Executive Administrative Assistant with Accounting Duties
Saint Petersburg, FL jobs
About the Role:
We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm.
Key Responsibilities:
· Provide administrative support to ensure efficient operation of the remote office.
· Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP).
· Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks.
· Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues.
· Prepare and submit local and state sales and withholding tax reports.
· Collaborate with the Accounting team to ensure timely and accurate invoicing.
· Follow up with clients regarding invoicing discrepancies and late payments.
· Answer and direct phone calls, take messages, and manage professional correspondence.
· Schedule and coordinate meetings, manage calendars, and assist with logistics as needed.
· Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems.
· Prepare and edit documents, including memos, reports, and emails.
· Maintain and update employee records and assist in compiling internal reports.
· Keep internal policies and procedures documentation current and accessible.
Qualifications & Experience:
· Bachelor's degree in Accounting or a related field is highly preferred.
· Proven experience in an administrative support role with financial responsibilities.
· Hands-on experience with QuickBooks and Insperity payroll processing is required.
· Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel).
· Excellent organizational skills with strong attention to detail and accuracy.
· Professional communication skills-both written and verbal.
· Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
· Experience handling sensitive financial and HR information with discretion.
· Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus.
Why Join Us?
This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture.
To Apply:
Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!
Nonprofit Administrative Assistant
Solana Beach, CA jobs
Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference.
Part-time (afternoons), in person, in a residential office.
Our atmosphere is casual, friendly, and interesting.
Job Responsibilities:
Assist with the day to day office operations
Work on environmental issues, explore scientific research, attend meetings, educate elected officials
Schedule appointments and conference calls
Identify, contact, develop and maintain relationships with community groups, and community members
Write letters, research topics, reply to emails
Organize and manage donations
Maintain an organized Google Drive
Assist in the implementation of a CRM
Take meeting notes
Feed the chickens
Required Qualifications:
Strong written and verbal communication skills
Task-oriented with the ability to manage multiple projects independently
Organized
Good Technological skills
Ability to adapt to changes and challenges
Reliable
Happy to wear many different hats
Experience with AI - Chat, Claude etc..
Desired Qualifications:
Science background is helpful
Bachelor's degree or advanced degree
Pay: $28/hour
Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.
Administrative Assistant
Lake Worth, FL jobs
We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience.
This role is designated as a 35-hour-per-week position and is eligible for full-time benefits.
Essential Duties/Responsibilities:
Schedule interviews and coordinate candidate communications
Support recruiting efforts by helping organize and attend career fairs and hiring events
Facilitate onboarding logistics, including orientations scheduling, paperwork and system access
Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup
Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking
Review Onboarding Survey results for points of concern to be addressed
Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations
Assist with general HR administrative tasks as needed
Serve as a point of contact for employees' questions relating to onboarding and training
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2-3 years of experience in an HR support or coordinator role
Education:
Minimum of a 2-year associate's degree
Experience/Skills/Abilities Required:
Strong organizational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus
Ability to handle sensitive information with confidentiality and professionalism
Positive attitude and a team-orientated mindset
Work Environment/Physical Demands:
Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds.
We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.
WE ARE A DRUG FREE WORKPLACE.
Executive Assistant
Doral, FL jobs
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Qualifications
Bachelor's degree or equivalent experience
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Executive Assistant
Boca Raton, FL jobs
We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Executive Assistant
Miami, FL jobs
We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Administrative Assistant
Anaheim, CA jobs
Job Details 01 Home Office - Anaheim, CA Full Time $23.00 - $27.00 Hourly DayDescription
Great opportunity to demonstrate your experience in the role of Administrative Assistant while working in the HVAC distribution business in a positive, teamwork environment with an established company of 64 years with 33 locations throughout the western United States. This position is based at our “Headquarters” in Anaheim, CA. This is not a remote position.
In the role of Administrative Assistant, you will be responsible for:
Assist with warranty processing for two key vendors. This is a detailed oriented position with accounting accuracy and paper process flow essential. Lots of data entry.
Assist with scheduling service calls
Other assigned tasks as may be required
The successful candidate must enjoy working in a fast-paced team environment; and must demonstrate good communication skills and professionalism at all times. Candidates that will be considered must have the required job skills:
Microsoft Office Suite - Outlook, Word, Excel, Power Point a plus
Must be proficient in 10 key and typing skills.
Organization skills, filing, sorting, alphabetizing, numeric
Friendly, Outgoing, Energetic Personality for Greeting Customers
Professional Phone Etiquette skills for answering phone calls
Basic Office Machine Operation Skills, Printers, Scanners, Copiers, Fax, Postage Machine, etc.
BENEFITS: Geary Pacific offers a comprehensive benefits program including:
Medical; Dental; Vision; Life; Long Term Disability Insurance; 401k with matching;
Paid Vacation, Sick, and Holiday time.
All candidates must pass background check, pre-employment physical and drug screening. Geary Pacific is a drug free workplace.
A little bit about us....... Geary Pacific Corporation, based in Anaheim, CA and established in 1961, is a HVAC heating, air conditioning, and ventilation distributor. Our corporate culture is focused on maintaining a positive work environment while providing our customers with the utmost professional and knowledgeable service. We are the partner our customers deserve. *************************************
Please click on the video link to see what it is like to be part of the Geary Pacific Team. ****************************
Starting wage at $25 per hour.
Administrative Assistant
Irving, TX jobs
Summit Electric Supply is an electrical distributor keeping current with innovative changes in the way our world is powered. With over 40 years of continuous growth in a $110 billion industry, you can count on Summit's stability. Summit will provide the tools you need, along with your commitment to customer service and drive to excel, to have a successful career in electrical supply distribution.
Job Description
Role Summary:
The Administrative Assistant will serve as the first point of contact for visitors and vendors, ensuring a professional and welcoming experience. This role requires comfort with working independently and handling a variety of administrative tasks.
Essential Job Functions:
Greeting and directing guests and vendors to appropriate personnel or locations.
Answering and routing incoming phone calls.
Matching and posting freight invoices.
Processing bill payments.
Coordinating with building maintenance vendors for service and repairs.
Supporting general administrative tasks as needed.
Maintaining a clean, organized, and professional front lobby environment.
Performing other related duties assigned.
Qualifications
Essential Qualifications and Experience:
Strong customer service orientation.
Excellent interpersonal and communication skills, both oral and written.
Ability to work independently in an isolated setting.
Strong organizational and time management skills.
High school diploma or equivalent.
Beneficial Skills and Experience:
Experience with invoice processing or basic bookkeeping.
Previous administrative or receptionist experience.
Familiarity with Microsoft Office Suite.
Ability to perform duties with minimal supervision
Physical Challenges:
Consistently sitting for many hours at a time.
Minimal physical effort.
Regular use of keyboard.
Majority of job is located inside office setting, during regular business hours of operation.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Not sure if this position is right for you? Click
here
to submit your information to our recruiting team.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to building an inclusive team where everyone feels valued and respected. We encourage applicants from all backgrounds to apply. If you require a reasonable accommodation in the application or hiring process, please contact our lead recruiter at ************** x 1224. Employment with Summit Electric Supply is at-will. This means that either the employee or the company can terminate the employment relationship at any time, with or without cause or notice. Your application and resume will be kept confidential and used solely for the purpose of evaluating your qualifications for this and other potential job opportunities within Summit Electric Supply. Employment is contingent upon successful completion of a background check.
Temporary Staff Admin
Arlington, VA jobs
About Us:
VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.
About You:
VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: *****************************************
Duties/Responsibilities:
Positively represent the company to guests by providing empathetic and friendly customer service at all times
Support a schedule among the event coordinator team to man front desks in our Chantilly facility.
Manage our event calendar in coordination with managers and event staff
Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns
Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.)
Required Education, Certification, Skills, Capabilities:
2-5 years of experience in customer service role and/or office administration
Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment
Strong interpersonal and communication skills; attention to detail and strong organizational skills
Ability to lift and move items up to 50 pounds
Preferred Skills/Experience:
Degree in Administration, Hospitality, Marketing, or Business
Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams)
Primary Work Location:
Work is to be performed on-site in Arlington, VA, where you will work with the team to select your shifts.
Security:
Must be a US citizen
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: ***************************
Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************
Temporary Staff Admin
Chantilly, VA jobs
About Us:
VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.
About You:
VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: *****************************************
Duties/Responsibilities:
Positively represent the company to guests by providing empathetic and friendly customer service at all times
Support a schedule among the event coordinator team to man front desks in our Chantilly facility.
Manage our event calendar in coordination with managers and event staff
Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns
Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.)
