The Wichita, KS office of Lewis Brisbois is seeking a Legal Secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. This position requires full-time, onsite presence at our Wichita office, Monday through Friday.
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.
Responsibilities
Job Specifications/Requirements:
* High school diploma
* At least three (3) to five (5) years of legal experience
* Knowledge of Microsoft Office Suite
* Strong written and verbal communication skills
* Strong organizational skills
* Ability to work under tight deadlines and prioritize responsibilities
* Ability to maintain and handle confidential information
* Ability to work effectively in a fast-paced environment
Lewis Brisbois is not accepting search firm submissions for this position.
Qualifications
#LI-ONSITE
#LI-AR1
Minimum Salary
Maximum Salary
$52k-62k yearly est. Auto-Apply 30d ago
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Legal Secretary
HBS Default
Legal secretary job in Oklahoma City, OK
Responsible for providing full administrative support services to attorneys and paralegals while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
Formats letters, pleadings, and other forms.
Prepare rough drafts, proofread before finalizing legal documents.
Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.
Properly file legal documents with the Courts.
Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.
Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client.
Continuously maintains file content, indexes, and tabulations.
Order, follow-up, and maintain medical records and billing.
Maintains accurate sources of client/case information.
Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.
Schedule depositions, mediations, and other appointments as necessary.
Participates as a member of one or more strategic planning committees.
Mentor and train new employees in the position.
Performs back-up receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Knowledge of, or the ability and willingness to learn various court rules and filing requirements.
Knowledge of, or the ability and willingness to learn the format of various legal documents including, but not limited to, Requests for Production of Documents, Responses to Interrogatories, Entries of Appearance, Certificates of Service, Motions and other pleadings.
Broad knowledge of terminology (legal, medical, other) relates to the particular practice area(s).
Demonstrate spelling and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
Ability to demonstrate impeccable integrity in confidential matters.
Interpersonal skills are necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
Comprehensive computer and office equipment experience and proficient typing ability.
Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook and PDF editing software.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position, on a case-by-case basis.
Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 10-15 lbs. or more.
Work may require traveling to offsite locations for collection of materials or filing of documents; therefore, work may require driving personal vehicle.
Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
$27k-42k yearly est. 60d+ ago
Legal Secretary
Capstone Search Partners
Legal secretary job in Tulsa, OK
The Opportunity: Legal Secretary 💎 Email resumes to: ******************************* About the Firm Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment. Key Responsibilities
Provide high-level administrative and legal support to litigation attorneys and paralegals
Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence
File documents electronically with federal and state courts (including ECF and other court filing systems)
Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances
Maintain and organize case files, discovery materials, and litigation databases
Handle time entry, billing processes, expense reimbursements, and other administrative tasks
Communicate professionally with clients, courts, vendors, and internal departments
Assist with trial preparation, including compiling exhibits and managing logistics
Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment
Qualifications
Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software
Strong knowledge of court rules, filing procedures, and legal terminology
Excellent written and verbal communication skills
High level of organization, attention to detail, and ability to work independently
Ability to maintain confidentiality and demonstrate sound judgment
Familiarity with document management systems and e-discovery tools is a plus
$27k-42k yearly est. Easy Apply 60d+ ago
Word Processor III
Chickasaw Nation Industries 4.9
Legal secretary job in Oklahoma City, OK
The Word Processor III provides a comprehensive administrative support to the FAA by collaborating closely with managers and staff to meet their individual needs while adhering to office protocols. The position will leverage extensive knowledge of AAM processes and will have experience in delivering administrative support at MMAC. This full-time position will be onsite in the OKC, OK area.
Must be able to obtain a customer clearance (VAP) investigation for access to facilities, equipment and property.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
* Must be able to obtain a FAA clearance (VAP) investigation for access to facilities, equipment and property.
* High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.
* Ability to type at leas 45 WPM.
* Medical terminology is a plus.
* Knowledge of Transcription/Dictaphone.
* Ability to recall, retrieve, and communicate detailed information clearly and accurately.
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
* Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials.
* Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping.
* Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks.
* Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs).
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
EOE including Disability/Vet
CNI offers a comprehensive benefits package that includes:
* Medical
* Dental
* Vision
* 401(k)
* Family Planning/Fertility Assistance
* STD/LTD/Basic Life/AD&D
* Legal-Aid Program
* Employee Assistance Program (EAP)
* Paid Time Off (PTO) - (11) Federal Holidays
* Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
$43k-57k yearly est. Auto-Apply 14d ago
Word Processor III
Technology Trends Group 4.3
Legal secretary job in Oklahoma City, OK
The Word Processor III provides a comprehensive administrative support to the FAA by collaborating closely with managers and staff to meet their individual needs while adhering to office protocols. The position will leverage extensive knowledge of AAM processes and will have experience in delivering administrative support at MMAC. This full-time position will be onsite in the OKC, OK area.
Must be able to obtain a customer clearance (VAP) investigation for access to facilities, equipment and property.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain a FAA clearance (VAP) investigation for access to facilities, equipment and property.
High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.
Ability to type at leas 45 WPM.
Medical terminology is a plus.
Knowledge of Transcription/Dictaphone.
Ability to recall, retrieve, and communicate detailed information clearly and accurately.
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials.
Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping.
Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks.
Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs).
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
EOE including Disability/Vet
CNI offers a comprehensive benefits package that includes:
Medical
Dental
Vision
401(k)
Family Planning/Fertility Assistance
STD/LTD/Basic Life/AD&D
Legal-Aid Program
Employee Assistance Program (EAP)
Paid Time Off (PTO) - (11) Federal Holidays
Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
$48k-65k yearly est. Auto-Apply 14d ago
Legal Secretary (Transcriptionist)
McAnany Van Cleave & Phillips Pa 3.8
Legal secretary job in Kansas City, KS
Our LegalSecretaries assist our attorney teams with their scheduling and daily administrative needs in order to allow our timekeepers to use their billable time effectively. Our LegalSecretaries focus primarily on transcription but operate at a high degree of technical proficiency, have a passion for organization and efficiency and are solution-oriented. Candidates should work well both independently and within a team to assist our attorneys in scheduling, calendaring and the production of documents.
Roles & Responsibilities:
Manages the dictation of assigned attorneys and paralegals by transcribing directly
Reviews and saves incoming mail, emails, and faxes
Assists assigned attorneys with their schedules and scheduling
Assists with client billing and attorney travel and expense reports
Reviews and edits client bills during monthly prebill process
Assists with opening, maintaining, and closing files
Responds to record and legal documentation requests, as needed
Answers phone calls, takes messages or transfers calls to appropriate parties
Submits vendor invoices for payment
Drafts and updates client budgets
Works with highly confidential information and always maintains utmost confidentiality
Acts in a stewardship capacity for MVP, works as a genuine, confident, functional member of the team, is hardworking with the ability to be innovative and firm focused in alignment with our core values
Other duties as assigned
Qualifications
High school diploma AND a minimum of 1 year of recent experience in a law firm/professional services environment or as a medical/legal transcriptionist
Superb communication/customer service skills - both written and verbal
Microsoft Office proficiency
Organized
Ability to juggle multiple high priority tasks at a time
Prior experience with Big Hand and/or Litify is a plus
$35k-42k yearly est. 11d ago
Legal Receptionist
Cannon & Associates 4.0
Legal secretary job in Oklahoma City, OK
Job Description
Full-Time Receptionist for Leading Criminal and Family Law Firm in Edmond, and Oklahoma City, Oklahoma!
Are you passionate about delivering exceptional customer service and thriving in a fast-paced environment? Our successful and growing criminal and family law firm is looking for a full-time receptionist to become the welcoming face of our team.
Why Join Us?
At our firm, you'll be more than just a receptionist - you'll play a key role in ensuring a seamless client experience from the moment they step through the door. We offer:
A collaborative and supportive workplace where your contributions are valued
Opportunities for professional growth and development within the legal field
A competitive salary and comprehensive benefits package, including paid time off, 401K, and health Insurance to support your success
The chance to make an impact in the lives of clients and their families.
If you are excited about the opportunity to join our team and make a difference in the lives of the clients, please apply today!
