Legal secretary jobs in Tucson, AZ - 62 jobs

SummaryDepartment - County AttorneyJob Description THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL SECRETARY vacancies which serves all levels / assignments of Legal Secretary in the offices of the Pima County Attorney's Office. Job Type: Classified Job Type: Classified: 5881 - Legal Secretary Salary Grade: 3 Pay Range Hiring Range: $17.99 - $21.14 Per Hour Pay Range: $17.99 - $24.29 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. In direct support of legal functions, the Legal Secretary performs a variety of specialized legal secretarial tasks, which require distinct knowledge of legal procedures, documentation and legal time constraints. This classification makes independent decisions regarding the processing of legal documents and has primary responsibility for completion of assigned tasks and functions by an attorney or paralegal. For more information about the Pima County Attorney's Office, please visit their website at ************************ . Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Gathers information, prepares legal documents, completes legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met; Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys; Reviews materials received, sets up files and initiates paperwork; Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures; Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation; Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports; Prepares motions for continuance, suspension or dismissal through the court system; Coordinates work activities with trial teams and/or divisions; Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required; Communicates with clients or witnesses to obtain or verify legal information for cases; Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information; Reviews, sorts and proofreads legal documents for attorney and/or paralegal; Files and indexes legal documents produced and received in the case files; Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling; Operates a variety of office equipment. Minimum Qualifications: Successful completion of course work in legal terminology or legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney. (An Associate's degree or a certificate of completion from an accredited college or technical school as a legal secretary may substitute for one year of experience.) OR: One year with Pima County in a Legal Processing Support or closely-related position as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Selection Process: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. Physical/Sensory Requirements: Frequently operates a computer and other office equipment. Frequently observes details at close range. Frequently speaks to clients, witnesses, and other case involved parties, such as law enforcement agencies, in-person and/or on the phone. Frequently remains in a stationary position. Frequently moves about inside an office. Occasionally must lift and carry items. Regularly works in a professional office setting. Working Conditions: Regular, daily attendance is an essential function for this position. The Legal Secretary regularly receives and responds to telephone calls and emails. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

A Little Rock personal injury law firm seeks a qualified legal secretary/receptionist to support their office, paralegals and attorneys, as well as, handle all receptionist and office clerical duties. Great opportunity for advancement! QUALIFICATIONS: Receptionist experience in a law firm setting is a MUST. Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. Able to pass a drug test. RESPONSIBILITIES: Request medical records & reports and follow up on requests. Receives and routes telephone calls via multi-line phone system, communicating professionally. Greet clients and visitors and contact appropriate individual. Records trial calendar information, and disseminates appropriate information throughout firm. Provide support to paralegals and attorneys. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME position ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Phoenix Office. This position is on-site 5 days per week. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence Prepare legal filings: format documents, pull exhibits, proofread and redact documents E-file court filings in various courts Open new matters / process matters for closing Document management and organization Schedule conferences and depositions, maintain attorney calendars Review and process vendor invoices Provide back-up when sending Wilson Elser invoices to clients Submit check requests for processing Qualifications 3+ years Defense Litigation experience and/or insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures.. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Provides secretarial support to a site or department administrator and ensures smooth day-to-day office operations. May perform additional functions specific to the area of assignment. Key Responsibilities Provide administrative and clerical support to administrators and staff. Manage correspondence, scheduling, and records. Maintain databases, spreadsheets, and word processing documents. Deliver high-quality customer service to staff, students, and stakeholders. Work independently while managing multiple priorities. Assist with tasks or functions unique to the department or site. Minimum Requirements Three (3) years of business office or clerical experience Customer service experience Strong verbal and written communication skills in English Ability to read and comprehend written, graphic, and oral instructions Ability to work independently with minimal supervision Proficiency in Microsoft Office (Word, Excel, database programs) Basic math skills Preferred Qualifications Experience with legal contracts Additional Requirements After Hire FBI fingerprint background check Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization Working Place: Tucson, Arizona, United States Company : 2025 OCt 16th Virtual Fair - Tuscon Unified School

