Litigation paralegal jobs in Pensacola, FL - 548 jobs

Corporate Paralegal - Real Estate We are seeking a detail-oriented and experienced Corporate Paralegal to support a dynamic real estate company. The ideal candidate will provide legal and administrative assistance to the General Counsel and legal team, with a focus on entity management, contracts, and real estate transactions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. Key Responsibilities: Prepare, review, and maintain corporate governance documents, including entity formations, annual reports, resolutions, and minutes. Support real estate acquisitions, dispositions, and lease transactions by assisting with document preparation, due diligence, and closing coordination. Track and organize property and entity documentation, including titles, deeds, and lease agreements. Manage contract lifecycles, including drafting standard agreements, tracking key dates, and ensuring timely renewals. Coordinate with internal departments, outside counsel, and external partners as needed. Conduct research, maintain filing systems, and ensure compliance with corporate and legal recordkeeping standards. Qualifications: Minimum 3-5 years of paralegal experience, preferably in a corporate or real estate environment. Bachelor's degree and/or Paralegal Certificate required. Strong understanding of corporate governance, contract management, and real estate documentation. Exceptional attention to detail, accuracy, and organizational skills. Proficient in Microsoft Office and document management software. Ability to handle confidential information with discretion and professionalism

Our client is a privately held real estate organization with a diversified portfolio and active projects across acquisition, development, leasing, and financing. The legal team partners closely with internal stakeholders and external counsel to support fast-moving transactions and maintain strong governance and compliance practices. The Real Estate Paralegal will support a wide range of legal projects, including real estate transactions, corporate governance, regulatory coordination, intellectual property support, and records management. This role is highly collaborative and will work closely with attorneys and cross-functional partners to drive organization, accuracy, and efficiency across legal operations. Responsibilities Proofread, edit, and format legal documents to ensure consistency, accuracy, and professionalism Review, organize, and support real estate closing and title documentation for acquisitions, dispositions, and financings Summarize and track legal documents and key transaction milestones to support timely execution Assist with legal research and review of applicable corporate and regulatory sources as needed Coordinate and summarize third-party record production in alignment with state and federal requirements Prepare informational memoranda and summaries based on document review and analysis Support attorneys with matter management, calendaring, and documentation workflows Assist with loan document coordination and related transaction deliverables Maintain organized records, including governance materials, entity documents, and contract files Support preparation and tracking of depositions and subpoenas, when applicable Perform other job-related duties as assigned Qualifications Paralegal Certificate preferred; CLA preferred; Notary preferred 3+ years of experience supporting legal teams, ideally with real estate transaction exposure Leasing experience is a plus Strong proficiency with Microsoft Office (Word, Excel) and SharePoint or similar document management tools Excellent attention to detail, organization, and follow-through in deadline-driven environments Ability to communicate clearly and work effectively with internal stakeholders and outside parties Benefits Competitive Salary, $100,000 - $150,000 Excellent benefits package (medical, dental, vision) Paid time off and holidays Opportunity to grow ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to fostering an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. All offers of employment are contingent upon the successful completion of a background check and any additional screenings required by our client. We are dedicated to maintaining a professional, safe, and respectful workplace for all. At ttg we believe in making a difference One Person at a Time.

Sterling Search Partners is helping a Montgomery law firm with its search for a Paralegal. The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm. This candidate should feel comfortable relaying messages between various groups and keeping all documents important to the cases they are working on organized. Responsibilities Review and draft routine legal documents Create and maintain case files Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Conduct legal research Qualifications Experience as a legal secretary or assistant or paralegal Bachelor's degree or Paralegal certificate