Compensation:
$30,000 - $42,000 yearly
Responsibilities:
Greet and interact with potential new clients to assess their qualifications by conducting inquiries to identify ideal clients, determine the correct legal matter, and evaluate urgency and motivation levels
Arrange appointments for qualified leads to have initial consultations (sales calls)
Commence the pre-engagement process for potential new clients in our case management software and oversee the follow-up system with prospects
Provide the salesperson with all essential details to ensure productive conversations/consultations
Follow up with potential new clients to address their specific concerns and challenges
Greet and assist clients with warmth and professionalism
Answer and direct phone calls with efficiency and care
Schedule appointments and manage the firm's calendar
Support the smooth operation of the office with administrative tasks and supply management
Qualifications:
Bilingual proficiency in Spanish and English, as many clients are Spanish-speaking. This skill will help ensure clear and effective communication and enhance their experience with our firm
Technically savvy in Microsoft Office, especially skilled in advanced Excel functions
Experienced in sales or customer service (highly desirable)
Educated with at least a high school diploma or equivalent (a Bachelor's degree is preferred)
Prior experience in the legal field is a plus
Strong in verbal and written communication with a focus on empathy
Exceptionally organized, detail-oriented, and capable of multitasking in a fast-paced environment
Professional, approachable, and adept at handling administrative tasks and managing calendars
Must be a self-starter with excellent communication and problem-solving skills, able to handle a fast-paced environment, and prioritize tasks effectively.
About Company
We are a high-volume, Family Law and Criminal defense firm dedicated to advocating for clients with skill, compassion, and determination. Our team thrives in a fast-paced environment where no two days are the same, and client success is our ultimate goal.
We are proud to be recognized as the Best Law Firm in OKC for 2025 - and that success comes from our people. Our mission-driven culture reflects our Core Values of Integrity, Teamwork, Compassion, Excellence, Servant Leadership, and Justice. We prioritize work-life balance, collaboration, and continuous improvement.
Competitive salary based on experience
Performance-based bonuses tied to growth and ROI
401(k) with company match
Medical, dental, and vision insurance
Three weeks of PTO - and we want you to use it
Opportunities for professional development and leadership support
Quarterly team retreats and a collaborative, mission-focused culture
$30k-42k yearly 15d ago
Administrative Secretary-Black Bob Elementary -8 hours-214 Days
Olathe Public Schools 3.9
Legal secretary job in Olathe, KS
Administrative Secretary 6 Pr - 10 Month - 214
STATUS: Classified - Non-Exempt, Full Time HOURS OF WORK: 8 hours - 214 Calendar HOURLY: $15.91 per hour
This position is responsible for acting as a liaison for the assigned administrator by communicating information with auditors, district staff, neighboring district staff, public agencies, and the local community. This position is expected to provide complex and confidential administrative and secretarial support. The administrative secretary may be assigned to student supervision duties including but not limited to lunchroom supervision and added support for certified staff members during recess duty.
This position is part of the administrative team and reports to the assigned administrator.
PRIMARY DUTIES/RESPONSIBILITIES:
Compilation of data from an extensive variety of electronic sources for the preparation of reports, making recommendations; and/or preparing information for assigned administrator.
Monitors activities on behalf of assigned administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Researches a variety of topics for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
Schedules projects, functions and/or program components for the purpose of completing activities and/or delivering services in an apt fashion.
May be assigned to lunchroom supervision, Added support for certified staff members during recess duty and other student supervision duties as needed.
Perform other duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Highschool diploma or equivalent required.
Two years of office experience preferred.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal, written and listening communication skills.
Ability to organize and prioritize multiple projects simultaneously.
High degree of motivation, responsibility, and confidentiality.
Demonstrated ability in compiling, organizing, and analyzing data.
Ability to work independently with minimal supervision in a fast-paced work environment.
Highly collaborative team player.
Proficiency with Microsoft Office (Word, Outlook, etc.).
Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results.
PHYSICAL REQUIREMENTS:
This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.
IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or s at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.
CLEARANCES REQUIRED: Background Clearance, TB Test
PHYSICAL REQUIREMENTS:
This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.
IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.
CLEARANCES REQUIRED: Background Clearance, TB Test
$15.9 hourly Auto-Apply 7d ago
Paralegal
Hinkle Law Firm 3.7
Legal secretary job in Wichita, KS
Assist Attorneys and Practice Area (under minimal supervision and according to established policies and procedures) in handling assigned cases/files. Observe confidentially in all client and firm matters. Essential Duties and Responsibilities:
Perform routine elements of practice area skills, professional skills and knowledge of company operations with little or no supervision.