Required Education, Certification, Skills, Capabilities:
2-5 years of experience in customer service role and/or office administration
Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment
Strong interpersonal and communication skills; attention to detail and strong organizational skills
Ability to lift and move items up to 50 pounds
Preferred Skills/Experience:
Degree in Administration, Hospitality, Marketing, or Business
Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams)
Primary Work Location:
Work is to be performed on-site in Chantilly, VA, where you will work with the team to select your shifts.
Security:
Must be a US citizen
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: ***************************
Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************
Administrative Assistant(Tow Unit)
Narrows, VA jobs
Job Title: Administrative Assistant - Tow Unit The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
* Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
* Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
* Provide administrative services as needed including filing and stocking office supplies.
* Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
* Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
* Support KPI reporting and documentation control.
Required Skills & Qualifications
* High school diploma required; associate or bachelor's degree preferred.
* 2+ years of experience in administrative or operations roles.
* Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
* Experience with SAP ERP or similar business platforms is highly desirable.
* Strong organizational, coordination, and time management skills.
* Excellent written and verbal communication abilities.
* Ability to work independently, prioritize tasks, and meet deadlines.
* Demonstrated attention to detail and accuracy in record-keeping.
* Proven track record of reliability and excellent attendance.
Key Attributes
* Detail-oriented and thorough.
* Hardworking with a strong sense of accountability.
* Energetic and maintain a positive attitude.
* Adaptable and proactive in addressing challenges.
* Interpersonally savvy and team oriented.
* Committed to continuous improvement and stewardship.
Job Title: Administrative Assistant - Tow Unit
Position Summary
The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
* Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
* Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
* Provide administrative services as needed including filing and stocking office supplies.
* Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
* Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
* Support KPI reporting and documentation control.
Required Skills & Qualifications
* High school diploma required; associate or bachelor's degree preferred.
* 2+ years of experience in administrative or operations roles.
* Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
* Experience with SAP ERP or similar business platforms is highly desirable.
* Strong organizational, coordination, and time management skills.
* Excellent written and verbal communication abilities.
* Ability to work independently, prioritize tasks, and meet deadlines.
* Demonstrated attention to detail and accuracy in record-keeping.
* Proven track record of reliability and excellent attendance.
Key Attributes
* Detail-oriented and thorough.
* Hardworking with a strong sense of accountability.
* Energetic and maintain a positive attitude.
* Adaptable and proactive in addressing challenges.
* Interpersonally savvy and team oriented.
* Committed to continuous improvement and stewardship.
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.
Administrative Assistant(Tow Unit)
Narrows, VA jobs
The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
Provide administrative services as needed including filing and stocking office supplies.
Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
Support KPI reporting and documentation control.
Required Skills & Qualifications
High school diploma required; associate or bachelor's degree preferred.
2+ years of experience in administrative or operations roles.
Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
Experience with SAP ERP or similar business platforms is highly desirable.
Strong organizational, coordination, and time management skills.
Excellent written and verbal communication abilities.
Ability to work independently, prioritize tasks, and meet deadlines.
Demonstrated attention to detail and accuracy in record-keeping.
Proven track record of reliability and excellent attendance.
Key Attributes
Detail-oriented and thorough.
Hardworking with a strong sense of accountability.
Energetic and maintain a positive attitude.
Adaptable and proactive in addressing challenges.
Interpersonally savvy and team oriented.
Committed to continuous improvement and stewardship.
Parts Admin Assistant - Heavy Equipment
Riverview, FL jobs
Main Duties & Responsibilities
Primary Job Role Maintains company standards in housekeeping and contamination control.
Greets customer promptly and professionally. Identifies order accuracy and captures appropriate customer signatures upon receipt
Understands back order escalation process, priorities and reporting. Effectively communicates best sourcing options and/or estimated ship dates with all customers to achieve optimal results.
Properly code and prepare invoices for payment in a timely manner to ensure good relationships with our vendor partners.
Receives payment and completes daily transmittal logs of Cash/Check & Credit Card transactions. Works with counter staff and Parts Manager to ensure outstanding cash sales still within company guidelines. Maintains cash monies are kept in balance at all times.
Performs other duties as assigned.
Essential Job Competencies
Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.
Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.
Communication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.
Adaptability: Adapts to changing business needs, conditions, and work responsibilities. Adapts approach, goals, and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks, and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify one's preferred way of doing things.