Recruiting for a senior-level Family Law Paralegal to join a prestigious and well-established, board-certified family law firm representing domestic and international, high-net-worth divorces and paternity cases, in Boca Raton, FL. Duties and Responsibilities: Assist the Attorneys with complex family law cases from beginning to end. Handle complex discovery, gather and analyze all financials, e-discovery, interrogatories, etc. Collaborate with CPAs on all aspects of forensic accounting and financial discovery. Draft, edit, and format legal documents. Maintain excellent communications with clients, opposing counsel, and all relevant parties. Legal Research: Conduct thorough reviews and analysis of legal documents and discovery materials. Prepare, review, and file court documents in a timely and precise manner. Ensure compliance with all court procedures and regulations. Maintain the Attorney's calendar and handle scheduling for due dates and upcoming events/appointments. Manage all trial preparations, binders, depositions, hearings, mediations, expert witnesses, and trial logistics. Qualifications: 3+ years of experience as a Paralegal or senior Legal Assistant in the field of family law. Ability to manage heavy legal research and discovery Experience with financial statements, financial affidavits, and forensic accounting Experience managing your own billables Expert knowledge of family law procedures and regulations Florida e-filing Exceptional attention to detail, organizational skills, and deadline management. Being empathetic, personable, and able to maintain confidentiality are essential. Strong written and verbal communication skills. Proficiency in legal document preparation and typing. Hiring asap!! This is an in-office position offering a competitive base salary, billable bonuses, annual bonuses, paid benefits, excellent mentorship and development, PTO, and a collaborative and happy work environment. Don't miss this opportunity!!!!

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced medical malpractice paralegal to join our Fort Lauderdale, FL office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kinds in various types of cases, with an emphasis on tort cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Real Estate Paralegal Base Salary: $70,000 - $90,000 + OT and bonus Duties include, but not limited to: A minimum of 5 years of commercial real estate transactional and financing paralegal experience in a law firm setting Experience and proficiency with matters pertaining to title insurance, including examination of title and survey, preparation of title commitments and policies, and working with title companies regarding any issuance of title commitments and policies or working to resolve title issues. Experience and proficiency with due diligence reviews of documents Experience and proficiency with handling commercial closings and preparing related documents, including, but not limited to, UCC financing statements, closing instruction letters, and closing documents and binders. Experience and proficiency with drafting and preparing deeds, mortgages, financing statements and other real estate transactional and financing documents Strong communication and interpersonal skills Proficiency in electronic recordings and official records searches Experience with the formation of corporations, limited liability companies and other entities Strong organization skills and detail-oriented Ability to communicate with clients and to work independently Proficiency in Microsoft Word, Outlook, Excel and PowerPoint

Paralegal Pay: $23/hour Experience: 2 years of experience in Alabama and Florida law; litigation, insurance, wrongful death, and construction/condo law is strongly preferred. Education: Bachelor's Degree in Paralegal Studies or Bachelor's Degree in Legal Studies. Type: Full-time; Contract Schedule: Monday - Friday, 8:00am to 5:00pm Clark Personnel is seeking a Paralegal to join a growing and dynamic boutique civil law firm composed of five attorneys. The firm specializes in condominium, HOA, and construction law. The ideal candidate will have at least 2 years of experience with Alabama and Florida law. If you're looking to expand your knowledge and grow your legal career, we encourage you to apply! Job Description: Support attorneys in litigation, insurance, wrongful death, and construction/condo law cases. Draft, organize, and prepare legal documents and case files. Conduct legal research related to Alabama and Florida law. Manage case deadlines, filings, and correspondence. Assist with trial preparation and discovery tasks. Maintain organized and accurate case documentation. Communicate professionally with clients, attorneys, and external parties. Position Requirements: Ability to learn quickly and adapt to changing attorney demands. Strong attention to detail and organizational skills. Ability to handle sensitive information with confidentiality. Reliable attendance and professionalism. Ability to manage shifting priorities in a fast-paced legal environment. Job Perks: Health Insurance Dental Insurance Vision Insurance Life A&D Insurance Clark Personnel is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Description This is a full-time, on-site role located in Seminole, FL, for a Florida Probate Paralegal. This highly experienced position requires extensive knowledge of Florida probate procedure and the ability to open and administer formal and summary administrations in a timely manner from start to finish with attorney oversight. The qualified candidate should possess at least 5-7 years or more of in-depth Florida probate paralegal experience working in a medium to high-volume office. Paralegal certification is a plus, and documentation should be submitted at the time of application. DeLoach, Hofstra & Cavonis is looking for an experienced Probate Paralegal who has experience in handling probate matters. Compensation: $38 - $40 hourly Responsibilities: The Probate Paralegal will manage day-to-day probate administration casework, including thoroughly reviewing documentation both provided by clients and mailed to the law firm, preparing and filing legal documents, closely monitoring and managing deadlines, and conducting research on issues arising during the probate administration. Additional key daily responsibilities include reviewing, summarizing, and facilitating communications with clients, beneficiaries, creditors, financial institutions, realtors, and others associated with the probate administration. Responsibilities may also include managing the interplay between probate administrations and associated trust, guardianship, or litigation proceedings occurring both within and outside of the law firm. From time to time, guardianship cases may also be assigned. Qualifications: A minimum of at least 5-7 years' experience as a Florida Probate Paralegal (Florida Bar Certified, a plus) A minimum of at least three years' experience as a paralegal in probate administration - trust and guardianship experience is preferred but not required Proficient in utilizing the online portals for the Pinellas, Pasco, and Hillsborough County Clerks of Court and Property Appraiser's Offices Proficient in filing legal documents and exhibits with the Florida Courts E-File Portal Proficient in communicating with Judicial Assistants and interpreting judicial practice preferences Must have great customer service skills with a heart for serving clients' needs Research capabilities to gather and analyze relevant legal information Attention to detail and organizational skills for managing multiple tasks and deadlines Must be someone who embraces the use of technology while working primarily in a paperless practice area environment. Must have at least 5 years' experience using MS Office - Word, Excel, Outlook, and Adobe Acrobat Pro; Experience working with Practice Manager is a plus Paralegal certification or relevant associate's degree preferred Works well both independently and as part of a team Spanish speaking is a plus, but not required About Company We offer a competitive benefits package: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Time Off, 401(k) with Employer Contributions, and Health Savings Account (HSA) with Employer Contributions. Core Values: Serve the client Do the right thing Respect Open communication Empower through education Practical, honest advice Strive to understand people We are forever learners Excellent attorneys, great advice Staying within areas of expertise We are a pet-friendly firm! We offer great pay and competitive benefits. If you are looking for a friendly environment where your work makes a difference and you get to know clients and team members personally, this could be the right environment for you! To learn more about our culture, core values, and community involvement, visit ***************

