Administrative Assistant jobs at Lockheed Martin - 1465 jobs

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

A leading technology services provider seeks an experienced Enterprise Architect / Solution Executive to drive large deals within the Public Sector. This role emphasizes engaging with clients, leading solution designs, and orchestrating strategies. Candidates should have 12+ years in enterprise architecture, a Bachelor's degree in computer science, and strong communication skills. Excellence in managing complex, cross-domain solutions is critical, along with a focus on leveraging cloud and data technologies. #J-18808-Ljbffr

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

The Administrative Assistant is responsible for maintaining the smooth day-to-day operations of the office, supporting the finance department, to include weekly payroll processing, administrative tasks, and providing HR support as needed under the guidance of the Chief People Officer. This position requires attention to detail, confidentiality, and strong organizational skills to ensure accuracy and consistency in office and payroll operations. Key Responsibilities Office Administration Serve as the first point of contact for incoming calls and visitors. Maintain office and kitchen supplies; track inventory and reorder as needed. Coordinate incoming and outgoing mail, deliveries, and courier services. Manage copier meter readings, toner inventory, and vendor communication. Organize company files, forms, and records (both paper and electronic). Maintain office supplies, equipment, and vendor relationships; track inventory and reorder as needed. Ensure meeting spaces are prepared and equipped for internal and external meetings. Payroll Administration Collect, verify, and enter weekly employee hours into the payroll system. Process weekly payroll accurately and on schedule. Maintain payroll files, employee pay rate lists, and other related documentation. Prepare certified payroll reports for applicable projects. Assist with payroll-related reporting such as union reports, deductions, and garnishments. Maintain confidentiality of all payroll and employee information. HR Support Assist with new hire onboarding paperwork (W-4, I-9, direct deposit, etc.). Maintain employee files and ensure documentation is complete and organized. Update employee lists and organizational data as directed. Support benefits enrollment or changes under guidance from the Chief People Officer. Assist with compliance tracking (certifications, training records, etc.) as assigned. Assist with filling HR documents and work closely with HR on daily operations and provide additional HR support as needed. General Support Assist with invoicing or accounts payable data entry as needed. Coordinate communication between departments when requested. Be available to support the team with unexpected, time-sensitive tasks and initiatives that arise outside of standard operation. Qualifications 3+ years of office administration experience; experience in payroll preferred. Basic understanding of HR functions and confidentiality standards. Proficiency in Microsoft Office and QuickBooks (or similar accounting software). Strong organizational and communication skills. Ability to prioritize and manage multiple tasks in a fast-paced environment. Supervisory Responsibilities This position does not supervise other employees. Reporting Structure Reports directly to the Controller. Works closely with the Chief People Officer for HR-related tasks and supports the Finance department as needed.

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

Cornerstone Controls is seeking a Project Management Assistant to support our automation projects. This role is ideal for someone with strong organizational skills who can keep project timelines, resources, and deliverables on track. As a Project Management Assistant, you'll work closely with project managers to coordinate schedules, resources, and documentation across a range of industrial automation projects. Your attention to detail and planning skills will help ensure projects are delivered on time and within budget. Responsibilities Develop and maintain project schedules using tools such as Microsoft Project, IFS, or Smartsheet. Assist in resource allocation and management, managing project purchased materials, and coordinating with internal teams and external vendors. Track project progress, identify risks or delays, and communicate updates to stakeholders. Maintain accurate project documentation, including schedules, reports, and meeting notes. Provide administrative support to project managers, including meeting coordination, project data troubleshooting and fixing, and enabling efficient project management operations. Requirements Bachelor's degree. Experience in project scheduling and coordination, preferably in an engineering or industrial environment. Proficiency in project management software (e.g., Microsoft Project, Smartsheet) and Microsoft Office Suite. Familiarity with business systems such as IFS, Oracle, or SAP is a plus. Strong attention to detail and ability to manage multiple priorities. Excellent verbal and written communication skills. Project scheduling or project management certification preferred. What We Offer Competitive compensation. Training and development opportunities. Comprehensive benefits package (medical, dental, vision, retirement, wellness programs). Supportive team environment with a focus on collaboration. Flexible work arrangements, including options for remote work. About Us At Cornerstone Controls, we are committed to delivering excellence in industrial automation projects. We value integrity, teamwork, and innovation, and we're looking for people who share these values to help us drive success for our clients. How to Apply Ready to grow your career in project management? Apply now and join a team where your organizational skills will make a real impact.

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Apply for JobJob ID696629 Full/Part TimeFull-Time Regular/TemporaryRegular Add to Favorite JobsEmail this Job What Your Job Will Be Like Sandia National Labs is seeking an Office Administrative Assistant (OAA) to support our mission by providing essential administrative assistance to management and their teams. As an OAA, you will play a pivotal role in ensuring the smooth operation of our office, working independently while receiving guidance on more complex tasks. Your discretion and judgment will be crucial in coordinating various office management functions. On any given day, you may be called upon to: Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar Arrange teleconferences and videoconferences to enhance communication Organize celebrations, workshops, and team-building events Coordinating incoming and outgoing visitors, badge requests, DBIDS, and escort as needed Assist with hiring and onboarding processes Coordinate domestic and international travel logistics Procure office resources and supplies efficiently Maintain filing systems and databases Serve as the property and training coordinator for the organization Process facility and move requests Demonstrate knowledge of and adherence to organizational policies and procedures Provide training and support to other Administrative Professionals as needed Assist in hiring, onboarding, and training new Administrative Professionals Foster team collaboration across the Organization(s) Due to the nature of the work, the selected applicant must be able to work onsite fulltime. Job Details # of Mgrs Supported: 1-5 # of Staff Supported: 0-150 Org. #(s) Supported: TBD Qualifications We Require To be qualified, the applicant must have a high school diploma or equivalent, be proficient in Microsoft Office software, including Outlook (email and calendaring), Word, Excel, and PowerPoint, and have passed, based on Sandia specified grades, the Sandia Secretarial tests, and meet one of the following requirements: Four (4) years of recent secretarial experience, or An Associate's degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences or related field and six (6) months secretarial-related experience. Required Testing: Applicants must meet the minimum prerequisites to be scheduled for testing. Applicants should be prepared to test immediately after completing the application process. Upon successful test completion, the manager will be notified. Interviews will be scheduled for applicants who have successfully passed the test and have been identified as top candidates by the manager. Passing the test does not guarantee an interview or selection. After the applicant submits their application and resume, they will undergo multiple levels of screening, as applicable: (1) a review of the resume to assess direct experience and relevant work history; (2) pre-employment skills assessments; (3) a phone screening interview; and (4) a formal interview with the hiring manager. To be considered for a formal interview by hiring managers, applicants must successfully complete each level of screening. Qualifications We Desire Associate Degree in Office Administration or related secretarial degree Microsoft Office Certifications Professional Administrative Certifications Active Department of Energy (DOE) security clearance Active Department of Defense (DOD) security clearance Ability to exemplify Sandia's core values Core Competencies We are looking for candidates who can demonstrate the following competencies to excel in this role: Administrative Professional Expertise: Ability to apply principles and practices of the administrative support profession to contribute to the success of the organization Business Acumen: Ability to understand and apply information to contribute to the organization's business issues, processes, and strategic initiatives Communication Skills: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Critical Evaluation: Ability to interpret information to make business decisions and recommendations Emotional Intelligence: Ability to manage interactions to provide service and support the organization; relates to people in an open, engaging, and accepting manner; demonstrates curiosity and respect in differing views and perspectives while upholding workplace civility Leadership: Provide direction, motivation and set an example through open communication and modeling best practices Professional Development: Advancing skills, traits, and competencies to enhance your success in the workplace; find the training needed to advance your skills, abilities, and career Teambuilding: Working collaboratively with a group of people to achieve a common goal; building strong, cohesive teams that apply their unique, dynamic skill set(s) and perspectives to the goal Posting Duration This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time. About Our Team TBD-This posting is intended to source candidates for multiple positions. About Sandia Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: Challenging work with amazing impact that contributes to security, peace, and freedom worldwide Extraordinary co-workers Some of the best tools, equipment, and research facilities in the world Career advancement and enrichment opportunities Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at: *These benefits vary by job classification. Security Clearance Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. ** Some positions may require additional clearances which may require a polygraph test.** EEO All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law. NNSA Requirements for MedPEDs If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. Position Information As a condition of employment, this position is represented by the Office and Professional Employees International Union (OPEIU) and represented employees must pay the monthly membership dues or agency fee. New OPEIU employees must remain in their new position for 12 months. This posting sources for both Regular OAA positions and Temporary OAA positions.

IDR is seeking a Executive Assistant to join one of our top clients for an opportunity in Fort Meade, MD. This role supports senior military personnel with scheduling, coordination, and document management in a fast-paced environment. The organization specializes in command operations and requirements management. Position Overview for the Executive Assistant: Handle scheduling, interviews, and calendar coordination for senior military personnel. Assist with document management, requisitions, and distribution of supplies. Coordinate recruiting events and advertising within command spaces. Work closely with MS Office applications, particularly Word, Excel, PowerPoint, and Outlook. Onsite position requiring excellent organizational and communication skills. Requirements for the Executive Assistant: At least 2 years of experience in an executive support role. Well-versed in recruiting events and advertising in command environments. Excellent oral and written communication skills. Knowledgeable and experienced in working with common MS applications. Bachelor's degree required. $80,000-$85,391

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Title: Administrative Assistant Duration: Indefinite The selected temporary staff should have Microsoft Office skills, the ability to multitask and strong communication skills. Bachelor's Degree Explain the function(s) to be performed by the requested staff member: Responsibilities include: De-obligating/decreasing purchase orders. Reviewing Draft Requests for Proposal (DRFP) requests. Emailing orders to vendors. Requesting and following up on Mayer's Office of Contract Services (MOCS). Doing Business Data forms/W-9. Tracking vendor updates. Providing purchase order copies for Furniture & Equipment invoices, and processing advance check requests.

ID 2026-18167 Element has an opportunity for an Administrative Assistant. Administrative Assistant will act as the liaison between customers and estimation team to ensure a premium quoting and customer service experience. The primary objective is to ensure that our customers have a seamless experience and are satisfied with Element's services. Customer Service will answer product and service questions, ensure that customers' needs are met, and build relationships through daily communication with clients. Salary: $20.50 - $23/hr DOE Responsibilities * Corresponding via email and phone with customers regarding requests for quotes * Basic blueprint reading (training will be provided, experience is a plus) * Assemble documentation for estimators * Upsell products when appropriate * Data entry into ERP and CRM systems * Escalation of customer service issues to appropriate department or manager * Provides general feedback to upper management so that they can adjust business strategy accordingly * Administrative and other duties as assigned by manager Skills / Qualifications * 3 years in a customer service role preferred * Must have good organizational and time management skills * Must be able to analyze situations relating to customer needs and react accordingly in a timely fashion * Ability to work in an open office with ample distractions * Must be able to function independently with a minimum amount of supervision * Interpersonal and problem-solving skills are a must * Must be able to collaborate and work effectively on a team * Must be able to read, write and speak English fluently #LI-TK1 Company Overview Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'. When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development. Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization. Diversity Statement At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner". All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) "If you need an accommodation filling out an application, or applying to a job, please email "

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

Immediate need for a talented Executive Assistant. This is a 03 months contract opportunity with long-term potential and is located in Cincinnati, OH(Onsite). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-01111 Pay Range: $30/hr - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Works directly with Medical Director to assure clerical & scheduling needs are met. Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director. Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director. Facilitates complex scheduling of multiple person meetings of which the Medical Director is included. Handles all electronic and paper communications for Medical Director. Coordinates publishing activities involving the Medical Director and the Research Center. Transcribes text/figures for manuscripts submission. Seeks permission from publishers for use of graphics as needed. Assures all deadlines are met. Provides tools necessary for publication and secures all necessary approvals. Considers cost of services required and chooses outside resources efficiently. Creates and organizes professional presentations for Medical Director and other associates of The Center. Provides for professional presentations via PowerPoint or other educational media. Communicates with support services to assure all presentations meet required objectives. Instrumental in submission of abstracts involving various professional associates. Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations. Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences. Coordinates meeting schedules for Medical Director and prepares detailed schedule of events. Coordinates and books airline arrangements for traveling physician(s). Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts. Performs other related duties. Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center. Key Requirements and Technology Experience: Photocopier, fax equipment, all medical equipment appropriate to research. Ability to make independent decisions. Strong organizational. Skills with good follow through practices. Excellent communication skills. Excellent clerical skills. Functional computer knowledge. Medical terminology. Our client is a leading Healthcare Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Licensed COTA: Home-Based Daily Living & Mobility Assistant Compensation: $42.00 - $46.00 per visit + mileage reimbursement Employment Type: Full-Time or Part-Time Are you a COTA who thrives on creativity, connection, and empowering clients to live fuller, safer lives? Join Home Health Care, Inc. and deliver personalized therapy right where it matters most-your clients' homes. This is your chance to practice with autonomy, build meaningful relationships, and see real progress as clients regain confidence in their everyday routines. The Impact You'll Make In this role, you will be the hands-on professional helping clients bridge the gap between injury or illness and independent living. Clinical Implementation: Carry out individualized OT treatment plans meticulously prepared by licensed Occupational Therapists. Functional Recovery: Lead therapeutic activities focused on Activities of Daily Living (ADLs), fine motor development, motor planning, and cognitive engagement. Empowerment through Education: Educate clients and their families on home safety strategies, the use of adaptive tools, and the establishment of functional routines. Care Coordination: Work closely with a multidisciplinary team of PTs, OTs, nurses, and caregivers to ensure seamless continuity of care. Accurate Documentation: Efficiently document visits to track progress and support excellent clinical outcomes. What You Bring to the Team Licensure: Active Minnesota Certified Occupational Therapy Assistant (COTA) license. Logistics: A reliable, insured vehicle and a valid driver's license for travel throughout the metro area. Communication: Strong verbal and written communication skills with a heart for patient-centered care. Experience: Home care experience is a plus, but we are happy to provide training for eager learners transition into the home health field. Why You'll Love Working With Us 30 Years of Excellence: Join a trusted, Minnesota-based agency with a long-standing reputation for clinical quality. Flexibility: We offer both full-time and part-time tracks, allowing you to build a schedule that fits your life. Mentorship: Enjoy supportive therapy leadership with on-the-go guidance and professional mentorship. Collaborative Culture: Work in an environment rooted in compassion, teamwork, and professional growth. Ready to help clients regain their independence at home? Apply today!

Tunista Logistics Solutions LLCRegular PRIMARY FUNCTION * Provides principal secretarial support in an office, usually to one individual, and, in some cases, also to the subordinate staff of that individual. * Maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff. * Works fairly independently, receiving a minimum of detailed supervision and guidance. * Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. ESSENTIAL FUNCTIONS * Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: a. Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices. b. May prepare and sign routine, nontechnical correspondence in own or supervisor's name; c. Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. d. May attend meetings and record and report on the proceedings. e. Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed. f. Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to supervisor or staff. g. Explains to subordinate staff supervisor's requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing. h. Carries out recurring office procedures independently, and selects the guideline or reference that fits the specific case. The supervisor provides specific instructions on new assignments and checks completed work for accuracy. i. Control mail and assure timely staff response, and send form letters. j. As instructed, maintain supervisor's calendar, make appointments, and arrange for meeting rooms. k. Review materials prepared for supervisor's approval for typographical accuracy and proper format. l. Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans. m. Requisition supplies, printing, maintenance or other services, type, take and transcribe dictation, create and maintain office files. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks. KNOWLEDGE, SKILLS and ABILITIES * Ability to enter data accurately into databases, write routine reports and correspondence, use general office equipment such as fax, scanner, phone, copier, etc. * Have the ability to perform basic mathematical computations, detect unobvious facts and issues and exercise resourcefulness in resolving problems. * Strong professional customer service skills, including active listening, prompt service and follow-up. * Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas. * Strong decision analysis and problem solving skills; ability to draw conclusions and justify decisions. Must be able to communicate issues to management and regulatory agencies. * Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff. * Familiarity with or the ability to interpret Air Force Handbook 33-337 (Communications and Information) Tongue and Quill. QUALIFICATIONS: * Must be a high school graduate or equivalent. * Ability to communicate using the English language. * Must be able to pass a drug test, and have, or be able to obtain, a DoD National Agency Check Investigation (NACI) Secret Security Clearance. * Ability to safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage and accidental damage, including controller used controlled forms. * Not an employee of the United States Government if employment will create a conflict of interest. * Not an employee of the Department of the Air Force without approval IAW DoD 5500.7-R (Joint Ethics Regulation) or the Department of Defense if such employment would be contrary to policies contained in AFI64-106 (AF Industrial Labor Relations Activities). * Must not pose a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. * Present a neat, clean and professional appearance at all times, unless precluded by assigned work. * Must have excellent communication and customer service skills, as well as clear, effective technical writing ability. * Ability to take initiative and be tenacious in completing routine duties as well as resolving novel challenges; analyze, research, find and follow-through with solutions, and document key steps. * Demonstrable experience as a self-starter who takes initiative in problem resolution, and follow-through for non-routine issues. * Strong knowledge and experience with Microsoft Windows Operating Systems, and the Microsoft Office 2013 or 2016 Suite of programs. PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

The Administrative Assistant - Receptionist will serve as the front desk point of contact providing professional customer service and administrative support to the Member Services division. Key Responsibilities: Greet and assist walk-in members in a professional and courteous manner Provide basic responses to member questions and concerns (training provided) Log incoming and outgoing mail accurately Record and process incoming checks Perform general administrative and clerical support tasks for the Member Services team Maintain confidentiality and follow agency security procedures Required Qualifications Minimum 1 year of front desk/receptionist experience High School Diploma or equivalent Strong communication and interpersonal skills Ability to work onsite, full-time Must be local to Phoenix, AZ at time of submission Available for in-person interview within 1 week of posting close Able to start within 2 weeks of offer Preferred Qualification Certified Notary Public (Highly desirable but not mandatory)

ID 2025-17707 Element's Chicago Materials Testing Laboratory is hiring for an Office Assistant who will be a versatile and on-site team member supporting both the front office and back-office operations. This role blends reception duties, administrative tasks, procurement, human rsources tasks, and basic finance support in a fast-paced lab that serves aerospace, nuclear, power generation, oil and gas, medical, and manufacturing clients. The ideal candidate thrives in a "jack-of-all-trades" position, keeping the lab organized, clients and visitors welcomed, and administrative, human resources, and financial processes running smoothly. Responsibilities * Serve as the primary receptionist: greet visitors, manage phone lines, coordinate meetings and lobby activities * Perform administrative and human resources support: scheduling, document management, scanning, mail handling, and office supply management * Assist with pricing, invoicing, and billing; support collections follow-up as needed * Manage procurement and purchasing of lab and office supplies; maintain vendor relationships and track deliveries * Maintain records, spreadsheets, and internal databases to support lab operations and reporting * Coordinate with lab staff and cross-functional teams to facilitate smooth workflow * Uphold a professional and organized front-office environment in a technical lab setting * Plan and coordinate cultural activities and team building activites within the lab * Ability to post lab activities on social media (Example: LinkedIn) Skills / Qualifications * 2+ years of experience in administrative or office support roles, ideally in technical, laboratory, or industrial environments * Exposure to basic finance and Human Resources tasks such as invoicing, billing, collections, or procurement * Strong organizational, accuracy, and follow-through skills * Professional communication and interpersonal abilities; comfortable interacting with visitors, staff, and clients * Proficiency with Microsoft Office (Excel, Word, Outlook); ability to learn internal systems * Reliable on-site attendance in a laboratory or technical office environment #LI-TK1 Company Overview Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'. When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development. Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization. Diversity Statement At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner". All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) "If you need an accommodation filling out an application, or applying to a job, please email "