Program And Administrative Assistant jobs at Lincoln Memorial University

Details Information Position Title Administrative Assistant for Student Services, Knoxville Department DCOM STUDENT SERVICES Position Category Staff Full Time Job Description The Administrative Assistant for Student Services shall serve as the receptionist, perform support duties, and organize and maintain Student Services for DCOM at LMU-Knoxville Required Qualifications High school diploma; and two years office experience Preferred Qualifications two-year degree Physical Demands Campus Job Duty Job Duty promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large Job Duty promote effective working relationships among LMU faculty, staff and students Job Duty greet and direct visitors in a friendly and professional manner Job Duty answer and direct telephone calls for the department Job Duty return phone messages left on main line or direct the message to the appropriate office in a timely manner Job Duty effectively and timely communicate with appropriate office personnel regarding student questions or concerns Job Duty assist with academic warning tracking and data collection for advisement Job Duty coordinate calendars for the Assistant Dean of Students and Directors including meeting schedules and arrangements as requested Job Duty coordinate travel arrangements for the Assistant Dean of Students or Directors when requested Job Duty provide office support (typing, filing, copying, etc.) as required Job Duty open and process mail Job Duty maintain confidential records and files in Datatel, Target X, or other electronic or manual filing systems as requested Job Duty maintain a helpful attitude when faculty/staff/students visit the office requesting support or information Job Duty actively seek ways to improve office functions and processes Job Duty order and maintain office supplies Job Duty operate and maintain office equipment Job Duty train and supervise work study students Job Duty actively assist in planning, and implementing student events, special events, orientation, and commencement activities Job Duty know, understand and implement the policies and procedures related to Student Services; Job Duty reconcile month-end departmental budget Job Duty maintain confidentiality of student records or information at all times Job Duty complete required institutional, program accreditation, and other reports necessary for the operation and advancement of University programs Job Duty promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large Job Duty promote effective working relationships among faculty, staff and students Job Duty participate on university committees; Job Duty perform other duties as assigned Posting Detail Information Posting Number S04805P Job Open Date 10/27/2025 Job Close Date 01/27/2026 Open Until Filled No Special Instructions Summary About the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at ************ or *************************

Beacon Hill Legal is seeking a Legal Receptionist/Assistant for a direct hire, on-site role with a law firm in Richmond, VA. Requirements: Minimum 2+ years of legal experience (entry-level applicants will NOT be considered). Civil litigation experience Strong proficiency in Microsoft Office Suite. Key Responsibilities: Answer and direct calls. Perform legal assistant duties including file management, scanning, copying, faxing, billing, and processing check requests. Handle incoming/outgoing mail and packages. Schedule and coordinate meetings, travel, and visitor logistics. This is a hybrid role combining reception and legal assistant responsibilities. If interested candidates, please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Join the vibrant team at Colorado Springs Christian Schools as a Part-Time Athletic Administrative Assistant and experience the excitement of working in a faith-driven educational environment. This role offers the unique opportunity to combine your organizational skills with your passion for sports while enjoying the flexibility of working from home. The dynamic culture encourages creativity and forward-thinking, making every day engaging. You'll connect with students and athletes while contributing to a Christ-centered mission that emphasizes excellence and integrity. This position suits those seeking a rewarding experience in the education sector. If you're looking to be part of a fun and energetic team in Colorado Springs, CO, apply today and help shape the future of our athletic programs! Hello, we're Colorado Springs Christian Schools Founded in 1971, Colorado Springs Christian Schools (CSCS) is one of Colorado's leading Christian educational schools for grades K-12. CSCS is a private, non-denominational school accredited by the Association of Christian Schools International (ACSI) and the North Central Association Commission on Accreditation and School Improvement (NCA CASI). CSCS exists to provide an excellent education from a Christ-centered, biblical perspective for lifelong service. Are you excited about this Athletic Administrative Assistant job? As a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, your day-to-day expectations will include coordinating schedules for athletic events and practices, managing communications between coaches, parents, and students, and maintaining accurate records of athlete participation and performance. You will assist in organizing team meetings and help with the preparation of promotional materials for the athletic department. Collaborating with coaches, you will help facilitate a positive and organized environment that enhances our students' athletic experiences. Embrace the challenge of problem-solving as you contribute to the continuous improvement of our programs while upholding our core values of excellence and integrity. Your proactive approach will be key to supporting our mission and fostering a safe and energized atmosphere for all athletes. What you need to be successful To be successful as a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, you should possess strong organizational skills and the ability to multitask effectively. Excellent communication skills are essential, as you will be the primary liaison between coaches, parents, and students. A keen attention to detail will help you manage schedules, maintain records, and prepare promotional materials accurately. Problem-solving skills are crucial for addressing any challenges that may arise during athletic events or practices. Additionally, a strong sense of initiative and the ability to work independently are important, especially with the flexibility of working from home. Being adaptable and forward-thinking will enable you to contribute to the dynamic environment of our athletic department. Finally, a passion for sports and a commitment to upholding a Christ-centered mission will help you thrive in this rewarding role. Ready to join our team? If you think this part-time job is a fit for what you are looking for, applying is a snap - just follow the instructions on this page. Good luck!

