Legal secretary jobs in Town North Country, FL

#4211 and 4213 Lawyer Regulation - Tampa, FL Min starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience. Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.) Knowledge of: - Correct spelling, punctuation, and grammar - Standard business formats and styles - Adobe Acrobat - Legal terminology - Style and format of legal pleadings - Office procedures and practices - Basic knowledge of computers, printers, copiers, scanners, and postage meter Skilled in: - MS Office (Outlook, Word and Excel) - Use of personal computer - Basic arithmetic Ability to: - Type sixty (60) correct words per minute - Pay attention to detail - Type letters, memoranda and pleadings in correct format - Create ADA compliant forms and documents using Adobe - Organize and prioritize work - Communicate effectively and professionally, both verbally and in writing - Operate well under pressure and in a team atmosphere - Tactfully manage difficult situations - Demonstrate initiative in group projects and individual settings - Consistently provide an excellent service-oriented attitude Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.): - Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt. This position is in Tampa, Florida and is not a remote position.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious real estate practice in Tampa. The ideal candidate is: professional, polished and has a minimum of 5+ years of secretarial experience in a real estate law practice. This is a high salary role and only experienced candidates will be considered. ****************************

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions. The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Support multiple attorneys in employment law matters and provide backup support for colleagues as needed. Serve as a liaison to clients, between internal departments and to outside agencies. Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with internal teams to complete conflicts checks and open new client engagements. Manage attorney expenses and assist with billing review and inquiries. Maintain calendars, CLE and bar licenses, reports and time records. Book and organize travel arrangements including flights, hotels, and transportation. Maintain docketing and proactively communicate deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal). Assist with copying and printing large documents. Organize & maintain file materials, scanning and downloading large documents. Assist with other office administrative functions as needed. Qualifications/Skills Required At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred. Ability to type 65+ wpm. Experience with InTapp, Netdocs, and Concur a plus. Experience with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude. Detail oriented, thorough, and accurate. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle-client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our Tampa, FL office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. SKILLS and ABILITIES The following are representative of the knowledge, skills and abilities the candidate must possess and demonstrate to succeed under the direction of the attorneys: · experienced in the area of general liability defense work; · demonstrate an excellent knowledge of electronic filing requirements of state and federal courts in Florida; · experience supporting several attorneys who produce a large volume of work; · ability to consistently produce and deliver a good quality work product; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail and accuracy; · work proactively, independently and as part of a team; · provide and understand clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues, clients and vendors; · demonstrate proficiency with MS Office, including Word, Excel, Outlook and PDF makers (Nuance or Adobe Pro); · demonstrate efficiency navigating and using the internet; · iManage document management experience a plus; · typical administrative duties such as opening and closing digital files, keeping digital files up to date and in order, saving efilings daily in cases for assigned attorneys; · drafting pleadings, motions and discovery requests, saving and organizing documents received from client and other parties; · submitting attorney's expense reports; · timely submitting vendor invoices for payment; and · familiar with keeping attorney's calendars, docketing court and due dates, etc. Click link to apply or email your resume and two professional supervisory references to **************************. Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP is an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Stearns Weaver Miller has been named one of Florida's premier law firms with its Land Development Department earning a Band 1 ranking in 2024 from Chambers USA. The Firm represents developers, investors and others in all areas of land development. Projects include commercial (offices, shopping centers, hotels), industrial facilities, mixed-use and residential development. Learn more about us at stearnsweaver.com. Responsibilities Perform due diligence research including analyzing land use entitlements Prepare applications (e.g. comprehensive plan amendments, rezonings, special exceptions, variances, etc.) and related documents Coordinate closely with local government staff to process applications Maintain critical dates for all applications, due diligence efforts, and related project deliverables Order, review and analyze title documents, title requirements, title endorsements, title search reports, inspections, and surveys Qualifications 3+ years of experience as a paralegal preferably in land use or real estate Experience with state or local government agencies preferred Proficient with Windows-based software (Microsoft Word, Excel and Outlook) Strong verbal and written communication skills Ability to plan and prioritize various assignments/projects simultaneously Ability to work well under pressure in both an independent and team environment Strong attention to detail and follow through Flexibility to work overtime as needed Education Associate Degree required Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

