asbestos team. The ideal candidate will have prior experience in asbestos, mass tort, or defense litigation and will be secure handling confidential information, managing case files, and coordinating with attorneys. This role will primarily be focused on data entry, clerical tasks, and calendaring. Essential Job Functions Handles general secretarial duties including basic correspondence, filing, and inputting data for reports. Reviews, analyzes and responds to e-mails and incoming mail, saves to document management software (NetDocs). Saves pleadings and discovery to file management software and circulates to Team. Schedules appointments, depositions, gives information to callers, takes notes, and otherwise relieves attorney of clerical work and minor administrative and business detail. Prepares variety of routine memos, forms, letters, and pleadings. Prepares motion calendars; performs deadline calculations and circulates calendar events. Prepares check requests for case-related invoices and submit payments. Provide backup to front desk reception, filing clerks, and billing clerks as needed. Required Skills Strong organizational abilities with an eye for detail and effective time management. Effective communication skills. Excellent knowledge of grammar, proofing and basic legal administrative assistant skills. Ability to maintain a high degree of confidentiality at all times. Ability to work independently. Ability to operate photocopiers, facsimile, telephones and other general office equipment. Experience using Tabs, Centerbase, MyDocFileServe, NetDocs or similar software a plus Education & Experience High school diploma or equivalent. Three to four years of related experience. Knowledge of basic information technology skills and word processing applications. Prior experience in law firm a plus Work Environment Part-time role: onsite role with flexible schedule Collaborative legal team EEO Statement Pitzer Snodgrass is committed to the principles of equal employment. We comply with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), sexual stereotyping, pregnancy (including childbirth, lactation, and related medical conditions), marital status, physical or mental disability, genetic information (including testing and characteristics), association with anyone who is a member of a protected class, AIDS/HIV status, veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Civil Trial Section ~ Jefferson City The Office of Attorney General has an opening for a Legal Secretary in its Civil Trial section in the Jefferson City office. Qualified individuals should have excellent computer, organizational, clerical, telephone, and interpersonal skills. Experience using Microsoft Office (Word, Outlook, and Excel) is preferred, as is prior legal experience. Primary responsibilities include filing legal documents with courts, downloading documents and filing in the document management system, drafting correspondence and basic legal documents, and calendaring. Applicants must be able to exercise independent judgment, prioritize tasks in a busy office, handle multiple projects, and support multiple attorneys. Starting salary $42,117.60. Apply online or send resume to: Personnel, Missouri Attorney General's Office, P.O. Box 899, Jefferson City, MO 65102. This position is open until filled. *************** EOE.

The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands-on working experience with BEC Docket Enterprise preferred or experience utilizing a docketing software management system highly preferred. Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures. Creates, reviews and distributes calendar and case reports. Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules. Works independently to recognize docketing anomalies and conducts appropriate research to resolve same. Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed. Creates and maintains documentation for docketing processes, procedures, guidelines and practices. Provides back-up support to Client Service Specialists and Legal Operations Specialists. Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs. Assists with ad hoc projects, as needed.

:** Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 15 manufacturing facilities worldwide and more than 500 retail locations in over 80 countries. Our global sales and service network provides our customers with a local resource for a wide variety of quality material handling equipment, fleet management solutions, warehouse products and support services to meet their needs anytime, anywhere. **Job Posting External** **Job Duties** + Assist managers with hiring process by reviewing applications, scheduling interviews, processing pre-employment paperwork, administering pre-employment testing, scheduling pre-employment screenings, dispositioning applications, and preparing for new hires first day. + Complete activities with new hire such as ensuring new hire orientation is completed and completing the I-9. + Provide back-up support to local branch HR contact including payroll processing. + Entering maintenance agreements into business system + Assist with uniform ordering, van fleet management, I-pass, and plates. + Support management with day-to-day activities. + Prepare and maintain files. + Greet visitors and answer incoming calls. **Minimum Qualifications** + High school diploma or equivalent + Less than 2 years related experience **Preferred Qualifications** + Secretarial or computer coursework preferred + Strong computer skills including experience with Microsoft Office Suite + Excellent phone skills + Must be detail oriented with strong communication and customer service skills **Work Authorization:** Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire. No agency calls please. **Compensation and Benefits:** Crown offers an excellent wage and benefits package for full-time employees. Current benefits being offered include: + Competitive Wages. The anticipated starting pay range for the position is $20 to $23 per hour; however, skills and related experience will be taken into consideration, + Health/Dental/Vision/Prescription Drug Plan with a company contribution to each, + Health Savings Accounts and Flexible Spending Accounts, + 401K Retirement Savings Plan: Crown matches 100% of the first 4% of your eligible pay you contribute to the plan. You are always 100% vested in the company matching contributions. + Company paid Life and Disability Benefits as well as optional supplemental term life insurance offerings, + Paid Parental Leave, + 9 Paid Holidays, + Paid Vacation accrued at a rate based on length of service and position, + 24 Hours of Personal Leave per anniversary year, + Birthday Pay for Non-Exempt employees, + Tuition Reimbursement up to $5,250 per calendar year. EOE Veterans/Disabilities

Schedule: Full-Time (40 hours/week) Compensation: $20-$26/hour (DOE) with performance bonuses - up to $28-$30/hour available for highly qualified candidates About the Firm Kiswani Law, P.C. is a boutique family law firm with a heart. Based in Cook County, we offer strategic legal solutions delivered with compassion and clarity. We're proud to serve a diverse client base with empathy and efficiency. Our close-knit team is built on mutual respect, strong communication, and shared commitment to excellence. About the Role Make a difference in people's lives every day - while building your legal career. This is a hands-on support role where your contributions will be visible and valued daily. You'll manage information flow, coordinate schedules, and ensure documents are accurate and on time. From speaking with clients to organizing case files, you'll be a central part of a close-knit team working together to serve families with care and professionalism. If you thrive in a fast-paced yet supportive environment and want meaningful work that grows with you, we'd love to talk. Key Responsibilities Serve as the first point of contact for incoming calls and client inquiries Schedule consultations, court appearances, depositions, and meetings Draft, revise, and finalize pleadings, court forms, and legal correspondence E-file documents via Illinois e-filing systems (Odyssey and CCC Portal) Organize and maintain both physical and digital files (Dropbox) Manage service of process (email, sheriff, or special process servers) Track deadlines and manage attorney calendars Support discovery, subpoenas, and trial preparation Assist with intake, file opening/closing, and periodic audits Provide general administrative support to attorneys and firm leadership Requirements About You You're organized, reliable, and take pride in keeping things running smoothly. Whether it's juggling multiple priorities, supporting a busy legal team, or making sure clients feel cared for, you stay calm under pressure and bring a positive, can-do attitude. Qualifications 2+ years of law firm experience (family law or litigation strongly preferred) Familiarity with Cook County e-filing systems (Odyssey and CCC Portal) Proficient with Microsoft Office, Dropbox, and Adobe Acrobat Strong writing and communication skills Excellent organizational skills and attention to detail Ability to prioritize tasks and meet deadlines Punctual, proactive, and committed to professional growth Bilingual (Spanish or Arabic) strongly preferred; bilingual candidates may qualify for higher pay Benefits What We Offer Competitive hourly wage ($20-$26/hr) + performance bonuses Higher starting pay (up to $28-$30/hr) for experienced candidates Clear growth opportunities into legal assistant or paralegal roles Flexible start/end time options to support work-life balance Supportive team culture and direct mentorship Paid holidays and PTO after the probationary period How to Apply Please email your résumé and a brief cover letter that tells us: Why you're interested in this role What skills or experiences make you a great fit No direct inquiries, phone calls, or recruiter submissions, please. All applications will be handled confidentially. Kiswani Law, P.C. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Located in Springfield, IL Salary: Up to $60k/year Paralegal / Legal Assistant Springfield, IL | Up to $60,000/year | Full-Time A highly respected Springfield law firm is looking for an experienced Paralegal/Legal Assistant to join their team. This role is ideal for someone with strong legal secretary skills, excellent attention to detail, and the ability to support attorneys with accuracy and professionalism. What You'll Do Prepare and copy trial exhibits Schedule client calls and in-office meetings Calendar court dates, deadlines, and trial events Draft letters to clients, opposing counsel, and other parties Provide general transcription and administrative support What You'll Get Competitive pay up to $60,000/year (DOE) Medical benefits, 401(k), and PTO Monday-Friday, 8:30AM-5:00PM Work with one of Springfield's premier legal teams What We're Looking For Experience as a Legal Assistant, Paralegal, or Legal Secretary Strong organizational and communication skills Ability to manage deadlines and maintain accuracy in a fast-paced environment If you're ready for a stable, professional opportunity with a top-tier firm, apply today for an immediate interview! Interested? Call Express at 309-###-#### to apply today! #1044OS Express Office: Springfield 3000 Professional Drive Springfield, IL 62703

Work Schedule: 100% FTE, Full time. Day shift, Monday - Friday 730-4pm. You will work at the UW Health Swedish American Hospital. Additional components of compensation may include: Evening, night, and weekend shift differential Overtime On-call pay At UW Health in northern Illinois, you will have: Competitive pay and comprehensive benefits package including: PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance Annual wellness reimbursement Opportunity for on-site day care through UW Health Kids Tuition reimbursement for career advancement--ask about our fully funded programs! Abundant career growth opportunities to nurture professional development Strong shared governance structure Commitment to employee voice Work Experience 2 years of secretarial experience. Required Our Commitment to Social Impact and Belonging UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Description UW Health in northern Illinois benefits

Why work for us? A career at Janus Henderson is more than a job, it's about investing in a brighter future together. Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right. Our Values are key to driving our success, and are at the heart of everything we do: Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust If our mission, values, and purpose align with your own, we would love to hear from you! Your opportunity * Prepare, review, and assist Sales with US mutual fund distribution agreements and alternative fund distribution agreements for clients investing through third-party intermediary firms, NSCC contracts, institutional client agreements, and agreements for clients investing in separately managed accounts. * Manage intermediary mutual fund distribution contracts, including drafting updates, revisions and terminations as required. * Provide legal support for the review and negotiation of investment management agreements and other contracts for institutional clients. * Assist in managing relationships and contracts for separately managed accounts. * Manage contracts lifecycle process for intermediary and institutional distribution agreements, including maintenance of contracts within a management system. * Executes contract processing, including summarizing and tracking key contract terms, and performing contract follow-up activities as required. * Provides legal support to business development and sales teams, including the review and analysis of requests for proposals and due diligence questionnaires. * Support attorneys in the preparation and review of materials provided to boards of trustees. Includes coordinating and managing the collection of information from areas within Janus Henderson in connection with matters that are reported to the board on distribution. * Manage information provided to outside vendors as needed. * Assist attorneys in coordinating and responding to document production requests for internal audit, regulatory, or other Fund-related research. * Coordinate contract execution with internal/external clients. * Perform occasional legal research. * Interact with senior management and Sales with a high level of professionalism and customer service. * Carry out additional duties as assigned. What to expect when you join our firm * Hybrid working and reasonable accommodations * Generous Holiday policies * Paid volunteer time to step away from your desk and into the community * Support to grow through professional development courses, tuition/qualification reimbursement and more * Maternal/paternal leave benefits and family services * Complimentary subscription to Headspace - the mindfulness app * Corporate membership to ClassPass and other health and well-being benefits * Unique employee events and programs including a 14er challenge * Complimentary beverages, snacks and all employee Happy Hours Must have skills * Experience in mutual fund/financial services industry strongly preferred * Direct experience in the contract review and negotiation process * Previous experience as a paralegal * Paralegal certification required * Advanced computer skills, including Microsoft Word, and Excel Nice to have skills * Bachelor's degree or equivalent preferred * Some formal training in negotiation techniques preferred Supervisory responsibilities * No Potential for growth * Mentoring * Leadership development programs * Regular training * Career development services * Continuing education courses Compensation information The base salary range for this position is $90,000-100,000. This range is estimated for this role. Actual pay may be different. This role will be posted through November 2025. You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role. At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at ****************************.#LI #LI-MM1 #LI-Hybrid Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance. Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here. Janus Henderson Investors is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion). You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position. You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role. Nearest Major Market: Chicago

Job Description Heyl, Royster, Voelker & Allen, P.C., a regional law firm, based in Peoria, IL, with over 100 attorneys in seven offices, is seeking qualified applicants for a full-time Paralegal position in our Peoria and/or Edwardsville offices. THE SUCCESSFUL CANDIDATE SHOULD POSSESS THE FOLLOWING SKILLS AND ABILITIES: Excellent written and verbal communication skills Knowledge of the Asbestos practice area and/or General Civil litigation. Ability to organize, plan and prioritize work Ability to work independently and within a team Exceptional analytical and reasoning skills Ability to manage case files, deadlines, and discovery QUALIFICATIONS TO BE A PARALEGAL Bachelor's degree and/or Paralegal certificate required Minimum of two (2) years of litigation experience Understanding of legal procedures and terminology is desired Proficient in Microsoft Office Suite Experience with document management systems is strongly desired Compensation and Benefits The base salary range is $22.00 to $28.00 an hour. The salary offered will take into account several factors including, but not limited to, geographic location, experience, scope & responsibilities of the role, qualifications/credentials, talent availability and specialization, as well as business needs. The range may be modified in the future. This position offers excellent benefits*, for full-time employees, including: Medical Dental Vision Voluntary Life/ADD Additionally, the Firm provides full-time employees at no additional cost: Basic term life/ADD Short- and Long-Term Disability Competitive employer match for the 401K plan Employee assistance benefits Paid vacation/sick/holiday Dress for your day If this sounds like the opportunity you've been waiting for, apply today! ARE YOU READY TO JOIN OUR LEGAL TEAM? We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you! Heyl Royster is an equal opportunity employer. Visa Sponsorship is not available for this position. *This benefit list is current at the time of posting but is subject to change at any time. Must be able to pass a background check. Any job offer will be based on results of background check.

Leading Chicago Law Firm Requires a Hybrid Intellectual Property Legal Secretary/Prosecution! If you meet the skill sets below, APPLY NOW! Salary: $60-$70K Job Title: Intellectual Property Legal Secretary - Prosecution Job Description: Full secretarial support to three or more attorneys and/or patent agents Job Duties: Prosecution Support Duties · Advanced knowledge of patent prosecution procedures, including EFS filings on the USPTO website · Revise, format, proofread, and electronically file patent applications, amendments, extensions, Information Disclosure Statements, and other filings with the USPTO. · Prepare draft responses to Office Actions; prepare items in attorneys' checklist. · Prepare patent application figures as directed. · Revise and format Word documents (applications/responses), including graphics and tables. · Report US and foreign Office Actions and amendment filings to clients · Obtain copies of patents, publications, and other prior art references online · Monitor docket reports regarding USPTO deadlines, both domestic and foreign · Organize and ensure completeness of electronic patent prosecution files/directories. · Proofread issued patents. · Transcribe interview tapes (occasionally) Other Duties · File/profile correspondence into electronic files · Enter time into ProLaw · Process expense reports · Review attorney bills · Travel arrangements as needed Skills Desired · At least 3 years of recent, heavy patent prosecution experience, including advanced knowledge of patent prosecution procedures and the USPTO Patent Center system · Advanced knowledge of Adobe Pro · Intermediate knowledge of Word, including styles/formatting and tables · Basic knowledge of Excel · Basic knowledge of PowerPoint · Basic knowledge of IP Manager · Basic knowledge of ProLaw · Exceptional proofreading skills · Organized, detail-oriented and able to multi-task · Ability to remain professional and positive under pressure · Reliable, dedicated, punctual

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Legal Secretary Civil Trial Section ~ Jefferson City The Office of Attorney General has an opening for a Legal Secretary in its Civil Trial section in the Jefferson City office. Qualified individuals should have excellent computer, organizational, clerical, telephone, and interpersonal skills. Experience using Microsoft Office (Word, Outlook, and Excel) is preferred, as is prior legal experience. Primary responsibilities include filing legal documents with courts, downloading documents and filing in the document management system, drafting correspondence and basic legal documents, and calendaring. Applicants must be able to exercise independent judgment, prioritize tasks in a busy office, handle multiple projects, and support multiple attorneys. Starting salary $42,117.60. Apply online or send resume to: Personnel, Missouri Attorney General's Office, P.O. Box 899, Jefferson City, MO 65102. This position is open until filled. *************** EOE. Job Posted by ApplicantPro

Job Title: Word Processor Salary/Payrate: $60K-$80K annually Work Environment: 100% Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-BK2 The ideal candidate will be experienced, reliable, and capable of producing accurate, high-quality work under deadlines. This role requires strong technical proficiency, advanced document-production skills, and the ability to assist and train others in document management systems. Key Responsibilities Document Production & Word Processing Perform word processing and document production with exceptional accuracy. Draft, format, revise, and proofread legal documents, correspondence, and reports. Create automated Tables of Contents and handle advanced formatting tasks. Transcribe dictation quickly and accurately. Conduct redlining and document comparison in both NetDocuments and Microsoft Word. Work extensively in Adobe Acrobat, including: Cleaning up and optimizing documents Creating PDFs from multiple sources Converting PDFs to Word and other formats Document Management & Technical Support Manage, organize, and maintain documents in NetDocuments, including saving, searching, redlining, and version control. Assist attorneys and staff with document-related tasks and troubleshoot document formatting issues. Train new attorneys and staff in document management best practices, including use of NetDocuments and internal workflows. Required Skills & Qualifications Law firm experience strongly preferred. Expert-level proficiency in Microsoft Word, including advanced formatting. Proficient in NetDocuments or similar document management systems. Proficiency in Adobe Acrobat, Excel, and Outlook. Excellent grammar, spelling, and attention to detail. Strong organizational and time-management skills. Ability to work independently and collaboratively in a fast-paced environment. Strong communication skills, including the ability to explain document processes to others. Preferred Qualifications Experience training staff on document management systems. Experience in litigation, corporate, and/or estate planning practices. Prepare and file legal documents with courts, agencies, and e-filing systems. Track case deadlines, hearings, and statute dates; maintain docketing and calendaring systems. Assist with discovery: prepare exhibits, compile documents, and organize evidence. Provide support in Excel for charts, tables, spreadsheets, and data entry.

Job Description Schedule: Full-Time (40 hours/week) Compensation: $20-$26/hour (DOE) with performance bonuses - up to $28-$30/hour available for highly qualified candidates About the Firm Kiswani Law, P.C. is a boutique family law firm with a heart. Based in Cook County, we offer strategic legal solutions delivered with compassion and clarity. We're proud to serve a diverse client base with empathy and efficiency. Our close-knit team is built on mutual respect, strong communication, and shared commitment to excellence. About the Role Make a difference in people's lives every day - while building your legal career. This is a hands-on support role where your contributions will be visible and valued daily. You'll manage information flow, coordinate schedules, and ensure documents are accurate and on time. From speaking with clients to organizing case files, you'll be a central part of a close-knit team working together to serve families with care and professionalism. If you thrive in a fast-paced yet supportive environment and want meaningful work that grows with you, we'd love to talk. Key Responsibilities Serve as the first point of contact for incoming calls and client inquiries Schedule consultations, court appearances, depositions, and meetings Draft, revise, and finalize pleadings, court forms, and legal correspondence E-file documents via Illinois e-filing systems (Odyssey and CCC Portal) Organize and maintain both physical and digital files (Dropbox) Manage service of process (email, sheriff, or special process servers) Track deadlines and manage attorney calendars Support discovery, subpoenas, and trial preparation Assist with intake, file opening/closing, and periodic audits Provide general administrative support to attorneys and firm leadership Requirements About You You're organized, reliable, and take pride in keeping things running smoothly. Whether it's juggling multiple priorities, supporting a busy legal team, or making sure clients feel cared for, you stay calm under pressure and bring a positive, can-do attitude. Qualifications 2+ years of law firm experience (family law or litigation strongly preferred) Familiarity with Cook County e-filing systems (Odyssey and CCC Portal) Proficient with Microsoft Office, Dropbox, and Adobe Acrobat Strong writing and communication skills Excellent organizational skills and attention to detail Ability to prioritize tasks and meet deadlines Punctual, proactive, and committed to professional growth Bilingual (Spanish or Arabic) strongly preferred; bilingual candidates may qualify for higher pay Benefits What We Offer Competitive hourly wage ($20-$26/hr) + performance bonuses Higher starting pay (up to $28-$30/hr) for experienced candidates Clear growth opportunities into legal assistant or paralegal roles Flexible start/end time options to support work-life balance Supportive team culture and direct mentorship Paid holidays and PTO after the probationary period How to Apply Please email your résumé and a brief cover letter that tells us: Why you're interested in this role What skills or experiences make you a great fit No direct inquiries, phone calls, or recruiter submissions, please. All applications will be handled confidentially. Kiswani Law, P.C. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.