GOAL To perform clerical and administrative tasks in support of the efficient and effective operations of the office. ESSENTIAL PERFORMANCE RESPONSIBILITIES The Administrative Support Assistant II shall carry out the essential performance responsibilities listed below: Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required. Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently. Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee. Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Maintain an alphabetical, numerical, or simple subject matter filing Receive and route telephone calls, answering routine questions Greet, assist and direct visitors as appropriate. Arrange, meetings, conferences and business travel for Maintain data, statistics and other forms of information, preparing reports, as Assist in maintaining efficient office operations by providing clerical relief, as required Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good Operate standard office equipment, as required by the job. Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities. Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and Follow federal and state laws, as well as School Board Perform other duties as assigned by the immediate supervisor, or designee. MINIMUM QUALIFICATIONS & EXPERIENCE Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program. A minimum of one (1) year, within the last five (5) years, of clerical work experience. Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment. Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc. Effective verbal and written communication skills. Advanced organization skills and keen attentiveness to detail. Computer skills as required for the position. PREFERRED QUALIFICATIONS & EXPERIENCE SIGNIFICANT CONTACTS-frequency, contact, purpose Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries. PHYSICAL REQUIREMENTS TERMS OF EMPLOYMENT LINK TO To review the complete job description for this position access the following website: ***************************************** and search by Job Code. The Job Code for this position is: MM-008 SKILLS COMPETENCIES CERTIFICATIONS LOCATION PREFERENCES/ADDITIONAL INFOR Advertisement Window: 09/10/2025 - Open Until Filled Work Calendar: 217 Day Cal Pay Grade: GRADE 13 Classification: Nonexempt Compensation Hourly Rate - $18.22 - $28.94 per hour Shift Differential (If applicable) - / NOTE: New hires will be hired at the minimum of the assigned salary range