The Mohave County Attorney's Office is seeking to hire a Legal Secretary/Office Assistant. Are you looking to work for a place that tackles real issues in our community? Joining our office is a great chance to stand up for justice and make a positive impact. Being part of our team lets you turn your passion for justice into real action, making a difference for the people who need it the most. We are located at 315 N. 4th Street in downtown, Kingman, AZ 86401 Our Mission: To conduct the prosecution of all felony offenses within the County and the prosecution of misdemeanors in the unincorporated areas. Advise law enforcement agencies and the grand jury. Assist crime victims and witnesses. Represent County government and its agencies, and other public agencies. * Reviewing and redacting potentially graphic evidence which may include digital and other forms of media. * Assist with the opening of criminal cases and learning the related workflow procedures to provide support in other areas as needed. Proud to Offer: * Paid Time Off (PTO) * 6.5 hours accrued bi-weekly (32+ hour employees only) * 39 hours of PTO front loaded * Regular accrual starts on 7thpay period * Low-cost, high-value healthcare for you and your qualifying dependents * Enrollment in Arizona State Retirement System * Contribution rate of 12.00% * 11 Paid Holidays * Perform work with a greater purpose Legal Secretary/Office Assistant -> Salary Range 6 Step 1-8 $15.00 - $18.45/hr. Monday-Friday 8:00am-5:00pm Weekends and holidays off. Duties may include, but are not limited to, the following: * Meets and greets the public. * Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. * May talk with individuals to gather preliminary information or verify information for various County programs or activities. * As requested, review work of other staff for conformance to regulations. * Understands and interprets procedures and practices related to various departmental and assigned programs. * Assists an office superior by performing routine administrative details including but not limited to sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. * Contacts vendors to obtain prices and purchases various supplies and materials. * Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. * Types forms, letters, reports, and file cards from draft, or rough copy. * Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. * Prepares standardized reports and statements. * Processes payments in the database. * Records attendance and documents notes at required meetings. * Collects, compiles, and submits data for use in statistical reports, internal operating studies, or policy formulation. * Meets established deadlines and informs concerned parties of deadlines and appointments. * Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. * May order supplies as required. * Maintain a high level of confidentiality of information. * Present and always conduct themselves in a professional manner. * Always communicate in a courteous and helpful manner as well as clear and concise manner. * Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Legal Process: Duties may include, but not limited to the following: * Receives documents via email, mail, or delivery and may scan, copy, file and route as required. * Collects fees and fines. * Maintains archived records and keeps storage area organized. * Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. * Delivers and Files/records legal documents with Court or other entities. * Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. * Enter or update information in Justware legal database/case management system. Required Minimum Education, Experience, and Training: * High School diploma/ GED (General Education Degree). * Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping. * OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. * Modern office practices and records management/maintenance procedures. * English grammar and spelling. * Basic mathematics required to calculate and perform general accounting procedures. * Filing and information systems, including EXCEL spreadsheets and Microsoft Word. * Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. * Communicate clearly and concisely, both orally and in writing with all people. * Use databases and other forms of electronic data storage. * Maintain accurate and up-to-date records and documentation. * Establish and maintain cooperative working relationships with those contacted in the course of work. * Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. * Maintain a high standard of confidentiality. * Understand brief, written, or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. * Organize workload to ensure determinations are made on a time basis. * Act in a professional manner and professional in communication with others.