Draft legal documents and provide legal support as necessary under the supervision of attorney.
Strive for an error free work environment and to exceed goals and expectations.
Communicate critical information by conveying that information clearly, accurately, honestly and concisely in accordance with company and practice area policies and procedures.
Provide services to internal and external clients in a timely and efficient manner.
React productively to change and handle other essential tasks as may be assigned.
Provide administrative support including scheduling, billing and time entry, calendaring, document preparation and maintenance.
Knowledge, Skills and Abilities Required:
College degree or legal assistant/paralegal education preferred.
5+ years previous paralegal or legal assistant experience in probate administration, business formation, business administration, asset transfer or other related practice areas preferred.
Ability and desire to learn new things and work in a fast paced practice.
Good interpersonal skills with clients, attorneys and staff at all levels of the firm.
Ability to work efficiently in Windows-based computer applications.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential duties, responsibilities or requirements.
$34k-42k yearly est. 60d+ ago
Fine Arts Secretary
Garden City Community College 3.8
Legal secretary job in Garden City, KS
Role:
To serve as office manager for the Pauline Joyce Fine Arts Building.
Essential Functions & Responsibilities:
Serve as secretarial support and office manager for the Pauling Joyce Fine Arts Building. This includes preparing purchase orders, keeping budgets, coordinating facility usage, entering the line schedule, preparing book orders and various types of correspondence.
Serve as information source for instructors, students, college staff and community members.
Posts events on GCCC campus calendar and GCCC app (Buster Biz).
Collaborate with English faculty to review student academic progress and confirm proper course placement.
Work with and supervise work study students.
Coordinate building-wide communications, meetings, and scheduling for classrooms, and community events.
Monitor and maintain office inventory; orders supplies and manage vendor relationships as needed.
Submit and track work orders, facility request and building maintenance.
Maintain records, including building faculty directory, room assignments, and other internal documents.
Collaborate with academic and administrative departments to support operational needs and campus projects.
Participates on college committees.
Performs other duties as needed or assigned.
Performance Measurements:
1. To provide timely, accurate, professional secretarial support
2. To keep relevant information confidential.
3. To maintain a professional work environment and businesslike appearance.
Qualifications
Knowledge and Skills:
Experience: Six months to two years of similar or related experience.
Education: A high school education or GED.
Interpersonal Skills: Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussions. Outside contacts take the form of service to the public (students, visitors or vendors) requiring ordinary courtesy in providing assistance and information.
Other Skills: Associate's degree preferred. Good oral and written communication, word processing, spreadsheet and database skills are required.
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile. Must be able to lift 25 pounds.
Work Environment: Regular exposure to favorable conditions such as those found in a normal office.
$35k-38k yearly est. 3d ago
Secretary- 10 Month
Lawton Public Schools 3.3
Legal secretary job in Oklahoma
Secretarial/SECRETARY 10 MONTHS
QUALIFICATIONS/REQUIREMENTS:
Education:
· High School transcript or equivalent.
Specialized Knowledge, Licenses, etc.:
Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities.
Ability to deal effectively and courteously with parents and school system employees.
Manage multiple tasks efficiently and effectively in stressful situations.
Extensive oral and written communication skills necessary.
Perform basic math, including calculations using fractions, percent's and/or ratios; read technical information, compose a variety of documents; and analyze situations to define issues and draw conclusions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and practices; business telephone etiquette; standard office machines; basic computer applications; and office methods and practices.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Other duties as assigned.
Specific Training/Skills:
Job skills are required to perform tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the job are job related software
Considerable knowledge of computer skills including charts, spreadsheets, complex word processing and templates.
Physical Requirements:
Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.
Duties may require lifting, carrying, and moving light work-related supplies/equipment, frequent stooping kneeling, crouching and/or crawling and significant fine finger dexterity.
Duties require using a computer keyboard and monitor, standing, reaching, bending, crouching and/or kneeling.
Experience:
Previous office procedures in a school setting is desirable, but not required.
DUTIES/RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
High school transcript or GED
Must possess good typing, bookkeeping, spelling and grammar skills.
Ability to work effectively in a team environment.
Be self-motivated, able to work on several projects concurrently.
Be able to follow instructions and follow through on assignments given by several staff members.
Be able to protect the confidentiality of information pertaining to students, staff and program matters as appropriate.
Ability to exercise initiative and sound judgment.
Ability to react resourcefully to varying conditions.
Courteous attitude, even disposition, patience and knowledge of telephone etiquette.
Good computer and organizational skills, knowledge of office machines and equipment.
Ability to work indipendently.
EMPLOYMENT TYPE: FULL-TIME, PERMANENT
$29k-33k yearly est. 44d ago
Building Secretary
AFA American Fidelity Assurance Company
Legal secretary job in Oklahoma City, OK
Responsibilities:
Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests.
Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties.
Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel.
Requirements and Skills:
High School Diploma or general education degree (GED)
1 - 3 years of experience
Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel.
General office experience within the commercial real estate industry.
High level of administrative competence.
Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies.
Understanding and use of general office tools and equipment.
Demonstrate reliability, integrity and confidentiality.
Commercial real estate knowledge desirable.
#AFC
$24k-36k yearly est. Auto-Apply 13d ago
Secretary
Oklahoma State Government
Legal secretary job in Oklahoma City, OK
Job Posting Title
Secretary
Agency
310 STATE FIRE MARSHAL
Supervisory Organization
State Fire Marshal
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Fill a vacant position Basic Purpose
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
Typical Functions
Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
Receives visitors; answers inquiries personally or refers to appropriate official.
Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
Supervises administrative or clerical assistants.
Level Descriptor
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.
Education and Experience
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Knowledge, Skills, Abilities, and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.
Special RequirementsAdditional Job Description
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
$24k-36k yearly est. Auto-Apply 22d ago
Secretary
State of Oklahoma
Legal secretary job in Oklahoma City, OK
Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Fill a vacant position
Basic Purpose
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
Typical Functions
* Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
* Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
* Receives visitors; answers inquiries personally or refers to appropriate official.
* Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
* Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
* Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
* Supervises administrative or clerical assistants.
Level Descriptor
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.
Education and Experience
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Knowledge, Skills, Abilities, and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.
Special Requirements
Additional Job Description
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
$24k-36k yearly est. Auto-Apply 34d ago
SECRETARY
Homecall of Stillwater Inc.
Legal secretary job in Stillwater, OK
MINIMUM QUALIFICATIONS 1. Is computer literate, preferably in home health or similar operation. 2. Has a minimum of one-year experience, or graduation from a one or two year business college. 3. Can type at least 50 words per minute. Has ability to use a variety of office machines and office software programs.
4. Knowledge of medical terminology preferred.
5. Is at least eighteen years of age.
SUMMARY OF JOB RESPONSIBILITIES
The secretary/receptionist is responsible for data entry, printing, coding, and report generations of all physician orders and all information related to patient care. Is responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner.
$23k-36k yearly est. 60d+ ago
Secretary Registrar - Central Middle
KCK
Legal secretary job in Kansas City, KS
TITLE: Secretary Registrar
The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.
With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.
JOB GOAL: To record, process and maintain records of student attendance.
ESSENTIAL FUNCTIONS:
Record all student absences and tardies in SILK
Process attendance calls from parents
Work with Truancy Monitor to track truant students
Provide attendance reports for outside agencies
Key operator of phone master
Maintain copies of permanent records, file and maintain Cumulative Folders.
Prepare enrollment forms and maintain supply.
Assist counselors with enrollment, processing records, requesting transcripts and immunization records, etc.
Process new enrollees - greeting, screening, and directing to appropriate counselor or administrator.
Maintain permanent record files (active and inactive students).
Responsible for district enrollment counts.
Assist at front counter, greeting public
Work as part of a team to ensure efficient operation of the school office.
Other clerical/office duties as assigned by the principal
QUALIFICATIONS:
High School Diploma or GED
Data Entry Skills
Computer Skills
COMMUNICATION / ORGANIZATION:
Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.
COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.
REASONING ABILITY: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level.
OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.
TERMS OF EMPLOYMENT: 186 days
SALARY: Level 2
Classified Salary Schedule
******************************************************************
FLSA STATUS: Non-Exempt
REPORT TO: Building Principal
PERFORMANCE EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation.
For more information regarding Title IX please contact:
District Compliance Coordinator
2010 N. 59
th
Street
Kansas City, KS 66104
************
Title ************
$23k-34k yearly est. Easy Apply 60d+ ago
Paralegal
SPX Technologies 4.2
Legal secretary job in Overland Park, KS
Building the people that build the world.
With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We're a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.
As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.
How you will make an Impact (Job Summary)
We are seeking a skilled and business-savvy Corporate & Transactional Paralegal to support our Cooling, Air Movement, and Air Handling businesses within SPX's HVAC segment. This role will play a key part in contract review and negotiation, legal operations, and technology deployment, especially in support of commercial sales teams, as well as AI initiatives.
The position is ideal for someone who enjoys working cross-functionally, thrives in a fast-paced environment, and brings a proactive, solution-oriented mindset.
What you can expect in this role (Job Responsibilities)
While each day brings new opportunities at SPX, your core responsibilities will be:
Contract Support
Liaise directly with internal stakeholders and external customers to ensure agreements align with business and legal objectives
Draft, review, and negotiate a variety of customer-facing agreements (e.g., sales, NDAs)
Support bid and proposal processes, including review of customer-submitted terms
Maintain and update master terms, templates, databases, and T&C matrices
Legal Technology Process Improvement
Manage and optimize the Ironclad contract lifecycle management (CLM) platform
Contribute to AI evaluation and deployment efforts
Assist with legal process improvement initiatives and cross-functional projects
Administrative and Operational Support
Provide administrative support to the Legal team, including calendar coordination, travel logistics, and other administrative support
Coordinate with Corporate Risk department as needed for bonding and insurance
What we are looking for (Experience, Knowledge, Skills, Abilities, Education)
We each bring something to the table, and we are looking for someone who has:
Required Experience
Minimum of 3+ years of relevant corporate paralegal experience, preferably within a manufacturing, engineering, or industrial environment
Experience with contract review and negotiation is required
Preferred Knowledge, Skills, and Abilities
Experience in legal operations or compliance functions is a plus
Exceptional attention to detail and organization
Strong verbal and written communication skills, with the ability to present ideas clearly and build relationships with stakeholders
Business-minded, analytical problem-solver with a collaborative and proactive mindset
Proficiency with Microsoft Office and legal document management systems
Experience with AI systems and tools
Comfortable operating in a dynamic environment and handling confidential matters with integrity
Education & Certifications
Bachelor's degree or equivalent paralegal certification strongly preferred
Travel & Working Environment
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Onsite office environment, Monday - Friday; Hybrid work schedule available after satisfactory completion of probationary period
Occasional lifting of up to 20 pounds
Keyboarding/typing
Ability to read effectively from a computer screen and/or a paper copy
Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment
Ability to effectively verbally communicate
Office environment with varying noise levels
How we live our culture
Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.
What benefits do we offer?
We know that the well-being of our employees is integral. Our benefits include:
Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
Competitive health insurance plans and 401(k) match, with benefits starting day one
Competitive and performance-based compensation packages and bonus plans
Educational assistance, leadership development programs, and recognition programs
Our commitment to embrace diversity to build a culture of inclusion at SPX
We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.
SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.
$42k-61k yearly est. 60d+ ago
ACD Evening Secretary
Indian Capital Technology Center 3.8
Legal secretary job in Tahlequah, OK
Secretarial/Clerical/ACD Evening Secretary
Date Available: ASAP
Closing Date:
Until Filled
INDIAN CAPITALTECHNOLOGY CENTER
DISTRICT NO. 4
JOB DESCRIPTION
POSITION:
ACD Evening Secretary
RESPONSIBLE TO:
Adult Career Development Specialist, Tahlequah Campus
Full Time (ICTC Personnel) or Part Time (Express Personnel)
QUALIFICATIONS:
EDUCATION:
High School Diploma; Prefer Technical Business and Office Training
CERTIFICATION:
Not required
SKILLS:
Excellent human relations and communication skills.
Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments.
Must be able to manage multiple tasks.
Skills in proofreading, word processing, and composition of various forms of business communications.
Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc).
Type at least 50-60 wpm with minimal errors.
Basic math, bookkeeping and /or cashiering skills.
Records maintenance and management.