Job Description Paralegal- Tampa, FL Here We GROW Again! Are you a potential Paralegal and ready to leave average in the past? Be a part of one of the greatest growth stories ever told in the fitness industry, with 85+ locations currently and 100+ locations planned. Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment while pioneering a philosophy of No Judgments. Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Working at Crunch is more than a job, it's an opportunity to inspire others to reach their fitness goals. Our ‘No Judgments' philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for. Job Summary: We are seeking an experienced and detail-oriented Paralegal provide day-to-day support to in-house corporate counsel in one or more of the following areas: preparation, review and revision of legal documents for real estate transactions, including leases, licenses, purchase agreements, deeds, easements, closing documents, escrow instruction letters and other transaction documents corporate governance, entity management, contract drafting, M&A due diligence, legal research, and internal compliance initiatives Key Responsibilities: Assist real estate personnel with property management and lease administration issues Review, redline and abstract leases Investigate, assemble and organize factual information, including responses to discovery requests and subpoenas Manage and maintain corporate entities and organizational charts. Negotiate, draft and review basic commercial agreements and non-disclosure agreements (NDAs). Maintain portfolio of fictitious names, including managing state and local filings Manage state filings for entity formation, dissolution, and mergers. Research and interpret federal, state, and local laws to support legal and business initiatives. What We Look for in a Paralegal: Excellent organizational skills to maintain a high volume of documents Strong verbal and written communication skills Strong organizational and time-management skills with the ability to maintain several projects simultaneously Detail-orientated with a high level of accuracy in typing and proofreading skills. Ability to meet multiple deadlines in a fast-paced environment Experience Qualifications: A paralegal certificate or equivalent is preferred but not required. Demonstrated knowledge of electronic filing requirements of state and federal courts Strong experience in leases (review, redline, abstract) Proficiency with Microsoft Office (Advanced Word, Outlook, PowerPoint, and Excel) and SoftPro The Ways You Can Benefit: Medical, Dental, Vision 401K PTO Life Insurance, Short-term disability Free Crunch Fitness membership Discounted Personal Training Sessions Exciting team environment Growth opportunity in a rapidly growing company If you're ready to stop looking for a job and begin following your passion, then now is the time to contact Crunch TODAY! About CR Fitness CR Fitness is a leading franchisee of Crunch Fitness. The company is rapidly expanding its club footprint throughout Florida, Georgia, North Carolina, Texas, Tennessee, and Arizona and is led by a veteran management team with over one hundred years of combined experience in the fitness industry. With a comprehensive fitness offering and affordable price point, Crunch Fitness offers unmatched value to its members regardless of fitness level and is well positioned to take advantage of consumers' increasing focus on health and wellness. Crunch Fitness is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status. Powered by JazzHR jMaUemE8hu

Job Description About the Opportunity Connexa Search Group partners with respected law firms across Florida that regularly seek skilled Paralegals to support their legal teams. We frequently assist firms that need organized, detail-driven professionals who can contribute to smooth case management and attorney support. What Paralegal Roles Typically Involve Preparing and organizing legal documents, filings, and case materials Drafting correspondence, discovery responses, and other routine documents Conducting research and gathering case-related information Managing deadlines, maintaining calendars, and coordinating filings Communicating with clients, courts, vendors, and internal teams Assisting attorneys with hearing, mediation, and trial preparation What Firms Commonly Look For Prior experience as a Paralegal or legal support professional Strong organizational ability and a high attention to detail Comfort working in a fast-paced, deadline-driven environment Proficiency with standard office tools or case management software Clear, professional written and verbal communication skills Markets We Regularly Serve: Orlando, Tampa, Miami, Jacksonville, and others! If you have paralegal experience and would like to be considered for upcoming opportunities, Connexa would love to connect.

Tampa, FL Direct Hire TempExperts is seeking an experienced Healthcare Paralegal to provide legal and administrative support to attorneys in a busy healthcare practice group in Tampa, FL. This role is ideal for a detail-oriented professional with strong drafting, research, and contract management skills who thrives in a collaborative, fast-paced legal environment. Responsibilities: Draft and prepare agreements, amendments, termination letters, correspondence, and memos under attorney supervision. Manage, organize, and maintain contract files and databases. Conduct legal research using various resources, including Westlaw and online databases. Support attorneys on healthcare-related matters, ensuring accuracy and timeliness of documentation. Coordinate with internal departments and external parties to gather information and maintain compliance. Assist with special projects, document review, and other paralegal duties as assigned. Requirements/Education: Minimum of four (4) years of paralegal experience in contracts, transactional legal work, and/or healthcare law. Florida Registered Paralegal (FRP) designation or eligibility to obtain. Associate degree in Paralegal Studies preferred. Strong written and verbal communication skills. Excellent organizational skills with the ability to manage multiple priorities. Proficiency in legal research tools and Microsoft Office applications. High attention to detail and ability to work both independently and collaboratively. TempExperts is an Equal Opportunity Employer.