Fiscal Technician Senior Type: Public Job ID: 131365 County: East Maricopa Contact Information: Scottsdale Community College 9000 E. Chaparral Road Scottsdale, Arizona 85256 District Website Contact: SCC-HR Phone: ********** Fax: District Email Job Description: Fiscal Technician Senior Job ID: 322057 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-************************************************************************************************************************************************************************************************************** We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. ********************************* We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.**************************************** We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of *********************************************** available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * ************************ including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for*************************************************************************** (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Fiscal Technician Senior, located within the Controller's office, performs a variety of financial accounting transaction responsibilities. This role is primarily responsible for reviewing and balancing cash summaries for all campuses within the Maricopa Community College District. This role is also responsible for recording, verifying, and monitoring general ledger accounts, processing credit card refunds, and providing oversight of all miscellaneous check deposits at the District Office. The Fiscal Technician Senior position collaborates with a variety of students, the campus Student Business Services, and MCCCD staff throughout the district on an ongoing basis, as it relates to questions on various Treasury-related matters. Essential Functions 50% - Process Campus Cash Summaries: * Log, review, and balance cash summaries * Run SIS, FMS, and bank reports for balancing * Record GL transactions in FMS * Correspond with campuses to resolve discrepancies 30% - Collaborate with Campuses: * Ensure all cash summaries are reviewed, approved, and submitted on time * Provide oversight of campus petty cash logs and monitor balances per MCCCD policy 10% - Treasury-Related Items: * Process credit card refunds, deposit corrections, and NSF check returns * Record related GL entries in FMS * Use bank reports and notifications for month-end reconciliation * Generate various student financial reports as needed 5% - Process and Record Daily Miscellaneous Check Deposits: * Log, scan, and research check deposits * Correspond with MCCCD departments/campuses for proper coding * Follow MCCCD cash handling policies for month-end reporting 5% - Cash/Checks/Correspondence: * Sort and distribute incoming U.S. mail * Prepare daily mail for distribution between the District Office and each campus * Sort and distribute mail received by the Controller's Office * Other duties as assigned Minimum Qualifications High School Diploma or GED and two (2) years of related fiscal, finance, payroll, or accounting support experience, such as processing and reconciling financial transactions. Desired Qualifications A. Two (2) or more years of bookkeeping/accounting experience B. Two (2) or more years of customer service experience C. One (1) or more years of experience with PeopleSoft Student Information System (SIS) and PeopleSoft Financial Management System (FMS) or similar ERP system D. One (1) or more years of banking experience E. One(1) or more years of experience with Fiscal Record keeping and file maintenance F. One (1) or more years of experience working with Microsoft Excel G. Experience in a Higher Educational setting Special Working Conditions Work schedule may vary May be required to sit for a prolonged period of time, viewing a computer monitor May be required to lift or carry up to 25lbs. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. * Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. * Indicate whether former or current employment is Full-Time or; * Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) * Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. * Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Monday, December 1, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit *************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. **************************** jeid-7da25ee5e1ea06498cb1532246f29534 Other: To apply, visit ***************************

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 Phoenix, AZ ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $42,000-$50,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $42,000-$50,000 annually

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary to provide comprehensive legal and administrative support to a team of attorneys, working from our Phoenix, AZ office. We offer competitive compensation and an excellent benefits package. The ideal candidate will have experience in civil defense and commercial litigation, bankruptcy and appellate, including trials/arbitrations/mediations. The candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Duties and Responsibilities: • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents. • Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly. • Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. • Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. • Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. • Effectively uses team software to log, manage and handle workflow. • Other related duties and special projects as assigned. Qualifications and Prior Experience: • Ideal candidate will have 3-5 years of civil defense litigation experience as a legal secretary. • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. • Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). • Knowledge of or ability to learn office procedures, rules and regulations. • Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred. • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours. • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

A better way to deliver care starts here! Headquartered in Scottsdale, AZ, The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We're looking for a Paralegal to oversee the legal affairs of The Joint Chiropractic while assisting the SVP, Legal and Secretary with franchise contract administration, transactions, regulatory compliance, franchise compliance, and franchise litigation. You'll manage a broad range of legal issues, including franchising, corporate governance, contracts, compliance, litigation, and regulatory matters. Key Responsibilities Contracts & Transactions * Draft, review, and manage franchise agreements, vendor agreements, licensing, renewals, amendments, addenda, and related schedules/exhibits * Own the contract lifecycle (intake, distribution, execution, tracking, reporting) and drive process improvements Litigation & Dispute Management * Track service of process, claims, tender letters, and insurance coverage * Coordinate discovery and outside counsel, maintain matter status reporting Regulatory & Franchise Compliance * Manage FDD and trademark filings, monitor and summarize regulatory changes affecting the business * Prepare and track warning, default, termination, non-renewal, and renewal notices; ensure deadlines are met * Lead annual FDD renewals and state registrations (incl. comment responses), track effective dates, and maintain a compliance calendar Corporate Governance * Support Board meeting prep, agendas, materials, and resolutions; draft minutes and maintain governance records/portal Cross-Functional Partnership * Collaborate with Franchise Operations, Finance, HR, and field leaders to translate legal requirements into clear actions and tools Key Qualifications * 10+ years in a legal operations/paralegal/contract management role within franchising, multi-unit retail, or healthcare required * Hands-on experience with FDD drafting/renewals and state registration regimes; working knowledge of the FTC Franchise Rule and NASAA guidelines * Strong drafting skills for templates, SOPs, and practical one-pagers for non-legal partners * Strong business judgment with fluency in franchise operations and risk tradeoffs * Integrity, professionalism, and discretion; ability to earn trust across teams * Skilled in applying and enforcing laws, rules, and regulations fairly and objectively * Ability to gain voluntary compliance through clear guidance and influence * Timely, informed decision-making that balances facts, goals, constraints, and risk Compensation & Benefits * Salary: $75k - 95k DOE * Medical, Dental, Vision * 401k w/company match * PTO Accrual * Complimentary Joint Membership This role follows a hybrid schedule and will require an in-office presence at our Scottsdale, AZ headquarters at least three days per week (Tuesday-Thursday). What The Joint Chiropractic Offers At The Joint Chiropractic, we understand that our greatest asset is our people and the dedication they bring to our mission. Since our founding in 1999, we have expanded to nearly 1,000 clinics, thanks to the hard work and commitment of our employees. We are dedicated to investing in our team by offering a variety of valuable benefits that foster a healthy and fulfilling work environment. Work/Life Balance We prioritize work-life balance through shorter meeting times, hybrid schedule, and a supportive atmosphere, allowing you to manage your personal and professional commitments effectively. Engaging Company Culture Join us for exciting company-sponsored events like holiday parties, "Bring Your Kid to Work Day," and fun contests. We foster a vibrant corporate environment where you can connect with colleagues and enjoy memorable experiences together. On-Site Amenities Take advantage of our beautiful on-site gym and fully stocked kitchen, designed to enhance your health and wellness throughout the workday. Career Development and Support We believe in nurturing your career through continuous coaching, training, and collaboration. Our transparent communication culture includes regular all-hands meetings, communication emails, and one-on-one check-ins to ensure everyone is aligned and supported. Employee Recognition We celebrate our team's achievements through various recognition initiatives, ensuring that every employee feels valued for their hard work and contributions. A highlight is the "Action Hero Award" which is personally selected by our CEO, Sanjiv Razdan. Diversity, Equity & Inclusion At The Joint Chiropractic, we embrace diversity in all its forms and strive to create a culture where everyone feels welcome and supported. We believe in fostering an environment where every individual's voice is heard and respected. Join us at The Joint Chiropractic, where your growth and well-being are our top priorities, and together, we can create a positive and inclusive workplace for all. #LI-Hybrid

SUMMARY: Provides administrative and clerical support to department, administration, teachers and staff, composes correspondence, screens telephone calls and assist is all district coordination, development and promotion of all emergency operations, procedures and best practices. ESSENTIAL DUTIES & RESPONSIBILITIES: Screens incoming calls and takes and forwards messages as needed Meets and directs visitors; provides information, direction and other services as needed Schedules appointments, maintain calendars, and schedule all professional development for the department Respond to school site and central office emergencies, performing duties as assigned during an emergency Assist in coordinating all safety trainings and professional development for teachers, staff, and students Assist in coordinating services at large events to ensure efficient and effective management of the district's response at planned events. Assist in development of safety and emergency preparedness plans, operations, procedures and best practices. Assist in monitoring all technology software and video footage of district operations to ensure the safetyenvironment of all students and staff Composes correspondence, reports, forms, certificates and other materials as directed; transcribes from rough draft, correspondence, bulletins, memorandums, and other materials Understands, supports and interprets district and school rules, regulations and policies and assists staff with interpretation as needed Researches information and provides guidance as needed to supervisor, administration, teachers, staff Maintains district office files as it pertains to safety and emergency preparedness Sorts and distributes materials, supplies and mail; assists with preparation of bulk mailings as needed Makes photocopies of materials as needed, or directed Perform related duties and responsibilities as assigned Serves as a backup for various other administrative personnel when absent KNOWLEDGE, SKILLS & ABILITIES: Ability to maintain confidentiality in all matters related to school business Ability to operate standard office equipment Ability to operate a personal computer, learn and utilize appropriate software programs Ability to read and interpret documents such as procedure manuals and reports Ability to communicate effectively verbally and in writing Ability to apply common sense understanding to solve practical problems and deal with a variety of situations Ability to work cooperatively and courteously with staff, students, parents and community members Knowledge of the fundamental principles and accepted practices, current trends, literature, research, federal, state and local policies, rules, laws, regulations and legislation in the areas of crisis intervention, threat assessment and emergency preparedness in school settings. Knowledge of applicable Federal and State laws, district procedures and Board policies Ability to handle confrontation and conflict without an emotional response QUALIFICATIONS & REQUIREMENTS: Education & Experience: High school diploma or general education degree (GED) Prior secretarial experience or training One to three years of prior clerical or secretarial experience beneficial Secretarial coursework at Community College level preferred Bilingual ability in Spanish and English preferred Any equivalent combination of training, education and experience that meets minimum requirements Computer Proficiency: Microsoft Office Suite, Google Suite, and Email Systems

