Legal secretary jobs in Town North Country, FL - 54 jobs
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Legal Secretary
Paralegal
Paralegal
Ascendo 4.3
Legal secretary job in Tampa, FL
We are seeking a skilled and motivated Commercial Real Estate Paralegal to join our client's law firm team in Tampa, FL. The ideal candidate will have 5+ years of current law firm experience, with a focus on commercial real estate closings, UCC filings, and supporting a team of 5 or more attorneys. This is an excellent opportunity for a paralegal looking to work in a collaborative and fast-paced environment, assisting with a variety of complex commercial real estate transactions.
Key Responsibilities:
Assist attorneys in all aspects of commercial real estate transactions, including acquisitions, sales, leases, and financing.
Prepare, review, and manage closing documents, including deeds, leases, and loan documents.
Coordinate and manage real estate closings, ensuring all documents are in order and deadlines are met.
Conduct UCC filings and maintain UCC lien search reports.
Draft and review real estate documents such as purchase agreements, mortgage documents, and title and survey documents.
Prepare closing checklists and binders, ensuring all required documents are prepared, signed, and delivered in accordance with transaction requirements.
Organize and manage due diligence materials, including title reports, surveys, environmental reports, and third-party opinions.
Communicate with clients, title companies, lenders, and other parties involved in real estate transactions to ensure timely processing and resolution of issues.
Assist with lease abstraction and analysis of lease terms, including negotiating amendments or modifications.
Support attorneys in complex real estate matters, including drafting correspondence and conducting legal research.
Maintain accurate files and records for multiple transactions, ensuring compliance with firm procedures.
Provide administrative support to the real estate team, including scheduling meetings, coordinating communication, and preparing reports.
Qualifications:
Minimum of 5 years of current law firm experience in commercial real estate, with a strong focus on real estate closings and UCC filings.
Proficient in commercial real estate transactions, including acquisition and finance-related matters.
Experience with UCC filings and understanding of UCC lien search and reporting.
Ability to work collaboratively and support a team of 5 or more attorneys.
Strong organizational skills with the ability to handle multiple projects and meet deadlines.
Excellent written and verbal communication skills.
Knowledge of real estate title, survey, and closing procedures.
Proficiency with legal software and document management systems.
Strong attention to detail and accuracy in document preparation and file management.
Ability to work independently and take initiative on various tasks.
Preferred Qualifications:
Paralegal certification from an accredited program is a plus.
Familiarity with state-specific regulations in Florida related to commercial real estate transactions.
Experience with lease abstraction and analysis.
Ability to work under pressure and manage multiple transactions simultaneously.
Compensation:
Competitive salary and benefits package, including health insurance, retirement plans, and paid time off.
How to Apply:
Please submit your resume and a cover letter detailing your experience in commercial real estate, as well as your proficiency in supporting a legal team to ******************
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Jessica Prado
$40k-54k yearly est. 2d ago
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Legal Secretary (County Attorney)
BOCC
Legal secretary job in Tampa, FL
Salary: $19.58 - $35.03
Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency.
MINIMUM QUALIFICATIONS
An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field.
Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
CORE COMPETENCIES
• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
• Knowledge of legal office administrative practices and procedures
• Knowledge of legal terminology and court procedures
• Knowledge of the operation of word processing and data processing equipment
• Working knowledge of English grammar, punctuation and spelling
• Ability to work effectively with others
• Ability to transcribe dictation
• Ability to type 50 words per minute with near 100% accuracy
• Ability to use a computer and related software
• Ability to handle confidential information
• Ability to maintain work related records and prepare reports
• Ability to communicate effectively, both orally and in writing
• Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
• Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
• Composes, edits and types correspondence.
• Coordinates the distribution of incoming and outgoing mail.
• Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
• Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
• Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
• Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
• Maintains files and tracks deadlines for discovery and responses to pleadings.
• Files complaints and other pleadings with the appropriate court and/or judge.
• Maintains activity reports and submits appropriate documentation to specific units.
• Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
• Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
• Maintains the confidentiality of records and reports pertaining to the work of the division or department.
• May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
• Performs business related activities and functions regarding legal office administrative practices and procedures.
• Performs other related duties as required.