Job DescriptionBenefits: 401(k) Paid time off Tampa Bay Area law firm seeking paralegal with experience in family law. Must be familiar with family law discovery rules, have experience in drafting motions, e-filing and must possess excellent writing and communication skills. Job Type: Full-time Salary: $17.00 - $25.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Experience: Family law: 1 year (Preferred) Work Location: In person

This employee is responsible for performing a variety of support duties for in-house attorneys, including legal matters and contract review management, IP portfolio management, researching law, investigating facts, preparing/gathering documents/files, and other duties as assigned. JOB FUNCTIONS Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes Reviews and supports attorneys in managing litigation and corporate documents such as briefs, pleadings, appeals, contracts, articles of incorporation, corporate documents, interrogatories and responses to performs initial form review and manages review process for agreements with partnerships, payers, vendors, and other third parties review, approval, and use by counsel and general counsel Assists attorneys in managing and processing contracts, including initial drafting, reviewing and negotiating of contracts, maintaining contract repositories, and ensuring contracts adhere to Lincare's standards Drafts termination and default letters Investigates facts and law of cases to assist with reviewing causes of action and to preparation of cases accordingly Gathers documents, files, and other information needed for active litigation cases Assist reviewing attorney by producing accurate, timely initial redlines and clerical edits on corporate contracts to support the attorney Manage administrative tasks related to IP portfolio maintence Manages intellectual property files in coordination with IP counsel Performs other clerical duties such as scheduling appointments, providing information to callers, composing/typing routine correspondence, and reading/routing incoming legal requests Prepares legal documents and maintains files

This employee is responsible for performing a variety of support duties for in-house attorneys, including legal matters and contract review management, IP portfolio management, researching law, investigating facts, preparing/gathering documents/files, and other duties as assigned. JOB FUNCTIONS Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, and legal codes Reviews and supports attorneys in managing litigation and corporate documents such as briefs, pleadings, appeals, contracts, articles of incorporation, corporate documents, interrogatories and responses to performs initial form review and manages review process for agreements with partnerships, payers, vendors, and other third parties review, approval, and use by counsel and general counsel Assists attorneys in managing and processing contracts, including initial drafting, reviewing and negotiating of contracts, maintaining contract repositories, and ensuring contracts adhere to Lincare's standards Drafts termination and default letters Investigates facts and law of cases to assist with reviewing causes of action and to preparation of cases accordingly Gathers documents, files, and other information needed for active litigation cases Assist reviewing attorney by producing accurate, timely initial redlines and clerical edits on corporate contracts to support the attorney Manage administrative tasks related to IP portfolio maintence Manages intellectual property files in coordination with IP counsel Performs other clerical duties such as scheduling appointments, providing information to callers, composing/typing routine correspondence, and reading/routing incoming legal requests Prepares legal documents and maintains files

Job Description Are you a productivity nerd, discovery wiz-kid, who loves helping people and telling lawyers what to do? We're hiring a paralegal to assist our legal team in preparing legal documents, filing motions, coordinating law office activity, and conducting legal research. YOU: You're the organized, detail-obsessed powerhouse who keeps everyone on track. You're a productivity hacker, time-management pro, who loves systems that ensure everything gets done on time and everyone on your team (i.e., the lawyers) is where they need to be - ON TIME. You're tech-fluent (or tech-curious!), and you live for consistency, excellence, and clear communication. You're equal parts Zen and zesty, with the skills of a paralegal and the heart of a helper. You're probably the friend everyone goes to when they need a plan, a spreadsheet, or a fierce-but-loving reality check HERE IS WHAT YOU'LL DO AS OUR PARALEGAL You'll wear many hats. You're a master communicator (both verbally and in writing), staunch client advocate, detail diva, quick study, tech nerd, connected networker, drama diffuser, mailroom maven, sometime barista (as we all are), e-filing wiz, document automation wunderkind, and incredible spokesperson for the firm when needed. You'll be a professional. You promptly answer calls and emails, hit deadlines, and produce a high-quality work product. (If you can't - or don't want - to do this, please don't lie to yourself or us... just don't apply. Treat yourself for avoiding a job you won't like.) You'll become a legal AI & technology guru. You'll leverage the firm's legal tech stack to improve the quality of our work and client communications. You're either an AI/automated process guru already, or you're “AI-curious” and ready for the chance to dive in. We are a law firm that embraces innovation, and we want our paralegals to lead the charge. (And proofread our work to identify and revise mixed metaphors - which ethical AI tools can do for you . . . see how we did that right there?) You'll put others before yourself. You'll serve the clients, our team, and our communities. We give without expectation. We practice compassion, integrity, and directed action for the highest and best good of as many human beings as possible. Our paralegal paramour will do the same. You live for personal and professional development. You love learning and can't stop yourself! And you're not just talking about continuing education credits that you HAVE to obtain to keep your job. You get that coaching, personal and professional growth, and commitment to lifting up those around you are the “stuff” that makes work meaningful and fun. (If you are not growing, you're dying. It's cliché but true. That's what makes it a cliche.) Please do not call the office about this role. Our team will contact you if your application is a fit for the next steps. Compensation: $42,500 - $65,000 yearly Responsibilities: CORE RESPONSIBILITIES - KPIS Client Care + Communication Be a compassionate and confident voice for clients Handle intake communications, client updates, and legal process handholding with grace and clarity Conduct client interviews, provide status updates, and assist clients with gathering and organizing financial documents (which can feel really overwhelming to them) Answer phones like you own the place, and maintain composure under fire Document Drafting + Filing Prepare legal documents, correspondence, and pleadings such as petitions, interrogatories, requests for production, hearing and deposition notices, pretrial orders, affidavits, and responses to written discovery and requests for production E-file like a boss and keep our case files buttoned up and beautiful Draft subpoenas and coordinate with process servers Maintain an efficient and organized digital case management system Legal Tech & Automation Embrace our tech stack and help us optimize it Support system-building, workflow management, and process improvements Use (and help train) AI tools to improve quality and consistency Calendar & Task Management Manage court dates, deadlines, and team schedules flawlessly (including the creation and management of effective reminder systems) Ensure the legal team has everything they need to achieve amazing results for clients in advance of every hearing, meeting, or court date Assist lawyers to prepare for trial and hearings by conducting discovery review, preparing and organizing exhibits and summaries, organizing and coordinating witnesses, filing motions and pretrial exhibit and witness lists, and assisting with client meetings and deposition preparation. Track and follow up on internal to-dos like a pro Team Support Collaborate with attorneys and the intake team Step into other roles (like occasional barista, social media manager, or Zoom co-pilot) when needed Qualifications: YOU ARE OUR PERSON IF: You have 3+ years of experience as a paralegal or legal admin in a law firm (preferably family law, but other litigation experience works, too) You are a talented communicator and writer (and are a master of meaningful email subject lines) You're an organizational wizard, time-management master, and productivity hacker You're a tech nerd or seriously AI-curious - automation, document assembly, and CRMs light you up You can juggle calendars, courts, and clients without breaking a sweat You're a self-starter who doesn't need to be told twice You're detail-obsessed, deadline-hitting, and naturally organized You can pivot gracefully and calmly when something goes sideways (because it will) You love helping people navigate difficult situations with dignity and compassion You like a little sparkle, sass, or spirit in your workday You're unafraid to build something (with a team) from the “first floor up” (we're not at ground level - we're already rising) You value freedom, feedback, and fun as much as function You love making sure everything is actually “DONE DONE” - you're an implementer and a finisher; you'd rather someone else be the “idea person.” About Company Brava Law is a boutique family law firm with a mission: to help good people close the book gracefully so they can slay their sequel. Located in the vibrant heart of St. Pete, we blend fierce legal advocacy with heart-led strategy. Our tagline? YOLO. Get the Divorce. (Yes! We registered this trademark.) Our vibe? Human-centered, growth-obsessed, slightly playful, tech-embracing, and values-first. We're building something extraordinary, and we need the right tech-savvy (or curious) humans to help us do it. PERKS + CULTURE Discretionary performance-based bonuses - we reward WOW Personal enrichment allowance: Tango lessons? Learn Italian? We're down for it. Team retreats, field trips, sushi nights, & epic brainstorming sessions Coaching, growth, & mentorship opportunities Access to the latest tech tools & training (hello, AI!) Real impact in a growing firm with a bold mission

Job Description Service Minds is seeking a highly organized, detail-oriented In-House Paralegal to support our Legal and Compliance function across a multi-brand residential skilled trades organization (Electrical, HVAC, Plumbing). This role works closely with the Chief Compliance Officer and partners cross-functionally with HR, Operations, Safety, Fleet, Finance, and external counsel. The primary focus of this role is claims reporting, documentation, and coordination, with additional responsibility supporting compliance initiatives, legal workflows, risk management efforts and insurance renewals. The ideal candidate is comfortable operating in a fast-paced, operational environment and can manage sensitive matters with sound judgment, discretion, and professionalism. Key Responsibilities Claims & Risk Support Manage and support claims reporting and processing, including vehicle accidents, general liability, workers' compensation, and other operational claims Ensure claims are reported accurately, completely, and on time, in coordination with insurers, brokers, and internal stakeholders Track claim status, documentation, deadlines, and follow-ups through resolution Maintain organized claim files and supporting documentation Legal & Compliance Support Support the Chief Compliance Officer with day-to-day legal and compliance matters Draft and prepare correspondence, notices, forms, and routine legal documents Assist with legal research related to employment law, safety, fleet, contracts, and regulatory compliance Help monitor compliance with applicable laws, regulations, and internal policies Cross-Functional Coordination Partner with HR, Operations, Fleet, Safety, and Finance teams to gather information related to claims, investigations, audits, and legal inquiries Coordinate with outside counsel, vendors, and insurance partners as needed Support internal initiatives related to risk reduction, safety programs, and compliance improvement Document & Process Management Maintain legal department filing systems, databases, and document management tools Help standardize workflows, templates, and tracking tools for claims and legal matters Assist with special projects and process improvements that increase efficiency and consistency Qualifications Required Paralegal certification or equivalent relevant experience Strong understanding of legal terminology, legal processes, and document drafting Excellent organizational skills with strong attention to detail Strong written and verbal communication skills Ability to manage multiple priorities and meet deadlines Preferred Experience in a corporate legal department, insurance defense, or civil litigation Experience with claims management, risk, safety, fleet, or employment-related matters Familiarity with Microsoft Office, document management systems, and legal tracking tools Experience supporting cross-functional, operational teams Work Environment This is a hybrid position with up to two remote workdays per week. In-office days focus on collaboration with Legal, HR, Operations, and Compliance partners. The role requires professionalism, discretion, and comfort working with sensitive and confidential information. Benefits Salary $60,000 with experience Medical Insurance: Choose from multiple medical plan options (HMO, PPO, HDHP) Health Savings Account (HSA) and Flexible Spending Account (FSA) options Life Insurance, Short-Term & Long-Term Disability Paid Time Off (PTO) & Paid Holidays Employee Assistance Program (EAP) 24/7 Telehealth Services 401(k) with Employer Match Supportive, collaborative work environment Hybrid schedule Professional development and career growth opportunities across Service Minds brands Equal Employment Opportunity Service Minds is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Disclaimer Statement This is not an exhaustive list of all responsibilities, duties, skills, requirements, or working conditions associated with this position. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Job Description We are looking for an experienced case manager/paralegal who will work in the pre-suit management of injury claims. You'll be responsible for managing and coordinating with clients and will have a pre-suit caseload. You will be a point of contact with clients and be responsible for gathering all pertinent file materials, demand preparation, medical chronologies, client updates, and general file management and upkeep. You will also assist with other tasks as needed to ensure our firm is operating efficiently and effectively for clients. If you work well in a challenging and fast-paced environment, you will enjoy working at the firm. Compensation: $50,000 - $55,000 yearly Responsibilities: Initial data entry for new files and organization of file materials. Communicating with insurance companies and obtaining coverage information. Scheduling meetings and appointments for the team and the clients, and coordinating with outside vendors. Gathering pertinent information and documentation related to the incident, injuries, and potential liabilities. Collaborate with attorneys to develop case strategies for pre-suit negotiations and settlements. Collect medical records, police reports, and other relevant documents crucial to case development and maintaining file organization. Serve as the primary point of contact for clients, providing updates on case progress, ensuring compliance with recommended treatment plans, and addressing inquiries. Maintaining regular communication to ensure clients are informed and supported throughout the presuit process. Coordinate investigations, including obtaining evidence, witness statements, and expert opinions, if necessary. Ensure all relevant evidence is collected and preserved to strengthen cases during negotiations. Facilitate medical appointments, treatment, and follow-ups for clients to support their recovery. Work closely with medical providers to gather and organize medical records and billing information. Prepare demand packages outlining the client's losses, damages, and legal arguments for settlement for attorney approval. Maintain accurate and updated case files, including documenting all communications and case-related activities. Ensure compliance with legal and firm-specific procedures. Preparing closing statements and performing billing and lien negotiations, and reductions. Performing Medicare/Medicaid/Lien holder reporting and lien negotiations. Any other tasks as needed to ensure our firm is operating efficiently and effectively for clients. Qualifications: Associate's degree or some college is preferred; a high school diploma or equivalent is necessary. 3 years minimum prior experience as a case manager or paralegal in a personal injury firm. Organizational skills and communication skills are very necessary for this position. Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment. Ability to comfortably use all Microsoft Office products, case management software, Outlook, and Adobe. About Company We are a personal injury law firm that has been in business for over thirty-five years that handling all types of injury claims, including: car accidents, slip and fall, premises liability, nursing home, medical negligence, negligent security, and workers' compensation. Our Firm has a flexible work environment. Our main office is in West Bradenton, Florida, but we have grown to several other locations. We are a growing firm and are looking for strong team players to grow with us! Benefits: Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Legal Secretary #4211 and 4213 Lawyer Regulation - Tampa, FL Min starting salary $42,599.97 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Three to five years of progressively responsible secretarial/administrative experience. Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.) Knowledge of: - Correct spelling, punctuation, and grammar - Standard business formats and styles - Adobe Acrobat - Legal terminology - Style and format of legal pleadings - Office procedures and practices - Basic knowledge of computers, printers, copiers, scanners, and postage meter Skilled in: - MS Office (Outlook, Word and Excel) - Use of personal computer - Basic arithmetic Ability to: - Type sixty (60) correct words per minute - Pay attention to detail - Type letters, memoranda and pleadings in correct format - Create ADA compliant forms and documents using Adobe - Organize and prioritize work - Communicate effectively and professionally, both verbally and in writing - Operate well under pressure and in a team atmosphere - Tactfully manage difficult situations - Demonstrate initiative in group projects and individual settings - Consistently provide an excellent service-oriented attitude Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.): - Basic knowledge of computers, printers, copiers, scanners and postage meter. Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer. Ability to lift 5 to 10 lbs. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt. This position is in Tampa, Florida and is not a remote position.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Service Minds is seeking a highly organized, detail-oriented In-House Paralegal to support our Legal and Compliance function across a multi-brand residential skilled trades organization (Electrical, HVAC, Plumbing). This role works closely with the Chief Compliance Officer and partners cross-functionally with HR, Operations, Safety, Fleet, Finance, and external counsel. The primary focus of this role is claims reporting, documentation, and coordination, with additional responsibility supporting compliance initiatives, legal workflows, risk management efforts and insurance renewals. The ideal candidate is comfortable operating in a fast-paced, operational environment and can manage sensitive matters with sound judgment, discretion, and professionalism. Key Responsibilities Claims & Risk Support Manage and support claims reporting and processing, including vehicle accidents, general liability, workers' compensation, and other operational claims Ensure claims are reported accurately, completely, and on time, in coordination with insurers, brokers, and internal stakeholders Track claim status, documentation, deadlines, and follow-ups through resolution Maintain organized claim files and supporting documentation Legal & Compliance Support Support the Chief Compliance Officer with day-to-day legal and compliance matters Draft and prepare correspondence, notices, forms, and routine legal documents Assist with legal research related to employment law, safety, fleet, contracts, and regulatory compliance Help monitor compliance with applicable laws, regulations, and internal policies Cross-Functional Coordination Partner with HR, Operations, Fleet, Safety, and Finance teams to gather information related to claims, investigations, audits, and legal inquiries Coordinate with outside counsel, vendors, and insurance partners as needed Support internal initiatives related to risk reduction, safety programs, and compliance improvement Document & Process Management Maintain legal department filing systems, databases, and document management tools Help standardize workflows, templates, and tracking tools for claims and legal matters Assist with special projects and process improvements that increase efficiency and consistency Qualifications Required Paralegal certification or equivalent relevant experience Strong understanding of legal terminology, legal processes, and document drafting Excellent organizational skills with strong attention to detail Strong written and verbal communication skills Ability to manage multiple priorities and meet deadlines Preferred Experience in a corporate legal department, insurance defense, or civil litigation Experience with claims management, risk, safety, fleet, or employment-related matters Familiarity with Microsoft Office, document management systems, and legal tracking tools Experience supporting cross-functional, operational teams Work Environment This is a hybrid position with up to two remote workdays per week. In-office days focus on collaboration with Legal, HR, Operations, and Compliance partners. The role requires professionalism, discretion, and comfort working with sensitive and confidential information. Benefits Salary $60,000 with experience Medical Insurance: Choose from multiple medical plan options (HMO, PPO, HDHP) Health Savings Account (HSA) and Flexible Spending Account (FSA) options Life Insurance, Short-Term & Long-Term Disability Paid Time Off (PTO) & Paid Holidays Employee Assistance Program (EAP) 24/7 Telehealth Services 401(k) with Employer Match Supportive, collaborative work environment Hybrid schedule Professional development and career growth opportunities across Service Minds brands Equal Employment Opportunity Service Minds is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Disclaimer Statement This is not an exhaustive list of all responsibilities, duties, skills, requirements, or working conditions associated with this position. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Service Minds is seeking a highly organized, detail-oriented In-House Paralegal to support our Legal and Compliance function across a multi-brand residential skilled trades organization (Electrical, HVAC, Plumbing). This role works closely with the Chief Compliance Officer and partners cross-functionally with HR, Operations, Safety, Fleet, Finance, and external counsel. The primary focus of this role is claims reporting, documentation, and coordination, with additional responsibility supporting compliance initiatives, legal workflows, risk management efforts and insurance renewals. The ideal candidate is comfortable operating in a fast-paced, operational environment and can manage sensitive matters with sound judgment, discretion, and professionalism. Key Responsibilities Claims & Risk Support Manage and support claims reporting and processing, including vehicle accidents, general liability, workers' compensation, and other operational claims Ensure claims are reported accurately, completely, and on time, in coordination with insurers, brokers, and internal stakeholders Track claim status, documentation, deadlines, and follow-ups through resolution Maintain organized claim files and supporting documentation Legal & Compliance Support Support the Chief Compliance Officer with day-to-day legal and compliance matters Draft and prepare correspondence, notices, forms, and routine legal documents Assist with legal research related to employment law, safety, fleet, contracts, and regulatory compliance Help monitor compliance with applicable laws, regulations, and internal policies Cross-Functional Coordination Partner with HR, Operations, Fleet, Safety, and Finance teams to gather information related to claims, investigations, audits, and legal inquiries Coordinate with outside counsel, vendors, and insurance partners as needed Support internal initiatives related to risk reduction, safety programs, and compliance improvement Document & Process Management Maintain legal department filing systems, databases, and document management tools Help standardize workflows, templates, and tracking tools for claims and legal matters Assist with special projects and process improvements that increase efficiency and consistency Qualifications Required Paralegal certification or equivalent relevant experience Strong understanding of legal terminology, legal processes, and document drafting Excellent organizational skills with strong attention to detail Strong written and verbal communication skills Ability to manage multiple priorities and meet deadlines Preferred Experience in a corporate legal department, insurance defense, or civil litigation Experience with claims management, risk, safety, fleet, or employment-related matters Familiarity with Microsoft Office, document management systems, and legal tracking tools Experience supporting cross-functional, operational teams Work Environment This is a hybrid position with up to two remote workdays per week. In-office days focus on collaboration with Legal, HR, Operations, and Compliance partners. The role requires professionalism, discretion, and comfort working with sensitive and confidential information. Benefits Salary $60,000 with experience Medical Insurance: Choose from multiple medical plan options (HMO, PPO, HDHP) Health Savings Account (HSA) and Flexible Spending Account (FSA) options Life Insurance, Short-Term & Long-Term Disability Paid Time Off (PTO) & Paid Holidays Employee Assistance Program (EAP) 24/7 Telehealth Services 401(k) with Employer Match Supportive, collaborative work environment Hybrid schedule Professional development and career growth opportunities across Service Minds brands Equal Employment Opportunity Service Minds is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Disclaimer Statement This is not an exhaustive list of all responsibilities, duties, skills, requirements, or working conditions associated with this position. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.