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Working As a Licensing Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $39,000

    Average Salary

What Does A Licensing Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Licensing Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Licensing Assistant Career Paths

Licensing Assistant
Licensed Physical Therapist Assistant PRN Senior Technician Specialist
Office Manager
5 Yearsyrs
Licensed Physical Therapist Assistant PRN Team Leader
Branch Manager
6 Yearsyrs
Licensed Physical Therapist Assistant PRN Medical Coder
Business Office Manager
7 Yearsyrs
Licensing Coordinator Executive Assistant Office Manager
Account Manager
5 Yearsyrs
Licensing Coordinator Executive Assistant
Senior Administrative Assistant
7 Yearsyrs
Licensing Coordinator Executive Assistant Assistant Manager
Sales Manager
5 Yearsyrs
Staff Physical Therapy Assistant Physical Therapist Team Leader
Service Manager
6 Yearsyrs
Staff Physical Therapy Assistant Physical Therapist Senior Technician Specialist
Marketing Director
7 Yearsyrs
Staff Physical Therapy Assistant Physical Therapist Adjunct Professor
President And Founder
5 Yearsyrs
Certified Nursing Assistant Team Leader Owner
Co-Owner
6 Yearsyrs
Certified Nursing Assistant Specialist Account Executive
Sales And Marketing Manager
6 Yearsyrs
Certified Nursing Assistant Lead Teacher Assistant Manager
Center Manager
6 Yearsyrs
Physical Therapist Assistant Home Health Aid Administrator
Administrative Manager
6 Yearsyrs
Physical Therapist Assistant Massage Therapist Shift Supervisor
Site Manager
7 Yearsyrs
Physical Therapist Assistant Massage Therapist Account Executive
Relationship Manager
6 Yearsyrs
Substitute Teacher Consultant Account Manager
Sales Account Manager
6 Yearsyrs
Substitute Teacher Consultant General Manager
Chief Executive Officer
8 Yearsyrs
Substitute Teacher Consultant Manager
Facilities Manager
7 Yearsyrs
Marketing Coordinator Account Executive Owner
Owner And Chief Executive Officer
7 Yearsyrs
Marketing Coordinator Executive Administrative Assistant Business Owner
Entrepreneur
5 Yearsyrs
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Do you work as a Licensing Assistant?

Average Yearly Salary
$39,000
Show Salaries
$27,000
Min 10%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$57,000
Max 90%
Highest Paying City
Washington, DC
Highest Paying State
Massachusetts
Avg Experience Level
3.1 years
How much does a Licensing Assistant make at top companies?
The national average salary for a Licensing Assistant in the United States is $39,735 per year or $19 per hour. Those in the bottom 10 percent make under $27,000 a year, and the top 10 percent make over $57,000.

Real Licensing Assistant Salaries

Job Title Company Location Start Date Salary
Licensing Assistant, Office of Technology Developme Memorial Sloan-Kettering Cancer Center New York, NY May 07, 2012 $67,000
Technology Licensing Assistant Mayo Clinic Rochester, MN Jun 15, 2016 $64,396
Licensing Assistant The University of Texas at Arlington Arlington, TX Jun 03, 2014 $46,000
Licensing Assistant The Texas A&M University System College Station, TX Jun 07, 2010 $45,900

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Top Skills for A Licensing Assistant

  1. Physical Therapy
  2. Client Database
  3. Real Estate
You can check out examples of real life uses of top skills on resumes here:
  • Provided physical therapy to patients in home and extended living facilities as directed under evaluating physical therapist.
  • Manage various schedules and incoming correspondence while constantly improving the social media and client database for maximum accountability and efficiency.
  • Prepare contracts, disclosures and other documentation for commercial and residential real estate transactions.
  • Manage broker approvals nationwide and provide customer service to account executives and mortgage brokers.
  • Researched and reconciled unpaid invoices or license agreements.

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Top 10 Best States for Licensing Assistants

  1. Massachusetts
  2. District of Columbia
  3. Connecticut
  4. Minnesota
  5. Vermont
  6. New York
  7. Indiana
  8. New Jersey
  9. Pennsylvania
  10. Rhode Island
  • (1,017 jobs)
  • (235 jobs)
  • (293 jobs)
  • (540 jobs)
  • (59 jobs)
  • (1,520 jobs)
  • (394 jobs)
  • (498 jobs)
  • (1,002 jobs)
  • (63 jobs)

Licensing Assistant Demographics

Gender

Female

64.4%

Male

23.2%

Unknown

12.4%
Ethnicity

White

62.3%

Hispanic or Latino

15.8%

Black or African American

11.3%

Asian

7.4%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

50.0%

French

8.9%

German

7.1%

Swedish

5.4%

Japanese

5.4%

Italian

5.4%

Vietnamese

3.6%

Tagalog

3.6%

Cantonese

3.6%

Turkish

1.8%

Chinese

1.8%

Mandarin

1.8%

Korean

1.8%
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Licensing Assistant Education

Schools

University of Phoenix

18.1%

Arizona State University

6.0%

University of California - Los Angeles

6.0%

Texas A&M University

6.0%

Liberty University

5.2%

New York University

4.3%

University of North Carolina at Greensboro

4.3%

College of Charleston

4.3%

California State University - Northridge

4.3%

University of Houston

4.3%

Sanford-Brown Institute - Landover

4.3%

Strayer University

4.3%

Colorado Technical University

4.3%

University of Connecticut

3.4%

University of Tennessee - Knoxville

3.4%

Montgomery College

3.4%

Brown University

3.4%

Louisiana State University and A&M College

3.4%

Hondros College

3.4%

Bergen Community College

3.4%
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Majors

Business

22.7%

Physical Therapy

9.2%

Real Estate

8.2%

Medical Assisting Services

7.9%

Communication

5.2%

Accounting

5.2%

Nursing

4.4%

Psychology

3.8%

Marketing

3.5%

Legal Support Services

3.3%

Entertainment Business

3.1%

Management

3.1%

Political Science

3.1%

Education

2.8%

Biology

2.6%

Finance

2.4%

Communication Disorders Sciences

2.4%

Kinesiology

2.3%

English

2.3%

Music

2.3%
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Degrees

Bachelors

38.0%

Other

21.8%

Associate

17.3%

Masters

11.7%

License

3.8%

Certificate

3.6%

Doctorate

2.3%

Diploma

1.6%
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Updated May 19, 2020