Date application must be received for priority consideration by: October 23, 2025 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Administrative Program Assistant Division/Department: Academic and Student Affairs/Outreach and Engagement Compensation Range (commensurate with experience): Salary Range 19, Steps 1-3, $20.98-$22.83 hourly; $3,636-$3,958 monthly @ 1.0 FTE FLSA Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration: Renewable This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Remote Work Type: On-campus Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship SPECIAL INSTRUCTIONS TO APPLICANT: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or by phone at *************. POSITION DESCRIPTION: The Division of Outreach & Engagement at SOU provides non-credit programs and access to credit programs for K-12 youth. This position supports SOU Pre-College Youth Programs through process enhancements, assigned projects, data analysis and reporting, customer service, management of registration and payment processes, and technical support in the running of programs including Advanced Southern Credit, Early Entry, Academic Competitions, summer camps, and more. These programs are self-support through user fees, grants, and donations. Ability to successfully interact with a diverse population is a must. Minimum Requirements Three years of office experience which includes two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures Preferred Requirements Five years experience in general office work Bachelor's degree Intermediate level of experience with Microsoft Office programs, especially Excel Experience composing, editing, and proofing correspondence Experience in basic accounting Web page management and social media marketing experience with demonstrated effectiveness Working knowledge of Banner SIS Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) Two+ years working in higher education, nonprofit organizations, education systems, or with youth Essential Functions Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (70%) Pre-College (Credit & Non-Credit) Program Support Manage registration processes for an extensive array of youth programs in multiple complex systems (including Banner/Workday, IdealLogic, hard copy, and Excel), including training support staff for these functions; Serve as the primary point of contact for prospective and current program participants, families, community, teachers, coaches, and program partners by phone, email, and in person. Greet, assist, and explain registration/application processes, rules, laws, and policies with professionalism and service excellence as a core value. Maintain a complex multi-program calendar with critical dates for communications, application opening/due dates, and planning benchmarks. Manage and anticipate timelines, content, and audience for communications regarding departmental activities and university policies, processes, and procedures. Understand varying constituent needs. Strategize and modify activities and messages accordingly for external constituents, school district contacts, and affiliate adjunct faculty and instructors. Maintain and enact extensive Pre-College Youth Programs communications strategy, including website, social media presence, email and text messaging, and mailed communications for multiple programs. Oversee and implement back-end preparation for all non-credit programs. Anticipate potential problems, and identify and enact solutions. Meet with the program director to review new program details and make recommendations. Research opportunities, competitors, potential, and current partnerships. Assess the current landscape and trends and make recommendations accordingly. Create and manage systems for tracking and reporting of data as required to meet grant guidelines. (30%) Administrative Duties: Organize, process, and prepare applications from multiple programs for review and acceptance. Review applications against program criteria and make acceptance determinations. Establish and maintain student information digitally for all programs; proficient use of complex CRM system to create, run, and analyze reports and ensure accuracy of data collection. Plan and execute small and large-scale event logistics including food and room reservations; support volunteer recruitment and training. Serve as a liaison to the campus community. Independently create flyers, certificates, and other documents for program use. Assemble and distribute materials and prepare for programs. Ensure accuracy and anticipate needs. Act as webmaster. Ensure the website is up to date with pertinent, engaging, accessibility-compliant, and helpful information in conjunction with program openings and deadlines. Take registration payments via cash, check, and credit card. Apply online deposits to credit registrations. Handle daily deposits, including reconciling online payments for registrations and delivery to Business Services. Create, distribute, and follow up on invoices to external partners. Purchase, procure, and manage departmental inventory. Anticipate and initiate orders for programs. Hire, train, and supervise student and temporary workers to assist with program preparation tasks and registrations. Skills, Knowledge, and Abilities Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to answer inquiries, explain rules, regulations, policies, and procedures; compose, format, and edit written communication; maintain a filing system; use an automated accounting system. Ability to work with frequent interruptions and deal politely with the public. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Strong analytical and research skills; demonstrated ability to gather, evaluate, and develop well-reasoned conclusions and recommendations. Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy. Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters Demonstrated ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Willingness to work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies. Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures. Demonstrated ability to provide training and direction to student assistants. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Physical Demand Office activities such as sitting in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, move/transport up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators, and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (******************* and the Confederated Tribes of Siletz Indians (**************** are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: ****************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy, please visit the Office of the General Counsel located in Churchill Hall, 1250 Siskiyou Boulevard, Ashland, Oregon 97520. For more information, call ************, or email ************************.

Department Athletics, Strategic Communications-OPS Compensation $15.00 Hourly Required Qualifications The Creative Video Assistant will assist the North Florida Athletics Communications department with content creation for all North Florida Athletics NCAA Division I sports. The position will assist the department with the management of content for North Florida Athletics, which includes, but is not limited to, the official athletics website (******************* and social media platforms. Anticipated start date is July 2025. The position is a two-year appointment, renewable after the first year at the discretion of the athletic department, and will receive a bi-weekly paycheck. The responsibilities of this position include Assist the Assistant A.D. of Creative Strategy with shooting, editing and producing short and longform content for use across North Florida Athletics official athletics website (*******************, social media platforms and in-venue displays. Complete projects in a timely manner to deliver high quality assets and maintain all social media platforms, while meeting the overall goals of the North Florida Athletics Communications department. Bring North Florida Athletics stories to life through the power of creative video content. Oversee the creative video strategy for multiple North Florida Athletics NCAA Division I sports with direction from the Assistant A.D. of Creative Strategy. Assist in the management and development of part-time and student assistant staff to ensure schedule and coverage of home and away events, in addition to specialty events. Collaborate across the entire creative content team to elevate department forward in social, digital and in-venue media. Work with supervisors and staffs to maintain content calendar to produce videos and other digital elements for internal and external efforts. Assist with the direction and development of the visual style guide to maintain consistency in brand guidelines and best practices in relation to creative content. Assist with the digital asset management system to properly archive content for season and historical use. In conjunction with the Associate A.D. of Communications and/or Assistant A.D. of Creative Strategy, the position will work collaboratively and meet with internal and external staffs to handle project needs, requirements and timelines. Assist the Associate A.D. of Communications and Assistant A.D. of Creative Strategy with outside requests. Travel as needed for select sports and postseason events. The position is expected to work in-person office hours, in addition to various nights and weekends. The position will take on other duties as assigned by the Associate A.D. of Communications and Assistant A.D. of Creative Strategy. PREFERRED SKILLS Working knowledge of Adobe Creative Suite required. Basic knowledge of DaVinci Resolve. 1-3 years of experience working in athletics or a content creation environment. Understanding of best practice across social media and digital platforms. PREREQUISITES REQUIRED FOR POSITION Minimum Education Requirement: Bachelor's degree Minimum Work Experience: Experience with Athletic Department or comparable organization. Feel free to reach out to Assistant A.D. of Creative Strategy Logan Shaw at ************** or at ************** with questions. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator The holder of this position is responsible for any NCAA and Atlantic Sun Conference bylaws and guidelines that a member of the UNF Athletic Compliance Department provides in addition to all UNF regulations. The individual must also assure that NCAA, Conference and UNF regulations are followed to the best of their knowledge and any violations thereof are reported to UNF Athletic Compliance. Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

GOAL To perform clerical and administrative tasks in support of the efficient and effective operations of the office. ESSENTIAL PERFORMANCE RESPONSIBILITIES The Administrative Support Assistant III shall carry out the essential performance responsibilities listed below: * Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities. * Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required. * Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently. * Draft and edit correspondence, articles, reports, manuals, and other materials on general or technical subjects * Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Draft acknowledgements and other forms of communication on behalf of the supervisor. * Review, check and verify data analysis and other forms of reports for completeness and accuracy of computations. * Follow up with the appropriate individual to resolve * Maintain updated and accurate files of general correspondence and business Receive and route telephone calls, answering routing questions. Greet, assist and direct visitor, as appropriate. * Arrange meetings, conferences and trips business travel for * Maintain data, statistics and other forms of information, preparing reports, as required * Assist in maintaining efficient office operations by providing clerical relief, as required. * Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good * Operate standard office equipment, as required by the * Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. * Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities. * Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and procedures. * Follow federal and state laws, as well as School Board * Perform other duties as assigned by the immediate supervisor, or designee, MINIMUM QUALIFICATIONS & EXPERIENCE * Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program. * A minimum of three (3) years, within the last five (5) years, of clerical work * Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment. * Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc. * Effective verbal and written communication skills. * Advanced organization skills and keen attentiveness to detail. * Computer skills as required for the position. PREFERRED QUALIFICATIONS & EXPERIENCE * Prior clerical work experience with Broward County Public Schools. * Bilingual skills. SIGNIFICANT CONTACTS-frequency, contact, purpose Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries. PHYSICAL REQUIREMENTS * Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects. TERMS OF EMPLOYMENT LINK TO To review the complete job description for this position access the following website: ***************************************** and search by Job Code. The Job Code for this position is: MM-015 SKILLS COMPETENCIES CERTIFICATIONS LOCATION PREFERENCES/ADDITIONAL INFOR Advertisement Window: 12/04/2025 - Open Until Filled Work Calendar: 197 Day Cal Pay Grade: GRADE 14 Classification: Nonexempt Compensation Hourly Rate - $19.55 - $29.97 per hour Shift Differential (If applicable) - / NOTE: New hires will be hired at the minimum of the assigned salary range

GOAL To perform clerical and administrative tasks in support of the efficient and effective operations of the office. ESSENTIAL PERFORMANCE RESPONSIBILITIES The Administrative Support Assistant II shall carry out the essential performance responsibilities listed below: Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required. Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently. Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee. Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Maintain an alphabetical, numerical, or simple subject matter filing Receive and route telephone calls, answering routine questions Greet, assist and direct visitors as appropriate. Arrange, meetings, conferences and business travel for Maintain data, statistics and other forms of information, preparing reports, as Assist in maintaining efficient office operations by providing clerical relief, as required Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good Operate standard office equipment, as required by the job. Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities. Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and Follow federal and state laws, as well as School Board Perform other duties as assigned by the immediate supervisor, or designee. MINIMUM QUALIFICATIONS & EXPERIENCE Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program. A minimum of one (1) year, within the last five (5) years, of clerical work experience. Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment. Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc. Effective verbal and written communication skills. Advanced organization skills and keen attentiveness to detail. Computer skills as required for the position. PREFERRED QUALIFICATIONS & EXPERIENCE SIGNIFICANT CONTACTS-frequency, contact, purpose Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries. PHYSICAL REQUIREMENTS TERMS OF EMPLOYMENT LINK TO To review the complete job description for this position access the following website: ***************************************** and search by Job Code. The Job Code for this position is: MM-008 SKILLS COMPETENCIES CERTIFICATIONS LOCATION PREFERENCES/ADDITIONAL INFOR Advertisement Window: 10/08/2025 - Open Until Filled Work Calendar: 207A Day Cal Pay Grade: GRADE 13 Classification: Nonexempt Compensation Hourly Rate - $18.22 - $28.94 per hour Shift Differential (If applicable) - / NOTE: New hires will be hired at the minimum of the assigned salary range

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. * Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. * Maintain confidentiality and professionalism in handling sensitive information. * Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: * Review and enter approved course entries and student overrides in the student administration system(s). * Run queries and generate reports. * Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: * Strong communication and interpersonal skills * Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders * Exceptional attention to detail * Strong organizational and prioritization skills * Demonstrated persistence in finding answers and solving problems * Experience using digital office technologies (ex. MS Office 365, Adobe Sign) * Demonstrated ability to learn and adapt with change and innovation * Ability to interpret and apply relevant policies Additional Considerations: * Prior experience as an Administrative Assistant * Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Clerical/Support/Administrative Associate II Date Available: 01/01/2026 Closing Date: Open Until Filled Description:

The Facilities Administrative Assistant supports the facilities department and the Director of Facilities, reporting directly to the Director of Facilities and the President. The admin assistant is responsible for supporting the director of facilities in scheduling and organizing long range and day to day campus function and maintenance. The Admin Assistant is called to faithfully utilize their God-given gifts to support the school's mission and cultivate academic excellence rooted in Christian faith. The ideal candidate will be someone who thrives in collaboration, working effectively with the administrative team, faculty, staff, and parents to contribute to a purposeful, Christ-centered, and dynamic fulfillment of TKA's mission statement.

As a top-performing charter school in our county and state, Dayspring Academy seeks individuals who thrive in a fast-paced environment, strive for excellence, and are dedicated to their team and the families they serve. We are here to create an educational family that develops character-driven, culturally literate, lifelong learners who bring value to their community. We are preparing learners in Pasco County, Pre-K through 12th grade, for high school, college, and the workforce by delivering world-class education through the arts in a collaborative environment fueled by a passion for learning. Dayspring is committed to its policy of offering equal employment opportunities for all persons regardless of race, religion, color, gender, ethnicity, national origin, age, marital status, or disability and acknowledges veteran preference in employment. Job Purpose: This position provides graphic design and events support for the Early College campus and front office support during peak times. Position: Full Time Benefit Eligible RESPONSIBILITES Front Office Assistant Provide administrative and secretarial support with minimal direction while maintaining strict confidentiality in all aspects of work. Answer and screen phone calls and emails to provide information, transmit messages, direct inquiries, and provide information to appropriate personnel. Provide excellent customer service to internal and external stakeholders, communicate with staff at all levels and with the public, and keep administration informed of critical issues. Greet and check in visitors, assist with inquiries, and direct them to the appropriate areas. Compose materials to communicate information to parents/guardians, staff, students, and other parties as necessary and distribute materials. Maintain electronic calendar(s) and coordinate and schedule meetings, meeting rooms, and required equipment. Complete specific tasks assigned by the principal and the principal team. Campus-Specific Event Assistant Responsible for the oversight and execution of all events housed on the Ovation campus or in conjunction with performing arts events as directed by Amy Heathcott. Event responsibilities include but are not limited to, performing arts production(s) and event(s) in the Black Box, Odeon, and Ovation locations. Events include but are not limited to those outlined below. Additional activities may be added throughout the school year. o Elementary production(s) - Harmony, Jazz, & Angeline. o Early College Prep production(s). o Early College production(s). o School Dances. o Any school-related activity, student life, or afterschool program on the Early College campus. Graphic Designer Responsible for developing engaging and informative schoolwide content for various platforms. Create and publish engaging content for social media channels and other digital platforms for the Early College. Prioritize design requests obtained via the ticket system based on the level of priority and due date. Submitted completed designs to requesting parties on or before the due date. Assist with Annual Yearbook Design and Editing Process as needed. REPORTS TO Campus Principal Requirements All employees must be fingerprinted and pass a background screening process by the District School Board of Pasco County, per Florida statutes 1012.465 and 1012.56. Strong customer service, communication, and interpersonal skills required. Must project a positive attitude at all times. 2-year college degree or equivalent work experience. Commitment to school culture and values. Must be able to work occasional nights and weekends if required. Must have effective written and verbal communication skills. Proficient user of Canva, Video/Image Editing Programs, Social Media

Clerical/Clerical Positions Date Available: 01/05/2026 Job Description Title: ADMINISTRATIVE ASSOCIATE - SCHOOLS Position Type: Non-Exempt Primary Function: Position is responsible for providing clerical office support in a school office. Minimum Qualifications: High school diploma or equivalent and some previous office experience. Successful completion of the "Office Clerical Skills Test” and completion of high school and or any equivalent combination of experience and training. Maintains school master calendar, as applicable at school level. Coordinates facilities use requests and maintenance work orders, as applicable at school level. Thorough knowledge of standard office practices, procedures, and equipment. Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office. Must establish and maintain effective working relationships with other employees and the public. Ability to understand and follow oral and written instructions. Proficiency in use of word processing software and initiative to learn other computer programs as required. Exhibits use of correct English grammar, spelling and punctuation. Professional attitude and good communication skills. Ability to quickly learn procedures used to report information and maintain records. Performance Responsibilities: Performs a variety of clerical tasks as assigned by the administrator. Serves as receptionist for the school. Becomes knowledgeable of School Board policies and procedures and applies them appropriately. Demonstrates ability to learn and use YCSD standard software to perform required tasks. Compiles information from various sources for records and reports. Maintains organized student files and records, as applicable at school level. Registers and withdraws students, as applicable at school level. Maintains attendance figures and reports information as required, as applicable at school level. Greet the public, answer phones, and provide information as requested. Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input. Distribute incoming mail. Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors. Coordinates device distribution and check-in process. Assists with building needs related to substitute teachers. Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors. Maintains confidentiality as required. Models nondiscriminatory practices in all activities. Performs other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Working Conditions & Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. Reports to: Principal or Designee Terms of Employment: As specified in annual notice of employment. Salary according to the School Board Pay Plan. Evaluation: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel. The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator Chief Human Resources Officer 302 Dare Road Yorktown, VA 23692 ************ Section 504/ADA Coordinator Director of Special Education 302 Dare Road Yorktown, VA 23692 ************

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support * Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. * Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. * Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. * Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. * Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. * Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. * Willingness to embrace new technologies and innovative organizational practices. * Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations * Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. * Prepare monthly budget and variance reports; assist with forecasting and resource planning. * Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. * Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. * Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting * Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. * Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. * Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. * Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support * Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. * Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. * Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. * Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. * Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement * Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships * Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. * Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. * Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking * Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. * Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. * Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. * Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations * Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. * Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. * Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. * Draft and distribute internal division announcements and project updates on behalf of the Vice President. * Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: * Associate's or Bachelor's degree (business administration, communications, or related field preferred). * Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. * Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. * Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. * Proven ability to handle confidential information with discretion and sound judgment. * Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. * Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. * Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: * Experience in higher education, nonprofit, or marketing/communications environments. * Budget and financial management experience, including forecasting and expense tracking. * Familiarity with data analytics or KPI reporting. * Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies * Professionalism and integrity * Strategic organization and attention to detail * Communication excellence (written, verbal, visual) * Initiative and independent judgment * Collaboration and relationship-building Additional Information * This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule * This is a full-time, on-campus position based in the Office of Marketing and Communications. * Monday through Friday, 8:30 a.m. to 5:00 p.m. * Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. * Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: * FREE Tuition * Generous paid leave * Wellness initiatives * 100% Employer-Funded Health Reimbursement Account * 100% Employer-Paid Short & Long Term Disability Insurance * 100% Employer-Funded Employee Assistance Program * Discounted On-Campus Dining Meal Plans * FREE On-Campus Parking * Access to Campus Amenities (pool, library, campus events and more) * Fitness Center * Pet Insurance * Flexible Spending Accounts * And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

When you join LIM USA LIM (Leather in Motion) is a French group specialized in the design, manufacture, and distribution of luxury and high-performance horse-riding saddles renown all around the world. Today, it has about twenty subsidiaries based in Europe and North America. Its brands, DEVOUCOUX, CWD, and BUTET, are partners of the best international riders and at the cutting edge of technology, making LIM Group a saddler recognized worldwide. As a partner to many of the world's best riders, and due to increasing demands and activities, we are looking for a part time Accounting & Administrative Assistant in Wellington. What you'll be doing is... After being trained and directly reporting to the Accounting Supervisor , you will be in charge of (and not limited to): Prepare and submit tax filings, including Sales tax, 1099 and T4A. Open state tax account following hires in new States or nexus requirements. Execute income tax payments in alignment with CPA guidance. Validate sales teams cash advance requests and release for payment approval. Keep track of cash breakdowns and report to HR for payroll deduction processing. Review and approve expense reports in Notilus, ensuring documentation accuracy and compliance; as well as handle support inquiries from Sales teams. Act as the main point of contact for insurances, including claim follow-up. Handle various reports (ex: shipping cost, expenses) Skills & Qualifications Experience with Microsoft Excel and basic knowledge of accounting fundamentals One through three months of experience is required. Some analytical ability required in order to gather and interpret data in situations where the problems are somewhat complex. Requirements Schedule: 4 hour shifts : 9 am to 1pm 2pm to 6pm Monday to Friday Ability to commute/relocate: Wellington, FL 33414: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Knowledge of Excel and accounting fundamentals ( 1 to 3 months required) Compensation $20/hr Benefits 2.5 sick days 5 vacation days Salary Description $20/hr

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida. Salary & Benefit The annual salary is $34,669.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Position Concept To perform clerical work, which involves moderately complex details and methodologies. To ensure that responses to immediate situations or emergencies are effectively accomplished by staff and provide technical and administrative direction to such efforts as required. Minimum Qualifications The following minimum qualifications for this position must be met before any applicant will be considered: * High School Diploma or GED required. * Associate degree from a regionally-accredited institution preferred. * Five years related work experience/office management, administrative and clerical experience. * Ability to use a PC, software programs, typewriter and office machines. * Proficient in word processing, computer applications in office technology, presentations software, graphic design, spreadsheets and databases including Outlook, Banner, Microsoft Office and other computer-based student information systems. * Filing and telephone skills. * Ability to work well with all levels of personnel and customers in a courteous and professional manner. * Ability to work effectively in a diverse community and meet the needs of diverse student populations. * Valid Florida Motor Vehicle Operator's license required. * A review of Social Media activity will be part of the candidate evaluation process. * This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00).This fingerprinting fee ($36.00) is non-refundable. * Understanding of and commitment to Equal Access/Equal Opportunity. * Official transcripts of all collegiate work will be required to be considered beyond the application phase.* * High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: * Ability to communicate both orally and in writing. * Ability to lift, push, pull, or move up to 40 pounds. * Ability to access, input, and retrieve information and/or data from computer. * Works inside an office environment. Notes Applications will be accepted from December 9, 2025, through January 7, 2026; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.