Legal secretary jobs in Wilmington, DE - 81 jobs

JOB TITLE: Paralegal DEPARTMENT: Private Client Services OFFICE: Philadelphia OVERVIEW: Duane Morris LLP, a global law firm with 900 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today's evolving global markets. SUMMARY: The Philadelphia office of Duane Morris LLP is seeking a full-time experienced paralegal to join our Private Client Services (PCS) practice group. The ideal candidate will have a strong background in trusts and estates, probate, and estate and gift tax filings, with the ability to work independently and support multiple attorneys in a fast-paced environment. KEY RESPONSIBILITIES: Prepare and file estate probate and administration petitions in Pennsylvania and New Jersey Assist with all phases of estate and trust administration, including preparing inventories, asset valuations, fiduciary accountings, and related documentation Draft and file federal (Form 706) and state estate tax returns (PA and NJ Inheritance Tax Returns) Assist with the preparation of fiduciary income tax returns (Form 1041) Organize and manage case files, deadlines, and documentation Communicate professionally with clients, court personnel, accountants, and financial institutions Maintain confidentiality and uphold the highest ethical standards in handling sensitive client information QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES): Bachelor's degree and paralegal certificate from an ABA-approved program preferred Minimum 7 years of experience as a paralegal, with at least 5 years focused on trusts and estates In-depth knowledge of probate procedures and estate administration in Pennsylvania and New Jersey Strong understanding of estate, gift, and fiduciary tax rules and filings Proficiency in Microsoft Office Suite; experience with estate tax and accounting software (e.g., ONESOURCE, GEMS, Lackner, Estate Val or similar) Excellent organizational, communication, and interpersonal skills Ability to manage multiple priorities and meet deadlines with minimal supervision BENEFITS: Comprehensive healthcare, dental, vision, and prescription plans. Commuter, HSA and FSA spending accounts Short-term and long-term disability and life insurance coverage 401k and Pension Plan 22 PTO days, 11 paid holidays Employee Referral Bonus ($3,000.00) ACCOMMODATION STATEMENT: If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at ************. CALIFORNIA APPLICANTS: Please visit our Privacy Notice and to learn about our information practices in the application and employment context. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator

Prominent national law firm is in need of a Public Finance Paralegal for the Philadelphia office. The Public Finance Paralegal will: -Have experience with public finance transactions for municipalities, school districts, etc. -Have 2+ years of relevant paralegal experience in a law firm setting -Draft legal documents including UCC filings, bond resolutions, and correspondence -Conduct legal research -Maintain files and databases

SourcePro Search has a fantastic temp-to-perm opportunity for an experienced Legal Secretary with our large firm client. This role will support two partners and one associate in the Corporate Law group and requires strong administration skills (typing 70wpm). Salary is in the $65,000 range and will be based upon experience.****************************

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

A highly respected, award-winning law firm is seeking an experienced Legal Secretary to provide administrative and legal support to senior attorneys in a collaborative and fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and a professional, team-oriented mindset. This is a full-time, in-office position based in Philly, with the potential for a hybrid schedule following an initial onboarding period. Key Responsibilities: Provide high-level administrative support including managing calendars, scheduling meetings, and coordinating travel arrangements Prepare, format, and proofread legal documents including pleadings, briefs, exhibits, and trial preparation materials Coordinate logistics for court appearances and client meetings Draft and send communications on behalf of attorneys; handle confidential information with discretion Maintain organized case files and legal records in both physical and digital formats Submit and track expense reports through internal systems Enter attorney time as needed and provide gatekeeping support Collaborate with another assistant to ensure continuous support and coverage for senior attorneys Perform additional administrative tasks and office support as assigned Qualifications: Bachelor's degree required Minimum of 5 years of experience in a legal or professional services environment High proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal software is a plus Strong command of grammar, legal terminology, and formatting requirements Exceptional proofreading, organization, and time management skills Demonstrated ability to manage sensitive information with professionalism and discretion Experience with Concur or similar expense reporting systems preferred