OTHER:
Mature, discreet, responsible, and able to maintain issues of confidentiality.
DEPENDABILITY:
Punctual and regular attendance following a designated work schedule.
Ability to work extended hours and additional days/evenings as required by position responsibilities.
Must be willing to travel as required.
PHYSICAL STANDARDS:
Ability to read and comprehend varied documents.
Ability to stand for extended periods of time and move around campus.
Requires stooping, bending, and pulling.
Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs.
Ability to operate a 4-wheel vehicle in order to perform job related travel.
EMOTIONAL EFFORT:
Moderate to extreme.
Frequent deadlines requiring concentrated effort and some overtime work.
Must be a self-starter.
Must have the ability to manage job functions, while providing services to customers at the same time.
Manage high stress at peak periods.
PERSONNEL CLASSIFICATION:
Support Personnel; Non-Exempt
LENGTH OF CONTRACT:
Twelve (12) months; SB12
PRIMARY FUNCTION:
Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner.
ESSENTIAL JOB FUNCTIONS:
Be knowledgeable regarding services and classes available.
Act as receptionist for ACD and assist internal and external customers as needed.
Efficiently manage inquiries from current and potential clients in a timely and congenial manner.
Maintain professional appearance of office area.
Organize and maintain an efficient filing system of departmental files.
Respect and maintain the confidentiality of appropriate departmental files and sensitive student information.
Assist in maintaining inventory of equipment and supplies within area of responsibility.
Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders.
Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education.
Compile information and assist in the preparation of departmental reports as required.
Perform word processing, formatting, and copying of training materials and departmental forms.
Maintain class file for each program containing all pertinent data.
Prepare certificates, course rosters, and transcripts.
Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs.
Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies.
Handle incoming and outgoing mail.
Maintain, compose, type, and file client/student correspondence and information.
Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.)
Assist in schedule development for courses and instructors.
Provide clerical support to Adult Career Development instructors as required.
Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed.
Coordinate, complete, and submit the following within the specified time frame:
Monthly Board Submissions
Instructor Time Sheets/Payroll Requisitions
Purchase Orders
Agency Invoices
Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction.
Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge.
Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist.
It is expected for employee to be on time each workday as this is essential to the employee's job.
RELATIONSHIPS:
Internal:
Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job.
External:
Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner.
"Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."
$22k-37k yearly est. 7d ago
Transactional Paralegal
McAfee & Taft
Legal secretary job in Oklahoma City, OK
The Transactional Paralegal is responsible for supporting multiple attorneys in the Firm and is expected to have a high degree of responsibility for project management and implementation.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Prepare and file a variety of documents for domestic and foreign entities with the Oklahoma Secretary of State, the Delaware Secretary of State or applicable governmental agency of other States, including documents for the purpose of entity formation, conversions, mergers, qualifications to do business, and annual reports.
Draft, file, and manage UCC financing statements and related filings nationwide.
Prepare and submit applications to obtain Employer Identification Numbers (EINs) from the Internal Revenue Service (IRS).
Coordinate and obtain Apostilles and authentication certificates at the state and federal levels.
Support attorneys in preparing and filing SEC documents via EDGAR, including Form ID, Form D, Schedules 13D/G, and Form 24F-2.
Draft, review, edit, proofread, and file a wide variety of legal documents with accuracy and attention to detail.
Order certified copies of corporate documents and certificates of good standing from state agencies across the U.S.
Support attorneys in transaction closings by managing closing checklists, obtaining signatures, and finalizing closing documents.
Communicate with representatives of state and federal agencies such as the Secretary of State and IRS.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Qualifications
POSITION QUALIFICATIONS
Competency Statement(s)
Integrity/Ethics - Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
Communication - Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
Interpersonal Skills - Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback, and handles constructive criticism.
Quality - Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
Sense of Urgency - Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines.
SKILLS & ABILITIES
Education: Associate's degree in paralegal or legal studies or other related discipline is preferred. An equivalent combination of education and experience is required.
Experience: Minimum of 3 years of legal experience required, and 4+ years in legal experience preferred.
Computer Skills: Skilled with MS Office Suite and other office products.
Certificates & Licenses: Paralegal certification from ABA-approves program is preferred.