Negotiating: Seeks to understand others' interests. Knows when to be gentle and when to be assertive, and acts accordingly. Questions and counters others' proposals without damaging relationships. Explains positions to gain acceptance. Works from facts and a strong knowledge base. Seeks common interests and win/win solutions or mutually agreeable trade-offs.
Interpersonal Skill: Anticipates, notices, and understands concerns of others, involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging, awkward or tense interpersonal situations, focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support.
Takes Initiative: Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations, when time is critical. Assertive in a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made.
Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers.
Results Oriented: Has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations. Remains focused, does not get bogged down in unnecessary detail. Identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events. Driven, maintains a sense of urgency and adjusts schedules as needed to achieve without sacrificing quality of work.
Credibility: Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures.
Company Overview
In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.
Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.
Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.
Currently, more than 2,000 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.
Qualifications
Education and Experience
Formal Education High School diploma or GED
Experience 6 months or less
Not Required but Highly Desired Criteria
Proficient in the use of a computer, Microsoft Office products and relevant Dealer software programs.
Able to easily and effectively comprehend, speak and write in the English language
Basic phone and email knowledge and etiquette
Updating of Knowledge
Job requirements change requiring re-training to stay current every 1-2 years.
Responsibility for Change, Innovation, Overall Improvement, and/or Effectiveness
Problem Solving Job requires problem solving ability, established examples / guidance are not always available
Creativity Job requires creativity as part of carrying out daily activities. New approaches are encouraged.
Autonomy Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters.
Working Environment
Stress Load Regular exposure to these stresses (20-80% of the time).
Workload Fluctuation Job involves occasional changes in priorities, complexity and/or quantity of work.
Work Schedule Work is routinely performed during regular business hours with rare exceptions.
Organizational Impact
A person's performance in this job has considerable immediate impact on expense, efficiencies or achievement of overall department objectives.
Supervisory Responsibility
Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team)
Physical Demands
· "NA": Not Applicable
· "O": Occasionally - (up to 3 hours/day)
· "F": Frequently - (3-6 hours/day)
· "C": Constantly - (6-8 hours/day)
N/A: Climbing
Balancing
Stooping
O: Kneeling
Crouching
Crawling
O: Reaching
Standing
Sitting
O: Walking
Feeling
Fingering
O: Grasping
Repetitive Motion
Talking
C: Hearing
O: Pushing - Up to 25 lbs.
O: Pulling - Up to 25 lbs.
O: Lifting - Up to 25 lbs.
O: Pushing - 26-50 lbs
O: Pulling - 26-50 lbs.
O: Lifting - 26-50 lbs.
O: Pushing - Over 50 lbs.
O: Pulling - Over 50 lbs.
O: Lifting - Over 50 lbs.
Environmental Conditions
· "NA": Not Applicable
· "O": Occasionally - (up to 3 hours/day)
· "F": Frequently - (3-6 hours/day)
· "C": Constantly - (6-8 hours/day)
C: Inside conditions: Protection from weather but not necessarily from temperature change.
O: Outside environmental conditions: No effective protection from weather.
N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.
N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.
O: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level
N/A: Vibration: Exposure to oscillating movements of the extremities of whole body.
N/A: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals.
N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.
N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.
N/A: Air particulates / contaminants: the worker is required to wear respirator.
RING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER
Not ready to apply? Connect with us for general consideration.
Auto-ApplyAdministrative Assistant
San Diego, CA jobs
We are looking for a proactive Administrative Assistant to support a fast-paced office and distributed team. This role requires strong organization, attention to detail, excellent travel-platform fluency, and a customer-service mindset to ensure smooth travel processes, expenses are accurate and reimbursed promptly, and office events are run without friction.
Key Responsibilities
Research, compare, and book domestic and international travel (air, hotel, ground transportation) that balance cost, policy compliance, and traveler preferences.
Prepare and submit travel bookings, confirmations, and calendar invites to travelers.
Review, reconcile, and process employee expenses in accordance with company policy; code expenses, match receipts, and flag discrepancies.
Plan, coordinate, and execute in‑office events and team meetings (room setup, catering, A/V, signage, materials, etc).
Source and manage relationships with preferred vendors (hotels, caterers/restaurants, swag providers) and negotiate basic service terms and pricing.
Provide on-the-ground support during in offices days, for high‑profile events, and while travelers are in transit (troubleshoot bookings, rebook when necessary).
Maintain team swag inventory, coordinate branded item orders, and handle packing and shipping of swag to customers and employees.