Job DescriptionDescription: A paralegal is responsible for providing litigation assistance to attorneys and staff within the Firm to advance cases from the initial stages to hearing or settlement. This process includes but is not limited to tasks such as: Facilitating communication with vendors, clients, and outside counsel Drafting and filing pleadings Performing discovery requests and factual investigations Obtain, analyze, and summarize medical records Troubleshoot case budget and vendor payment concerns Conduct legal research on as needed basis Compose routine and dispositive motions Assist in trial/hearing preparation Assist in deposition preparation Assist in ADR preparation Conduct regional civil docket searches Conduct social media searches Troubleshoot problems with discovery requests Arrange service of process Arrange surveillance Scheduling Deposition and DME's Arrange vendor services (i.e. court reporters, translators, copy service jobs) Productivity in volume or work and/or billable time whichever is applicable Working well individually and/or as a team Voluminous paper handling Critical thinking Problem solving and analytical skills Organizational skills Ability work efficiently Maturity / professionalism Intergradation with Core Values / great work ethic Compliance with all requirements outline in the Employee Handbook All directors and employees of Heckler & Frabizzio are required to engage in any legal and moral activities necessary to further the Firm's Mission Statement as well as provide preeminent service with zeal to our clients while engaging in only highly professional, ethical and competent interactions with everyone involved in written or verbal interactions on behalf of the Firm, both internally and externally. Stating or thinking “that is not my job” is not part of the Firm's mindset or toolbox. The paralegal functions to serve our clients with prompt and professional customer service with an attention to detail to help advance cases to resolution. Additionally, paralegals are to serve the team through managing individual case tasks in an organized and efficient manner, as well as providing as needed assistance to other staff members in the team to help reach the common goal of successful case outcomes The paralegal functions to serve the firm by being an efficient and productive billable entity and by being prompt and professional to the firm's clients in effort to retain them for future cases. Requirements: Qualifications Bachelor's degree or paralegal certificate preferred but not required Physical Requirements Paralegals must be able to alternatively, sit for long extended periods of time but also stand and walk (remain on feet) for extended periods of time. Position also requires extended periods of repetitive bending, twisting, stooping, and squatting with the ability to lift and carry frequently up to 30 lbs. The ability to work overhead and below waist level is also required. Paralegals must be able to spend extended periods of time working with computers, focused on monitors, doing repetitive typing and keyboarding. Paralegals must be able to drive/operate a motor vehicle and have reliable transportation. Attendance within keeping with the attendance policy is an essential element of the job. As the Firm works in a fast-pace, adversarial process, Firm employees must have a tried and proven psychological/ mental capacity to also work in an often stressful, fast-pace, litigation environment.

Porzio, Bromberg & Newman, P.C. ("Porzio"), is a highly-respected, well-established and expanding law firm with two subsidiary companies and offices in NJ, NY, MA, DE, PA, and San Juan, Puerto Rico. Porzio is looking for a highly organized and detail-oriented Transactional Paralegal with expertise in Delaware corporate law to support our legal team in a fast-paced, dynamic environment. The ideal candidate will have experience handling corporate governance, entity formation, and transactional documentation, particularly involving Delaware corporations and LLCs. ESSENTIAL FUNCTIONS : Prepare and file formation documents for Delaware corporations, LLCs, and other entities Draft and review corporate resolutions, consents, operating agreements, bylaws, and other governance documents Assist with mergers, acquisitions, financings, and other corporate transactions Conduct UCC searches and filings, including preparation of UCC-1 and UCC-3 forms Maintain corporate minute books and entity databases Coordinate with registered agents and state agencies for filings and compliance Support attorneys with due diligence, closing checklists, and closing binders Track and manage deadlines for annual reports, franchise taxes, and other compliance obligations Assist with drafting and reviewing NDAs, service agreements, and other transactional documents * The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time. EDUCATION, EXPERIENCE AND SKILLS REQUIRED : College degree required; paralegal certification preferred but not required. Minimum 3 years of experience in corporate/transactional law, with a focus on Delaware entities Strong understanding of Delaware General Corporation Law (DGCL) and LLC Act Proficiency in legal research tools and document management systems Excellent written and verbal communication skills High attention to detail and ability to manage multiple priorities Demonstrated initiative, ability to handle caseload, and ability to represent firm in a professional manner. Strong verbal, written, analytical, organizational, technology and interpersonal skills. Ability to use office equipment, such as computer, copier, calculator, fax machine and multi-extension telephone. Flexibility in daily work schedule to meet firm's needs during periods of heavy workload. Company Benefits: Medical, Dental, and Vision insurance 401(k) retirement plan with employer matching Individual and Dependent Life Insurance Short- and Long-Term Disability Paid Time Off Paid Holidays Employee Assistance Programs Porzio Bromberg & Newman, P.C. is an equal opportunity employer - women and minorities are encouraged to apply.

Under general supervision of the Supervisory Paralegal Specialist, as well as the supervisors of the Violent Crime Unit, the Paralegal will: * Perform legal research: * Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc. * With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes. * Has an excellent understanding of issues involved in assigned matters. * Perform legal research: * Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc. * With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes. * Has an excellent understanding of issues involved in assigned matters. * Perform factual research: * Participates in pre-trial witness conferences, noting any deficiencies in case materials (e.g., missing documents, conflicting statements) and additional issues or other matters requiring investigation prior to trial. * Analyzes and presents regulatory, industry, medical or business information. * Uses the internet and computer databases competently to assist in factual research. * Summarizes and presents facts in appropriate format, such as memoranda, charts, tables and spreadsheets. * Digital legal documents: * As required, prepares and organizes trial documents, memoranda, reports, correspondence and trial exhibits. * Written work is consistently well-organized, clear, and persuasive with well-supported arguments. * Work is consistently free of errors in format, grammar, citation form, and punctuation. * Manage evidence: * Assumes responsibility for organization and logistics in the assembly of evidence and other documents. * Works with Litigation Support to organize evidence in databases. * Indexes documents received from third parties. * Effectively organizes data and develops trial exhibits such as statistical charts, graphs and timelines to be presented in court as corroborative evidence. * May present exhibits using trial presentation software in court. * Prepare materials for discovery: * Assumes responsibility for organization and logistics in the assembly of evidence and other documents for production as discovery. * Indexes documents produced in discovery. * Reviews discovery production for privileged content and redacts information as necessary. Qualifications Comprehensive knowledge and skill in fact gathering, problem analysis and the interpretation of laws, regulations and policies related to violent crime and firearms offenses. Thorough knowledge of legal principles and concepts to interpret,

This is a hybrid role based out of Malvern, PA (3 days in office) CubeSmart seeks an analytical, customer-service oriented Paralegal to join its in-house legal department at its Malvern, PA headquarters. The paralegal will be assisting and providing a range of legal support and administration to CubeSmart lawyers, corporate personnel and store-level employees engaged in litigation, bankruptcy and/or self-storage law. This is an exciting position for a paralegal who wants to gain knowledge in, and understanding of, several different legal areas. This position will also provide the successful candidate with the opportunity to work autonomously, while also collaborating on cross-departmental projects. CubeSmart is a publicly traded real estate investment trust (REIT) focused on the development, acquisition, disposition, and management of self-storage facilities. CubeSmart is headquartered in Malvern, PA, a suburb of Philadelphia, and is one of the largest self-storage owners and operators in the United States, with more than 1500 locations nationwide. Over the past five years, CubeSmart has grown significantly, acquiring approximately $1.5 billion in assets. Our growth is possible because of our 3,000 teammates across the country who work together to grow the company, serve our Customers, and deliver results through a culture of open communication and collaboration. We are excited to have you join our team and grow with us! Responsibilities * Legal research of law sources such as statutes, judicial decisions, legal articles and media relevant to business operations and pending legal issues. * Preparation of correspondence and documents, communicating with business partners and all levels of internal personnel, and providing overall assistance and support. * Manages third-party subpoena and search warrant process including tracking, research, collection and responses. * Collaborates with cross-functional teams, including Risk, HR, Operations and Finance. * Develop and implement companywide legal processes to improve operational efficiency and reduce costs. * Train and educate Management and Operations on legal processes and guidelines. * Assist in rollout and legal compliance maintenance regarding federal and state laws across the country. * Assist in legal searches regarding Military, Bankruptcy, and UCC compliance. * Strict adherence to company policies and guidelines, compliance laws, and legal requirements. Other duties as assigned. Qualifications Minimum of five years of paralegal experience preferably in litigation or contract law. * Bachelor's degree from an accredited college or university. * Paralegal certificate preferred. * Strong knowledge of computer programs including WestLaw, Tracker, MS Office including Excel, Word, PowerPoint and Adobe Pro. * Excellent organization skills. * Notary or ability to obtain notary appointment within 6 months of employment. * Detail oriented. * Excellent communication skills. Ability to work independently or as a team player We are an Equal Opportunity Employer, Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity #LI-KM1

