Legal secretary jobs in View Park-Windsor Hills, CA - 254 jobs

A leading California law firm specializing in education law is seeking dedicated professionals to join its team. With six offices statewide, this firm provides expert legal counsel to school districts, county offices of education, and community colleges. From governance and labor negotiations to student rights and special education, its attorneys navigate complex legal challenges that shape the future of education. About the Role Provide legal and administrative support to multiple attorneys, requiring professionalism, confidentiality, and proactive problem-solving. This role demands strong organizational, time management, and communication skills to deliver exceptional service to the firm and its clients while adapting to shifting priorities. Responsibilities - Document production and file management Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements Qualifications - High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus Benefits: Provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

Case Coordinator / Legal Secretary - Long Term Contract 8-12 months or longer. IMMEDIATE NEED Hybrid - Needs to be local to LOS ANGELES. Will work a minimum of 3 days a week in L.A. Office. This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing, and setting up hearing rooms. This is skilled administrative work in which incumbents are proficient in their assigned roles; are able to independently prioritize their work; are able to handle routine matters independently and complex matters under close supervision; and are able to work under close supervision generally. Essential Job Functions: • Generates, mails and/or publishes memos to the ODR Portal, as instructed. • Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as necessary. • Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal. • Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established procedures. • Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings. • Coordinates and schedules telephonic conferences with service provider. • Processes requests, responses, and decisions to postpone hearings and reschedules hearings, as necessary. • Maintains electronic and physical files in accordance with established procedures. Files and/or scans correspondence promptly and prepares files for storage. • Inputs written case notes and hearing dates into case processing system. • Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage. • Fulfills recording requests and downloads digital recordings. • Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance. • Processes incoming emails and faxes from central inbox and case management system, as needed. • Review and process incoming Arbitrator Oaths and Orders, with limited assistance. • As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists, as needed, with limited assistance. • Reviews and/or processes arbitrator expense reports for submission to Finance, as needed. • Reviews vendor/hotel invoices for submission to Finance Department, as needed. • Cross-trained on Senior Case Coordinator and Case Specialist job functions, as needed. • Trains and provides guidance to staff as needed on issues of general to moderate complexity. • Serves as a role model for staff in the department. Other Responsibilities: Additional duties as required by management, including presentations.. Education/Experience Requirements: • High School and 4 years of related experience or equivalent combination of education and experience. Bachelor's degree preferred. • Expertise using a desktop computer with the full suite of electronic office applications and other office equipment. • Excellent organizational ability, interpersonal skills, and written and verbal communications skills

A growing boutique immigration law firm is seeking a detail-oriented Paralegal to join its team. This is an exciting opportunity to join a firm during a period of growth and play a meaningful role in supporting its continued success. The ideal candidate will assist with a variety of matters, serve as a point of contact for clients, and help ensure cases are managed efficiently and accurately throughout the process. Key Responsibilities Manage and coordinate a caseload of matters from intake through completion Track deadlines and maintain accurate case records and documentation Collaborate with attorneys to support case strategy and preparation Assist with the preparation, review, and filing of immigration petitions and supporting materials Monitor case progress, filings, and correspondence with government agencies Maintain organized digital and physical case files Provide administrative and client support as needed Support team workflows and assist with task coordination to ensure efficiency and quality Submit and track filings, monitor receipt notices and adjudication progress, and follow up on case statuses and related correspondence Assist with post-filing case processing, including tracking RFEs, compiling response materials, monitoring validity periods, and updating internal systems Qualifications Minimum of 2 years of case processing experience Proficiency in INSZoom or similar case management software Strong organizational, communication, and deadline-management skills Experience providing guidance or oversight to junior staff is a plus Foreign language proficiency preferred, but not required We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Join a Premier Beverly Hills Family Law Team as a Paralegal! We are recruiting for a leading family law firm in Beverly Hills, renowned for its empathetic approach to legal advocacy and its steadfast commitment to excellence. This well renowned firm is seeking a dedicated Paralegal to join their dynamic team. This is an exceptional opportunity to contribute to a team that values professional growth, outstanding client service, and offers a supportive and nurturing work environment. Why This Firm? Exceptional Benefits: The firm offers a comprehensive benefits package, including medical, dental, and vision insurance, a 5% 401(k) match, 10-12 paid holidays, and sick time to support your health and well-being, disability insurance, life insurance, paid sabbatical leave, and more. Supportive Work Environment: You will be part of a team that fosters a positive and encouraging atmosphere, enabling everyone to thrive. Professional Development: Paralegals are mentored from day one, ensuring that your career and professional skills improve. The firm prides itself on creating an environment that promotes both professional and personal growth by working in a team structure to ensure productive collaboration. Job Details: Schedule: full-time Location: Beverly Hills, CA Key Responsibilities: Prepare files and trial materials to ensure seamless legal proceedings. File and serve legal documents, ensuring attention to detail and meeting all deadlines. Manage administrative tasks such as calendaring deadlines, organizing client files, and managing the court calendar to maintain impeccable records. Coordinate with clients to collect necessary documentation and meet their needs efficiently. Organize file storage to support the firm's operational excellence. Additional duties include conducting legal research, managing correspondence, and facilitating communication between attorneys, clients, and court officials. Assist in legal drafting. What We're Looking For: 1+ years of experience in family law A motivated individual with a strong interest in family law and a commitment to excellence. Exceptional organizational skills with the ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. A tech-savvy professional who is eager to work in a firm that leverages technology to enhance legal services. Previous experience in a legal setting, particularly in family law, is required. Take the Next Step: If you're ready to advance your career with a leading law firm that prioritizes your development and well-being, this firm is the perfect place for you. Apply now to become part of a team where your contributions are valued, and your professional growth is guaranteed.

The Capital Law Firm, P.C. is a high-performing, rapidly scaling personal injury law firm built on speed, precision, innovation, and world-class client service. We leverage modern technology to power our legal operations, streamline communication, and deliver the best client experience in the industry. Position Overview We are seeking an experienced Legal Technology and Workflow Manager to lead the configuration, optimization, and evolution of our core technology platforms. This role will be responsible for advancing our firm's use of FileVine, HubSpot, AirCall, and related systems through thoughtful automation, scalable workflows, and forward-looking process design. The ideal candidate brings deep operational understanding of how a growing, mid-sized law firm functions and has the technical and strategic mindset to move systems from functional to exceptional. Key Responsibilities Own the configuration, administration, and continuous improvement of FileVine as the firm's primary case management platform Lead system integrations across CRM, communications, and internal workflow tools including HubSpot and AirCall Design and implement automation strategies that improve efficiency across intake, case management, client communication, and reporting Partner with firm leadership, operations, and department leaders to translate business needs into scalable system solutions Evaluate current processes and recommend enhancements that support growth, accuracy, and consistency Serve as the subject matter expert for system logic, permissions, workflows, and data governance Develop documentation, training materials, and change-management strategies to ensure adoption and long-term success Stay informed on legal technology trends and proactively introduce solutions that strengthen firm operations Qualifications Minimum of 5 years of experience in legal operations, legal technology, or systems administration within a law firm environment Prior experience in a personal injury firm strongly preferred Hands-on experience with FileVine required Experience working with HubSpot, AirCall, or comparable CRM and communication platforms Demonstrated understanding of the operational flow of a mid-sized law firm, from intake through resolution Strong ability to translate business needs into technical solutions Highly organized, detail-oriented, and process-driven with a strategic mindset Excellent communication skills with the ability to partner across technical and non-technical teams Preferred Experience Experience leading system implementations, migrations, or major workflow redesigns Background in legal operations, IT, or process improvement Familiarity with automation tools, integrations, or API-based workflows Experience supporting growth-stage organizations Benefits: 401(k) Dental insurance Health insurance Vision insurance Life insurance Pet insurance Disability insurance 10 to 20 days of PTO based on seniority 14 Paid Holidays Referral program Why Join Us This role plays a critical part in how our firm scales. Legal Technology and Workflow Manager will not simply maintain systems but will actively shape how we operate, collaborate, and deliver results. This is an opportunity to build infrastructure that supports long-term growth while working alongside leadership in a forward-thinking environment. The Capital Law Firm, P.C., is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, termination, leave of absence, compensation, benefits, training, as well as disciplinary action. The Capital Law Firm, P.C., makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Job Title: Litigation Legal Secretary Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports. Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail. Handle document edits, redlines, PDF conversions, and quality checks. Coordinate client billing in partnership with accounting; track matters and billing activity. Manage attorney inboxes (with access), organize messages, and prioritize tasks. Arrange complex travel, including visa support, and process vendor payments. Support client service initiatives and business development efforts, including CRM data entry and list maintenance. Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly. Oversee delegated tasks to internal departments and verify completion. Occasionally assist with attorneys' personal administrative needs. Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems. Strong communication, multitasking, and organizational abilities. Keen attention to detail and ability to manage shifting priorities in a fast-paced setting. High degree of professionalism, discretion, and client service mindset. Ability to work independently and collaboratively. Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs). Flexibility to adjust schedule based on workload demands. Requirements: High school diploma or equivalent required. Minimum of 5 years' administrative/legal support experience or equivalent.

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. * Maintains calendars, contacts and client information through specific Firm software and procedures. * Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. * Coordinates client billing with billing services (as directed from assignments). * Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. * Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. * Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience. * Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). * Types accurately at a minimum of 60 wpm * Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) * Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the Orange County, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 5+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $47.20 and $55.60 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description PAY RANGE: $20 - $35/hr REQUIREMENTS: 3+ years legal secretary experience at a litigation firm preferably an employment law firm Bilingual: Spanish & English (Mandatory) Knowledge of litigation calendaring deadlines Strong writing skills Intricate knowledge of state court procedures and deadlines Ability to prepare complaints and discovery using templates and to file in State and Federal courts

Job Description Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor's degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Looking for stability, mentorship, and a firm that truly values litigation support professionals? This full-time Legal Secretary position at a leading Los Angeles civil defense firm offers the chance to work with respected attorneys, grow your skills, and be part of a team that believes in long-term career development. A boutique litigation firm with a strong presence in insurance defense and subrogation, representing Fortune 500 companies across California. With steady case volume and a collaborative team culture, this firm is a great fit for experienced legal secretaries who thrive in structured, high-performance environments. Your Role As a Litigation Legal Secretary, you will support assigned attorneys with a broad range of litigation tasks. From formatting and filing legal documents to coordinating court appearances and tracking deadlines, your attention to detail and organizational strength will be critical to case success. What You'll Do Format, proofread, and finalize pleadings, motions, discovery, and correspondence Perform State and Federal e-filings with precision Reserve hearing dates and coordinate remote appearances Prepare TOCs, TOAs, discovery shells, and trial exhibits Maintain physical and digital case files Manage attorney calendars, deadlines, and schedules Assist with mediation and trial prep logistics Provide backup support to other secretaries when needed Who You Are Experienced: 3+ years in a legal secretary or litigation support role Knowledgeable: Strong understanding of California civil litigation procedures Tech-Savvy: Proficient with legal software and e-filing systems Organized: Excellent time management and multitasking skills Onsite-Ready: Available for full-time, in-office work (Monday-Friday) Team-Oriented: Comfortable collaborating across departments Compensation and Benefits Hourly Rate: $30 to $36 (equivalent to $63,000 to $75,000 annually) Health, Dental, and Vision: 50% paid for you and your dependents (after 30 days) PTO 401(k) Why Join This is not a revolving-door position. Many team members have been with the firm for years because of its supportive environment, structured training, and respectful culture. You'll be valued for your contributions and supported in your role from day one. Interview Process One to two interviews, ideally onsite Fast-moving and personable If you're ready to bring your litigation support skills to a firm that values mentorship, professionalism, and long-term growth, apply today through Mission Recruiting. This is where strong legal careers are supported every step of the way. Salary Range: $63,000 to $75,000 Reference: 147610 #ZR

Job DescriptionBenefits: 401(k) Bonus based on performance Company parties Health insurance Paid time off Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. Responsibilities Provide general administrative support Communicate with clients and witnesses Welcome clients into the office and evaluate their needs Prepare case-specific documents, including memoranda and briefs if requested Ensure that case-related documents are well organized and available for review Calendar all court appearances, case management deadlines, clients and other appointments Maintain and update documentation Qualifications Previous experience as a Legal Secretary or similar role is preferred Certification or diploma from High School or College graduation Valid California Drivers License Familiarity with legal procedures, medical treatments, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office, Excel, Power Point, Teams, Adobe Acrobat and case management software Ability to multitask and work well under pressure Spanish, Russian speaking is preferred

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Seal Beach team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Duties and Responsibilities: Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting Prepare and collect conflict of interest checks, open new files and maintain client files Maintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importance Make client and client-related appointments for attorneys as necessary Professional demeanor with all Firm's clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members Qualifications and Experience: Minimum two years litigation secretarial experience Experience maintaining paperless files. iManage experience a plus Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure Must successfully pass a background and drug screen What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution 1.5% Profit Sharing contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs Regular firmwide socials and events Positive firm culture EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Top Law Firm in San Diego office has an opening available for a Legal Secretary with a minimum of 5 yrs. CA litigation experience to work a 2:1 desk. Experience working with business litigation and defense matters is required for heavy court filing and calendaring responsibilities. Knowledge of trademark and patent filings a plus. F/T positions with hours of 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. Requirements: Position requires excellent administrative, follow-up, initiative, organizational, calendaring and Excel skills. Solid knowledge of state and federal court filing rules and procedures A MUST with a background that includes e-filing experience. Excellent typing and computer skills needed with specific knowledge of MS Word 2010 or higher, Windows 10, Outlook, Excel and iManage FileSite or similar document management system. Knowledge of CompuLaw (or comparable calendaring program) and Best Authority a plus. Benefits: Excellent benefits package that includes vacation, sick leave, paid medical/dental/vision, 401(k), etc. Company Info: Founded in 1954 with over 100 Attorneys on their platform

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor s degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our Downtown Los Angeles office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: * Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents * E-file documents with local, state, federal and appellate courts and assist with paper filing in office * Handle the incoming and outgoing mail for the attorneys supported * Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines * Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms * Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times * Schedule depositions * Enter time and handle billing for assigned timekeepers * Assist in trial preparation * Maintain files on a regular basis * Coordinating travel arrangements and processing expense reports * Answer and handle incoming phone calls in a professional manner * Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: * High school diploma required. Bachelors degree preferred. * Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation