Administrative Assistant jobs at Loomis Sayles - 65 jobs

J.P. Morgan Alternative Fund Services (“AFS”) is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally. The business was launched in November 2005 through the commercialization of the finance and technology teams supporting J.P. Morgan's various private equity and real estate entities. Our AFS business has over 950 dedicated professionals with offices in Dublin, London, Luxembourg, New York, New Jersey, Bangalore, Guernsey, Hong Kong, Jersey, Singapore, Toronto, and Sydney. We provide administration services to more than 150 clients across all alternative asset classes. Job Summary: As a Private Equity Fund Admin Associate within our client administration team, you will support the management of daily client deliverables for Private Equity fund administration clients. Your responsibilities will include assisting with the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, overseeing capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. You will also assist in managing client expectations and deliverable timelines in line with SLAs, and ensuring prompt resolution of client issues and escalations. Your role will require a solid understanding of Private Equity fund structures, proficiency in accounting for complex transactions, and a comprehensive knowledge of fund governing documents. Job Responsibilities: Support all aspects of client deliverables for Private Equity fund administration clients including client expectations and timelines as well as any issues and escalations. Stay abreast of industry standards and best practices while continuously seeking opportunities to enhance operational efficiency and mitigate operational risks. Liaise with support functions and internal stakeholders including risk and control groups, audit, compliance, implementation, investor relations, and operations. Ensure adherence to control framework including prescribed policies and procedures. Assist in ad hoc client projects and internal initiatives. Collaborate with team members and contribute to staff development while providing oversight and supervision on technical topics and client-related issues. Review fund governing documents, side letters, and agreements to determine impact on reporting deliverables and ensure adherence. Required qualifications, capabilities, and skills: A professional accounting qualification (CA, CPA) combined with 4+ years of experience working with Private Equity funds in a fund administration or related capacity. Knowledge of US GAAP for Investment Funds and a thorough understanding of Private Equity fund structures. Bachelor's Degree in Accounting, Finance, or MBA. Ability to work under pressure to meet tight deadlines and balance multiple priorities. Strong attention to detail and a collaborative management style. Team player with excellent problem-solving, communication, and client service skills as well as the ability to take ownership and manage projects. Proficiency in Microsoft Office product suite and advanced MS Excel skills. Preferred qualifications, capabilities, and skills: Strong knowledge of Investran or similar integrated Private Equity system a plus. Investment fund audit experience with a Big 4 firm a plus.

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves and where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates committed to promoting a diverse and inclusive work environment where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas. Educational Vision of the Massachusetts Department of Elementary and Secondary Education: Our educational vision describes the Department of Elementary and Secondary Education's (DESE) aspiration for elementary and secondary public education and adult basic education in the Commonwealth of Massachusetts. This vision is anchored in our commitment to high-quality teaching and learning in the Commonwealth. We will continue to work with districts, schools, and educators to promote teaching and learning that is antiracist, inclusive, multilingual, and multicultural; that values and affirms each and every student and their families; and that creates equitable opportunities and experiences for all students, particularly those who have been historically underserved. For more information on our vision, click here. The Senior Associate Commissioner of District and School Assistance will be responsible for the overall management and strategy related to the improvement of persistently low-performing schools in the commonwealth. The position is a senior level position, serving on cabinet, and reporting to Deputy Commissioner Lauren Woo. The position oversees the Commissioner's Accelerating Achievement Initiative, a new school improvement support initiative targeting a set of selected low-performing schools. To facilitate more sustained improvement in these schools the office will develop and implement a more rigorous approach to improvement planning in these schools and a refined support and assistance model. To accomplish this initiative, under the direction of the senior associate commissioner, the office will: - Engage these schools in a planning process that is tightly aligned to a framework for school improvement, anchored in the Department's decades of research on successful school improvement practices. - Support the schools in undertaking a multi-year improvement planning and implementation process - Incubate and incentivize innovative models and programs to support academic achievement and school improvement. Key Job Responsibilities: Provide administrative leadership and supervision to assigned unit offices, including the development of operational plans, oversight of day-to-day operational activities, allocation of budgetary and staffing resources, and supervision and mentoring of subordinate managers to attain goals. Strategic planning, including the evaluation of existing programs and the development of new programs, initiatives, and activities to achieve the Department's mission and/or improve the efficiency and effectiveness of Department operations to positively impact students, including incubating and incentivizing innovation. Direct oversight and leadership responsibility of major projects assigned by the Commissioner and/or Deputy Commissioner which involve staff from other Department units and/or staff from other agencies. Provide oversight and direction on policy development and implementation on school improvement programming across the agency including coordination across offices within DESE. Support the coordination and development of policy related to key governmental agencies and bodies, including the Board of Elementary and Secondary Education. Maintain a high level of expertise in the assigned areas of work, including attendance at national conferences, review of relevant research and studies, and discussions with officials in the U.S. Department of Education and other state education agencies, to ensure that Department programs and activities are informed by data-driven research and best practices. Ensure that supervised staff, staff elsewhere in the Department, and outside stakeholder groups are communicating effectively together in a productive, collegial relationship. Other duties as assigned by the Commissioner and Deputy Commissioner (e.g responding to constituents, presenting at Board Meetings, etc.) Represent DESE at meetings with external groups as needed, including presenting at the BESE meetings. Based on assignment, travel throughout the Commonwealth may be required. The position will report to the Everett office 5 days/week. Questions regarding this posting or the application process should be referred to Maureen O'Brien @ maureen.t.o'************** Preferred Qualifications: · Thorough understanding of public policy and educational practice at the district and state level; · Experience and demonstrated knowledge of secondary school programming; · Ability to articulate a clear vision of high-quality education for persistently low performing schools; · Experience in implementing state and federal laws and program standards; · Excellent communication skills and ability to effectively establish dialogue with all stakeholder groups; and, · Experience and background in a leadership position in school or district or educational organization. · 5-10 years of experience with senior level leadership in an educational setting; · Extensive experience in education policy development and program implementation; · 5-10 years of experience in supervising professional education-related staff. Tell us about a friend who might be interested in this job. All privacy rights will be protected. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) seven (7) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least four (4) years must have been in a managerial capacity. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them. Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself. As a Business Support Admin, you will provide high-touch administrative support to senior leaders while keeping day-to-day operations running smoothly. You'll play a trusted role in coordinating executive-facing logistics, managing details others rely on, and representing the team with professionalism and care. What you will do: Administer sports marketing assets and tickets for executives and external partners Coordinate transportation and logistics for individual travelers and group meetings Provide day-to-day administrative and clerical support to the department Maintain accurate records, files, and tracking documents Prepare basic reports and complete routine data entry Answer incoming phone calls and manage the team's voicemail inbox Draft and send standardized correspondence using approved templates Distribute incoming mail and prepare outgoing mail What you will bring: Associate degree or equivalent experience 0-2 years of experience in an administrative, office support, or clerical role Professional communication skills, both written and verbal Strong attention to detail and follow-through on routine tasks Comfort working onsite in a fast-paced, professional environment A reliable, service-oriented approach to supporting others What will set you apart: Experience supporting senior leaders or executive teams Confidence handling logistics, scheduling, and coordination with minimal rework Strong organizational habits and respect for process and accuracy Ability to anticipate needs and take ownership of assigned work Interest in building longevity in an administrative or business support role Proficiency with Microsoft Office tools, including Outlook, Word, and Excel Location: Onsite in Boston, MA ***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.*** What we offer you We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance. Medical, dental, vision and life insurance Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup Tuition reimbursement up to $5,250/year Business-casual environment that includes the option to wear jeans Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year Paid volunteer time - 16 hours per calendar year Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA) Business Resource Groups (BRGs) - BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all. Base Salary Range $52,600.00 - $72,325.00 The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Equal opportunity employer • Drug-free workplace We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. ***For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection.*** Job Posting End Date at 12:01 am on: 01-31-2026 Want the latest money news and views shaping how we live, work and play? 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Job Summary & Responsibilities: Provides administrative support to Region Head for Private Wealth Management in Boston Region in a complex team environment Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and all related client logistics. Handles highly confidential and sensitive information with the utmost discretion and compliance. Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner. Coordinates logistics for PWM client calls & meetings; responds and follows up on requests in a timely manner. Coordinates a high volume of travel arrangements, including visa procurement when applicable, and processes expense reports in timely manner. Prepares and distributes correspondence, agendas, letters, reports or other documents as requested. Organizes and ships materials to clients as needed. Plan, lead and manage various events, including client engagement as well as internal entertainment Supports general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects or facilities management as needed Works with conference and catering services for client engagements as needed. Maintains detailed understanding of firm policies and can handle certain issues independently and escalate appropriately Qualifications: Experience supporting executive(s) in a complex environment, preferably in financial services, private sector or government is preferred. Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. Adaptable to new technologies, familiarity with CRM systems such as Salesforce is preferred Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude, enthusiastic about bringing the team together. Ideal candidate has at least 3 - 5 years of experience. Candidate must be located onsite in the Boston office.

Job Summary & Responsibilities: Provides administrative support to Region Head for Private Wealth Management in Boston Region in a complex team environment Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and all related client logistics. Handles highly confidential and sensitive information with the utmost discretion and compliance. Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner. Coordinates logistics for PWM client calls & meetings; responds and follows up on requests in a timely manner. Coordinates a high volume of travel arrangements, including visa procurement when applicable, and processes expense reports in timely manner. Prepares and distributes correspondence, agendas, letters, reports or other documents as requested. Organizes and ships materials to clients as needed. Plan, lead and manage various events, including client engagement as well as internal entertainment Supports general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects or facilities management as needed Works with conference and catering services for client engagements as needed. Maintains detailed understanding of firm policies and can handle certain issues independently and escalate appropriately Qualifications: Experience supporting executive(s) in a complex environment, preferably in financial services, private sector or government is preferred. Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. Adaptable to new technologies, familiarity with CRM systems such as Salesforce is preferred Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude, enthusiastic about bringing the team together. Ideal candidate has at least 3 - 5 years of experience. Candidate must be located onsite in the Boston office.

Be a part of the best team in Property Management! Welcome to Village Green & Yarmouth Commons , a Vesta community in Barnstable, MA . We are currently seeking an experienced, organized, customer service focused Administrative Assistant to join our team! What we Offer: At Vesta, we take pride in hiring the best talent in Property Management. We work hard and we have fun doing so. In addition to our generous benefits package, we offer service awards, performance bonuses, team member appreciation events and opportunities for growth. Our benefits include: Medical, dental & vision insurance Company matched 401(K) Paid time off- Vacation, sick, floating holidays 12 additional paid holidays Tuition Reimbursement PetPlan Pet Insurance Employee Assistance Program Long & Short-Term Disability Insurance AND MORE The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, and all calls for the property. Greets visitors and offers direction and information. Answers all incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy. Responsible for scheduling appointments and assisting office personnel with clerical work and other office duties. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail and forwards to appropriate personnel. Answer and direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings. Secure all required applicant and resident signatures, for administrative processes. Maintain documentation and filing procedures and systems in accordance with Vesta's SOP. Keep a running list of needed supplies and order as necessary. Greet, introduce, welcome and convey benefits of the property to prospective residents and visitors. Foster a positive, active and collaborative relationship with team members, prospects, residents, communities, vendors and associated agencies. Assist leasing to schedule application intakes, interviews, processing and preparation of applications, and their distribution. Assist with and attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules and regulations in accordance with property-based programs, Vesta's SOP as well as all state, federal and/or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed. May assist in collection, depositing and posting of rental deposits, rent and late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits and all pertinent resident documentation. Report to management community appearance/ curb appeal, and unsafe conditions. Input all work order and service requests, in Yardi and communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access. Other duties as assigned. Knowledge, Skills and Abilities: Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask and prioritize efficiently. Ability to determine varying nature of calls/issues and identify the priority level. Accepts responsibility and accountability. Honest and trustworthy; displays integrity. Professional, in appearance and action. Shows adaptability. Organized and detailed. Interested? APPLY NOW!!! Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Valid Driver's License and clean driving record required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $18.00-$20.00/hr.

Human Services Management Corporation (HSMC) provides shared business and consulting services to both non-profit and proprietary human services agencies. These services include accounting, payroll, third-party billing and collections, human resources, online and live Continuing Education, marketing, facility development and quality assurance programs. Job Description The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC. This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance. Job Responsibilities * Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines * Assist maintenance staff with ordering parts and materials as needed * Develop and maintain relations with executives, stakeholders and external parties * Review and reconcile maintenance invoices for accuracy * Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary * Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests * Perform and/or assist others in assigned tasks related to information/communication flow * Maintain and organize various records and files * Monitor office supplies inventory and place orders as necessary * Ensure optimal internal and external customer service Qualifications * High School Diploma required * Minimum one to three years office experience * Strong written and verbal communication skills * Proficient in Microsoft Office products * High level of attention to detail, organization, and ability to multitask Benefits * Medical and Dental Insurance * Tax Exempt Flexible Spending Plans * 401(K) Retirement Plan * Vacation, Sick and Holidays * Professional Development and Educational Benefits * Voluntary Benefits Additional Information Please visit our website at ************ to learn more about our organization! Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation; veteran status, or any other bases protected by law. HSMC participates in E-Verify.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Administrative Assistant US Federal Solutions Supporting the Federal Protective Service (FPS), Department of Homeland Security Region 1 US Federal Solutions is seeking a detail oriented Administrative Assistant to support the Federal Protective Service within the Department of Homeland Security. This role provides direct administrative and program support to senior FPS leadership and regional staff, helping ensure daily operations run smoothly and professionally. This is a high visibility position suited for someone who is organized, service minded, and comfortable working in a fast paced federal environment with sensitive information. What You'll Do As an Administrative Assistant, you will serve as a primary point of contact for the FPS Regional Office and provide critical administrative support across multiple divisions. Key responsibilities include: Screen incoming calls and visitors for senior leadership including the Regional Director, Deputy Regional Director, branch chiefs, district and area commanders, and other assigned officials, routing only those matters requiring direct attention. Greet and assist visiting agency officials, senior government personnel, and regional leadership, including helping place calls and responding to ad hoc requests. Respond to public and interagency inquiries by identifying needs, explaining FPS programs and services, and guiding individuals to the appropriate division or subject matter expert. Research and develop accurate responses to inquiries using knowledge of government operations, reference materials, and coordination with FPS divisions and leadership. Maintain records and files related to FPS correspondence and ensure timely distribution of incoming and outgoing mail. Create, edit, format, and manage a wide range of documents including correspondence, reports, calendars, statistics, tables, and mailing materials using Microsoft Office applications. Receive and process customer agency requests for additional services, ensuring request forms are complete and routed to the appropriate personnel. Serve as a designated Timekeeper, reviewing, validating, and maintaining federal employee time and attendance records in electronic systems. Coordinate with the Human Capital Office to correct leave and pay issues and track overtime usage to support budget oversight. Assist the Protective Security Officer Program Manager by processing requests for Temporary Additional Services and preparing required submittal documentation. Coordinate with GSA and other agencies to schedule shared training and conference space for senior staff. Liaise with facility maintenance providers to address office space issues such as HVAC, lighting, and telecommunications. Manage secure access control systems for FPS office locations, issuing and revoking FOBs and PINs as required. Why US Federal Solutions At US Federal Solutions, you will support mission driven work that protects federal facilities and the people who use them every day. We value professionalism, accountability, and teamwork, and we offer the opportunity to work alongside dedicated public service professionals in a respected federal organization. If you are dependable, adaptable, and take pride in keeping operations running smoothly, we encourage you to apply. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred What We're Looking For 4 Years applicable experience, preferably supporting the federal government. Strong administrative experience supporting senior leadership, preferably in a federal or government contracting environment. Excellent communication and customer service skills, with the ability to handle inquiries professionally and discreetly. Proficiency with Microsoft Office tools including Word, Excel, Outlook, and PowerPoint. Ability to manage records, correspondence, and sensitive personal information in compliance with federal policies. Strong organizational skills and attention to detail, with the ability to prioritize competing requests. Experience coordinating across multiple offices or agencies is a plus. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job Description USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Administrative Assistant US Federal Solutions Supporting the Federal Protective Service (FPS), Department of Homeland Security Region 1 US Federal Solutions is seeking a detail oriented Administrative Assistant to support the Federal Protective Service within the Department of Homeland Security. This role provides direct administrative and program support to senior FPS leadership and regional staff, helping ensure daily operations run smoothly and professionally. This is a high visibility position suited for someone who is organized, service minded, and comfortable working in a fast paced federal environment with sensitive information. What You'll Do As an Administrative Assistant, you will serve as a primary point of contact for the FPS Regional Office and provide critical administrative support across multiple divisions. Key responsibilities include: Screen incoming calls and visitors for senior leadership including the Regional Director, Deputy Regional Director, branch chiefs, district and area commanders, and other assigned officials, routing only those matters requiring direct attention. Greet and assist visiting agency officials, senior government personnel, and regional leadership, including helping place calls and responding to ad hoc requests. Respond to public and interagency inquiries by identifying needs, explaining FPS programs and services, and guiding individuals to the appropriate division or subject matter expert. Research and develop accurate responses to inquiries using knowledge of government operations, reference materials, and coordination with FPS divisions and leadership. Maintain records and files related to FPS correspondence and ensure timely distribution of incoming and outgoing mail. Create, edit, format, and manage a wide range of documents including correspondence, reports, calendars, statistics, tables, and mailing materials using Microsoft Office applications. Receive and process customer agency requests for additional services, ensuring request forms are complete and routed to the appropriate personnel. Serve as a designated Timekeeper, reviewing, validating, and maintaining federal employee time and attendance records in electronic systems. Coordinate with the Human Capital Office to correct leave and pay issues and track overtime usage to support budget oversight. Assist the Protective Security Officer Program Manager by processing requests for Temporary Additional Services and preparing required submittal documentation. Coordinate with GSA and other agencies to schedule shared training and conference space for senior staff. Liaise with facility maintenance providers to address office space issues such as HVAC, lighting, and telecommunications. Manage secure access control systems for FPS office locations, issuing and revoking FOBs and PINs as required. Why US Federal Solutions At US Federal Solutions, you will support mission driven work that protects federal facilities and the people who use them every day. We value professionalism, accountability, and teamwork, and we offer the opportunity to work alongside dedicated public service professionals in a respected federal organization. If you are dependable, adaptable, and take pride in keeping operations running smoothly, we encourage you to apply. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred What We're Looking For 4 Years applicable experience, preferably supporting the federal government. Strong administrative experience supporting senior leadership, preferably in a federal or government contracting environment. Excellent communication and customer service skills, with the ability to handle inquiries professionally and discreetly. Proficiency with Microsoft Office tools including Word, Excel, Outlook, and PowerPoint. Ability to manage records, correspondence, and sensitive personal information in compliance with federal policies. Strong organizational skills and attention to detail, with the ability to prioritize competing requests. Experience coordinating across multiple offices or agencies is a plus. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

This is a hybrid role with the expectation that time working will regularly take place inside and outside of a company office. First Citizens Bank offers an exciting summer internship program that provides development opportunities and hands on work experience while creating a talent pipeline for the Bank. Our interns will apply classroom knowledge in a corporate environment while making a positive impact across the organization and the communities we serve. Come help First Citizens build for the future! Responsibilities In this role, you will: * Be part of a dynamic team with interesting projects. * Accountabilities can and may include areas such as research, analytics, projects, strategy, process review and improvement, as well as technology enhancements and support. * Attend professional development sessions, informational sessions, networking and community service events. * Have a dedicated manager and program manager to help you navigate the bank and the internship program. * Be assigned a project, designed to improve a specific process or solve a problem that you will present at the close of the internship. * Prepare a wrap-up presentation to be shared with the division leader and other key stakeholders in the company to outline your accomplishments and experience during the internship Internship dates: 5/27/2026 - 7/31/2026 Qualifications Required qualifications: * High School Diploma or GED and 1 year of experience * Currently enrolled at an accredited collegiate institution (during the time of the summer program) * Ability to work 40 hours per week during the duration of the program Preferred qualifications: * 3.0 minimum GPA * Strong desire to learn and grow * Possess a positive attitude, naturally curious and enjoys collaborating with others * Strong verbal and written communication skills * Critical thinking skills * Ability to multitask * Ability to adapt and adjust priorities based on business needs * Ability to take direction and absorb information quickly The base pay for this position is generally between $18.00/hr and $25.00/hr. Actual starting base pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment. Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at ****************************************

Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements Requirements: · Strong written and verbal communication skills · Ability to assess and address issues and matters in a timely fashion · Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment · Ability to work independently and as part of a team · Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility · Ability to accurately and timely manage and update data in an electronic case management system · Excellent organizational and project completion skills, with a strong attention to detail · Proven ability to meet firm deadlines · Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook · Outstanding interpersonal skills and professional workplace etiquette · Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters · An understanding of the role of a modern prosecutor's office within the criminal justice system and the community · A sincere interest in the public sector and the work of the Middlesex District Attorney's Office · A valid driver's license, as travel across Middlesex County may be required · A background check is required Preferred Qualifications · Bachelor's degree · Prior experience working in a professional office environment · Experience with the Commonwealth's DAMION case management system · Experience working with spreadsheets, proper formatting, data sorts & data base queries DO NOT APPLY DIRECTLY THROUGH THIS SITE. APPLY THROUGH middlesexda.com. This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The support staff provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney's Office. This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Middlesex District Attorney's Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines. Primary Responsibilities · Administrative support · Data entry into case management system (DAMION) · Create files, copy documents, manage internal and external mail flow · Answer telephones, direct callers and visitors · Manage daily schedule for individual(s) assigned to support · Prepare letters, draft correspondence, manage spreadsheets, print reports · Assist with communication of information and transfer of material internally and externally Tell us about a friend who might be interested in this job. All privacy rights will be protected.

Tell us about a friend who might be interested in this job. All privacy rights will be protected. Associates Degree. College degree preferred. Minimum two plus years related office-based administrative work experience including calendar management experience. Strong computer skills. Experience with Microsoft Office software applications, including Excel, Word, PowerPoint SharePoint, Outlook, and Teams. Excellent verbal and written communication skills, including telephone skills Professional interpersonal style; ability to interact and build with a diverse range of people Superb proactive organizational skills Ability to work on several different, unrelated tasks at the same time Ability to work under the pressure of tight deadlines Comfort level with ‘managing up' regarding scheduling and other pertinent areas Ability to make decisions about how to prioritize and organize own work Ability to be reliable and punctual Exhibit a ‘can-do' attitude and flexible work style approach Ability and willingness to proactively research and/or solve issue. Patience and flexibility to meet demands of a constantly changing schedule Ability to maintain confidentiality at every level Essential Functions: Manage the Director's and Deputy Director's schedules. Organize reoccurring meetings and respond to meeting requests. Maintain priority list for the Director and Deputy Director and proactively provide reminders as appropriate for actions and deadlines required. Organize departmental staff meetings, assisting assigned chairs as needed, and ensuring agendas are set one week prior to meeting. Assist in administering personnel tasks including timesheet reminders, vacation approvals, hybrid schedules, flex time, professional development forms, tuition assistance, and other personnel requests. Assist with scheduling new employee discussions and performance review meetings. Administer the tracking of Capital Planning consultant invoices including technical support, commissioning invoicing, and other administrative duties associated with supporting ongoing consultant contracts. Schedule and support new employee training sessions twice a year and track completion of training for all new employees. Support administration of departmental meetings including roundtables, OPM Review Panel, Designer Selection Panel, and Facilities Assessment Subcommittee, including set-up and clean-up of meeting room, attendee lists, nameplates, copies, and all other meeting needs. Support the commissioning program, including invoice reporting, project report collections, procurements, and communication monitoring. Support the contract entry process for OPM, Designer, and Construction contracts using the individual databases and project management system. Assist in the collection and entry of data missing from the project management system. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements Title\: Administrative Assistant Department\: Capital Planning Reports To: Director of Capital Planning FLSA\: Non-Exempt Grade: 6 Position Summary: Provide proactive administrative and project support for the Director and Deputy Director of Capital Planning including supporting the overall program and project work of the Capital Planning Department. Support the Capital Planning Department with administrative needs including, but not limited to, onboarding new employees, tracking staff forms and applications, and preparing and editing documents. Organize and schedule meetings including preparation for external events and Board meetings as assigned by the Director and Deputy Director of Capital Planning.

Tell us about a friend who might be interested in this job. All privacy rights will be protected. Required Education and Experience High school diploma or equivalent, with associate's degree preferred. Necessary Knowledge, Skills and Abilities • Excellent organizational skills, flexible, and able to handle a multitude of tasks. • Desire to work in an environment committed to teamwork and quality service. • Ability to communicate effectively and professionally with coworkers, members, and the public. • Ability to follow instructions and function both independently and as a member of a team. • Ability to maintain harmonious relationships with the members, employers, and MTRS staff. • Commitment to competent, compassionate and quality service always. • Business experience with Microsoft Outlook, Excel, Word and TEAMS required. • Experience with member/customer/client databases required. EXPECTED HOURS OF WORK Hours of work are Monday through Friday, 9 AM to 5 PM (30-minute lunch), or 8\:45 AM to 5 PM (45-minute lunch). New hires are required to report to the office five days per week. Thereafter, hybrid telework arrangements, with the possibility of one to two days of telework per week, are determined based on operational and staffing needs. APPLICATION PROCESS Interested applicants must apply online through MassCareers at\: https\://massanf.taleo.net/careersection/ex/jobsearch.ftl?ftlcompclass=LoginComponent Applicants are required to submit a cover letter and résumé to Robert Fabino, Chief Human Resources and Legal Affairs Officer, within the MassCareers portal. The cover letter must address why the applicant's background and training would make him or her a good fit for the position of Administrative Associate with the MTRS. (See MTRS website for background at ******************* Applicants who do not submit a cover letter will not be considered. Selected applicants will be invited to take a skills test designed to evaluate their basic writing, math, and computer skills. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements POSITION POSTING\: Massachusetts Teachers' Retirement System FUNCTIONAL TITLE\: Administrative Associate - Member Services LOCATION\: 500 Rutherford Ave., Charlestown, MA 02129 STARTING SALARY\: $46,800 DATE OF POSTING\: Wednesday, December 10, 2025 The Massachusetts Teachers' Retirement System (MTRS) is the pension plan for the Commonwealth's public school educators. The plan provides retirement, disability and survivor benefits to more than 71,000 recipients and maintains and services retirement accounts for over 102,000 active members and 35,000 inactive members. Our mission is to ensure that members of the MTRS achieve and maintain a successful and secure retirement through responsible benefits administration, financial integrity and the provision of outstanding services. GENERAL STATEMENT OF DUTIES Working under the general supervision of the Director(s) and Assistant Director(s) of Member Services, the Administrative Associate will be responsible for performing a wide variety of operational support for the Member Services team and the agency. Essential Duties and Responsibilities • Communicates professionally, both verbally and in writing, with members of the MTRS. • Responsible for logging all incoming requests and preparing files for processing. • Responsible for reviewing incoming member requests, following up on missing information, and identifying cases that require expedited service. • Coordinates retirement application review process, acknowledging applications, identifying high priority cases, and managing file organization. • Maintains spreadsheet of members who “walk-in” for counseling services. • Requests, logs, and distributes files for member services staff. • Maintains group counseling (in-person/virtual) schedule for MTRS counseling staff and a general calendar of unit meetings and projects. • Responds to GenInfo email requests when applicable and/or distributes emails to appropriate member services staff. • Is expected to work independently and to participate in decisions affecting the workflow and performance of the team. • Provides administrative support to member services directors as needed. • Participates in all unit and agency projects as needed.

PREFERRED QUALIFICATIONS Ability to interact with personnel throughout the Lottery and outside vendors. Ability to confidently utilize MS office. Please note that the Lottery will not consider family members of current employees as eligible for employment. Family members shall include an employee's spouse, brother, sister, children, stepchildren, parents, stepparents, sister/brother-in-law, daughter/son-in-law or an individual residing in an employee's household. The Massachusetts State Lottery Commission is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements PROGRAM OVERVIEW The Massachusetts State Lottery Commission ("MSLC") Summer Internship Program provides emerging leaders with the opportunity to build a foundational understanding of career pathways in public service through experiential learning opportunities. Interns will participate in weekly development workshops, mentoring opportunities, and conclude the program with a final presentation to showcase the insights they've developed over the summer. JOB SUMMARY This internship provides hands-on experience supporting daily facilities and operations activities. The intern will assist staff with organizing and distributing office supplies, help maintain general stockroom organization, and provide support to the mailroom and warehouse as needed. The role may also include assisting with basic facility-related tasks and gaining exposure to fleet and office operations. This position is designed to offer practical experience in a professional work environment while supporting various departments as needed. ESSENTIAL FUNCTIONS Provide general support for facilities and administrative staff with day-to-day office operations. Assist with basic organization and upkeep of common areas, including office supply and storage areas. Help with distributing office supplies and assisting staff with routine requests, as needed. Assist with receiving deliveries and organizing materials under staff direction. Provide support during office moves or minor reconfigurations, as needed. Help support office recycling and sustainability efforts. Assist with basic mailroom tasks, such as sorting and distributing mail. Gain exposure to warehouse and distribution operations by assisting staff with light organizational tasks. Provide general administrative support related to facilities and operations as assigned. May travel to other Lottery locations with staff for support purposes, as needed. Must possess a valid Massachusetts driver's license and have the ability to travel to different locations, as needed. Must be physically able to perform manual duties such as lifting and carrying heavy packages. SCHEDULE This is a full-time paid internship from June 1, 2026 - August 28. 2026. Program dates can be flexible based on the selected candidate's school schedule. This is an in-person position. Remote work options will not be available. WHO WE ARE The mission of The Lottery is to: Secure the integrity of our games; Protect the well-being of our players, agents, vendors and Lottery employees; and Maximize revenues returned to the Commonwealth for the benefit of our cities and towns. Since selling its first ticket in 1972, the Mass Lottery has generated over $161 billion in revenues, awarded over $114 billion in prizes, returned over $34 billion in net profit to the Commonwealth for unrestricted local aid provided to cities and towns, and paid over $9.2 billion in commissions and bonuses to its statewide network of retailers. More information can be found on our website at https\://********************* APPLICATION DEADLINE IS FEBRUARY 28, 2026. INTERVIEWS WILL BE SCHEDULED IN MARCH. Tell us about a friend who might be interested in this job. All privacy rights will be protected.

Being an intern is an incredible opportunity to gain real-life work experience, build professional skills and establish connections. Rockland Trust feels that internships should include meaningful work. As a valued team member, interns are immersed in real projects that make a tangible impact, allowing them to apply their academic knowledge while developing critical professional skills. With the chance to collaborate across departments, interns at Rockland Trust can expand their network and gain valuable insights into their chosen field. Additionally, Rockland Trust fosters a supportive and caring culture encouraging interns to grow and find their path. We have witnessed many stories of interns building long-lasting careers at the Bank. Rockland Trust is seeking a Summer 2026 intern to join our Retail Sales & Support team in Rockland. Rockland Trust is currently seeking a Retail Sales Intern. This individual will assist the Branch Administration Department in supporting the Branch system to ensure that quantitative goals and results are accurately tracked. The role will work to ensure that all sales and service reports disseminated by the department are accurate, that issues are effectively communicated within the department, schedule routine meetings, and complete all task requested by the Director of Retail Sales Strategy in a timely and efficient manner. Responsibilities: Provide support to Retail Data Administrator with data retrieval, data entry and research to generate the monthly sales and service reports Working collaboratively with the Retail Sales Manager and the Retail Salesforce Administrator assists in testing and evaluation of new reporting through Salesforce for Retail Branches. Assist in processing invoices received in the department. Under direction of Branch Sales Manager and Retail Data Administrator, assists with preparation of monthly Branch Sales Reports for the District Branch Sales meetings. Assists with Creation and updates of PowerPoint slides for presentation and periodically presents this information to the Branch District Meeting on behalf of Branch Sales Manager. Assists in consolidating and producing orders for personalized branch related supplies. Assists Branch Sales Manager with Customer Experience database management via the distribution and daily monitoring of incoming experience cases to ensure that follow-up and resolution is provided to close calls. Assist Branch Sales Manager in Sales and Customer Experience Campaign reporting and to all branch personnel including daily/weekly updates against goals and effective consolidation and communication of best practices through multiple input sources (email, meeting notes, etc) Provide assistance in administrative data support and reporting on Quality Loop Customer Survey Data, JD Power Customer Satisfaction quarterly wave results and competitive data research. Provide supporting data, tracking and create presentation slides under the direction of Retail Data Administrator and Retail Sales Manager to support bank wide Branch Manager, Banker, and Teller Manager offsite meetings as well as supporting bank wide initiatives and training Required Skills: Strong written and verbal communication skills Demonstrate sales and data oriented personality and maintain a professional appearance. Intermediate Microsoft Word skills. Advanced Excel & PowerPoint skills preferred. Must be able to effectively interact with other departments as well as internal/external customers in order to resolve staffing issues. Applicants must have a genuine desire to work with customers in a caring and empathetic way, with a positive approach to interactions with customers and team members. Rising Junior or Senior Preferred Position is responsible for providing excellent service to customers while supplying them with information on a variety of banking products that are suited to their individual needs. At Rockland Trust you'll find a respectful and inclusive environment where everyone is given the chance to succeed. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability status, protected veteran status, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Being an intern is an incredible opportunity to gain real-life work experience, build professional skills and establish connections. Rockland Trust feels that internships should include meaningful work. As a valued team member, interns are immersed in real projects that make a tangible impact, allowing them to apply their academic knowledge while developing critical professional skills. With the chance to collaborate across departments, interns at Rockland Trust can expand their network and gain valuable insights into their chosen field. Additionally, Rockland Trust fosters a supportive and caring culture encouraging interns to grow and find their path. We have witnessed many stories of interns building long-lasting careers at the Bank. Rockland Trust is a community-oriented bank with a rich history of providing exceptional banking services to individuals and businesses across New England. We are committed to offering tailored solutions in commercial banking, including lending, treasury management, and credit services. Our culture of collaboration, integrity, and innovation makes Rockland Trust an exciting place to grow your career. We are seeking motivated, ambitious rising juniors and seniors to join our Commercial Credit Administration Summer Internship Program. This is an excellent opportunity to gain hands-on experience in the commercial credit and lending sector, learning from experienced professionals in a supportive and dynamic environment. Job Overview: The Commercial Credit Administration Summer Intern will work closely with Rockland Trust's Commercial Credit team, supporting various functions within the department. This internship will provide exposure to commercial credit processes, loan documentation, and administrative tasks within the credit administration department. Interns will gain valuable insights into the daily operations of a leading community bank while developing skills that are essential for a successful career in commercial credit and lending. Key Responsibilities: Assist in organizing and reviewing financial documents related to commercial loans. Support the processing of credit reports and loan documentation. Help maintain accurate loan files and records. Assist in preparing reports for internal meetings and departmental needs. Help with data entry and research related to commercial credit and banking processes. Collaborate with team members on various administrative duties and lending-related tasks. Qualifications: Currently enrolled as a rising junior or senior at an accredited college or university, pursuing a degree in Finance, Economics, Business, or a related field. Strong attention to detail and organizational skills. Ability to communicate clearly and professionally, both in writing and verbally. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Strong interest in commercial banking, credit services, and financial operations. Ability to work independently and manage tasks in a fast-paced environment. Preferred Qualifications: Previous internship or work experience in finance, banking, or related fields is a plus. A proactive, team-oriented attitude with a willingness to learn and adapt to new challenges. What You Will Gain: Exposure to commercial credit processes, loan documentation, and financial services. Hands-on experience in a key function of a community-focused bank. Mentorship from senior leaders in the Commercial Credit department. Networking opportunities with professionals across the bank. A chance to explore career opportunities in commercial banking and credit administration. At Rockland Trust you'll find a respectful and inclusive environment where everyone is given the chance to succeed. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability status, protected veteran status, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Valid Driver's License and clean driving record required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $18.00-$20.00/hr.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Secretary III US Federal Solutions Supporting the Federal Protective Service (FPS), Department of Homeland Security Region 1 US Federal Solutions is seeking an experienced Secretary III to provide executive level administrative support to the Federal Protective Service within the Department of Homeland Security. This role directly supports the FPS Regional Director and Deputy Regional Director and plays a key part in keeping the regional office operating efficiently and professionally. This position is well suited for a seasoned administrative professional who is comfortable working independently, managing sensitive information, and supporting senior federal leadership in a fast paced environment. Key Responsibilities In this role, you will serve as the primary administrative support for the FPS Regional Director and Deputy Regional Director. Responsibilities include: Screen incoming calls and visitors for the Regional Director and Deputy Regional Director, routing inquiries appropriately and personally handling many information requests. Welcome and assist visiting agency officials, Central Office personnel, and other Regional Directors, including coordinating calls and providing on site administrative support. Respond to inquiries by clarifying needs, researching information, and developing accurate responses based on knowledge of government operations and established procedures. Coordinate with FPS divisions and other regional or headquarters offices to resolve inquiries and obtain supplemental information when needed. Establish, maintain, and control records and correspondence files for all matters related to the RD and DRD offices. Prepare, edit, and produce a wide range of documents including correspondence, reports, calendars, statistics, tables, mailing materials, and databases using Microsoft Office applications. Maintain and update web based data systems by reviewing daily blotter reports and entering significant incidents and activities throughout the workday. Interpret and validate data, seek clarification as needed, and enter inspections, technical reports, and other required documentation. Maintain official federal employee personnel files, ensuring records are accurate, complete, and safeguarded in accordance with federal policies. Prepare and submit travel authorizations and expense reports for the Regional Director, make travel and lodging arrangements, and manage itinerary changes using web based travel systems. Consolidate and prepare briefing materials for the Regional Director in support of weekly and ad hoc meetings and conference calls. Schedule, coordinate, and track use of regional conference rooms. Why US Federal Solutions US Federal Solutions supports mission critical federal programs that protect government facilities and personnel nationwide. Joining our team means working alongside dedicated professionals in a structured, purpose driven environment where reliability and professionalism matter. If you are an experienced administrative professional who thrives in a leadership support role and takes pride in precision and service, we encourage you to apply. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred Qualifications 3 Years demonstrated experience providing senior level administrative or executive support, preferably within a federal or government contracting environment. Strong written and verbal communication skills with the ability to interact professionally with senior officials, staff, and external partners. Proficiency with Microsoft Office applications and web based data systems. Experience maintaining databases, records, and personnel files containing sensitive information. Ability to work independently, manage multiple priorities, and exercise sound judgment. Attention to detail and a high level of discretion. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job Description USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard. Secretary III US Federal Solutions Supporting the Federal Protective Service (FPS), Department of Homeland Security Region 1 US Federal Solutions is seeking an experienced Secretary III to provide executive level administrative support to the Federal Protective Service within the Department of Homeland Security. This role directly supports the FPS Regional Director and Deputy Regional Director and plays a key part in keeping the regional office operating efficiently and professionally. This position is well suited for a seasoned administrative professional who is comfortable working independently, managing sensitive information, and supporting senior federal leadership in a fast paced environment. Key Responsibilities In this role, you will serve as the primary administrative support for the FPS Regional Director and Deputy Regional Director. Responsibilities include: Screen incoming calls and visitors for the Regional Director and Deputy Regional Director, routing inquiries appropriately and personally handling many information requests. Welcome and assist visiting agency officials, Central Office personnel, and other Regional Directors, including coordinating calls and providing on site administrative support. Respond to inquiries by clarifying needs, researching information, and developing accurate responses based on knowledge of government operations and established procedures. Coordinate with FPS divisions and other regional or headquarters offices to resolve inquiries and obtain supplemental information when needed. Establish, maintain, and control records and correspondence files for all matters related to the RD and DRD offices. Prepare, edit, and produce a wide range of documents including correspondence, reports, calendars, statistics, tables, mailing materials, and databases using Microsoft Office applications. Maintain and update web based data systems by reviewing daily blotter reports and entering significant incidents and activities throughout the workday. Interpret and validate data, seek clarification as needed, and enter inspections, technical reports, and other required documentation. Maintain official federal employee personnel files, ensuring records are accurate, complete, and safeguarded in accordance with federal policies. Prepare and submit travel authorizations and expense reports for the Regional Director, make travel and lodging arrangements, and manage itinerary changes using web based travel systems. Consolidate and prepare briefing materials for the Regional Director in support of weekly and ad hoc meetings and conference calls. Schedule, coordinate, and track use of regional conference rooms. Why US Federal Solutions US Federal Solutions supports mission critical federal programs that protect government facilities and personnel nationwide. Joining our team means working alongside dedicated professionals in a structured, purpose driven environment where reliability and professionalism matter. If you are an experienced administrative professional who thrives in a leadership support role and takes pride in precision and service, we encourage you to apply. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred Qualifications 3 Years demonstrated experience providing senior level administrative or executive support, preferably within a federal or government contracting environment. Strong written and verbal communication skills with the ability to interact professionally with senior officials, staff, and external partners. Proficiency with Microsoft Office applications and web based data systems. Experience maintaining databases, records, and personnel files containing sensitive information. Ability to work independently, manage multiple priorities, and exercise sound judgment. Attention to detail and a high level of discretion. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.