Job Title: Probate Paralegal Salary/Payrate: $79,000- $83,000, bonus and AWESOME benefits!!! Work Environment: Onsite five days a week Term: Full-Time Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: Manage day-to-day probate administration cases from opening through closing Review, organize, and analyze documentation received from clients, courts, and third parties Prepare, file, and track probate pleadings, notices, and related legal documents Monitor and manage all probate deadlines and court requirements Communicate with clients, beneficiaries, creditors, financial institutions, realtors, and court personnel Review and summarize correspondence and facilitate attorney-client communications Conduct legal research related to probate administration issues Coordinate matters involving related trust, guardianship, or litigation proceedings, both internal and external Assist with guardianship matters as assigned Communicate with Judicial Assistants and interpret judicial practice preferences File documents and exhibits through the Florida Courts E-Filing Portal Qualifications Minimum 3 years of hands-on probate administration experience Trust and guardianship experience preferred, but not required Florida Bar Certification a plus Proficient with online portals for Pinellas, Pasco, and Hillsborough County Clerks of Court and Property Appraisers' Offices Strong understanding of Florida probate procedures and deadlines Excellent organizational skills with keen attention to detail Strong research and analytical capabilities Outstanding client service and communication skills Comfortable working in a paperless, technology-driven environment 5+ years' experience using MS Office (Word, Excel, Outlook) and Adobe Acrobat Pro Experience with Practice Manager software is a plus

Full-time Description Looking for something new? Do you want to work at a premier law firm that is a leader in the mass tort space? Levin Papantonio is hiring! Our firm is looking for experienced mass tort paralegals to help us represent numerous injured plaintiffs against some of the largest corporations in the nation. We want you on our team! Local candidates or those planning to relocate to the Pensacola area are preferred. Our ideal candidate will work with the Attorney(s) to perform many tasks during the litigation process. Paralegals are a valuable part of the legal team, often working on all phases of the case from beginning to end. Get to know us: Since 1955, Levin Papantonio has earned a reputation as one of the most successful personal injury law firms in the nation. Our attorneys handle claims throughout the country involving prescription drugs; medical devices; defective products; car accidents; medical malpractice; workers compensation; consumer protection, and all other types of personal injury claims. What We Can Offer You For All Your Hard Work: Paid Holidays Competitive Salary Paid Time Off (PTO) 401(k)/Profit Sharing Health, Dental, Vision Tuition Reimbursement Long Term Disability (LTD) Flexible Spending Account (FSA) Group Term Life insurance (GTL)/Voluntary Term Life insurance (VTL) Annual Pay Increase (discretionary) Year End Bonus (discretionary) Requirements Schedule: Monday-Friday 8:30am to 5:00pm (possible overtime, as needed). 1-3 years of mass tort Paralegal/legal work experience with or without formal legal education/certification. Ability to oversee procedures and manage work flow among a litigation team/department. Highly organized with ability to juggle multiple deadlines in a fast-paced environment Ability to maintain confidentiality and handle sensitive information with discretion Strong research, writing and communication skills Must have computer skills, specifically in Windows environment Job Duties: Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes. Assist with drafting, reviewing and finalizing correspondence, pleadings, motions, discovery and many other documents needed in preparation for trial/court Attend trials acting as an assistant to the Attorney(s) during the court proceedings Organize exhibits, documents, evidence, briefs and appendices Assist in depositions, witness preparation and research Arrange/partake in client interviews while obtaining case-related information Manage a department/team of support staff, act as a liaison between the team & the Attorney(s) Maintain and manage client files Routine office duties Levin Papantonio is an equal opportunity employer, committed to the strength of a diverse workforce. Salary Description Rate determined by legal work exp and/or education

Join The Virga Law Firm as a Family Law Paralegal and Transform Lives Through Expert Legal Support The Virga Law Firm, P.A. is seeking a detail-oriented and experienced Family Law Paralegal to join our exceptional team at our Pensacola location in a full-time, in-person role. This position offers an extraordinary opportunity to make a profound difference in families' lives during their most challenging legal situations while working alongside some of the most experienced and respected family law attorneys in the region who are dedicated to mentoring and developing their team members. Our firm takes immense pride in our unwavering commitment to integrity, excellence, and achieving the best outcomes for our clients, emphasizing teamwork, community stewardship, and the relentless pursuit of victory for those we serve. As a Family Law Paralegal with us, you'll play a vital role in supporting our attorneys and clients throughout the litigation process, directly contributing to life-changing outcomes in complex family law matters including divorces, child custody disputes, alimony determinations, and related cases that require both professional expertise and genuine compassion. Your core responsibilities will encompass managing the entire family law process from initial case intake through discovery and trial preparation, assisting attorneys with drafting pleadings and legal correspondence, handling the collection and organization of discovery materials, maintaining meticulous case files while tracking deadlines, and communicating with clients to obtain necessary documents and information. You'll draft and file family law pleadings with precision, manage all aspects of default proceedings including service verification, prepare financial affidavits and child support calculations, coordinate court appearances and legal events, and develop case strategies for matters involving non-participating opposing parties. Additionally, you'll prepare comprehensive supporting documentation for claims related to alimony, child support, and attorney's fees while maintaining accurate case calendars and e-filing court documents. What sets The Virga Law Firm apart is our collaborative and team-oriented environment where paralegals are truly valued as essential members of our legal team. We foster a positive work culture that includes staff celebrations and recognition programs such as Bonusly to promote team support and morale, creating an atmosphere where you can thrive professionally while maintaining excellent work-life balance. You'll have abundant opportunities for growth and advancement while learning from seasoned attorneys who bring decades of family law experience and are passionate about sharing their knowledge and expertise. We're seeking candidates with a minimum of one year of family law experience, demonstrated expertise in default proceedings and case management, proficiency in preparing financial discovery and child support guideline worksheets, and strong ability to calculate income for support purposes. The ideal candidate will possess exceptional organizational and documentation skills, excellent written and verbal communication abilities, a strong work ethic with the ability to manage multiple cases effectively, comprehensive knowledge of Florida Family Law including state-specific procedures, and proficiency with legal practice management software such as Clio and document management systems. This position offers a competitive salary based on experience and qualifications, along with an outstanding benefits package including 160 hours of paid time off annually, 11 standard holidays plus one flexible holiday, half-day Fridays based on productivity, comprehensive supplemental insurance through Colonial Life including dental, vision, life insurance, and short-term disability, plus professional development opportunities. Most importantly, you'll join a dynamic, fast-paced legal environment where your expertise directly impacts families during their most critical moments, making a meaningful difference in our Pensacola community while building a rewarding career with opportunities for continued growth and advancement. To apply, please submit your complete application package including your current resume, cover letter, two letters of recommendation, and a personal essay explaining your "Why" in family law and why The Virga Law Firm should choose you to help represent our clients, along with responses to questions about your case management experience, available start date, salary requirements, and your positive outlook. Submit all materials to *************************** or call ************ for more information about joining our exceptional team.

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description The Litigation Paralegal will assist attorneys in civil litigation matters handling all phases of discovery and trial preparation. PRIMARY RESPONSIBILITIES / ESSENTIAL FUNCTIONS Manage information using various firm databases and applications, including MS Word and Excel, Relativity, Best Authority, LEXIS and Westlaw; PowerPoint, One Note, SharePoint and CaseNotebook. Organize documents and coordinate document productions. Organize processes for production, redaction, duplication and indexing of documents. Maintain master set of all documents. Keep updated record and correspondence files. Prepare and maintain indices of document productions. Review documents for responsiveness to document requests. Assist with and maintain privilege logs. Maintain complete set of production documents. Create and maintain internal case databases, run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as online websites, libraries, case documents and trade associations. Assist attorneys in preparation for depositions and hearings. Organize depositions and transcripts. Gather and prepare documents relevant to the deponent. Organize exhibits, take notes and handle exhibits during the deposition. Maintain logistics for depositions and order transcripts from reporting services. Assist with preparation of briefs, memoranda and exhibits. Cite check and Blue Book cases. Check quotes for accuracy. Prepare Table of Contents and Table of Authorities. Pull relevant documents, proofread papers, organize exhibits and create document indices in the preparation of motion filing. Work with attorneys and the Managing Attorney's Office in the preparation and filing of all court documents in State and Federal Courts. Liaise and coordinate with Firm Resources and outside agencies and vendors. Prepare for and attend trials. Assist in trial set-up and logistics, mark trial exhibits, highlight deposition designations, assist with demonstratives. Assist in transporting and setting up files at court. At trial, assist attorneys in the courtroom by taking notes, handling exhibits, marking documents referred to by counsel and tracking exhibit usage. Assist in the preparation of witness testimony and serve as liaison between trial attorneys and in-house staff. KNOWLEDGE, SKILLS & ABILITIES AMLaw experience preferred Exceptional organization skills and attention to detail. Proficiency with Word, Excel, Outlook and Adobe. Proactive self-starter who understands the details within the larger context. Ability to juggle multiple assignments and prioritize accordingly. Be a team player and must be able to thrive in a fast-paced, deadline driven environment. Outstanding written and oral communication skills. Highly developed interpersonal skills with the ability to confidently and graciously interact with Associates, Partners, Paralegals and all staff members. EDUCATION/CERTIFICATIONS Bachelor's degree from an accredited 4-year college or university with strong academic record. Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.

Job DescriptionBenefits: Competitive salary Paid time off Training & development We are seeking a highly motivated experienced Probate Paralegal to join our team. In this role, you will provide assistance to lawyers and clients. You will communicate with clients, compile client files, and draft documents. The ideal candidate will be able to work file from opening to closing. Responsibilities Communicate with attorneys and clients Prepare case-specific documents- Probate Ensure that case-related documents are well organized and available for review Maintain and update client files Provide general administrative support Qualifications 2 Years experience is a must Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure This is a in-person position. Can be full or part time.

The Boca Raton office of Cozen O'Connor is seeking a full-time Probate and Trust Paralegal to join the Private Client Services group. The candidate should have a minimum of 5 years paralegal experience in Probate and Trust Administration. The candidate should have strong communication, organizational and interpersonal skills and be comfortable prioritizing and balancing a variety of tasks. The candidate must have the ability to manage confidential information with discretion, be able to handle trust/estate administrations from inception through to completion, and a desire to grow in the position. The firm is offering a hybrid work schedule of 3 days in the office, 2 days remote for all paralegals. Experience in preparing estate and gift tax returns, working with high net worth families, knowledge in Litify and Westlaw Firm Builder a plus. Experience in Estate and Wealth Preservation Planning a plus but not required. A four-year college degree or, paralegal certificate, or 5 years experience required. Probate and Trust Administration responsibilities: • Management of probate and trust administration files from initial client contact through completion of the process. • Preparation of Asset Information Spreadsheets. • Prepare all required probate and trust administration documentation for client meetings. • Status letters to clients and beneficiaries. • E-filing court documents. • E-filing deeds. • Work closely with clients, beneficiaries and other advisors throughout the process. • Obtain all necessary information and documentation. • Organizing and indexing documents and asset information. • Calendar and handle follow-ups.

Job Description Senior Probate & Trust Administration Paralegal - Naples, FL About the Firm: Our boutique law firm guided by the belief that our clients deserve high-quality and individualized attention. Our elite attorneys and knowledgeable staff bring over 35 years of experience to support our clients. We are seeking a highly skilled Senior Probate & Trust Administration Paralegal to join our growing team. Position Summary: The Senior Probate & Trust Administration Paralegal will manage complex probate and trust administration matters from inception through closing. This role involves drafting and filing legal documents, managing case timelines, coordinating with CPAs on tax and accounting components, and maintaining close communication with clients and beneficiaries throughout the process. The ideal candidate will be detail-oriented, proactive, and comfortable operating independently in a professional boutique firm environment. Key Responsibilities: Oversee and manage probate and trust administration cases from initial intake through final distribution. Prepare and file probate pleadings, petitions, and other court documents via the Florida Courts E-Filing Portal. Draft and manage legal correspondence, inventories, notices, waivers, and other required filings. Coordinate with the firm's CPA on fiduciary accountings and tax-related documentation (Forms 706 and 709). Assist attorneys in trust funding, asset collection, and title transfers (including real property, investment accounts, and business interests). Maintain detailed case records, calendars, and deadlines to ensure timely completion of all required filings and actions. Communicate directly with clients, beneficiaries, financial institutions, and court personnel with professionalism and discretion. Prepare estate and trust closing documents and ensure compliance with Florida probate and trust administration laws. Support attorneys with estate planning document organization, trust maintenance, and related client services. Qualifications: Minimum 5+ years of experience in probate and trust administration in a law firm setting (Florida experience preferred). Strong working knowledge of Florida probate and trust laws, court procedures, and filing requirements. Proven ability to manage multiple active files, prioritize deadlines, and work independently. Experience with trust funding, estate settlement, and client communication throughout the administration process. Familiarity with estate and trust tax forms (706 and 709) and coordination with outside CPAs or accountants. Proficiency in Microsoft Office Suite and legal document management systems. Excellent written and verbal communication skills; strong attention to detail. Florida Registered Paralegal (FRP) or NALA certification preferred but not required. Compensation & Benefits: Competitive salary based on experience and qualifications. Comprehensive benefits package including health, dental, vision, and paid time off. Supportive, team-oriented work environment. Opportunity to work directly with experienced estate planning attorneys and long-standing clients.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Our client is a well-established law firm located in Coral Gables, FL, known for providing high-quality legal services across various practice areas, including probate and estate planning. The firm prides itself on fostering a supportive and collaborative work environment while offering clients personalized and dedicated legal services.Job Overview: The Probate Paralegal will play a key role in assisting attorneys in managing probate cases from start to finish. The ideal candidate will have extensive experience in Florida probate law and possess excellent organizational, communication, and client service skills. The role requires the ability to work independently, manage deadlines, and handle multiple matters simultaneously.Key Responsibilities: - Assist attorneys with all aspects of probate administration, including the preparation and filing of court documents such as petitions, notices, inventories, and accountings. - Manage case files, ensuring that all relevant information, documentation, and deadlines are properly organized and met. - Draft and review legal documents related to probate and estate administration, including wills, trust agreements, and other estate planning documents. - Coordinate the collection, valuation, and distribution of assets, including real property, personal property, and financial accounts. - Communicate with clients, beneficiaries, financial institutions, and government agencies as needed. - Prepare and file required tax forms, including estate tax returns and other related documents. - Assist with the preparation for hearings, mediations, or other probate proceedings as required. - Ensure compliance with Florida probate law and firm procedures.Requirements: - Minimum of 5+ years of experience as a probate paralegal, preferably in Florida. - Paralegal certification or equivalent education. - In-depth knowledge of Florida probate laws, estate administration procedures, and court systems. - Strong written and verbal communication skills, with the ability to interact effectively with attorneys, clients, and court personnel. - Proficiency in legal research, document preparation, and case management software. - Excellent organizational skills and attention to detail, with the ability to manage multiple cases simultaneously. - Ability to work independently and meet deadlines in a fast-paced environment. - Strong ethical standards and a commitment to client confidentiality.Preferred Qualifications: - Experience with estate planning, including drafting wills, trusts, and related documents. - Familiarity with Florida e-filing systems. - Proficiency in Microsoft Office Suite and legal practice management software.**Benefits:** - Competitive salary based on experience. - Health, dental, and vision insurance. - Retirement plan options. - Paid time off and holidays. - Opportunities for professional growth and development.

Probate Paralegal needed in our Boca Raton and Downtown Fort Lauderdale offices to join our Trust and Estates Practice Group. The Paralegal will have extensive knowledge regarding probate, including prior experience with guardianships and trust modifications. The candidate should be organized, have strong written communication skills, handle a high-volume fast-paced environment while paying attention to detail, and take initiative to ensure all tasks are completed in a timely manner. The candidate should have a minimum of three to five years' experience in a law firm setting supporting a Trust and Estates Practice Group. Salary based on experience. What You'll Do: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide legal support to attorneys. Prepare probate pleadings and other legal documents. Marshal inventory and distribution of assets. Handle IRS forms such as gift tax (709) and estate tax (706) returns. Record documents and deeds with courts, and manage e-filing. Proofread all documents and correspondence for accuracy. Prepare invoices, create cover letters, and send out to clients. Enter time and print reports as requested. Maintain client files, including preparing documents for signings. Communicate daily with clients in a professional manner. Maintain confidentiality of client information. What You'll Bring: 3 to 5 years of experience in a law firm setting supporting a Trust and Estates Practice Group. Extensive knowledge of probate, guardianships, and trust modifications. Strong organizational skills and attention to detail. Excellent written communication skills. Ability to handle a high-volume, fast-paced environment. Initiative to ensure all tasks are completed in a timely manner. Proficiency in e-filing and legal document management. Professional demeanor in client communications. Commitment to maintaining confidentiality of client information. ****************************

Job Description Estate Planning Paralegal

Job DescriptionStop Scrolling - Your Next Great Legal Role Is Right Here Legal Secretary / Paralegal -Baldwin County, AL $15-$30/hr. DOE + Work with a Highly Respected Attorney on an excellent team.If you're an experienced paralegal who loves meaningful work, great people, and a steady, professional environment… this is the job you've been hoping to find. Our boutique law firm (three attorneys, strong reputation, diverse practice areas) is adding one more skilled paralegal to our team. You'll work directly with the attorney teams known for their high standards, professionalism, and collaborative approach.This is a role for someone who thrives on responsibility, enjoys client contact, and wants to support attorneys across commercial real estate, estate planning, business transactions, and litigation. If that sounds like you-keep reading. What You'll Do (Not expected to know it all-just come willing to learn):You'll support our attorneys with a wide range of legal and administrative duties, including: Document & Case Work Draft, revise, and format legal documents in Word Prepare pleadings, discovery responses, and litigation correspondence Organize case files and keep matters moving from start to finish File documents with state and federal courts (including e-filing and PACER) Coordinate closings, review closing packets, prepare closing documents File deeds, mortgages, UCCs; request title work; issue title policies Assemble wills, trusts, POAs, and related documents Client & Professional Communication Communicate with clients, lenders, realtors, accountants, court staff, and others Schedule appointments, maintain calendars, and coordinate attorney travel Draft correspondence and assist with time entry and billing Additional Work May Include Basic land record research Occasional courthouse travel (Mobile & Baldwin counties) Supporting attorneys during trial preparation What You Need to Bring Minimum 5 years of recent law firm experience, i.e. drafting documents, efiling, discovery, trial prep, calendar maintenance, exhibits prep Strong attention to detail and ability to manage multiple deadlines Professional communication skills Proficiency with MS Word; Excel, QuickBooks, and SoftPro a plus A calm, steady presence in a deadline-driven environment College degree preferred but not required.Why You'll Love Working Here Stable, professional environment Well-respected team with low turnover Work that's interesting, varied, and meaningful Competitive hourly pay ($18-$30/hr. depending on experience) Opportunity to grow and build long-term relationships Ready to Apply?If you're an experienced legal professional who wants a role where your work truly matters, hit “Apply” attached your resume and let's talk. Or go to www.mobile.snelling.com and upload your resume. We're excited to meet the right person.