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Our national law firm client is seeking a dedicated and detail-oriented Family Law Paralegal to join their team in Cherry Hill, NJ. Responsibilities Conducts legal research. Prepares and reviews client files prior to attorney court appearance, hearing, trial, and/or mediation. Prepares pleadings, motions, and correspondence to include interrogatories, subpoenas, and affidavits. Assists Attorney with organizing exhibits, preparing trial binders, client meetings, filing motions, and coordinating witnesses to ensure readiness for trial. Interviews clients and witnesses to gather pertinent information for cases. Monitors and tracks court deadlines and filings. Provides administrative support, as needed, such as scheduling appointments and maintaining attorney calendars. Performs other job-related duties as assigned. Qualifications Paralegal Certification, bachelor's degree, or equivalent experience At least 3 years Family law experience as a Legal Assistant and/or Paralegal Thorough understanding of New Jersey Family Law. Experience with Pennsylvania Family Law, a plus. Strong interpersonal skills and the ability to work effectively with a broad range of clients in a diverse community. Client-focused mindset. Ability to maintain confidentiality of records and information. Ability to create, compose and edit written communications and materials. Ability to communicate effectively, both verbally and written Must be highly organized, task-oriented, meticulous attention to detail, and the ability to work independently. Proactive and self-motivated approach with the ability to multi-task and prioritize tasks effectively in a fast-paced environment. Must be skilled in Outlook, Word, Excel, Lexis Research and Adobe Familiarity with NetDocs, a plus. Job Type: Full-time Expected hours, schedule, pay range: 37.50 per week Day shift; Monday to Friday 9am-5pm Benefits: 401(k) Dental Insurance Employee Discount Flexible Spending Account Health Insurance Holidays & Floating Holidays Life Insurance Paid Time Off Vision Insurance Voluntary Insurance Wellness Programs Work Location: In person, Cherry Hill

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Public Finance and Infrastructure Teams as a Paralegal located in our Philadelphia office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Responsibilities include participation in drafting financing documents, disclosure documents, and closing documents, assisting with and managing closings of new issues of debt securities and other finance transactions. Other responsibilities include assisting with due diligence, including real estate title and survey review, filing reports with state and federal agencies, maintaining transaction databases and preparation of closing transcripts for such transactions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Philadelphia office, on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Senior Manager. Position Summary The Public Finance Paralegal will utilize, create or establish procedures to manage large, complex transactions; attend closings, and manage closing rooms. They will coordinate workflow and manage and control execution of closing documents; track, obtain, and organize pre - and - post closing documents. The candidate should also be flexible to work overtime as needed. Key Responsibilities Manages due diligence sites and tracks due diligence and other transaction materials. Participates in conference calls and prepares summaries of salient points. Assists with review of diligence materials, including but not limited to title and survey and lien and litigation searches. Ordering basic corporate documents including good standings and certified organizational documents, etc. Drafts financing and closing documents; compiles information and prepares schedules and exhibits to agreements. Assist with or fully manages closing process, including but not limited to, preparation and coordination of signature pages, preparation of documents in final form and tracking of documents, schedules and exhibits as needed to close transactions. Assists with post-closing matters including, but not limited to, mailings, closing binders and transfer agreements. Position requires the ability to work efficiently and independently in both in person and remote work environments to meet with attorneys and receive instructions. Qualifications Skills & Competencies Ability to communicate professionally and interact effectively with all levels of personnel, including management and support personnel. Ability to be a proactive self-starter who understands the details within a much larger context and the ability to take the initiative on matters as needed. Demonstrate attention to detail, reliability and ability to learn new technology quickly. Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision. Flexibility and able to respond quickly and positively to shifting demands. Ability to work under pressure to meet strict deadlines. Possess strong organizational skills. Excel in a collaborative and respectful work environment where the work is challenging and team members depend on one another to achieve excellent results in agreed timeframes. Excellent communication skills and a willingness to ask questions. Education & Prior Experience Minimum of 2 years of transactional paralegal experience. Bachelor's degree from accredited institution preferred. Paralegal certificate from an ABA certified paralegal program preferred. Public finance and real estate experience are preferred. Experience with title and survey review preferred. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required Proficiency in Adobe and familiarity with video conferencing platforms and file sharing platforms. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Title: Paralegal Location: Philadelphia, PA Duration: 6 months (Right to Hire) Job Description: · Provide administrative support to attorneys through contract execution. · Write reports to help lawyers prepare for trials · File exhibits, briefs, appeals and other legal documents with the court or opposing counsel · Call clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and depositions · Draft and negotiate contracts. · Filter, prioritize and distribute all forms of communication. Manage calendars and coordinate travel. · Responsible for preparation of meetings, conference calls, event coordination and expense reports. · Assist with administrative support for various projects and presentations, miscellaneous administrative tasks as requested. Best thing in Job · Completion bonus of the project · Right to Hire Additional Information Pankhuri Raizada Associate Recruiter Artech Information System LLC 360 Mt. Kemble Avenue, Suite 2000, Morristown NJ 07960 ************ pankhuri.raizada@artechinfo

We are assisting our client, a respected Center City Philadelphia law firm, in the identification and hiring of a full-time Paralegal to support its growing medical malpractice practice. This is a salaried, hybrid role offering an opportunity to work closely with a talented attorney on complex and meaningful cases. Responsibilities Case Management & Documentation: Draft and file pleadings, discovery requests and responses, complaints, settlement petitions, affidavits of compliance, and other court documents; maintain case lists, status sheets, insurance charts, and related records. Research & Summarization: Review and summarize depositions, medical records, expert reports, and other key documents; conduct legal research using Westlaw. Discovery & Trial Preparation: Track and follow up on discovery responses; coordinate trial preparation, including exhibits, expert scheduling, voir dire, verdict sheets, and points for charge; draft and organize pretrial and settlement memoranda. Client & Expert Communications: Correspond with clients and experts regarding trial dates, records requests, and case updates; manage scheduling and logistics for expert testimony. Administrative Support: Assist with overflow legal secretary duties, support settlement distributions, and provide other assistance as needed. Qualifications Experience: 4+ years of paralegal experience, ideally within medical malpractice or personal injury litigation; catastrophic injury experience strongly preferred. Technical Skills: Strong proficiency in Westlaw, Microsoft Office, and legal case management systems. Core Competencies: Excellent organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines. Communication: Strong writing, research, and client communication skills. Mindset: Adaptability and the ability to transition from defense-side experience to plaintiff-focused work, if applicable. Work Model: Hybrid schedule (3 days in-office, 2 remote), with flexibility to work additional days in-office during trials or based on attorney needs. (New hires are expected to be in the office full-time during the first 30 days for onboarding and integration.)

Community Legal Services of Philadelphia (CLS) is seeking one full-time intake paralegal for the Health and Independence Unit (H&I) at its North Philadelphia office. Paralegals in the H&I Unit help clients navigate eligibility issues so clients can access public benefits that provide essential income and health coverage including TANF Cash Assistance, SNAP (Food Stamps), Medicaid, Medicare, LIHEAP, SSI and other Social Security benefits. Paralegals are integral to the team and take on significant responsibility. The H&I intake paralegal's primary focus would be conducting a high volume of intakes, both in person and over the phone, for the unit. The intake paralegal will represent in brief advice cases and carry a small caseload of brief advice and brief service cases. CLS is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities. JOB DUTIES AND RESPONSIBILITIES: The job duties and responsibilities necessary for this position include: Regularly conducting intake on schedule with other unit members Interviewing clients (homebound clients who cannot come in for intake are interviewed over the phone or during a home visit, including nursing home clients) Analyzing and issue spotting intakes and cases, researching relevant rules, and applying them to cases Filing administrative appeals and engaging in administrative advocacy under the supervision of an attorney Providing advice to clients under the supervision of an attorney Drafting letters Presenting community education workshops to educate individuals and families about their legal rights Participating in individual client and system advocacy and policy issues, as appropriate The ideal candidate will have the following skills and abilities: Strong client interviewing skills Patience and persistence Strong analytical and interviewing skills Excellent written and oral advocacy skills Strong organizational skills Ability to learn a large volume of complex material quickly, initiative, strong interpersonal skills, and ability to interact well in a multi-cultural environment The ideal candidate will have the following skills and abilities: Strong client interviewing skills Patience and persistence Strong analytical, writing, and interviewing skills Excellent written and oral advocacy skills Strong organizational skills Ability to learn a large volume of complex material quickly, initiative, strong interpersonal skills, and ability to interact well in a multi-cultural environment REQUIRED QUALIFICATIONS: High School Diploma or GED Strong writing skills Exceptional organizational skills Strong computer literacy including proficiency in Microsoft Office PREFERRED QUALIFICATIONS: Bachelor's degree in a related field or Associate's degree in Paralegal Studies Experience with a social services agency or a nonprofit organization that advocates on behalf of the poor, older adults, and/or people with disabilities, and/or experience in legislative or administrative advocacy Experience advocating with the PA Department of Human Services or the Social Security Administration To Apply: CLS will accept applications on a rolling basis until the position is filled. However, candidates are highly encouraged to submit their application by Thursday, September 25, 2025. You can submit your application on CLS's website online at ***************************** OR "Apply Now". You can also reach out to Crystal Stackhouse (Hiring Coordinator) [email protected]. for any questions or concerns. What to Include in your application: Please include a cover letter, resume, three professional references (at least two being past or current supervisors) identifying your relationship, and one brief writing sample (10 pages or less). Community Legal Services, Inc. welcomes applicants of all backgrounds to apply and particularly encourages people who have experienced poverty or housing instability, people of color, people who identify as LGBTQ, people with disabilities, and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply. CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences would motivate you to work toward CLS's mission and would contribute to the vitality and perspective of our organization. Compensation: This is a full-time position covered by the collective bargaining agreement between CLS and the National Union of Hospital and Health Care Employees, AFL-CIO and its affiliate District 1199C. The current minimum starting salary is $47,410 for entry-level applicants, which increases with relevant years of experience and according to the provisions of the current collective bargaining agreement. CLS asks for a minimum two-year commitment from individuals who accept an offer of employment for a paralegal position. Benefits: CLS offers a very generous and competitive benefits package including 100% employer paid medical (including gender affirming care), life, and short/long-term disability benefits, a 403(b)-retirement plan with employer contribution, and a generous leave package, including 13 paid holidays and five personal holidays each year. Community Legal Services, Inc. is an equal opportunity employer and welcomes applicants of all diverse backgrounds to apply. CLS does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Full-time Description A paralegal is responsible for providing litigation assistance to attorneys and staff within the Firm to advance cases from the initial stages to hearing or settlement. This process includes but is not limited to tasks such as: Facilitating communication with vendors, clients, and outside counsel Drafting and filing pleadings Performing discovery requests and factual investigations Obtain, analyze, and summarize medical records Troubleshoot case budget and vendor payment concerns Conduct legal research on as needed basis Compose routine and dispositive motions Assist in trial/hearing preparation Assist in deposition preparation Assist in ADR preparation Conduct regional civil docket searches Conduct social media searches Troubleshoot problems with discovery requests Arrange service of process Arrange surveillance Scheduling Deposition and DME's Arrange vendor services (i.e. court reporters, translators, copy service jobs) Productivity in volume or work and/or billable time whichever is applicable Working well individually and/or as a team Voluminous paper handling Critical thinking Problem solving and analytical skills Organizational skills Ability work efficiently Maturity / professionalism Intergradation with Core Values / great work ethic Compliance with all requirements outline in the Employee Handbook All directors and employees of Heckler & Frabizzio are required to engage in any legal and moral activities necessary to further the Firm's Mission Statement as well as provide preeminent service with zeal to our clients while engaging in only highly professional, ethical and competent interactions with everyone involved in written or verbal interactions on behalf of the Firm, both internally and externally. Stating or thinking “that is not my job” is not part of the Firm's mindset or toolbox. The paralegal functions to serve our clients with prompt and professional customer service with an attention to detail to help advance cases to resolution. Additionally, paralegals are to serve the team through managing individual case tasks in an organized and efficient manner, as well as providing as needed assistance to other staff members in the team to help reach the common goal of successful case outcomes The paralegal functions to serve the firm by being an efficient and productive billable entity and by being prompt and professional to the firm's clients in effort to retain them for future cases. Requirements Qualifications Bachelor's degree or paralegal certificate preferred but not required Physical Requirements Paralegals must be able to alternatively, sit for long extended periods of time but also stand and walk (remain on feet) for extended periods of time. Position also requires extended periods of repetitive bending, twisting, stooping, and squatting with the ability to lift and carry frequently up to 30 lbs. The ability to work overhead and below waist level is also required. Paralegals must be able to spend extended periods of time working with computers, focused on monitors, doing repetitive typing and keyboarding. Paralegals must be able to drive/operate a motor vehicle and have reliable transportation. Attendance within keeping with the attendance policy is an essential element of the job. As the Firm works in a fast-pace, adversarial process, Firm employees must have a tried and proven psychological/ mental capacity to also work in an often stressful, fast-pace, litigation environment.

