How to hire a logistics administrator

How to hire a logistics administrator, step by step

Here's a step-by-step logistics administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a logistics administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new logistics administrator
• Step 8: Go through the hiring process checklist

What does a logistics administrator do?

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1. Identify your hiring needs

   Before you post your logistics administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a logistics administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A logistics administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, logistics administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents logistics administrator salaries for various positions.

   Type of Logistics Administrator	Description	Hourly rate
   Logistics Administrator		$13-23
   Customer Logistics Manager	A customer logistics manager is in charge of overseeing a company's supply chain operations, ensuring customers get to receive their orders promptly and efficiently. Among their responsibilities include managing logistics teams, setting objectives and guidelines, monitoring budgets and schedules, liaising with internal and external parties, and keeping an eye on the progress of operations... Show more	$12-28
   Logistics Project Manager	A logistics project manager oversees an organization's supply chain management, works to improve business development, and ensure customer satisfaction and sustainability. Your duties will include planning and managing logistics, transportation, warehousing, and customer services, directing and coordinating the full order cycle, and negotiating with suppliers, retailers, consumers, and manufacturers... Show more	$32-54

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Delivery Issues
   • Purchase Orders
   • Inventory Control
   • Forwarders
   • Customer Orders
   • International Shipments
   • Status Reports
   • Freight Forwarders
   • LTL
   • Third-Party Logistics
   • ISO
   • Computer System
   • Logistics Operations

   Check all skills

   Responsibilities:

   • Create UNIX shell scripts to automate the processes by avoiding manual process.
   • Coordinate shipments with freight forwarders and prepare all shipping documentation, including commercial invoices, and ingredient listings.
   • Generate export documents for dissemination to freight forwarders and customs to ensure timely clearance at destination.
   • Maintain HTML coding for three web sites.
   • Insert HTML processing codes using a web-base software system.
   • Record all Peco and Chep pallets for all LTL shipments.

   More logistics administrator duties

3. Make a budget

   Including a salary range in your logistics administrator job description is a great way to entice the best and brightest candidates. A logistics administrator salary can vary based on several factors:

   • Location. For example, logistics administrators' average salary in tennessee is 34% less than in michigan.
   • Seniority. Entry-level logistics administrators earn 42% less than senior-level logistics administrators.
   • Certifications. A logistics administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a logistics administrator's salary.

   Average logistics administrator salary

   $37,188yearly

   $17.88 hourly rate

   ---

   Entry-level logistics administrator salary

   $28,000 yearly salary

   Updated January 22, 2026

   Average logistics administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Michigan	$45,772	$22
   2	New Jersey	$44,725	$22
   3	Washington	$44,708	$21
   4	Montana	$44,484	$21
   5	Illinois	$44,165	$21
   6	California	$42,097	$20
   7	Florida	$41,663	$20
   8	New York	$40,433	$19
   9	Oregon	$40,262	$19
   10	Minnesota	$38,239	$18
   11	Maryland	$38,105	$18
   12	Georgia	$37,177	$18
   13	Ohio	$37,032	$18
   14	Kansas	$36,571	$18
   15	South Carolina	$35,954	$17
   16	Indiana	$35,712	$17
   17	Texas	$35,632	$17
   18	Virginia	$35,176	$17
   19	North Carolina	$31,140	$15
   20	Tennessee	$30,451	$15

   Average logistics administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Celestica	$41,421	$19.91	9
   2	BASF	$41,251	$19.83
   3	Calumet Specialty Products Partners	$40,249	$19.35
   4	HORIBA	$39,314	$18.90	3
   5	Ingredion	$39,227	$18.86
   6	Agilent Technologies	$38,893	$18.70	2
   7	Smith & Nephew	$38,809	$18.66	8
   8	Rogers Group	$38,535	$18.53	1
   9	Chemetall	$38,451	$18.49
   10	Career Company in Silicon Valley	$37,905	$18.22	1
   11	Texas Pride Fuels	$37,438	$18.00	2
   12	Compass Minerals	$37,225	$17.90
   13	TMEIC	$36,872	$17.73
   14	StandardAero	$36,625	$17.61
   15	BTI Solutions	$36,605	$17.60	33
   16	Butler America Inc	$36,571	$17.58
   17	Thales	$36,565	$17.58	2
   18	G K N Aerospace Aerostructures Inc	$36,536	$17.57
   19	Blount Fine Foods	$36,536	$17.57	3
   20	Richardson Electronics	$36,470	$17.53

4. Writing a logistics administrator job description

   A good logistics administrator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a logistics administrator job description:

   Logistics administrator job description example

   The Career Potential
   
   Ortho Clinical Diagnostics is committed to improving and saving lives with diagnostics. To do this we hire people who share this dream and are ready for new adventures. As a valued team member, you will carve your own career path and be part of building this company stronger and better than ever before. There is no limit to the experiences, opportunities and new directions you will have access to here at Ortho Clinical Diagnostics. More importantly, you will be driving the surge of a whole new direction in important medicine. That's something we can all take pride in as we take this journey together.
   
   Ortho is known in the industry as a leader in customer service and support. Deeply understanding and exceeding the needs of our clinical lab, hospital and blood bank customers is what we do. It's who we are. If you join Ortho, no matter what your role, you will be expected to keep that Customer Excellence focus in your work.
   
   The Opportunity
   
   As we continue to grow, we are seeking an International Logistics Administrator who will provide administrative support to International Logistics Coordinators in several of our Ortho locations. This position is located in Memphis, TN or San Diego, CA.
   
   The Responsibilities
   
   Daily review of Order Status to identify new orders released by Product Assignment and the creation of the Delivery Order (DO) for release to the Distribution Center.Creation of Shipping Documentation - Packing List, Commercial Invoice and other Export Shipping Documentation (ESD) as required for DO being scheduled, once the International Logistics Center (ILC) has approved all information for the creation of the documentation.Send all required documentation to the Freight Forwarder to ensure booking of freight by agreed daily cut-off times.Track and Trace of all DOs in transit from the Memphis Distribution Center to final delivery and communication of status on each shipment.Any other transactional activity as required by the International Logistics Team.
   
   The Individual
   
   High School Diploma with 3 years of experience or Associates with 1 year of experience in a clerical, data administration, shipping administration or customer service role. Associates degree preferred.Strong written and verbal communication skills.Proficient in Microsoft Office products (Outlook, Excel, Word, PowerPoint) Strong time management skills.Strong organizational skills.Ability to work in a fast-paced environment.Detail oriented.
   
   EOE/AA Disability/Veteran
   
   #LI-KS1

   Copy this example

   

5. Post your job

   To find logistics administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any logistics administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level logistics administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your logistics administrator job on Zippia to find and recruit logistics administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with logistics administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new logistics administrator

   Once you've found the logistics administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new logistics administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a logistics administrator?