Perform other administrative duties as needed: scheduling meetings, ordering office supplies as pertaining to events, maintaining travel calendar invites, and managing email distribution lists.
Required Qualifications
2+ years of administrative experience with demonstrable responsibility for travel booking and/or expense processing.
Proficiency with corporate travel tools, online booking platforms, and expense management systems (e.g., Concur, Navan, Netsuite, or equivalent).
Firm understanding of Microsoft Office, including Word, Excel, Access, PowerPoint, Outlook, etc.
Ability to prioritize and address projects, which may conflict, in a time-sensitive manner
Excellent written and verbal communication skills.
High level of accuracy and attention to detail when reviewing receipts, itineraries, and invoices.
Preferred Qualifications
Experience coordinating corporate events or office programs.
Familiarity with international travel requirements (visas, passport validity, customs).
Experience negotiating with vendors and managing small budgets.
Skills and Competencies
Organization: Manage multiple travel itineraries, expense workflows, and event timelines simultaneously.
Customer service: Calm, responsive, and professional support for travelers and event stakeholders.
Problem solving: Quick decision-making for last‑minute travel changes or event issues.
Tech savvy: Comfortable with booking tools, spreadsheets, calendar systems, and video conferencing platforms.
Time management: Prioritize tasks, meet deadlines, and escalate issues appropriately.
Discretion: Handle confidential information sensitively.
Working Conditions and Logistics
Three days on-site with remote flexibility; must be available to support after-hours travel emergencies and evening events on occasion.
Ability to lift and move event supplies (up to 25 lbs) and stand for extended periods during event setup.
This role will work closely with Finance, HR, and Office Operations teams.
Benefits:
Medical, dental and vision insurance
Health Savings Account
Flexible Spending Accounts
Telehealth
401(k) and 401(k) match
Life and AD&D insurance
Short-Term and Long-Term Disability
FTO or PTO
Employee Well-Being program
11 paid holidays plus 1 inclusive holiday per year
Volunteer Time Off
Employee Referral program
Education Reimbursement Program
Employee Recognition and Appreciation program
Additional perk and voluntary benefit programs
Hourly rate is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring hourly rate for this position is:
$29.09 - $36.78
Innovation Lives Here
You go all in no matter what you do, and so do we. At Lytx, we're powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that's what we do. Join our diverse team of hungry, humble and capable people united to make a difference.
Together, we help save lives on our roadways!
Lytx, Inc. is proud to be an equal opportunity employer. We're committed to building a diverse and inclusive workforce and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. We are committed to providing reasonable accommodation for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email ***********. Lytx conducts background checks on applicants who receive a conditional offer of employment in accordance with applicable local, state, federal and regional laws. Qualified applicants with arrest or conviction records will be considered. Background check results may potentially result in the withdrawal of a conditional offer of employment and will be made in accordance with all applicable local, state, federal and regional laws.
Auto-Apply
QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.
QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.
FT-Administrative Assistant
Modesto, CA jobs
Responsibilities:
Provide administrative support to multiple departments, including managing calendars, scheduling meetings, and preparing documents or reports.
Assist with coordinating departmental and cross-functional projects; track timelines, deliverables, and ensure follow-up on pending tasks and action items.
Monitor progress and provide regular updates to department leads and stakeholders.
Act as a liaison between departments to ensure clear communication and timely resolution of administrative or project-related needs.
Support HR functions such as:
Posting open job positions.
Screening candidates and scheduling interviews.
Assisting with onboarding and basic employee communications.
Assist Marketing with:
Coordinating trade shows and event logistics.
Distributing promotional materials and supporting campaigns.
Support Sales and Customer Service by:
Processing orders and updating CRM systems.
Responding to customer inquiries and assisting with follow-ups.
Handle sensitive information and documents with discretion and confidentiality.
Manage incoming communications (emails, phone calls, messages), routing and responding as appropriate.
Help manage office supplies and general administrative operations.
Perform other duties and special assignments as needed to support company operations.
Qualifications
Bilingual in English and Spanish (verbal and written)
2+ years of administrative or office support experience, preferably in a multi-departmental role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM, HRIS, or ERP systems is a plus.
Comfortable working in both warehouse and office environments.
Strong organizational, time management, and multitasking abilities.
Excellent communication and customer service skills.
Ability to handle confidential information with professionalism and discretion.
PHYSICAL DEMANDS/WORK CONDITIONS:
Ability to sit, stand, and walk for extended periods throughout the workday
Frequent use of hands for typing, filing, and document handling
Occasional lifting, pushing, or pulling of office or warehouse materials up to 25-30 pounds
Ability to bend, stoop, kneel, or reach as needed to access files or materials
Comfort working in both climate-controlled office settings and non-climate-controlled warehouse environments
Occasional movement between office and warehouse areas.
Administrative Assistant
Denver, CO jobs
Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
Position summary: Roy Jorgensen Associates, Inc. is currently seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, is directly responsible for the administration of the in-house maintenance management system, records and verifies work activity, and executes other project and general clerical duties as described below. The service request and work order system is the central hub of Jorgensen's field operations and it is critical that the system be managed properly daily. This position also requires performing a variety of tasks related to highway/roadway snow and ice maintenance, as well as adherence to all applicable federal, state, and local regulations, and Jorgensen Company policies and procedures. Schedule flexibility is a must, as there may occasionally be work outside of regular business hours. This position works closely with Management, Field Superintendent, Corporate, the Client, and work crews.
Salary: $23-$28 per hour depending on experience.
Schedule: Full time, Mon-Fri with second and third shift work as needed. This position will report to the project office which is located near Peoria Street & I-70 in Denver, CO.
Responsibilities:
Administer and maintain in-house maintenance management system.
Coordinate permit requests with local municipalities.
Meeting minutes and agenda development.
Create/review/schedule/edit work orders and daily work reports.
Document, review, prepare, create, and process advanced documents such as third-party claim records.
Query production and scheduling reports for field operations.
Supports activities related to year-round highway operations and maintenance.
Review technical and non-technical documents for general formatting, grammar, etc.
Organize, maintain, and coordinate staff licenses and certifications.
Create and modify documents using Microsoft Office products.
Perform general clerical duties: photocopying, faxing, mailing, filing, data entry.
Maintain hard copy and electronic filing system at multiple site offices.
Meet and greet clients and visitors.
Sign for and distribute general mail and UPS/FedEx packages.
Coordinate and maintain records for the staff and office space, phones, parking, company credit cards, office keys, etc.
Store /ordering office supplies and other project office inventory items.
Office upkeep, replace items to their original location at the end of each day.
Coordinate and communicate with vendors to maintain proper office working conditions.
Participate in weekly administrative meetings and required training.
Be a dependable, reliable and highly organized member of the team with business maturity, discretion, enthusiasm, and a positive attitude.
Independent, show initiative; seek out work and get the job done.
Communicate clearly with supervisors and other team members.
Assist other staff as needed.
Education and Experience Requirements:
High School Diploma
Excellent general computer skills to include MS Word, Excel, and the ability to learn proprietary platforms quickly.
Excellent organization and independent work skills.
Attention to detail.
Problem solver.
Strong oral and written communication skills.
Customer service orientation.
Ability to perform basic math skills including calculations using fractions, percents, and/or ratios.
Preferred:
Some college courses, and related industry certifications.
Prior administrative and project coordination experience.
CDOT (Colorado Department of Transportation) experience.
Construction industry or public works experience.
Contract management experience
Field staff and subcontractor coordination experience.
General Method of Handling Traffic (MHT) knowledge.
Total Compensation Package to include: FREE PPE! Competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more!
Company will conduct Background check, MVR and Controlled Substance testing prior to hire.
Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
Production/Administrative Assistant, Fox News @ Night
Los Angeles, CA jobs
OVERVIEW OF THE COMPANY
Fox News MediaFOX News Media operates the FOX News Channel (FNC), FOX Business Network (FBN), FOX News Digital, FOX News Audio, FOX News Books, the direct-to-consumer digital streaming services FOX Nation and FOX News International and the newly announced platform FOX Weather. Currently the number one network in all of cable, FNC has also been the most watched television news channel for 20 consecutive years, while FBN currently ranks among the top business channels on cable. Owned by FOX Corporation, FOX News Media reaches 200 million people each month.JOB DESCRIPTION
We are looking for a talented Production Assistant/Assistant to join the Fox News @ Night Team. As an Assistant, you will play an important role in the gathering of editorial information, video & graphical material for the weeknight program, Fox ***************** are also someone who thrives in a fast- paced news environment.
In addition to the production responsibilities, you will be assisting the show's Anchor, Trace Gallagher, with administrative tasks.
The shift for this role is 2pm-10pm PT
A SNAPSHOT OF YOUR RESPONSIBILITIES:
Creatively conceive and select elements for show segments
Conduct independent research, analyze and interpret domestic, international and political affairs
Develop and pitch story ideas and guest segments
Create and drive content to the other Fox News @ Night platforms
Greet guests
Manage show Anchor's outlook calendar and appointments
Research, prioritize, and follow up on incoming issues and concerns
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion
Manage all aspects of business travel, itineraries, and process expense reports
Flexibility to adjust workdays to accommodate special events and other business functions
WHAT YOU WILL NEED:
At least 1 year of broadcast production experience and a bachelor's degree (or equivalent experience)
Strong knowledge of national politics and current events
Familiarity with newsroom systems such as iNews and VIZ
A high degree of editorial judgment and attention to detail under tight deadlines
Clear communication skills and the ability to work directly with on-air talent, high-profile guests, and senior producers
Highly organized multitasker who thrives in fast-paced, high-pressure environments
Able to work independently while remaining a strong team collaborator
Willingness to adjust hours for breaking news, special reports, and business needs
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $19.00-25.00 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.
Auto-ApplyAdministrative Assistant
Manor, TX jobs
Apply Description
VETERANS ARE ENCOURAGED TO APPLY
Lonestar Lighting & Technology is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and follow our passion to MAKE IT HAPPEN for our partners and clients!
Responsibilities:
Assist with the management of office supplies and inventory.
Manage and maintain company files, records, and databases.
Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors.
Help with the organization and running of daily administrative operations of the company.
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Other duties as assigned by management.
Requirements:
Proven experience as an administrative assistant, accounts payable, receivable, or relevant role.
Excellent organizational and time management skills.
Strong attention to detail and discretion.
Proficient in Microsoft Office Suite.
Excellent communication and interpersonal skills.
Ability to work effectively under pressure and handle multiple tasks simultaneously.
Comfortable incorporating new and effective ways to achieve better results.
Epicor Eclipse ERP experience preferred.
Physical Requirements:
Lifting up to 25 lbs. may be required infrequently.
Must be able to remain in a stationary position 50% of the time.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Benefits
Medical, dental, life and vision insurance
401(k) Retirement Plan and Match
Paid Time Off
Specified Holiday Pay
Disclaimer:
This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.
If you are a highly motivated individual with a passion for providing excellent office support, please apply today.
Administrative Assistant - Req ID: 3565
Katy, TX jobs
About Company: At Denali, we are not just the leading organic recycling company-we are innovators in sustainability, dedicated to Replenishing the Earth by Repurposing Waste. Denali operates nationwide, driving environmental and agricultural progress at scale. The work we do begins and ends with our employees, therefore we strive to ELEVATE employees to be their best at work and home. Join us on our mission to create a more sustainable future together. To learn more, visit denalicorp.com.
Drive Innovation. ELEVATE Employees. Apply to join our team today!
Administrative Assistant - (Bilingual)
Katy, TX
Hourly / Full Time
About the Role:
We are seeking an Administrative Assistant with experience in a fast-paced customer service environment at our recycling plant. This role is essential to the smooth operation of our Katy, TX office. The Administrative Assistant provides support to multiple departments, facilitates communication, and manages daily office tasks. By enabling seamless administrative operations, this position contributes directly to the company's overall effectiveness and success. The ideal candidate is self-driven, able to multitask, and possesses excellent problem-solving skills.+
Schedule:
* Full-time, Monday - Friday, 7:00 AM - 4:00 PM
* May require early start or late finish depending on workload
* Busy season: January 1 - May 31 (no vacation or days off allowed)
Responsibilities:
* Answer calls and respond to emails from customers and sales to process requests, orders, and inquiries - (must be Bilingual)
* Enter orders accurately and promptly
* Coordinate with dispatch to manage truck scheduling and resolve issues
* Monitor inventory levels, notify appropriate parties of low counts, and maintain office supplies
* Complete assigned reports on time as directed by the Office Manager
* Perform general clerical and administrative duties to support the Office Manager, Production Manager, and Supervisors
Minimum Qualifications:
* High school diploma or equivalent
* Minimum 1 year of experience in administrative or office roles
* Bilingual (English/Spanish)
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Strong organizational, multi-tasking, and problem-solving skills
* Excellent written and verbal communication skills
* Comfortable working in an environment with occasional strong odors (sludge and food processing)
* Ability to work independently / Take direction
Preferred Qualifications:
* Experience with office management software and tools such as Microsoft Teams or Slack.
* Familiarity with basic bookkeeping or accounting principles.
* Prior experience in a fast-paced office environment.
* Ability to handle confidential information with discretion.
* Customer service experience.
Please Note: This job description is not designed to cover every activity, duty, or responsibility required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
What we offer:
* Mission-driven work in a rapidly growing sustainability company
* Opportunities for professional growth and learning
* Collaborative, values-driven team culture
* Competitive salary and benefits
Why You'll Love Working at Denali- Benefits & Perks
At Denali, the work we do begins and ends with you - our employees. That's why we strive to ELEVATE you to be your best, both at work and at home. Our benefits aren't just about compensation; they're part of a broader commitment to helping you thrive in all aspects of life. Here's how we live out our values every day:
* E - Employee: At Denali, we believe in offering competitive compensation packages that include not only great benefits but also a strong focus on safety, flexibility, and rewards and recognition. You are the backbone of our success, and we make sure you're valued every step of the way.
* L - Learning: We're committed to your growth and development. Our Ascend Employee Development Program and access to over 6,000 professional courses via our Learning Management System empower you to climb higher in your career - all at no cost to you.
* E - Environment: Our employees deserve a clean Earth. We're dedicated to doing our part in keeping waste out of landfills, so you can be proud of the work we do together to make a positive environmental impact.
* V - Valued: At Denali, we take pride in creating a culture of care. With resources that support your well-being, volunteerism opportunities, and a commitment to safe working conditions and inclusivity, you'll always feel like you belong here.
* A - Advancement: We believe in succession planning and providing opportunities for advancement. We want you to grow, and we'll be right there with you, supporting your career every step of the way.
* T - Together: We're stronger when we work together. At Denali, you'll have opportunities to give and receive support not just within the workplace, but within our broader community. Our team is united, and we celebrate the value of working and succeeding as one.
* E - Employees: You are the heart of Denali. We believe our employees deserve the very best. This is why we offer an array of benefits that support your overall well-being, from health coverage to work-life balance, because when you succeed, we all succeed.
Our Benefits Package Includes:
* Comprehensive Medical: Our self-insured medical plans are designed with your health in mind, offering competitive options including copay and HSA plans so you can choose what best suit your health needs.
* Dental & Vision: Keep your smile bright and your vision clear with full coverage for you and your family.
* Generous 401(k) Match: We're here for your long-term future - we offer a generous 401(k) match of up to 4%, helping you build the foundation for tomorrow.
* Company-Paid Disability & Life Insurance: We've got you covered with company-paid Long-Term and Short-Term Disability, as well as AD&D and Life Insurance, giving you peace of mind knowing you're protected.
* Voluntary Life for Employees & Family: Customize additional coverage for you and your loved ones with our voluntary life insurance options.
* Health Savings Plan: Save on medical expenses with a Health Savings Plan designed for your needs.
* Paid Time Off (PTO) & Sick Time: We value your well-being. Take time for yourself, your family, and personal matters with generous PTO and Sick Time, including family leave.
* 9 Paid Holidays: Enjoy a well-rounded work-life balance with 9 paid holidays throughout the year.
* Paid Weekly: We believe in rewarding hard work consistently, which is why we offer weekly pay so you can stay on top of your financial goals.
* Professional Development: Ascend in your career with free access to thousands of courses that allow you to grow and develop professionally.
* Employee Assistance Program: Life can be challenging at times, and we're here to support you with our confidential Employee Assistance Program that offers counseling and resources for a variety of personal and professional needs.
* Wellness Program: At Denali, we believe that well-being goes beyond health coverage. Our Wellness Program offers resources to keep you mentally, physically, and emotionally balanced as you climb higher in both life and career.
We want you to feel valued, supported, and equipped for success - because when you thrive, we all thrive. So, come for benefits. Stay for the culture. We can't wait to see you reach new heights with us at Denali.
Apply to join our team today!
Equal Employment Opportunity Policy: It is the policy of the Company to provide equal employment opportunities for all employees. Accordingly, the Company will not engage in any form of employment discrimination based on race, color, national origin, gender, religion, age, disability, veteran or military status, genetic information, or any other legally protected status. The Company hereby affirms its desire to maintain a work environment for all employees that is free from all forms of unlawful employment discrimination.