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national law firm, is seeking a Paralegal to join our Scottsdale office. This full-time role offers a competitive salary and a comprehensive benefits package. The ideal candidate will have 3+ years of experience in civil litigation, specifically supporting attorneys in general liability, trucking/transportation, automobile negligence, and other areas of insurance defense. This is a hybrid position requiring strong attention to detail, organizational skills, and a collaborative approach to case management. Key Responsibilities Support attorneys in all aspects of case development, discovery, and trial preparation Organize and review documentary evidence, including medical records, incident reports, and investigative materials Draft pleadings, discovery responses, motions, subpoenas, and other legal correspondence Assist in deposition and trial preparation, including the creation of trial notebooks and exhibit lists Coordinate with clients, expert witnesses, court personnel, and opposing counsel Manage court deadlines, scheduling, and maintain up-to-date case calendars Monitor case progress and escalate time-sensitive issues to attorneys Conduct background research on parties, witnesses, and experts Handle document production, record requests, and subpoena tracking Requirements 3+ years of paralegal experience in insurance defense or civil litigation, preferably in trucking or general liability Familiarity with Arizona state and federal court procedures and e-filing systems Strong legal writing and communication skills Proficiency in Microsoft Office (Word, Outlook, Excel) and case management tools Ability to manage multiple priorities in a high-volume environment High School Diploma or equivalent required; Paralegal certificate or legal studies training preferred Benefits QPWB offers a full suite of benefits for full-time employees, including: Medical, dental, and vision insurance Employer-paid life insurance and short-term disability 401(k) with employer match Paid time off, vacation, and holidays Opportunities for growth and advancement To Apply Qualified candidates should submit their resume for immediate consideration. Compensation will be commensurate with experience. QPWB is an Equal Opportunity Employer committed to diversity, inclusion, and a supportive work environment. #LI-AN1

About Us:

Full-time Description About Rueb Stoller Daniel, LLP Rueb Stoller Daniel, LLP, is a national plaintiffs' firm that represents thousands of clients across the United States in complex multi-state and multi-district, mass-tort, class-action, and individual litigations seeking justice for our clients. Our firm and attorneys have excellent reputations - both locally and nationally. Our Phoenix office is currently looking for experienced Litigation Paralegal to join our team. Our attorneys have achieved significant results for countless clients over their combined fifty years of practice. As successful trial attorneys, our partners have extensive experience in and out of the courtroom. Gregory Rueb and Paul Stoller have represented tens of thousands of clients throughout the United States in complex multi-district mass tort litigation, catastrophic injury, wrongful death, medical malpractice, and more. Most recently, Buck Daniel secured a $20M verdict (with an upcoming retrial on the announced $50M Punitive that was determined a mistrial) for our clients in a toxic exposure trial in Covington, Georgia. Their patience to learn the facts of each case they handle, whether large or small, combined with a deep understanding of the law make them fierce opponents in the courtroom and at the negotiating table. Join us and play an integral role in finding and providing justice for our clients while growing with us in a collaborative, forward-thinking law firm. Job Responsibilities · Review client files for accuracy and completeness · Routine communications with clients and attorneys regarding case status · Work with assigned Case Managers through case buildup process · Assists with the preparation, filing, and service of filings, and pleadings · Prepare and respond to discovery · Review and analyze medical records to identify qualifying injuries · Monitor and ensure compliance with deadlines Requirements Required Skills: · Case management experience and skills · Strong organizational skills, with attention to detail and urgency of deadlines · Written and verbal communication skills · Ability to work independently with minimal supervision · Multitasking · Project management · Articulate team player with excellent listening skills · Critical thinking · Client focus · Interpersonal relations · Analytical problem-solving · Discretion, trustworthiness, and confidentiality Education and Experience Requirements: · Paralegal certificate or equivalent education and/or work experience · Past work experience and training under the supervision of a licensed attorney · Proficient in MS Office; specifically, Word, Excel, and Outlook, as well as Adobe Acrobat Rueb Stoller Daniel, LLP conducts E-Verify and Background Checks for all new hires as part of the onboarding process.

As a Family Law Paralegal, you will perform a variety of paralegal and administrative tasks in our collaborative team-oriented culture. You will support your local attorney(s) and team by assisting with case planning, development, and management, legal research, client communication, drafting and filing legal documents and making recommendations to attorneys. The successful candidate has a passion for Family Law which can include dissolutions, adoptions, parenting plans, guardianships etc. and is motivated to help create a pleasant workplace. ESSENTIAL DUTIES AND RESPONSIBILITIES: Managing attorney dockets to ensure that all deadlines are met in a timely manner. Reviewing files and conferring with attorneys to discuss the status of the file as well as upcoming deadlines. Assisting attorneys with preparing for client meetings, depositions, mediations, arbitrations, pre-trial, trial, etc. Drafting letters, briefs, memorandums, discovery and other legal documents. Filing and e-filing briefs, memorandums, discovery and other legal documents. Maintaining client files both electronic and physical files. Communicating with clients on a very regular basis. Conducting legal research and drafting. Efficiently providing top-notch legal products and superior service to clients. Covering the front desk and phones when necessary to ensure that clients and other office visitors receive prompt and professional service. Maintaining a well-respected reputation amongst clients, opposing counsel, Judges, Court staff, and colleagues. All other duties as assigned. Requirements MINIMUM REQUIREMENTS*: High School Diploma or GED required, college graduate with bachelor's degree preferred; 2+ years of Paralegal experience (Family Law knowledge preferred). Must have excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Ability to talk. Listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, and Outlook). Must be able to work under pressure and meet deadline, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions give, prescribed routines, and standard accepted practices. *Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted. DESIRED QUALIFICATIONS: College graduate with bachelor's degree preferred. Demonstrated organizational and prioritization skills and an ability to successfully juggle multiple mandates at the same time. Excellent analytical skills and an ability to effectively use both data and experience-based instinct to make decisions. Positive and professional demeanor with excellent communication and interpersonal skills. FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW: Gravis Law offers a professional work environment, a competitive salary including bonuses, along with generous benefits which generally include: Wage: $22.00 - $26.00 per hour Benefits: Insurance: Medical, dental, vision and life insurance Retirement: 401(k) plan with company matching Paid flexible time off: 80 hours annually for Vacation/Sick days Paid Federal Holidays Paid Volunteer Time Off: Up to 16 hours annually Other Compensation: Opportunity to cross train and grow within the organization Bonus Program: Paralegals are also eligible to participate in the Paralegal Bonus Program. Equal Pay. WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS: Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of a Paralegal. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Description $22.00 - $26.00 hourly

Job Description Thompson Law Injury Lawyers vision is to be the law firm of choice for every person injured or killed due to preventable tragedy while providing our clients world-class service and record-setting results. We have built a spectacular team that delivers on those ideals, driving incredible growth and opportunity. We are seeking an Intake Paralegal for our Phoenix office. About the job: This is a fast-paced, client-focused role within a collaborative team environment. As an Intake Paralegal, you will be the first point of contact for potential new clients, handling calls and in-person interactions with empathy and professionalism. The position involves conducting intake interviews, addressing client concerns, coordinating with paralegals and investigators, and performing related administrative tasks to ensure a smooth onboarding process. Schedule: Tuesday - Friday: 8:00 AM - 5:00 PM Saturday: 3:00 PM - 11:00 PM Responsibilities: Answer and manage incoming calls from potential clients promptly and professionally. Conduct client intake interviews over the phone and in person with accuracy and compassion. Address client questions and concerns; escalate matters to paralegals or investigators as needed. Maintain detailed and organized records in the case management system. Provide exceptional customer service and ensure a positive first impression of the firm. Assist with administrative tasks related to intake and case setup. Required Qualifications: Bilingual in English and Spanish (verbal and written). 1-3+ years of experience in a law firm environment. Minimum 1 year as an intake paralegal (personal injury experience strongly preferred). Proficiency in computer applications and administrative processes. Strong organizational skills and attention to detail. Ability to communicate professionally with clients, attorneys, and staff both in person and over the phone. Total Compensation Package: Competitive Hourly/Salary ~ Depending on experience level Excellent Bonus structure We cover 100% of your health insurance (FREE MEDICAL INSURANCE) Free life insurance coverage Dental/Vision FSA/HSA PTO 401(k) Join us at this exciting juncture, where you can share your experience and make a real difference with our clients and colleagues. We look forward to welcoming you to our dedicated team! Powered by JazzHR le S0Po8esg

SummaryDepartment - Public Defense ServicesJob Description REVISED THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future PARALEGAL vacancies which serve all levels/assignments of Paralegal in the offices of the Pima County Public Defense Services Department (Legal Advocate; Legal Defender; Mental Health Defender; Office of Children's Counsel; Public Defender, Public Fiduciary). Job Type: Classified Job Classification: 5700 - Paralegal Salary Grade: 8 Pay Range Hiring Range: $22.96 - $26.98 Per Hour Pay Range: $22.96 - $31.00 Per Hour Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position provides essential support to legal operations within a public service or governmental organization. Responsibilities include conducting legal research, drafting legal documents, managing case files, and assisting in case preparation under the supervision of attorneys. This position requires strong organizational skills, attention to detail, and the ability to work effectively in a team environment while upholding ethical standards and maintaining confidentiality. Pima County Public Defense Services represents indigent individuals upon appointment by the Court in felony cases, misdemeanor cases, juvenile delinquency matters, dependency and severance proceedings, Title 36 proceedings, guardianship cases, and appeals in Pima County. Paralegals work collaboratively with attorneys to provide direct client representation and handle diverse caseloads of various offenses, allegations, and degrees of seriousness. For more information on the Pima County Public Defense Services Department and the offices in this department, please visit their website at: **************** Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Manages caseload involving specialized areas of law (criminal and civil) and recommends appropriate legal action; Compiles, coordinates and analyzes case information throughout all phases of case administration and initiates appropriate action to start legal proceedings; Plans, develops and organizes all phases of work, prioritizes sequences of work, monitors progress and follows-up to completion; Researches and conducts investigations of credit histories, locating financial data and place of residence using automated data systems and restricted access sources; Conducts legal research through the use of computerized legal research (Lexis and Westlaw) or statutes, U.S. Constitution, legal periodicals, law reviews, digests, legal encyclopedias, codes, regional and federal reporters, slip opinions and various case law; Updates or shepardizes case law to distinguish and analogize the case to the fact situation at hand; Identifies applicable statutes or rules that are in force and effect for the particular matter; Drafts routine and complex legal documents, motions, interrogatories, arguments, briefs, opinions, petitions, changes of plea, contracts and ordinances; Responds to motions, discovery requests, interrogatories, petitions, plea agreements, writs and orders; Coordinates between the assigned department and other governmental agencies to include out of state jurisdictions; Acts as liaison for attorney to the courts, law enforcement agencies, other county departments, clients and the public; Prepares memos and letters regarding attorney client privilege and confidential matters; Upholds confidentiality and adheres to ethical standards in all tasks; Provides administrative support to attorneys and legal staff as required. Minimum Qualifications: Associate's degree in paralegal, legal assistant, law, business, legal secretary, criminal justice, political science, interdisciplinary studies, regional development, communications or a closely related field as determined by the department head at the time of recruitment OR a certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Two years of work experience performing paraprofessional-level work in a law office or legal setting as a Paralegal, Legal Assistant, or Legal Secretary, or work involving legal procedures, terminology, or administration as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Frequently operates a computer and other office equipment. Frequently observes details at close range. Frequently speaks to clients, witnesses, and other case involved parties, such as law enforcement agencies, in-person and/or on the phone. Frequently remains in a stationary position. Frequently moves about inside an office. Occasionally drives to conduct field work. Occasionally must lift and carry items. Regularly works in a professional office setting. Working Conditions: Regular daily attendance is an essential function for this position. The Paralegal regularly receives and responds to telephone calls and emails. The Paralegal occasionally drives to visit clients at residence or at jail or juvenile detention center, and to witnesses and other case involved parties at residences or business locations. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.