SourcePro Search has a fantastic opportunity for a mid-level IP Paralegal with one of our top clients in Philadelphia. The successful candidate will have 4+ years of IP experience. This role offers a generous compensation package, excellent benefits and a great work culture. ****************************

Job DescriptionCommunity Legal Services of Philadelphia (CLS) is seeking one full-time intake paralegal for the Health and Independence Unit (H&I) at its North Philadelphia office. Paralegals in the H&I Unit help clients navigate eligibility issues so clients can access public benefits that provide essential income and health coverage including TANF Cash Assistance, SNAP (Food Stamps), Medicaid, Medicare, LIHEAP, SSI and other Social Security benefits. Paralegals are integral to the team and take on significant responsibility. The H&I intake paralegal's primary focus would be conducting a high volume of intakes, both in person and over the phone, for the unit. The intake paralegal will represent in brief advice cases and carry a small caseload of brief advice and brief service cases. CLS is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities. JOB DUTIES AND RESPONSIBILITIES: The job duties and responsibilities necessary for this position include: Regularly conducting intake on schedule with other unit members Interviewing clients (homebound clients who cannot come in for intake are interviewed over the phone or during a home visit, including nursing home clients) Analyzing and issue spotting intakes and cases, researching relevant rules, and applying them to cases Filing administrative appeals and engaging in administrative advocacy under the supervision of an attorney Providing advice to clients under the supervision of an attorney Drafting letters Presenting community education workshops to educate individuals and families about their legal rights Participating in individual client and system advocacy and policy issues, as appropriate The ideal candidate will have the following skills and abilities: Strong client interviewing skills Patience and persistence Strong analytical and interviewing skills Excellent written and oral advocacy skills Strong organizational skills Ability to learn a large volume of complex material quickly, initiative, strong interpersonal skills, and ability to interact well in a multi-cultural environment The ideal candidate will have the following skills and abilities: Strong client interviewing skills Patience and persistence Strong analytical, writing, and interviewing skills Excellent written and oral advocacy skills Strong organizational skills Ability to learn a large volume of complex material quickly, initiative, strong interpersonal skills, and ability to interact well in a multi-cultural environment REQUIRED QUALIFICATIONS: High School Diploma or GED Strong writing skills Exceptional organizational skills Strong computer literacy including proficiency in Microsoft Office PREFERRED QUALIFICATIONS: Bachelor's degree in a related field or Associate's degree in Paralegal Studies Experience with a social services agency or a nonprofit organization that advocates on behalf of the poor, older adults, and/or people with disabilities, and/or experience in legislative or administrative advocacy Experience advocating with the PA Department of Human Services or the Social Security Administration To Apply: CLS will accept applications on a rolling basis until the position is filled. However, candidates are highly encouraged to submit their application by Thursday, September 25, 2025. You can submit your application on CLS's website online at ***************************** OR "Apply Now". You can also reach out to Crystal Stackhouse (Hiring Coordinator) ************************. for any questions or concerns. What to Include in your application: Please include a cover letter, resume, three professional references (at least two being past or current supervisors) identifying your relationship, and one brief writing sample (10 pages or less). Community Legal Services, Inc. welcomes applicants of all backgrounds to apply and particularly encourages people who have experienced poverty or housing instability, people of color, people who identify as LGBTQ, people with disabilities, and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply. CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences would motivate you to work toward CLS's mission and would contribute to the vitality and perspective of our organization. Compensation: This is a full-time position covered by the collective bargaining agreement between CLS and the National Union of Hospital and Health Care Employees, AFL-CIO and its affiliate District 1199C. The current minimum starting salary is $47,410 for entry-level applicants, which increases with relevant years of experience and according to the provisions of the current collective bargaining agreement. CLS asks for a minimum two-year commitment from individuals who accept an offer of employment for a paralegal position. Benefits: CLS offers a very generous and competitive benefits package including 100% employer paid medical (including gender affirming care), life, and short/long-term disability benefits, a 403(b)-retirement plan with employer contribution, and a generous leave package, including 13 paid holidays and five personal holidays each year. Community Legal Services, Inc. is an equal opportunity employer and welcomes applicants of all diverse backgrounds to apply. CLS does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training. Powered by JazzHR bh NkcjcwMN