Other Requirements: Excellent problem-solving skills and willingness to conduct research to learn new tasks. Strong organizational skills to maintain work lists, organize documents, and monitor deadlines and filings. Ability to ask questions, clarify issues, and provide project updates as needed. Excellent written and oral communication skills (comprehension & expression). Strong command of the English language, including excellent spelling, grammar, punctuation, form and style. Detail-oriented and ability to create, compose, proof and edit correspondence. Possess sense of initiative and responsibility to manage case load and maintain confidentiality of records and information. Ability to work in a fast paced, high-pressured environment and maintain case/trial deadlines.
WORK ENVIRONMENT
Work environment is in a professional office setting. The majority of activity this role performs will be sedentary work.
$34k-48k yearly est. 11d ago
Paralegal For Family Law
Wirth Law Group, P.C
Legal secretary job in Tulsa, OK
Job Description
APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED.
Do you want to "
Make Law Easy
" for Oklahomans with family law cases?
The Wirth Law Office is a business-minded firm that is on track for aggressive growth, and we need an experienced paralegal to join our team and work directly with our attorneys to support the team and help clients. We want to be known for helping clients navigate complicated legal matters and come out of an extremely emotional process feeling as though they are a better person, in a better position, and that they had a team behind them that really cared and fought for them.
INSTRUCTIONS:
Do you want to work with a team of "A" players who care as much as you do about your work and helping clients? If so, prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph, explain what you believe are the 3 most important qualities needed in someone who works with family law clients and why you believe they are the most important qualities. In the second paragraph, explain why you applied to this particular ad. As a closing sentence, please write, “I have read the instructions contained in the job posting and have followed the instructions."
Do not send your resume through this website. Email your resume and cover letter in PDF format to **************************. The subject line of the email should have your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps. For example: "SMITH Family Law Paralegal AWESOME." Attention to these details helps prove that you could be an asset to our team and clients. We look forward to reviewing your application.
APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED.
Compensation:
$40,000 - $55,000 yearly
Responsibilities:
This position will be responsible for important work, including:
Meeting with clients in person and via Zoom/phone.
Communicating with clients, opposing lawyers, and judges via email or letter.
Organizing and maintaining file organization for family law matters.
Balancing ongoing and emerging priorities for matters assigned to your team.
Drafting motions, pleadings, and orders for filing at the courthouse.
Preparing discovery and responses to discovery requests.
Helping attorneys prepare cases for evidentiary hearings and trials.
Being a team player and covering for your fellow teammates to help the Firm and clients find clarity around and relief from the situation that brought them to the firm in the first place.
Qualifications:
If the statements below apply to you, then you may be our next family law paralegal:
A strong interest in family law and helping people.
Proven track record of assisting clients in a law firm setting.
Prior paralegal or legal assistance experience.
Experience with PracticePanther/Clio/My Case or other cloud-based law office management software.
Independent, self-starter who thrives on immersion in a rapidly changing environment and has excellent problem-solving and analytical skills.
Proactive, can-do attitude, with great follow-through and resourcefulness, along with attention to detail.
Strong communication and interpersonal skills with the ability to be personable yet persistent.
Knowledge of the legal industry.
Real-life experience & a few “battle scars” to give you client empathy and understanding is an asset.
Experience overcoming a major obstacle in life and making an important change in your life, so you know at your core that others can do it too, is a plus.
About Company
At Wirth Law Office, our mission is simple but powerful: Make Law Easy for Oklahomans with Family Law cases, Criminal cases, or Small Businesses. We understand that the legal system can be overwhelming, so we work every day to make the process clearer, more accessible, and more successful for clients.
We are a values-driven firm built on aggressive advocacy, client-centered service, and a commitment to excellence. Our attorneys are backed by skilled legal teams, proven systems, and strong leadership that fosters growth, innovation, and a positive work culture. We don't just show up for clients-we fight for them, guide them, and empower them.
If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.
How much does a legal secretary earn in Wichita, KS?
The average legal secretary in Wichita, KS earns between $28,000 and $62,000 annually. This compares to the national average legal secretary range of $28,000 to $60,000.
Average legal secretary salary in Wichita, KS
$42,000
What are the biggest employers of Legal Secretaries in Wichita, KS?
The biggest employers of Legal Secretaries in Wichita, KS are: