Legal secretary jobs in Thousand Oaks, CA - 186 jobs

A leading California law firm specializing in education law is seeking dedicated professionals to join its team. With six offices statewide, this firm provides expert legal counsel to school districts, county offices of education, and community colleges. From governance and labor negotiations to student rights and special education, its attorneys navigate complex legal challenges that shape the future of education. About the Role Provide legal and administrative support to multiple attorneys, requiring professionalism, confidentiality, and proactive problem-solving. This role demands strong organizational, time management, and communication skills to deliver exceptional service to the firm and its clients while adapting to shifting priorities. Responsibilities - Document production and file management Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements Qualifications - High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus Benefits: Provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

Case Coordinator / Legal Secretary - Long Term Contract 8-12 months or longer. IMMEDIATE NEED Hybrid - Needs to be local to LOS ANGELES. Will work a minimum of 3 days a week in L.A. Office. This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing, and setting up hearing rooms. This is skilled administrative work in which incumbents are proficient in their assigned roles; are able to independently prioritize their work; are able to handle routine matters independently and complex matters under close supervision; and are able to work under close supervision generally. Essential Job Functions: • Generates, mails and/or publishes memos to the ODR Portal, as instructed. • Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as necessary. • Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal. • Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established procedures. • Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings. • Coordinates and schedules telephonic conferences with service provider. • Processes requests, responses, and decisions to postpone hearings and reschedules hearings, as necessary. • Maintains electronic and physical files in accordance with established procedures. Files and/or scans correspondence promptly and prepares files for storage. • Inputs written case notes and hearing dates into case processing system. • Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage. • Fulfills recording requests and downloads digital recordings. • Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance. • Processes incoming emails and faxes from central inbox and case management system, as needed. • Review and process incoming Arbitrator Oaths and Orders, with limited assistance. • As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists, as needed, with limited assistance. • Reviews and/or processes arbitrator expense reports for submission to Finance, as needed. • Reviews vendor/hotel invoices for submission to Finance Department, as needed. • Cross-trained on Senior Case Coordinator and Case Specialist job functions, as needed. • Trains and provides guidance to staff as needed on issues of general to moderate complexity. • Serves as a role model for staff in the department. Other Responsibilities: Additional duties as required by management, including presentations.. Education/Experience Requirements: • High School and 4 years of related experience or equivalent combination of education and experience. Bachelor's degree preferred. • Expertise using a desktop computer with the full suite of electronic office applications and other office equipment. • Excellent organizational ability, interpersonal skills, and written and verbal communications skills

Business Licensing & Risk Management Specialist-USA New Office Location: Culver City, CA (December 2025) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview Pop Mart is seeking a detail-oriented and proactive Business Licensing & Risk Management Specialist to support regulatory preparedness and risk coordination across its North American operations, including both the United States and Canada. This role is primarily responsible for managing and maintaining essential business documentation-such as business licenses, seller permits, and corporate registrations, across applicable federal, provincial, state, county, and municipal jurisdictions. The Specialist will also ensure that all required operating licenses and insurance coverages are properly obtained, renewed, and archived in compliance with local regulations and lease requirements for both physical stores and Roboshops. What You Will Achieve Licensing, Permitting & Entity Management Research, apply for, and maintain all required registration, business licenses, seller's permits, and operating permits at the federal, provincial, state, county, and municipal levels across the U.S. and Canada for offline stores and Roboshops.. Monitor license and permit expiration dates and ensure timely renewals to avoid business interruption. Coordinate with internal departments (store operations, leasing, real estate, legal, and finance) to confirm licensing and registration needs before store or Roboshop openings. Select and manage third-party licensing service providers and liaise with internal teams to ensure timely application, renewal, and compliance with applicable regulatory requirements. Maintain accurate records of business entity registrations and corporate filings, and liaise with corporate service providers as needed. Insurance Coordination & Risk Documentation Maintain internal benchmark insurance standards for lease negotiations (e.g., CGL, property, umbrella, workers' comp, etc.). Prepare and issue Certificates of Insurance (COIs) for store and Roboshop leases, ensuring timely renewal and archiving. Select and manage insurance brokers and liaise with internal teams to ensure sufficient coverage and timely policy updates. Oversee incident reporting, claim documentation, and insurance follow-ups for store locations. Develop and implement related SOPs and track claims history across business lines. Ensure company policies align with best practices in risk transfer and indemnity, including waiver of subrogation and third-party coverage handling (e.g., Constructions, logistics vendors, Roboshop operators). Document Management & Compliance Support Maintain organized records of all licensing, permitting, registration, and insurance documents. Support internal audits or regulatory reviews by providing accurate and timely documentation. Assist in the development of checklists and internal SOPs to ensure regulatory readiness for new locations. Provide additional administrative and compliance documentation support for the legal team as needed, particularly in relation to operations and regulatory matters. What You Will Need 3-5 years of experience in business licensing, permitting, insurance coordination, or related compliance/operations support, ideally within the retail industry. Familiarity with North American business licensing frameworks (particularly U.S. states and Canadian provinces), and insurance documentation processes such as COIs and lease-based coverage requirements. Demonstrated ability to coordinate with licensing agencies, insurance brokers, or other regulatory entities. Highly organized, detail-oriented, and process-driven, with strong documentation and cross-functional communication skills. Native or excellent command of English is required; proficiency in additional languages (e.g., Spanish, Chinese) is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Join a Premier Beverly Hills Family Law Team as a Paralegal! We are recruiting for a leading family law firm in Beverly Hills, renowned for its empathetic approach to legal advocacy and its steadfast commitment to excellence. This well renowned firm is seeking a dedicated Paralegal to join their dynamic team. This is an exceptional opportunity to contribute to a team that values professional growth, outstanding client service, and offers a supportive and nurturing work environment. Why This Firm? Exceptional Benefits: The firm offers a comprehensive benefits package, including medical, dental, and vision insurance, a 5% 401(k) match, 10-12 paid holidays, and sick time to support your health and well-being, disability insurance, life insurance, paid sabbatical leave, and more. Supportive Work Environment: You will be part of a team that fosters a positive and encouraging atmosphere, enabling everyone to thrive. Professional Development: Paralegals are mentored from day one, ensuring that your career and professional skills improve. The firm prides itself on creating an environment that promotes both professional and personal growth by working in a team structure to ensure productive collaboration. Job Details: Schedule: full-time Location: Beverly Hills, CA Key Responsibilities: Prepare files and trial materials to ensure seamless legal proceedings. File and serve legal documents, ensuring attention to detail and meeting all deadlines. Manage administrative tasks such as calendaring deadlines, organizing client files, and managing the court calendar to maintain impeccable records. Coordinate with clients to collect necessary documentation and meet their needs efficiently. Organize file storage to support the firm's operational excellence. Additional duties include conducting legal research, managing correspondence, and facilitating communication between attorneys, clients, and court officials. Assist in legal drafting. What We're Looking For: 1+ years of experience in family law A motivated individual with a strong interest in family law and a commitment to excellence. Exceptional organizational skills with the ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. A tech-savvy professional who is eager to work in a firm that leverages technology to enhance legal services. Previous experience in a legal setting, particularly in family law, is required. Take the Next Step: If you're ready to advance your career with a leading law firm that prioritizes your development and well-being, this firm is the perfect place for you. Apply now to become part of a team where your contributions are valued, and your professional growth is guaranteed.

The Capital Law Firm, P.C. is a high-performing, rapidly scaling personal injury law firm built on speed, precision, innovation, and world-class client service. We leverage modern technology to power our legal operations, streamline communication, and deliver the best client experience in the industry. Position Overview We are seeking an experienced Legal Technology and Workflow Manager to lead the configuration, optimization, and evolution of our core technology platforms. This role will be responsible for advancing our firm's use of FileVine, HubSpot, AirCall, and related systems through thoughtful automation, scalable workflows, and forward-looking process design. The ideal candidate brings deep operational understanding of how a growing, mid-sized law firm functions and has the technical and strategic mindset to move systems from functional to exceptional. Key Responsibilities Own the configuration, administration, and continuous improvement of FileVine as the firm's primary case management platform Lead system integrations across CRM, communications, and internal workflow tools including HubSpot and AirCall Design and implement automation strategies that improve efficiency across intake, case management, client communication, and reporting Partner with firm leadership, operations, and department leaders to translate business needs into scalable system solutions Evaluate current processes and recommend enhancements that support growth, accuracy, and consistency Serve as the subject matter expert for system logic, permissions, workflows, and data governance Develop documentation, training materials, and change-management strategies to ensure adoption and long-term success Stay informed on legal technology trends and proactively introduce solutions that strengthen firm operations Qualifications Minimum of 5 years of experience in legal operations, legal technology, or systems administration within a law firm environment Prior experience in a personal injury firm strongly preferred Hands-on experience with FileVine required Experience working with HubSpot, AirCall, or comparable CRM and communication platforms Demonstrated understanding of the operational flow of a mid-sized law firm, from intake through resolution Strong ability to translate business needs into technical solutions Highly organized, detail-oriented, and process-driven with a strategic mindset Excellent communication skills with the ability to partner across technical and non-technical teams Preferred Experience Experience leading system implementations, migrations, or major workflow redesigns Background in legal operations, IT, or process improvement Familiarity with automation tools, integrations, or API-based workflows Experience supporting growth-stage organizations Benefits: 401(k) Dental insurance Health insurance Vision insurance Life insurance Pet insurance Disability insurance 10 to 20 days of PTO based on seniority 14 Paid Holidays Referral program Why Join Us This role plays a critical part in how our firm scales. Legal Technology and Workflow Manager will not simply maintain systems but will actively shape how we operate, collaborate, and deliver results. This is an opportunity to build infrastructure that supports long-term growth while working alongside leadership in a forward-thinking environment. The Capital Law Firm, P.C., is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, termination, leave of absence, compensation, benefits, training, as well as disciplinary action. The Capital Law Firm, P.C., makes hiring decisions based solely on qualifications, merit, and business needs at the time.

About Allen Matkins For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent environmental and natural resources, land use, litigation, corporate, tax, labor and employment, and bankruptcy/restructuring practices which allow us to partner with clients across myriad industries and markets. Our firm's success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie. About the Position Under general supervision, the Legal Secretary performs secretarial tasks related to the specific work and function of assigned attorneys and other timekeepers. The Legal Secretary maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients. The Legal Secretary ensures client relations and satisfaction are attained in all areas of position. Essential Duties and Responsibilities: Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requested Draft, edit, proofread and finalize practice-specific legal documents and redline comparisons Assist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distribution Provide professional client relationship management and high level client service Prepare closing binders and indexes upon closing of transactions Prepare, file, and/or order corporate documentation Prepare and ensure client intake information follows conflict procedures Maintain attorney files Maintain updated calendar and current client contact lists Multi-task, manage and process desk work flow Ensure work is complete, accurate and timely Prepare expense reports, timesheets and make travel arrangements Calendar administrative dates as requested Direct attorney billing and collection efforts and handle invoice correspondence as instructed Provide knowledge and procedural mentorship for new attorneys Utilize required software, including firmwide workflow program, BigHand Attend training sessions offered by the Firm as required or requested Professionally cross-collaborate on a daily basis with other legal secretaries as well as other departments within the Firm to facilitate highest possible legal support Retain a notary commission and perform notarial acts for Firm business, as requested Act as a mentor for junior staff and new employees, as requested Provide peer support Other duties as assigned Education and/or Experience: High school diploma or equivalent; college degree strongly preferred. Minimum 3-5 years of law firm experience strongly preferred. Qualifications: Ability to work through complex document markups and instructions in an accurate and timely manner Ability to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines Ability to troubleshoot documents quickly Excellent interpersonal, verbal, written and grammar communication skills Strong commitment to producing quality results and fostering a culture of customer satisfaction Minimum typing speed of 70 wpm with high level of accuracy Strong proofreading and word processing skills Strong technology skills and proven ability to learn new technology and software quickly Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software Must be proactive team player, flexible, organized and attentive to detail in all levels of work Positive, no-task-too-small attitude and willingness to adapt to changing business demands Ability to work core business hours with flexibility for overtime, as required Ability to interact effectively with clients, attorneys, staff and management Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EEO Statement Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression. California Consumer Privacy Act We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at ************************************************************* Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Compensation Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $80,000.00- $110,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location. The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

Join F3 Law: Legal Secretary - Los Angeles Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks a legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus COMPENSATION & BENEFITS Salary: Hourly wage ranges from $38.47 to $50.49, based on experience. Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. DIVERSITY, EQUITY, AND INCLUSION F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California's six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated. Application Process To apply, please submit the following documents: Employment Application Cover Letter Resume At F3 Law, we make a meaningful impact on California's educational institutions and the communities they serve. Apply today!

Prominent family law firm is looking for an experienced Legal Assistant with 3+ years of experience in Family Law and/or Civil Litigation. As a valuable member of the team, the successful candidate will be proactive in managing multiple work demands, taking ownership of the quality and timeliness of their work, and ensuring client and Firm confidentiality is maintained. The responsibilities for this role include providing administrative support to one team, creating, formatting, proofreading, and editing legal documents, coordinating new client matter request packets, and facilitating conflict search processes. In addition, the successful candidate will be expected to prepare retainer letters, transcribe dictation (such as letters, pleadings, and discovery), communicate on behalf of their attorneys, track and coordinate new client/matter information, arrange continuance of court hearings with the court and opposing counsel, and maintain and monitor attorney calendars. To be considered for this role, candidates must have experience working with legal technology, including Office 365, Document Management Systems, and court filing computer systems. The ability to multitask in a fast-paced environment is essential. We offer a competitive salary that is commensurate with experience and the market, and a comprehensive benefits package. Our firm is committed to maintaining a comfortable and friendly working environment that supports the professional development of our team members. Full Benefits Competitive compensation package 100% employer paid benefits Anthem PPO Gold Dental Insurance PPO Vision Insurance Long term and short term disability 401k + profit sharing Convenient location, with freeway access Free Parking Schedule 9:00am to 5:00 pm - 1 hour lunch and breaks Possibility of some hybrid work; needs to be addressed at the time of interview. Proficient using: NetDocs ShareFile Coyote Analytics ALN Office 365 Kofax Job Type: Full-time Pay: $85,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Free parking Health insurance Life insurance Opportunities for advancement Paid time off Retirement plan Vision insurance Schedule: Monday to Friday No nights Ability to commute/relocate: Sherman Oaks, CA 91403: Reliably commute or planning to relocate before starting work (Required) Experience: Family Law Office: 3 years (Required) Work Location: In person

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm. Essential Job Duties: Prepares and revises legal documents, correspondence, memoranda and e-mails from written form as well as from transcription Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files Assists in handling of reception desk duties/meet and greet clients Operates multi-line telephone system Mail distribution Other Duties: Arranges for travel for attorneys including hotel, airline and transportation Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Responsible for answering incoming telephone calls and directing them to the appropriate staff member(s) Performs all other duties as assigned Qualifications/Requirements: High School Diploma At least 3 years prior litigation legal secretary experience Ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff

SourcePro Search is conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles. What You'll Do: Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments, cross-training, and peer-level support to ensure seamless operations for the practice; Serve as a facilitator of client communications and coordinator of client meetings; Oversee administrative functions and ensure timely completion of tasks, including finance and billing-related tasks, time and expense entries, opening of new matters, creation and maintenance of client presentations, and other administrative projects as assigned; Draft, format, and proofread legal documents, including pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondences. Ensure all documents comply with court requirements and firm standards; Maintain and organize case files and client documents, both electronic and physical; Track important deadlines, court dates, and ensure timely and accurate filings with courts and apply subject matter expertise to the coordination of legal tasks and projects; Assist attorneys with the discovery process, including the collection, review, and production of documents. Manage e-Discovery projects and coordinate with third-party vendors; Support client billing processes, ensuring adherence to time entry protocols, proofreading and reviewing client bills, applying proper task codes, managing rate changes, and preparing expense reports or audits as necessary; Handle calendar management, scheduling, expense reporting, travel arrangements, and deadline tracking; and Willingness to work overtime as required. What You'll Bring: Minimum of 6 years of experience as a litigation legal secretary or supporting litigation practice group; Associate's or Bachelor's degree (preferred); Notary certification (preferred); Proficiency in Intapp Time, Chrome River, and iManage; Advanced knowledge and expertise in e-filing in both State and Federal courts (required); Advanced knowledge of federal, state, and local court rules (required); Ability to effectively prioritize and multitask, demonstrating collaboration, delegation, and teamwork; Strong attention to detail; Advanced proficiency of English grammar, spelling, and punctuation; Advanced proficiency in MS Word, document editing, and comparison tools; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel, including spreadsheet and database applications; Advanced proficiency in MS PowerPoint and presentation tools; Advanced knowledge of timekeeping, expense processing, and billing; Proficiency in document management systems; Ability to thrive in a fast-paced environment, working both independently and within a team; and Proven ability to coordinate with other firm departments, with strong communication skills to convey instructions, verify results, resolve conflicts, and deliver results on time. ****************************

We are looking for a Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. State and Federal Worker's Comp experience a bonus but not necessary. Responsibilities Provide litigation secretarial support to one or more lawyers E -file / File at a State and Federal level Effectively communicate with witnesses, clients, colleagues and partners Produce and file various court documents including motions and appeals. Litigation Calendaring. Answer phone calls, take notes/messages and redirect calls when appropriate Maintain and update inventories of contact details Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders Other duties, as assigned Requirements Knowledge of legal terminology, regulations and court system Proven experience as legal secretary or paralegal. Knowledge of MS Office and ability to work with legal technology (court -filing computer systems, transcription software, dictaphone etc) Working knowlegde of Abacus Calendaring a plus Working knowledge of litigation management software systems is a plus Proficiency in English Outstanding time -management and typing skills Ability to multitask and being comfortable dealing with a diverse pool of people Benefits 401(k) Health insurance Paid time off Schedule: 8 hour shift Travel requirement: No travel COVID -19 considerations: Yes in accordance with all applicable and current mandates. Education: High school or equivalent (Required) Experience: Microsoft Office: 3 years (Required) Legal Secretary: 3 years (Required) Work Location: In person

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. * Maintains calendars, contacts and client information through specific Firm software and procedures. * Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. * Coordinates client billing with billing services (as directed from assignments). * Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. * Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. * Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience. * Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). * Types accurately at a minimum of 60 wpm * Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) * Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration. About the Role The Legal Secretary position is an integral part of Latham's Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). This role will be located in our Los Angeles office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities & Qualifications Other key responsibilities include: Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements Proactively learning internal systems and processes to find innovative solutions to problems and requests Preserving the confidentiality of ours and our clients' protected information Generating, editing, and posting client invoices Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains We'd love to hear from you if you: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm Possess the initiative to work both independently and in a team environment with a customer service focus Display the ability to multi-task and adapt to continuously evolving technology platforms And have: A Bachelor's degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree Benefits & Additional Information Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes: Healthcare, life and disability insurance A generous 401k plan At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more) Professional development programs Employee discounts Affinity groups, networks, and coalitions for lawyers and staff Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) . Please click the link below to review the Ordinance. Please click here to review your rights under U.S. employment laws. #EntryLevel #LI-KC2 Pay Range USD $70,000.00 - USD $105,000.00 /Yr.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary (basic description) The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription. The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support to up to four attorneys in employment law matters and backup support as needed. Prepare documents for filing with various courts (Circuit and Federal), including e-filing in Federal court, LA County, and other counties. Reviews proformas and edits bills according to client billing guidelines. Answer phones and communicate with clients on a daily basis. Act as liaison between internal departments and outside agencies. Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Run conflict checks and open new client engagements as requested. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for litigation attorneys. Transcribe electronic dictation and schedule depositions. Various office and client filing; proofreading documents. Qualifications/Skills Required At least 3 years recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field. Typing 65+ wpm. Law firm billing software a plus. Familiarity with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Proficient with generating Tables of Authorities. Proficient with generating Table of contents. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Knowledge of Office Suite 2013 a plus, including Outlook, Word, Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Educational Requirements High School diploma or equivalent required. 4 year college degree preferred. This is a hybrid position. For California, the expected hourly range for this position is between $35.10 and $43.27. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.

Legal Secratary - Consumer Class Action Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients. You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity. The Opportunity As a Legal Secretary for our boutique Consumer Class Action Department, you will have the opportunity to advocate for consumer's interests in California and across the nation in often ground-breaking and newsworthy cases. Accountable for Support our attorneys and paralegals in all phases of litigation Maintain organized case files Manage and calendar court deadlines Professionally communicate with clients, experts, courts, and defense counsel Prioritize and complete tasks in a timely and efficient manner Maintain strict confidentiality Collaborate with team members Qualifications Minimum 2 years of experience Excellent organizational skills Meticulous attention to detail Strong written and oral communication skills Ability to act both independently and in a team environment Knowledge Microsoft Office suite Type at least 40 WPM Confident in a paperless work environment Compensation $26 - $32 depending on experience Benefits Paid time off and paid holidays. Opportunities for growth and advancement. Team outings and sponsored events. Referral bonus program. Firm-paid Medical HMO with affordable upgrades. Low-cost Dental and Vision plans. Firm-paid Life and AD&D insurance. 401k. FSA (Flexible Spending Account). EAP (Employee Assistance Program). Pet Insurance. Strive for Excellence. Fight for Justice. Foster Unity. Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment. Join Wilshire Law Firm Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance

Looking to hire full time legal secretary to process incoming services. Duties involve data entry, scanning and emailing documents. Must be detail oriented, organized and efficient. Training will be provided. Compensation: $20.00 per hour

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our Downtown Los Angeles office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.