$19.6-35 hourly Auto-Apply 8d ago
Legal Secretary - City of Plant CIty
Ad-Vance Talent Solutions
Legal secretary job in Plant City, FL
Job Description
Legal Secretary
City of Plant City
PAY RATE: $26.81/HR. + DOQ
Three (3) years of work experience involving legalsecretarial duties required.
Under general supervision, incumbent must exercise reasonable initiates and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained. The incumbent provides clerical, secretarial, legal support, and administration for the City Attorney.
Essential Duties and Responsibilities:
The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Performs specialized legal, secretarial, clerical, and administrative duties and participates directly in the work of the City Attorney.
Composes correspondence, ordinances, resolutions, deeds, easements and other legal instruments under review and direction of the City Attorney.
Compiles, organizes, and analyzes information for review.
Possesses advanced skills to operate modern office equipment, including computers, copiers, and fax machines. Computer skills include use of Microsoft Word, Microsoft Teams, Microsoft Outlook; typing skills on IBM typewriter.
Accesses Florida Courts E-filing Portal for filing and service of pleadings.
Works with City Clerk's Office on completion and assembly of City Commission agenda items.
Works with various departments and divisions in preparation and tracking of liens, satisfactions, contracts, and real estate acquisition and sale.
Creates, organizes, and maintains electronic files; scans and files documents in electronic filing system.
Researches in-house electronic documents and physical files; performs outside records research.
Opens, prioritizes, and processes all mail.
Manages attorney's calendar, walk-in appointments, and telephone calls.
Prepares budget, budget account transfers, requisitions, and invoices at the direction of the City Attorney.
Attends legal seminars, training classes, and position-oriented meetings on- and off-site when approved by City Attorney.
Performs other job duties as assigned.
Minimum Qualifications:
To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Knowledge, Skills, and Abilities:
Knowledge of business English, spelling, and punctuation, in order to prepare documents and compose letters.
Knowledge of legal terminology, communication principles and practices.
Knowledge of office practices and procedures.
Demonstrated ability to gain knowledge of the City's policies, procedures, and practices.
Ability to access, input, and retrieve information from a computer.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to communicate effectively using speaking, hearing, and visual skills.
Ability to assimilate information from a variety of sources, analyze information, and make or recommend accurate courses of action.
Advanced skill in the operation of a PC, keyboard, and typewriter.
Relevant knowledge of electronic files, financial software, and agenda software.
Relevant knowledge of Florida Courts E-filing Portal.
Experience in real estate transactions, including preparation of deeds and easements and reviewing title insurance and surveys.
Demonstrated oral and writing skills.
Ability to perform duties under critical deadlines.
Ability to work independently.
Education and Experience:
High school graduation or possession of an acceptable equivalent diploma.
Three (3) years of work experience involving legalsecretarial duties.
Prior experience as a paralegal or legal secretary preferred.
Type at the minimum rate of 60 words per minute preferred.
A combination of education, training, and experience may be substituted at the City Manager's discretion..
Certifications and Licenses:
Must possess and maintain a valid Florida driver's license and must be insurable by the City's current insurance provider.
National Incident Management system (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment.
IND1
$26.8 hourly 12d ago
Legal Secretary
The Florida Bar 4.4
Legal secretary job in Tampa, FL
#4211 and 4213
Lawyer Regulation - Tampa, FL
Min starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience.
Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)
Knowledge of:
- Correct spelling, punctuation, and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Basic knowledge of computers, printers, copiers, scanners, and postage meter
Skilled in:
- MS Office (Outlook, Word and Excel)
- Use of personal computer
- Basic arithmetic
Ability to:
- Type sixty (60) correct words per minute
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.):
- Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.
This position is in Tampa, Florida and is not a remote position.
$42.6k yearly Auto-Apply 60d+ ago
Legal Secretary III
Pasco County, Fl 4.3
Legal secretary job in New Port Richey, FL
General Description JOIN OUR TEAM AS A LEGAL SECRETARY III! This is a highly responsible advanced legalsecretarial position requiring proficiency in legalsecretarial skills, file management, and general secretarial skills for the purposes of preparation and maintenance of litigation files, general correspondence, contracts, and construction agreements. Employees in this class deals with subjects primarily legal in nature and must be familiar with legal terminology. Duties include a wide variety of clerical tasks which require the application of independent judgment and knowledge of laws, regulations, policies and procedures. Duties include the receipt and disposition of office calls, visitors and mail and may include the accurate recording and transcription of dictation. Assignments are made orally and/or in writing and work is reviewed through observation of results obtained, conferences and periodic reports or evaluations.
Essential Job Functions
Performs experienced paraprofessional litigation and advanced legalsecretarial support to the County Attorney's Office. Schedules and coordinates appointments, meetings and conferences, communicating with all levels of personnel and the public. Reviews incoming mail and sets priorities for same or diverts to correct staff person. Drafts and types memos, reports, and other documents as required.
Sets up files, files letters, legal pleadings and related materials and assembles information for supervisor's use. Receives and screens caller, gives information on office operations and refers callers to other employees, officials or departments as warranted. Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements, and litigation documents. Prepares and processes correspondence, legal papers and documents requiring knowledge of legal format, terminology and procedures. Notifies necessary parties of dates and times of court hearings, depositions, conferences, meetings, and appointments.
Compiles and organizes agenda materials and information for County Attorney's use in preparing documents for the BOCC agenda and in providing legal assistance. Controls workflow, managing time and workload independently and in an efficient manner. Researches and composes a variety of materials including letters, memoranda and statistical tables, legal documents, reports and other materials. Prepares legal instruments such as pleadings, ordinances, legal briefs, agreements, legislation, subpoenas, deeds, resolutions and related documents; prepares case files and maintains docket sheets on pending litigation; researches and compiles source date for completion of legal forms and documents; prepares deposition and expert witness report summaries; legal notices, acknowledgements, affidavits, summonses, subpoenas and other basic legal forms and documents from source data; researches legal questions, procures and organizes evidence for litigation, and prepares memorandum on various legal problems when necessary.
Must be able to work independently. Must be able to perform multiple tasks throughout the work day. Must be able to work for more than one staff attorney. Must be able to communicate with the general public as well as the media. Interacts on a daily basis with department heads including Commissioners and their support staff (including training of support staff regarding county procedures). Performs related work as assigned or required.
Knowledge, Skills and Abilities
* Knowledge of administrative and clerical office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, official documents and other office procedures and terminology.
* Knowledge of general office practices and procedures as well as an understanding of organizational/political setup and planning.
* Knowledge of the structure and content of business English including the meaning and spelling of words, rules of composition, and grammar.
* Knowledge of county ordinances, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations.
* Knowledge of local, state and federal court systems, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations.
* Knowledge of legal publications and ability to keep such publications organized and up to date.
* Knowledge of legal terminology and the forms and documents used in legalsecretarial work.
* Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents.
* Knowledge of standard legal references and their contents.
* Skill in communication with all levels of personnel and the public.
* Skill in operating and implementing applicable computer equipment, office machines and software applications including word processing and spreadsheets.
* Ability to analyze complex reports, legal documents and communications.
* Ability to solve problems independently and/or creatively.
* Ability to take shorthand or other means of taking accurate notes to transcribe into clear and concise format for correspondence, reports, documents and other written material.
* Ability to work independently and make decisions on a variety of assigned tasks.
* Ability to work well under pressure with good organizational skills.
* Ability to perform responsible, difficult, sensitive and confidential legalsecretarial work involving the use of independent judgment and personal initiative.
* Ability to understand the organization and operation of the County Attorney's Office and or outside agencies as necessary to assume assigned responsibilities.
* Ability to work independently in the absence of supervision.
* Ability to analyze situations carefully and adopt effective courses of action.
* Ability to prepare clear and comprehensive reports, recommendations and correspondence, verbally and in writing.
* Ability to independently prepare agendas, legal documents, ordinances, resolutions and related complex or confidential correspondence.
* Ability to act independently to set up conferences and meetings.
* Ability to search for, organize and compile legal data received from staff and other departments.
* Ability to prepare and process legal documents. official reports and/or papers as required.
* Ability to prepare graphic aids, tables, slides, and other audio/visual devices when necessary.
* Ability to deal with diverse elements simultaneously and to deal with frequent interruptions.
* Ability to work independently as well as a team player.
* Ability to utilize office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, stenography and transcription, legal document form design, and other office procedures and terminology.
* Ability to deal with the public in an effective and courteous manner and establish and maintain effective working relationships with supervisors, County officials, employees, court officials, other organizations and the general public.
* Ability to perform basic legal research when necessary.
Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and three (3) years of experience using modern business equipment and working with Microsoft Office Suite with ability to transcribe/type dictation, prepare memoranda, legal documents, resolutions, ordinances, and other correspondence OR graduation from high school or possession of an acceptable equivalency diploma and five (5) years of experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Possession of a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021
Benefits include:
* Florida Retirement System (FRS) retirement plan
* PTO (Paid Time Off)
* Paid holidays
* Group insurance
* Tuition reimbursement
* Deferred compensation
* Medical leave pool
* Annual medical leave buy-back
* Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
$43k-50k yearly est. 6d ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services, LLC
Legal secretary job in Tampa, FL
Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$32k-49k yearly est. Easy Apply 15d ago
Legal Secretary (Real Estate)
Sourcepro Search
Legal secretary job in Tampa, FL
SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious real estate practice in Tampa. The ideal candidate is:
professional,
polished
and has a minimum of 5+ years of secretarial experience in a real estate law practice.
This is a high salary role and only experienced candidates will be considered. ****************************
$32k-49k yearly est. 60d+ ago
Legal Secretary (County Attorney)
Hillsborough County, Fl 4.5
Legal secretary job in Tampa, FL
Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field.
Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
CORE COMPETENCIES
* Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
* Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve
* Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
* Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
* Knowledge of legal office administrative practices and procedures
* Knowledge of legal terminology and court procedures
* Knowledge of the operation of word processing and data processing equipment
* Working knowledge of English grammar, punctuation and spelling
* Ability to work effectively with others
* Ability to transcribe dictation
* Ability to type 50 words per minute with near 100% accuracy
* Ability to use a computer and related software
* Ability to handle confidential information
* Ability to maintain work related records and prepare reports
* Ability to communicate effectively, both orally and in writing
* Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
* Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
* Composes, edits and types correspondence.
* Coordinates the distribution of incoming and outgoing mail.
* Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
* Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
* Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
* Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
* Maintains files and tracks deadlines for discovery and responses to pleadings.
* Files complaints and other pleadings with the appropriate court and/or judge.
* Maintains activity reports and submits appropriate documentation to specific units.
* Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
* Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
* Maintains the confidentiality of records and reports pertaining to the work of the division or department.
* May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
* Performs business related activities and functions regarding legal office administrative practices and procedures.
* Performs other related duties as required.
$19.6-35 hourly Auto-Apply 7d ago
Legal Secretary II
City of Tampa (Fl 3.9
Legal secretary job in Tampa, FL
Introduction This position requires the performance of legal support services for attorneys in the Legal Department. Appointed unclassified, non-exempt position. Nature Of Work The primary responsibilities for this position involve the performance of specialized and confidential secretarial assignments for one or more assistant city attorneys engaged in the land use and real estate practice of law. Work is performed under the general supervision and requires initiative, attention to detail, and strict adherence to established policy and procedure. The role requires a high degree of professionalism, discretion, and independent judgment in managing administrative tasks; communication with internal departments and the public; creating documents in the city's OnBase system; assisting with the drafting, editing and review of ordinances, resolutions, contracts, agreements for submission to the City of Tampa City Council for approval. Once documents are approved by City Council, this role is responsible to monitor pending agenda items, track documents for final signatures and upload executed documents to an internal electronic filing system.
Examples of Duties
Draft, format, and proofread legal documents including resolutions, ordinances, contracts, agreements, memorandums and correspondence for attorney review and filing.
Prepare and file documents in OnBase and the Legal Department's electronic filing system.
Maintain attorney calendars, including hearings, meetings, and filing deadlines, coordinate scheduling with internal departments and members of the public.
Track and manage administrative case files (physical and electronic), including Legal Files database entries, document indexing, and archiving.
Assist with hearing/meeting preparation, including organizing agendas, relevant materials, etc.
Screen and route incoming calls, emails, and correspondence; respond to inquiries from city departments and the public regarding land use/real estate matters.
Prepare agenda items for City Council meetings using OnBase; track motions and prepare post-meeting documentation for execution.
Perform other related work as required.
Knowledge, Skills & Abilities
Knowledge of: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Westlaw, Accela, Municode, Legal Files (City's Document & Case Management System), and OnBase (City's web-based software system). Familiarity with municipal codes, government structure, and public records procedures.
Skill in: written and verbal communication
Ability to: draft and edit legal documents with precision. Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain accurate records. Work independently, exercise sound judgment, and maintain effective working relationships with attorneys, city officials, and the public.
Physical Requirements
Mostly sedentary, indoors, requires extended use of computer, and office equipment, typing and viewing a monitor, 10- 20 lbs. of occasional lifting.
Minimum Qualifications
Graduation from an accredited high school, preferably supplemented by legalsecretarial coursework and three (3) years of responsible legalsecretarial experience, preferably in land use/real estate or local government law; or an equivalent combination of training and experience.
Licenses or Certifications
Possession of a valid driver's license required.
Licensed notary preferred
Comments
During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
$29k-35k yearly est. 6d ago
Employment Paralegal
Osaic
Legal secretary job in Saint Petersburg, FL
Employment Law Opportunity in Financial Services Employment Paralegal La Vista:12325 Port Grace Blvd, La Vista, NE 68128 Oakdale: 7755 3rd St. N, Oakdale, MN 55128 Scottsdale: 18700 N Hayden Rd, Suite 255, Scottsdale, AZ 85255 St. Petersburg: 877 Executive Center Dr. W, Suite 300, St. Petersburg, FL 33702
Osaic is not considering remote candidates at this time.
Osaic has returned to the office on a hybrid schedule requiring a minimum of 4 days weekly in the office. Applicants should be located at one of our hubs listed above and must be willing to work this schedule.
Role Type: Full-time
Salary: $70,000 - $90,000 plus annual performance bonus
Actual compensation offered will be determined individually, based on a number of job-related factors, including location, skills, licensure, experience, and education.
Our competitive compensation is just one component of Osaic's total compensation package. Additional benefits include health, vision, dental insurance, 401k, paid time away, volunteer days and much more. To view more details of what you can look forward to, visit our careers page: ********************************************
Summary:
We are seeking a detail-oriented and proactive Employment Paralegal to join our legal team. This role will support attorneys in managing employment-related matters, including compliance, litigation, and internal investigations. The ideal candidate is highly organized, thrives in a fast-paced environment, and has strong knowledge of employment law and HR processes.
Education Requirements:
Copy from options below appropriate for your role
Bachelor's degree preferred, high school diploma (or equivalent) in combination with significant practical experience AND a paralegal certificate will be considered in lieu of degree. Minimum of high school diploma or equivalent AND a paralegal certificate is required.
Responsibilities:
* Assist with drafting, reviewing, and organizing employment-related documents, including policies, agreements, and compliance materials.
* Support attorneys in managing employment litigation and administrative proceedings.
* Conduct legal research on employment law issues and prepare summaries for attorney review.
* Coordinate responses to internal and external requests as needed.
* Maintain and update case files, calendars, and deadlines.
* Assist with initiatives related to labor and employment matters.
* Liaise with HR and other internal departments to gather information and ensure timely responses.
* Other appropriate and related ad-hoc requests and projects.
Basic Requirements:
* 3+ years of experience as a paralegal, preferably in employment law or labor relations.
* Financial services industry preferred.
* Strong understanding of federal and state employment laws and regulations.
* Excellent organizational skills and attention to detail.
* Proficient in Microsoft Office Suite and legal case management software.
* Ability to handle confidential information with discretion.
Preferred Requirements:
* Experience with multi-jurisdictional employment matters.
* Familiarity with HR processes and compliance programs.
Equal Opportunity Employer
Osaic is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.
Eligibility
Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Osaic.
Unqualified Applications
Osaic does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.
Recruiting Agencies
Osaic only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.
$70k-90k yearly 13d ago
Experienced Foreclosure Paralegal - Tampa
Friedman Vartolo LLP
Legal secretary job in Tampa, FL
The Company
Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees across six states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.
We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.
The Position
Friedman Vartolo LLP is seeking experienced Foreclosure Paralegal to join our rapidly growing team in our new Tampa office. We're looking for bright, enthusiastic individuals, who will bring a strong work ethic and eagerness to grow alongside the firm.
The ideal candidate will have a broad range of foreclosure experience including, but not limited to managing foreclosure from referral through conclusion, ordering title, obtaining payoffs, deed, assignment and letter preparation, meeting time sensitive deadlines, providing updates and timely responses to clients, etc.
Qualifications
Minimum of 5-year Florida foreclosure experience
Broad knowledge of real estate default services
Experience in LPS, Caseaware, Tempo, etc. is a plus.
Superior organizational skills, research, and writing skills
Detail oriented
Independent worker; Deadline driven
Able to manage a heavy workload
Confident and comfortable on the phone
Works well under pressure
Compensation/Benefits
We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.
Location
Tampa, FL office.
$37k-57k yearly est. 7d ago
Paralegal
Slide Insurance
Legal secretary job in Tampa, FL
Slide Insurance - Fun. Innovation Driven. Fueled by Passion, Purpose and Technology.
At Slide, you will not only be part of a successful team, but you will also be a part of our Slide Vibe/award winning culture where collaboration and innovation are expected, recognized and awarded!
Here's some of the ways that you'll make an impact in this role:
Drafts case specific written discovery requests, legal objections, and factual responses to written discovery. The requests and responses would be to interrogatories, requests for production, and requests for admissions.
Drafts good faith letters to opposing counsel regarding outstanding discovery requests.
Drafts discovery motions and responses to opposing discovery motions.
Prepares non-party subpoenas for documents.
Prepares documents to be produced in response to Request for Production.
Drafts Privilege Logs by identifying applicable privileges as it relates to claim and other documents.
Communicates with witnesses including field adjusters, engineers, contractors, insureds, etc. and assist the handling attorney with preparation for depositions and trials.
Prepares electronic and paper exhibits for trial at attorney direction.
Assists and/or ensures that electronic binders for discovery, depositions, and pleadings are prepared for trial.
Communicates and coordinates with witnesses for trial attendance.
Arranges for equipment setup at the Courthouse as necessary.
Communicates with co-workers, management, clients, vendors, and others as needed in a courteous and professional manner.
Maintains the integrity of the company and products offered by complying with federal and state regulations as well as company policies and procedures.
Attendance at trial may be requested but is not required.
Perform other duties, as assigned.
What You'll Need to Succeed
Education, Experience, and Licensing:
Bachelor's degree preferred. High School diploma required.
Certificate in Paralegal Studies from an ABA-approved program preferred.
2+ years' experience working as a paralegal.
1+ years' experience with insurance claims especially with first party claims preferred.
Qualifications/Skills and Competencies:
Strong organization skills with the ability to successfully multi-task, prioritize and maintain the daily tasks for the assigned case load.
Strong communication and research skills.
Works collaboratively with team members and others.
Demonstrates desire to acquire effective trial skills with increased litigation complexity.
Personal integrity and adherence to a high degree of professionalism and ethical competency.
A thorough understanding of the Florida Rules of Civil Procedure
A thorough understanding of the Florida Evidence Code.
A thorough understanding of all Administrative Orders in effect within each jurisdiction that the paralegal handles.
A thorough understanding of case law governing discovery in Florida.
Ability to work independently on discovery matters, independently spot issues and be able to target discovery to specific factual issues to apply the applicable law to the discovered facts.
Desire to live Slide's Core Values
What Slide offers to you:
The Slide Vibe - An opportunity to be a part of a fun and innovation-driven culture fueled by Passion, Purpose and Technology! Slide offers many opportunities to collaborate and innovate across the company and departments, as well as get to know other Sliders. From coffee chats, to clubs, to social events - we plan it, so all Sliders feel included and Enjoy their Journey.
Benefits - Created using Slider feedback, Slide offers a comprehensive and affordable benefits package to cover all aspects of health...Physical, Emotional, Financial, Social and Professional. A Lifestyle Spending Account is set up for each Slider and Slide contributes to it monthly for use on any benefit that individually suits you - Health Your Way!
2023, 2024 & 2025 BEST PLACE TO WORK - Tampa Bay Business Journal
2024 & 2025 TOP WORKPLACE - Tampa Bay Times (Local) &
2024 TOP WORKPLACE - USA Today (National)
$37k-57k yearly est. Auto-Apply 1d ago
Family Law Paralegal
K Dean Kantaras Pa
Legal secretary job in Tampa, FL
Job DescriptionBenefits:
401(k)
Paid time off
Tampa Bay Area law firm seeking paralegal with experience in family law. Must be familiar with family law discovery rules, have experience in drafting motions, e-filing and must possess excellent writing and communication skills.
Job Type: Full-time
Salary: $17.00 - $25.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Family law: 1 year (Preferred)
Work Location: In person
$17-25 hourly 6d ago
Paralegal
TCH Group, LLC 2.9
Legal secretary job in Clearwater, FL
This employee is responsible for performing a variety of support duties for in-house attorneys, including legal matters and contract review management, IP portfolio management, researching law, investigating facts, preparing/gathering documents/files, and other duties as assigned. JOB FUNCTIONS
Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes
Reviews and supports attorneys in managing litigation and corporate documents such as briefs, pleadings, appeals, contracts, articles of incorporation, corporate documents, interrogatories and responses to
performs initial form review and manages review process for agreements with partnerships, payers, vendors, and other third parties review, approval, and use by counsel and general counsel
Assists attorneys in managing and processing contracts, including initial drafting, reviewing and negotiating of contracts, maintaining contract repositories, and ensuring contracts adhere to Lincare's standards
Drafts termination and default letters
Investigates facts and law of cases to assist with reviewing causes of action and to preparation of cases accordingly
Gathers documents, files, and other information needed for active litigation cases
Assist reviewing attorney by producing accurate, timely initial redlines and clerical edits on corporate contracts to support the attorney
Manage administrative tasks related to IP portfolio maintence
Manages intellectual property files in coordination with IP counsel
Performs other clerical duties such as scheduling appointments, providing information to callers, composing/typing routine correspondence, and reading/routing incoming legal requests
Prepares legal documents and maintains files
$38k-60k yearly est. 1d ago
Paralegal
Carsonvalleyhealth
Legal secretary job in Clearwater, FL
This employee is responsible for performing a variety of support duties for in-house attorneys, including legal matters and contract review management, IP portfolio management, researching law, investigating facts, preparing/gathering documents/files, and other duties as assigned. JOB FUNCTIONS
Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes
Reviews and supports attorneys in managing litigation and corporate documents such as briefs, pleadings, appeals, contracts, articles of incorporation, corporate documents, interrogatories and responses to
performs initial form review and manages review process for agreements with partnerships, payers, vendors, and other third parties review, approval, and use by counsel and general counsel
Assists attorneys in managing and processing contracts, including initial drafting, reviewing and negotiating of contracts, maintaining contract repositories, and ensuring contracts adhere to Lincare's standards
Drafts termination and default letters
Investigates facts and law of cases to assist with reviewing causes of action and to preparation of cases accordingly
Gathers documents, files, and other information needed for active litigation cases
Assist reviewing attorney by producing accurate, timely initial redlines and clerical edits on corporate contracts to support the attorney
Manage administrative tasks related to IP portfolio maintence
Manages intellectual property files in coordination with IP counsel
Performs other clerical duties such as scheduling appointments, providing information to callers, composing/typing routine correspondence, and reading/routing incoming legal requests
Prepares legal documents and maintains files
$37k-57k yearly est. 1d ago
Paralegal ( Civil Litigation)
Berlin Patten Ebling 3.9
Legal secretary job in Sarasota, FL
, PLLC
Berlin Patten Ebling, PLLC is an award-winning Florida law firm known for excellence, collaboration, and innovation. With offices across the state, we provide sophisticated legal services without sacrificing culture or work-life balance.
Responsibilities:
Assist attorneys in all phases of civil litigation, from case intake to trial preparation.
Draft and edit pleadings, motions, discovery requests/responses, and other legal documents.
Conduct legal research and prepare case summaries.
Organize, review, and analyze discovery materials, including depositions and exhibits.
Coordinate and schedule depositions, mediations, and court filings.
Maintain case files and ensure compliance with court deadlines.
Communicate with clients, witnesses, and court personnel as needed.
Qualifications:
Associate or bachelor's degree and/or paralegal certification from an accredited program.
Minimum of 5 years of experience in civil litigation.
Strong understanding of court procedures, e-filing systems, and discovery rules.
Proficiency in Microsoft Office and legal case management software.
Excellent writing, organizational, and communication skills.
Benefits & Perks
Competitive salary based on experience, plus bonus opportunities.
Health insurance benefits
Retirement plan options
Paid time off and holidays
CLE expenses covered.
Annual all-expenses-paid firm trip (after eligibility period)
$38k-60k yearly est. 13d ago
Legal Secretary
The Florida Bar 4.4
Legal secretary job in Tampa, FL
Legal Secretary
#4211 and 4213
Lawyer Regulation - Tampa, FL
Min starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience.
Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)
Knowledge of:
- Correct spelling, punctuation, and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Basic knowledge of computers, printers, copiers, scanners, and postage meter
Skilled in:
- MS Office (Outlook, Word and Excel)
- Use of personal computer
- Basic arithmetic
Ability to:
- Type sixty (60) correct words per minute
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.):
- Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.
This position is in Tampa, Florida and is not a remote position.
$42.6k yearly Auto-Apply 60d+ ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Contact Government Services, LLC
Legal secretary job in Tampa, FL
Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology.
To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others.
Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
Skills and attributes for success:- Handles scheduling and travel arrangements.
Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required.
Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc.
from various sources.
Responsible for accuracy and clarity of final copy.
Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.
)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.
Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.
- Enters lawyers' time as needed and sends to accounting by month-end deadlines.
Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources.
We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs.
We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
Contact Government Services, LLC is an Equal Opportunity Employer.
Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:*******************
com/join-our-team/ For more information about CGS please visit: ************
cgsfederal.
com or contact:Email: info@cgsfederal.
com #CJ
$32k-49k yearly est. Auto-Apply 60d+ ago
Legal Secretary (County Attorney)
Hillsborough County, Fl 4.5
Legal secretary job in Tampa, FL
Salary: $19.58 - $35.03
Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency.
MINIMUM QUALIFICATIONS
An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field.
Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
CORE COMPETENCIES
• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
• Knowledge of legal office administrative practices and procedures
• Knowledge of legal terminology and court procedures
• Knowledge of the operation of word processing and data processing equipment
• Working knowledge of English grammar, punctuation and spelling
• Ability to work effectively with others
• Ability to transcribe dictation
• Ability to type 50 words per minute with near 100% accuracy
• Ability to use a computer and related software
• Ability to handle confidential information
• Ability to maintain work related records and prepare reports
• Ability to communicate effectively, both orally and in writing
• Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
• Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
• Composes, edits and types correspondence.
• Coordinates the distribution of incoming and outgoing mail.
• Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
• Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
• Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
• Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
• Maintains files and tracks deadlines for discovery and responses to pleadings.
• Files complaints and other pleadings with the appropriate court and/or judge.
• Maintains activity reports and submits appropriate documentation to specific units.
• Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
• Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
• Maintains the confidentiality of records and reports pertaining to the work of the division or department.
• May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
• Performs business related activities and functions regarding legal office administrative practices and procedures.
• Performs other related duties as required.
$19.6-35 hourly Auto-Apply 8d ago
Legal Secretary
The Florida Bar 4.4
Legal secretary job in Tampa, FL
Job Description
Legal Secretary
#4211 and 4213
Lawyer Regulation - Tampa, FL
Min starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience.
Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)
Knowledge of:
- Correct spelling, punctuation, and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Basic knowledge of computers, printers, copiers, scanners, and postage meter
Skilled in:
- MS Office (Outlook, Word and Excel)
- Use of personal computer
- Basic arithmetic
Ability to:
- Type sixty (60) correct words per minute
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.):
- Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.
This position is in Tampa, Florida and is not a remote position.
How much does a legal secretary earn in Town North Country, FL?
The average legal secretary in Town North Country, FL earns between $26,000 and $60,000 annually. This compares to the national average legal secretary range of $28,000 to $60,000.
Average legal secretary salary in Town North Country, FL
$40,000
What are the biggest employers of Legal Secretaries in Town North Country, FL?
The biggest employers of Legal Secretaries in Town North Country, FL are: