Program Assistant jobs at Loyola University Maryland

Department: WCAS International & Area Stud Salary/Grade: NEX/12 The Weinberg College Center for Area and International Studies (WCCIAS) seeks to promote research, education, and outreach in interdisciplinary and critical global studies. Drawing on the strengths of faculty and students across the humanities, social sciences, and natural sciences, the Center fosters collaborative inquiry into the social, political, environmental, and cultural dynamics that shape our interconnected world. We are seeking a Program Assistant 4 to support four interdisciplinary programs: International Studies, Middle East and North African Studies, Latin American and Caribbean Studies, and the Environmental Policy and Culture Program. This is a great opportunity for a self-starter who has an interest in global studies. This is a full-time position at 40 hours per week that works largely on-site with some opportunities for remote work. The target hiring range for this position will be between $22.00 - $28.00 hourly ($45,936 - $58,464) per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Specific Responsibilities: * Coordinate course scheduling, utilizing the University's course planning and enrollment enterprise systems and working closely with program directors, affiliated faculty, and colleagues in other departments. * Support general office operations, including making room reservations for conference rooms, maintaining office supplies, coordinating with office partners on shared maintenance of office equipment, and making general office purchases. * Manage communications for the programs, including updating and maintaining program websites, ensuring information is accurate and current; monitoring and maintaining general email inboxes; and managing 10+ listservs for the programs. * Complete a variety of financial transactions including speaker payments, invoices, payments to international visitors, reimbursements for faculty, grad students, and undergrads; and special payments and awards/prize processing for undergrads. * Support and staff special events, including creating event flyers, ordering catering, set up and tear down of rooms; and initiating communications plan. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * High School diploma * At least 5 years' administrative support or other relevant experience. * Advanced knowledge of word processing, spreadsheet, email, and database software programs. Minimum Competencies: * Excellent communication skills * Ability to track and adhere to deadlines * Detail orientation Preferred Qualifications: * Bachelor's degree * Prior experience in academic program administration Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-AS1

Department: Alumni Relations & Development Salary/Grade: NEX/12 This position plays a critical role in advancing Alumni Relations and Development by providing comprehensive administrative support, project coordination, and logistical assistance to the Assistant Vice President of Alumni Engagement (AVP) and the Executive Director (ED) of the Northwestern Alumni Association (NAA). Serving as the first point of contact for alumni communications via email and phone, this position ensures all interactions are professional, warm, and responsive, reflecting the values of the University. Key responsibilities include managing the AVP and ED's calendars, travel arrangements, meeting coordination, and preparation of sensitive documents with the utmost discretion. The Program Assistant also oversees the general alumni email inbox and phone line, addressing inquiries, offering resources, and connecting alumni to university programs and events. Additional duties include supporting the NAA leadership team with project coordination, assisting with event registration, preparing materials, reconciling finances, and contributing to the successful execution of strategic initiatives. This hybrid position requires three days per week in the office and offers two remote workdays. Office hours are 8:30 a.m. to 5:00 p.m. Monday to Friday. May be asked to work outside of regular hours for events. For full consideration, please submit a cover letter with your resume. Please note: Staff member may be asked to work NAA events outside of regular business hours including weekends. Specific Responsibilities: Executive Support * Review, prioritize, and act on incoming information and requests for the AVP/ED, addressing appropriate items on their behalf. * Manage the AVP/ED and department calendars, including scheduling meetings, coordinating events, and organizing complex domestic and international travel itineraries. * Prepare and facilitate meetings by arranging logistics, creating agendas, conducting research, and coordinating follow-ups such as contact reports and thank-you notes. * Schedule team, monthly, and ad-hoc meetings for the AVP/ED, ensuring smooth communication and efficient planning. * Strategize and optimize the flow of requests and projects for the AVP/ED, improving workflows and enhancing process efficiency. Project Coordination * Organize and coordinate events, including creating timelines, collecting agenda items, and preparing briefings and background materials. * Manage NAA administrative team projects and meetings from planning through execution. * Coordinate Program Assistant/Program Coordinator meetings * Maintain and update content on NAA websites and the alumni portal. * Support event registration tracking, data entry, and reconciliation in alumni databases. * Assist with cross-team projects, including financial reimbursements, membership updates, and drafting club memos. Reporting and Databases * Create and maintain standard spreadsheets and databases. * Compile data from various sources to prepare queries, reports, statistics, tables, and charts. * Conduct ongoing audits of the alumni website and NAA reports. Interactions * Provide information and support via phone, email, and mail, including managing the NAA General Phone Line, General Information Inbox, and co-managing the AVP/ED Inbox. * Represent the NAA and alumni during business hours, staff NAA events, and engage with internal and external stakeholders at all levels. * Address unanticipated and complex issues with professionalism and efficiency. Accounting * Review and reconcile AVP/ED expenses throughout the fiscal year. * Process accounts payable and receivable, including travel reimbursements, invoice payments, and visitor reimbursements. * Organize the zero-based budget process * Investigate and resolve financial discrepancies efficiently. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or its equivalent required * 5 years of administrative support or other relevant experience is required. Minimum Competencies: (Skills, knowledge, and abilities.) * Excellent customer service skills * Demonstrated ability to track data and information * Advanced knowledge of Microsoft Office Suite (Outlook, excel, etc.) Preferred Qualifications: * Experience in a higher education setting * Previous experience providing executive-level administrative support Preferred Competencies: (Skills, knowledge, and abilities) * Demonstrates initiative and independence in managing responsibilities, consistently identifying opportunities for improvement without requiring direct supervision * Maintains a high level of accuracy and thoroughness in all tasks, ensuring that deliverables meet quality standards and deadlines * Approaches challenges with creativity and innovation, regularly proposing new ideas and solutions that enhance team effectiveness and operational efficiency * Communicates clearly and professionally across all levels of the organization, ensuring alignment and understanding through written and verbal channels * Thrives in team environments, actively contributing to group discussions, fostering positive relationships, and supporting shared goals * Effectively plans, organizes, and executes complex projects, balancing multiple priorities while ensuring timely completion and stakeholder satisfaction Target hiring range for this position will be between $23.00 to $25.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. #LI-MB1 Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GS1

Department: Alumni Relations & Development Salary/Grade: NEX/11 Provides a variety of administrative support functions, which include data entry and upkeep; running regular (e.g., weekly, monthly, ad hoc) reports; using word processing, spreadsheet, database, and/or presentation software; making travel arrangements for special events; and managing the departmental calendar. Reporting to the Director of Foundation Relations, this position supports the Office of Foundation Relations (FR) team, a part of Northwestern's Alumni Relations and Development (ARD) department. This team is responsible for managing Northwestern's overall relationships with private, professional foundations and supporting Northwestern's 3,300+ faculty members as they seek gifts or grants from such funders. The team partners with faculty to identify relevant foundation funding opportunities and provide comprehensive proposal writing support so that submitted proposals are well-positioned to gain support from the foundation. The Program Assistant 3 serves a key role in ensuring that all philanthropic support from foundations is tracked and counted for development purposes, facilitates important connections between the Office of Foundation Relations and other grants-oriented offices on campus, and collaborates with program directors in support of post-award communication. This role requires completing an Excel proficiency test and an assessment focused on following standard procedures and directions. Office Hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. For full consideration, please submit a cover letter. Specific Responsibilities: Documents & Databases * Creates new funding proposal records and updates as necessary for input into databases and tracking. Develops competency in various databases across campus. * Maintains the accuracy of foundation information in the development database. * Prepares gift and grant transmittals and reconciles gift and grant activity as needed. * Compiles routine reports, tables, and charts from readily accessible information. * Prepares grant reporting reminders for OFR team members. * Proofreads correspondence and proposals. Contacts * Collaborates with staff across campus to track proposals, awards, and payments. * Manages communications received via departmental email. Accounting * Enters, tracks, and maintains documentation and logs of financial transactions. * Expense approval, purchases, and reimbursements per budget, reconciliation of accounts, and account transfers. * Creates and maintains financial records. Coordinations * Coordinates departmental calendar. * Manages conference/event registration and travel for the Foundation Relations team. * Coordinates events, which may include scheduling rooms and arranging for routine materials, technology, and refreshments. Website * Maintains websites and/or blogs. * Creates new web pages and/or updates standard information/data within the application's content management program. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * At least one year administration, customer service, or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Proficient knowledge of Microsoft Office applications, specifically Word, Intermediate Excel, and Outlook. * Experience with database software programs is required. Preferred Qualifications: (Education and experience) * Experience with office management in higher education setting or other complex environment. Preferred Competencies: (Skills, knowledge, and abilities) * Excellent attention to detail and ability to prioritize and multitask. * Strong organizational, writing, and interpersonal skills. * Takes initiative and is proactive to resolve discrepancies and solve problems. * Ability to work independently and as part of team. * Advanced knowledge of Microsoft Excel. * Ability to work with University procedures and personnel. Target hiring range for this position will be between $22.00-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Alumni Relations & Development Salary/Grade: NEX/11 Target hiring range for this position will be between $22.00-$23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: This is a senior level administrative support position within the Gift Planning program, comprised of a 9-person team, and with primary responsibility for serving the senior executive director and a director, and secondary responsibility for supporting other team functions at the discretion of the senior executive director. This individual coordinates administrative activities which include prioritizing, directing and responding to business matters for an office that focuses almost exclusively on planned gifts, which are often arranged via a legal instrument and usually received after the donor's lifetime. This individual manages processes that are both internal and external to the program and interacts regularly with high level ARD colleagues and donors. This individual creates and maintains complex spreadsheets and works in databases, coordinates a calendar that is constantly changing and proactively alerts the senior executive director to critical issues and upcoming events that will impact this calendar. This individual communicates on behalf of the senior executive director to various senior level members of the organization, both in writing and verbally. In addition to the work described above, this person may be asked to support other team members who specialize in marketing and stewardship for our planned giving donors. Specific Responsibilities: Documents & Databases * Independently responds to and composes correspondence. * Proofreads and edits documents. * Creates and maintains standard spreadsheets and/or databases. * Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. Accounting * Approves appropriate expenses, purchases and reimbursements per budget. * Creates and maintains financial records. * Prepares forms. * Verifies appropriateness and accuracy of charges. * Processes and reconciles expenses, accounting transfers, and/or appropriation changes. * Updates financial transaction spreadsheets and databases. * Generates summary reports and statistics. * Processes routine payroll actions. * Maintains accounting balances for grants/contracts. Coordination * Manages supervisor's and/or dep calendars. * Manages registration and travel. * Organizes and coordinates events which may include creating timelines. * Collects agenda items and background materials. * Creates registrant profiles. * Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares annual event, conference and/or meeting budget. * Verifies invoices and expense reports; and/or reconciles to budget. * Other duties as assigned. Contacts * Screens and prioritizes incoming calls. * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * At least one year administration, customer service, or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Advanced knowledge of word processing, spreadsheet, email, and database software programs is required. * Strong computer skills, especially in word processing, spreadsheets, database management and research, and report generation Preferred Qualifications: (Education and experience) * Experience in a law firm, development office and/or trust company. * Demonstrated comfortability interacting with individuals who are more mature and seasoned in terms of life experience. Preferred Competencies: (Skills, knowledge, and abilities) * Proven ability to work with large, complex databases and ability to treat confidential data with discretion and sensitivity. * Ability to interact with ease, and on a regular basis and mostly over the phone, with volunteers, donors, prospects and senior management personnel of the University. * Ability to work independently while effectively managing multiple priorities and deadlines in a fast-paced, high-demand environment. * Strong organizational skills, including attention to detail and commitment to accuracy. * Strong communication skills, both written and spoken. * A basic knowledge of budgeting and financial transaction procedures. * High level of maturity and the ability to exercise discretion both within a small group and across the organization. * Courteous and helpful customer service through the phone. * Excellent interpersonal skills. * Excellent skills in production of documents, file maintenance, data entry, and data retrieval. * Proven experience navigating various levels of staff within a large organization. * Talent for creating and streamlining administrative systems and functions to assure optimal use of departmental resources and data systems. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GS1

Department: MED-Ophthalmology Salary/Grade: NEX/11 Target hiring range for this position will be between be Salary range is as be $19.89-$27.97 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with multiple education programs within the Department of Ophthalmology. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. * Note: Not all aspects of the job are covered by this job description. Specific Responsibilities: * Independently responds to and composes correspondence. * Creates and maintains standard spreadsheets and/or databases. Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. * Process residency and fellowship training verifications. * Maintains websites and/or blogs. Creates new web pages and/or updates standard information/data within the application's content management program. * Creates and maintains financial records. * Prepares forms for various departmental needs * Updates financial transaction spreadsheets and databases. * Generates summary reports and statistics. * Manages Freedom Pay funds. * Co-Manages dept calendar & inbox. * Manages registration and travel. Organizes and coordinates multiple departmental/educational events which may include creating timelines. * Collects agenda items and background materials. * Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares annual event, conference and/or meeting budget. * Coordinates 3M lecture series, surgical curriculum and integrated internship didactic series including * CME credit process. * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. * Support residency program & fellowship faculty (Program Directors & Associate Program Directors). Miscellaneous Performs other duties as assigned. Minimum Qualifications (Education, Experience, Certifications, Skills) * A high school diploma or equivalent required. * 4 YEARS OF ADMINISTRATIVE SUPPORT OR OTHER RELEVANT EXPERIENCE REQUIRED. Preferred Qualifications (Education, Experience, Certifications, Skills) * Bachelor's Degree. * 2-4 years administrative/program support experience. * Self-directed organization, prioritization and task achievement. Action oriented - Willing or likely to take practical action to deal with a problem or situation Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: MED-Pulmonary Salary/Grade: NEX/11 Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. Specific Responsibilities: Documents & Databases * Independently responds to and composes correspondence. * Creates and maintains standard spreadsheets and/or databases. * Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. Website * Maintains websites and/or blogs. * Creates new web pages and/or updates standard information/data within the application's content management program. Accounting * Approves appropriate expenses, purchases and reimbursements per budget. * Creates and maintains financial records. * Prepares forms. * Verifies appropriateness and accuracy of charges. * Processes and reconciles expenses, accounting transfers, and/or appropriation changes. * Updates financial transaction spreadsheets and databases. * Generates summary reports and statistics. * Processes routine payroll actions. * Maintains accounting balances for grants/contracts. Human Resources * Initiates full range of HR actions such as new employee dept orientation. Coordinations * Manages supervisor's and/or dept calendar. * Manages registration and travel. * Organizes and coordinates events which may include creating timelines. * Collects agenda items and background materials. * Creates registrant profiles. * Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares annual event, conference and/or meeting budget. * Verifies invoices and expense reports; and/or reconciles to budget. Contacts * Screens and prioritizes incoming calls. * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent required. * 4 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Preferred Qualifications: * Prior working experience in a higher education or academic setting. * Prior working experience involving publication management. * Prior working experience involving formatting and on-going maintenance of curriculum vita (CV). Preferred Competencies: (Skills, knowledge, and abilities) * Skill/knowledge in use of Microsoft Office including Excel, Outlook, PowerPoint, SharePoint, and Word. * Knowledge of graduate degree requirements, i.e., MS, MD, &/or PhD. * Action oriented - Willing or likely to take practical action to deal with a problem or situation. * Coachability - Receptive to feedback, willing to learn, embracing continuous improvement. * Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team. * Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment. * Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. * Meets deadlines - Displays consistency and success in adhering to deadlines. * Multi-tasking - Demonstrates ability to work on multiple projects simultaneously. * Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail. Target hiring range for this position will be between $19.89 - 27.97 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-JP1

Department: MED-Mesulam Ctr Cog Neur & Alz Salary/Grade: NEX/11 Target hiring range for this position will be between be Salary range is as be $19.89-$27.97 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: The Mesulam Center for Cognitive Neurology and Alzheimer's Disease Center is a multi-departmental component of the Feinberg School of Medicine. We specialize in the clinical care and scientific study of neurological diseases that interfere with cognition and behavior. Areas of emphasis include age-related memory impairments and dementias. We are focused on Alzheimer's disease, Primary Progressive Aphasia and Frontotemporal Dementia. Our three interacting missions are to investigate the causes and clinical characteristics of neurodegenerative diseases, to ensure that our patients are the beneficiaries of the latest research advances, and to explore the neural foundations of behavior and cognition in health and disease. Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support. Specific Responsibilities: Budget: * Maintains & tracks individual budget accounts. * Coordinates annual budget process including tasks associated with the open/close processes. * Updates calendar, spreadsheets, templates & forms; monitors submissions. * Completes reconciliation procedures. * Creates summary reports. Analysis, Statements & Reporting: * Prepares account, budget, cost, expenditure &/or funds analysis. * Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared. * Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes. * May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions. Transactions: * Completes & maintains transactions in enterprise systems. * Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account. * Reviews; ensures approval based on alternatives regarding practice & policy. * Troubleshoots problems. * Performs vendor/account research as needed. * Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates. * Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers. * Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. * Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations. * Enters information into database. * Deposit checks or pass on to development for deposit. Administration: * Standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork. * Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction. * Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment. * Coordinates office, lab &/or building repairs & maintenance. * Maintains inventory & order supplies. * Answers phones, routes callers, takes messages. * Greets visitors, responds to inquiries, requests & provides routine information. * Organize and distribute mail. * Restock, organize kitchen supplies, wipe down kitchen surfaces. * Restock, organize coffee station supplies, wipe down coffee station surfaces. * Organize storage spaces. * Manage departmental email account. * Maintain/oversee departmental calendars including for conference rooms and shared workstations. Training: * Assists with training of new staff members Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * High school diploma or the equivalent. 3 years accounting &/or bookkeeping or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software. Preferred Qualifications: (Education and experience) * Bachelor's Degree in finance, accounting, business, or a related field * Financial management experience Operation/programmatic management experience Preferred Competencies: (Skills, knowledge, and abilities) * Familiarity with financial reporting. * Organization, time management, detail oriented * Multi-tasking, communication * Self-starter, diplomatic, pro-active, manage stress * Managing people * Provide leadership by cooperatively anticipating, coordinating, strategizing * Action oriented - Willing or likely to take practical action to deal with a problem or situation. * Coachability - Receptive to feedback, willing to learn, embracing continuous improvement. * Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team. * Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment. * Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. * Meets deadlines - Displays consistency and success in adhering to deadlines. * Multi-tasking - Demonstrates ability to work on multiple projects simultaneously. Organization - Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Risk Management Salary/Grade: NEX/12 The target hiring range for this position will be $27.00 - $28.75 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: This position provides administrative and financial support to Risk Management's internal operations of various insurance and risk management programs across campus. Reporting to the Director, Risk & Insurance, this position will partner closely with other members of the Risk Management office, providing administrative support to internal operations of various insurance and risk management programs across campus. A key role in the department, the incumbent will work collaboratively with the team to coordinate a broad variety of activities such as data entry and maintenance of RMIS system, assist with bill review and invoice management, manage multiple central inboxes, and support communications including website updates. In addition, the incumbent may review procedures and policies, identifying needed updates, and documenting Standard Operating Procedures (SOPs) and best practices, both within the office and in collaboration with campus partners. The incumbent will demonstrate professionalism, excellent judgement, clear communication, and attentiveness to details, completing their work in an audit-ready manner. Specific Responsibilities: Documents & Databases * Based on analysis, research, and/or knowledge of subject matter, prepares & compiles correspondence, reports, meeting materials, etc. * Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, slide decks etc. based on supervisor's information objectives. * Executes transactions, solicits information from partners, and reviews submitted information for completeness and accuracy in accordance with policy and office SOPs. Website * Oversees maintenance of website ensuring ease & practicality of use for targeted audience & objective. * Organizes information in ways that promotes & encourages use of site. * Creates, edits & posts articles, program summaries, etc. to website ensuring timely dissemination of information. Accounting * Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders. * Completes journal entries. * Verifies that charges are accurate & posted to the appropriate account. * Reconciles accounts. * Assists in balancing accounts at close of fiscal year Coordination * Manages complex scheduling arrangements involving multiple parties. * Sets-up & cancels meetings based on knowledge of subject & attendees. * Coordinates large scale and/or complex events. Contacts * Represents the department with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information. * Responds to unanticipated & complex issues, demonstrating good judgement for escalation to supervisor. Miscellaneous Performs other duties as assigned Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or equivalent required. * 5 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Advanced knowledge of word processing, spreadsheet, email, and presentation programs is required (e.g. MS Office). * Ability to learn and use a variety of electronic systems to access and present data. * Strong organizational skills and demonstrated ability to prioritize tasks. * Ability to manage confidential and sensitive information with integrity, caution, and discretion. Preferred Qualifications: (Education and experience) * Bachelor's degree preferred * Experience working with electronic systems (data entry, developing and using reports to prioritize work, etc.) Preferred Competencies: (Skills, knowledge, and abilities) * Copy editing and/or demonstrated experience formatting documents and presentations. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-IW1

Department: School of Professional Studies Salary/Grade: NEX/12 Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. Specific Responsibilities: Documents & Databases * Support the Graduate Programs department with various reporting, data entry, and other processes. * Independently responds to and composes correspondence. * Types, copies &/or distributes reports, proposals, presentations, etc. * Creates and maintains standard spreadsheets and/or databases. * Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. * Runs standard reports. Website * Maintains websites and/or blogs. * Creates new web pages and/or updates standard information/data within the application's content management program. Accounting * Resolves payment & delivery problems. * Creates and maintains financial records. * Prepares forms. * Verifies appropriateness and accuracy of charges. * Processes and reconciles expenses, accounting transfers, and/or appropriation changes. Human Resources * Prepares forms & verifies information. * Serves as a Section 2 processor for E-Verification * Explains HR procedures. Coordinations * Manages dept. calendar. * Manages and completes registration and travel. * Organizes and coordinates events which may include creating timelines. * Collects agenda items and background materials. * Schedule rooms. * Coordinates complex itineraries involving domestic and/or international travel, etc. Contacts * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. Student Services * Provides information on courses, general requirements & policies & procedures. * Processes forms. * Sets-up & maintains records. * Reviews forms for completeness, etc. * Proctors Exams Supervision * Supervises work of temporary &/or work-study students. Miscellaneous Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or equivalent required. * 4 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. * Communication, Oral and Written: Communicates effectively one-on-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and memos while using appropriate vocabulary and grammar. * Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly. * Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources. * Cultural competency: Aware of and sensitive to different cultures and norms represented by the diverse populations of SPS and NU, and able to foster an inclusive and equitable environment for faculty and students. Preferred Qualifications: (Education and experience) * A Bachelor's degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired * Experience working in an academic environment directly related to supporting education programs, including regular contact with students and faculty Preferred Competencies: (Skills, knowledge, and abilities) * Communication, Oral and Written: Communicates effectively one-on-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and memos while using appropriate vocabulary and grammar. * Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly. * Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources. * Computer Proficiency: Successfully uses multiple software programs independently. Software may include Microsoft Office, email, and PeopleSoft * Knowledge of NU systems - including NUFS, MyHR, Canvas, Cascade, and CLSS * Cultural competency: Aware of and sensitive to different cultures and norms represented by the diverse populations of SPS and NU, and able to foster an inclusive and equitable environment for faculty and students. Target hiring range for this position will be between $25.50 and $27.25 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GY1

Department: MED-Neurology Salary/Grade: NEX/11 Target hiring range for this position will be between $20.00-$24.85 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Job Summary: Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events. This position is responsible for planning and executing our department-wide events. These include Grand Rounds, Research Seminar Series, Research in Progress, and Lunch n Learn. This position will work with the appropriate planning committees to identify speakers, plan and book their travel, schedule and create itineraries, host the candidate, and ensure that catering, AV/IT, auditorium scheduling, etc are managed. This position will also support our faculty recruitment efforts by scheduling and booking travel, creating itineraries, and hosting visits. This position will occasionally need to assist with other programmatic assignments. Specific Responsibilities: Documents & Databases * Independently responds to and composes correspondence. * Creates and maintains standard spreadsheets and/or databases. * Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. * Determines format, elements, trends, etc. Website * Maintains websites and/or blogs. * Creates new web pages and/or updates standard information/data within the application's content management program. Accounting * Approves appropriate expenses, purchases and reimbursements per budget. * Creates and maintains financial records. * Prepares forms. * Verifies appropriateness and accuracy of charges. * Processes and reconciles expenses, accounting transfers, and/or appropriation changes. * Updates financial transaction spreadsheets and databases. * Generates summary reports and statistics. * Processes routine payroll actions. * Maintains accounting balances for grants/contracts. Human Resources * Initiates full range of HR actions such as new employee dept orientation. * Resolves hiring, termination, etc. processing problems. * Drafts job descriptions. * Explains HR procedures. Coordinations * Manages supervisor's and/or dept calendar. * Manages registration and travel. * Organizes and coordinates events which may include creating timelines. * Collects agenda items and background materials. * Creates registrant profiles. * Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares annual event, conference and/or meeting budget. * Verifies invoices and expense reports; and/or reconciles to budget. Contacts * Screens and prioritizes incoming calls. * Responds to inquiries. * Provides basic interpretation of policies and procedures. * Researches information to resolve problems or issues. Student Services * Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation. * Recommends alternatives for course requirements. * Reviews administrative processes and procedures regarding student services and recommends changes. Supervision * Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc. Miscellaneous Performs other duties as assigned. Minimum Qualifications: A high school diploma or equivalent required. 4 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-GY2

Department: MCC Office of Prof Education Salary/Grade: NEX/10 Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Specific Responsibilities: Documents & Databases * Prepares manuscripts, scientific, technical &/or statistical documents. * Proofs for spelling & grammar. * Enters information into spreadsheets &/or databases. * Creates equations. * Compiles routine reports, statistics, tables, charts, etc. from readily available information. Website * Coordinates content maintenance of websites &/or blogs. * Trains &/or assists faculty &/or staff in updating their websites &/or blogs. Accounting * Processes accounts payable &/or receivable. * Verifies income &/or expense. * Resolves discrepancies & over/under budget problems. * Enters, tracks, & maintains documentation & logs of financial transactions. * Ensures that charges have posted to appropriate accounts. * Assists with reconciliation of accounts. * Reviews budget statements. * Investigates & resolves discrepancies. * Prepares budget reports & spreadsheets. * Completes routine payroll actions. Human Resources * Processes a limited variety of routine HR transactions. * Provides information on HR policies & procedures. Coordination * Coordinates supervisor's &/or dept calendar. * Coordinates registration & travel. * Coordinates events, which may include scheduling rooms &/or guest speakers, and arranging for routine materials, technology & refreshments. Contacts * Provides information via phone, e-mail, mail, etc. * Represents supervisor in routine/standard situations with various levels of personnel both internally & externally. Student Services * Guides students through admissions process. * Advises students of major/minor requirements. * Reviews student files/records for academic progress & referral. * Applies knowledge of federal & state regulations. * Interprets existing policies & procedures, etc. * Supervision * Coordinates work of receptionists, program assistants, temporary/work-study students, etc. Miscellaneous Performed other duties Minimum Qualifications: (Education, experience, and any other certifications or clearances) * A high school diploma or equivalent required. * 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Target hiring range for this position will be between $18.42-23.47 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: MED-Preventive Medicine Salary/Grade: NEX/10 Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. This position will be located at our research clinic front desk. Please note: This position is required to be in the office 5 days a week during normal working hours, Mon - Fri. Specific Responsibilities: Documents & Databases * Prepares manuscripts, scientific, technical &/or statistical documents. * Proofs for spelling & grammar. * Enters information into spreadsheets &/or databases. Accounting * Resolves discrepancies & over/under budget problems. * Enters, tracks, & maintains documentation & logs of financial transactions. * Ensures that charges have posted to appropriate accounts. * Maintains inventory & orders supplies. * Prepares & types form, memos, routine emails correspondence, etc. * Resolves payment & delivery problems. * Processes petty cash, travel & parking reimbursements, grant expenses, invoice payments, etc. * Enters information into spreadsheets & databases. Human Resources * Processes a limited variety of routine HR transactions. * Provides information on HR policies & procedures. Coordination * Coordinates supervisor's &/or dept calendar. * Coordinates registration & travel. * Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. Contacts * Provides information via phone, e-mail, mail, etc. * Represents supervisor in routine/standard situations with various levels of personnel both internally & externally. Miscellaneous Performs other duties as assigned. Minimum Qualifications: * A high school diploma or equivalent required. * 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) * Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Target hiring range for this position will be up to $44,100.00 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Department: Educ Ctr for Talent Developmnt Salary/Grade: NEX/10 About CTD The Center for Talent Development (CTD) at Northwestern University exists to serve the gifted community. As a non-profit center within the School of Education and Social Policy at Northwestern University, CTD ensures gifted students receive the education, encouragement and support they need to grow into confident and accomplished lifelong learners. Job Summary The Program Assistant will provide a variety of administrative, clerical, and client assistance support for Online educational programs for students ranging from Preschool through grade 12. Responsibilities may include managing email and phone communications, managing data in databases, collecting, and organizing secure records, preparing agendas, updating information on web pages, and assisting families, teachers, and supervisors with technical aspects of CTD's learning management system. Please note: The position periodically (typically 4-6 times per year) requires evening and/or weekend work Specific Responsibilities: * Documents & Databases: Proofs for spelling & grammar. Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information. * Website: Coordinates content maintenance of websites &/or blogs. * Human Resources: Provides information on HR policies & procedures. Tracks hiring and on-boarding documentation for temporary staff. Reviews, routes, and manages applications of temporary applicants through MyHR. * Learning Management System: Provides basic online and telephone-based support to families and teachers related to use of CTD's online platforms; triages and escalates as needed more complex issues to IT support personnel. * Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally. Assists teachers in obtaining instructional texts and specialized software. * Supervision: Coordinates work of temporary and/or part-time Northwestern University student workers, etc. Miscellaneous Performs other duties as assigned. Preferred Qualifications: * Bachelor's degree. * Excellent attention to detail. * Excellent written and oral communication skills. * Ability to conduct oneself in a professional, efficient, and polite manner. * Demonstrated ability to work on multiple projects simultaneously. * Demonstrated collegiality, customer focus, and initiative. * Highly proficient in the use of Microsoft Office applications and willingness and ability to learn to use core CTD database and instructional software applications. Target hiring range for this position will be $42,000 - $45,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

The University of Connecticut School of Social Work has an opening for a Senior Program Specialist. The Program Specialist will provide coordination to support project management to the Parent, Infant, and Early Childhood Team (PIEC). This position will support a range of grant-funded activities related to improving the quality, accessibility, and effectiveness of home- and community-based services for very young children and their caregivers with behavioral health needs. This position coordinates and tracks project timelines and deliverables and collaborates with others to accomplish the established goals. They may independently manage processes, projects, or resources. This position is expected to exercise discretion and contribute to assignments and projects that require significant evaluation, originality, and ingenuity. This position works under the supervision of the Director of the Parent, Infant and Early Childhood (PIEC) Team. The ideal candidate will be able to organize multiple work streams and coordinate across projects to ensure deliverables are met in an efficient manner; write and present information in a clear and concise way; and work cooperatively and demonstrate professional, ethical, respectful, and courteous behavior when interacting with others. DUTIES AND RESPONSIBILITIES * Coordinates the Parent, Infant and Early Childhood (PIEC) Unit functions, contracts, and monitoring of scopes of work and related work plans to include the following tasks: preparing periodic reports on program activities, progress, status, or other special reports for management or outside agencies. Oversees daily operations and coordinates activities of the unit in collaboration with the PIEC Unit Leadership and Lead staff. Makes recommendations to PIEC Leadership, staff, and partners. * In collaboration with programmatic leadership, this position will support the development and ongoing monitoring of detailed work plans to support accomplishing grant-related deliverables. This can include coordinating new or revised program goals and objectives and ensuring that goals, objectives, and deliverables specified are accomplished in accordance with priorities, time, and funding limitations, or other specifications. * Establishes effective communication channels and acts as liaison between the PIEC Program Director, Program Manager(s), national partners, state or organizational staff and other stakeholders within and outside Innovations Institute. * Assists in conceptualization, development, and drafting of written products such as training materials, website content, final progress reports, promotional materials, recommendations, and other information resources for the improvement of the organizational element or its programs. * Performs other administrative duties having a significant impact on the overall goals of the PIEC Unit at Innovations, such as coordinating all logistical aspects of conference calls, webinars, taking meeting notes, creating meeting agendas, participating in technology demos, and disseminating resources. * Contributes substantially to developing and implementing communication and dissemination strategies, including providing oversight to social marketing strategy, making media appearances, and maintaining content on the website. * Monitors and maintains relationships with internal and external stakeholders (i.e., contractors, state agencies, legislature, and sponsors) to ensure compliance with the work plan and deliverables. * Leads the preparation of final program and financial reports for submission to management or outside agencies. * Supports the development and facilitation of workshops, meetings, or conferences with a high impact on the program and/or participants. Coordinates logistics, scheduling, communications, and participation. * Performs other related duties, as required. MINIMUM QUALIFICATIONS * Bachelor's degree. * Three (3) years of child and/or family program coordination experience. Other related experience to the program and/or project management may be substituted for the minimum experience. * Demonstrated understanding of child welfare systems and implementation science. PREFERRED QUALIFICATIONS * Master's degree in a related field. * Demonstrated fluency in Spanish. APPOINTMENT TERMS This is a full-time, end-dated position with the possibility of renewal subject to performance and funding. Positions with the Innovations Institute are fully remote, subject to the Alternate Work Arrangements Policy, and expected to travel to UConn's Hartford Campus twice annually. Preference will be given to candidates who are local Connecticut residents. This position may require travel nationally to participate in meetings, training, etc. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits, please visit ************************************* and explore the sections under the Benefits & Leaves and Engagement & Learning headers. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA). TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at ************************** Staff Positions, Search #499296 to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is open until filled, with preference given to applications submitted prior to January 31, 2026. All employees are subject to adherence to the State Code of Ethics which may be found at ****************************************************** All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.

Posting Details Information Requisition Number AS942P Job Title Kids on Campus Youth Program Assistant Pay Rate $15.91 hourly Position Type Part-time Variable Schedule The Youth Programs Assistant provides in-class support for the Kids on Campus summer program. This position works directly with children ages 8-16 in a diverse, inclusive, and multicultural educational environment, assisting instructors and staff to ensure a safe and engaging learning experience. Essential Duties and Responsibilities: These are intended only as examples of the various types of job duties to be performed. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position. The following duties are essential to the successful performance of this position: * Assist classroom instructors and program staff as needed. * Help ensure that all students, instructors, and staff adhere to established safety procedures. * Supervise and accompany students to and from classrooms and activity areas. * Take responsibility for supervising students when required. * Perform other related duties as assigned. Required Minimum Qualifications 1. Must be at least 18 years of age 2. Ability to lift up to 18 pounds Desired Qualifications 1. Previous experience working with children in formal or informal educational settings 2. Strong communication skills and the ability to interact effectively with both children and adults Work Schedule The schedule will vary, based on enrollment and job duties. The position will not exceed 35 hour per week. Full/Part Time Part Time Telework Eligible? Essential Personnel? Posting Detail Information Job Posted Date Closing Date Open Until Filled For Best Consideration Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Supplemental Questions

The Lerner Center for Public Health Advocacy at the Johns Hopkins Bloomberg School of Public Health is seeking an Education Program Officer (Program Officer) to support educational efforts of the center. The Education Program Officer will plan, design, and implement various educational activities with the goal of increasing advocacy skills among public health students, faculty, and professionals. The Education Program Officer will work closely with Lerner Center's Education Program Director and in collaboration with other members of the Lerner Center team and associated faculty. The Lerner Center for Public Health Advocacy mission is to build and support the field of public health advocacy through excellence in partnerships, teaching, and practice that inspires action on our greatest public health challenges. Rooted in evidence and rigor, our programming drives action that demonstrably prevents diseases, promotes equity, and improves public health impact. This position has a modified hybrid work modality - 2 days per week working in the office (based in Baltimore, MD), 3 days per week working remotely. Specific Duties & Responsibilities * The Education Program Officer's main duties include, but are not limited to the following: Professional Training * Coordinate with Education Program Director to conceive, plan, and implement new professional training activities. * Liaise with external partners to coordinate training activities. * Collaborate with the communications team to manage marketing and promotion of professional development opportunities. * Collaborate with the communications team to create course materials for professional training events and special projects. * Manage attendee and speaker communications. * Communicate with LCPHA faculty about SOW and appointment details. * Provide supporting materials for contracts. * Monitor field trends, such as Council on Education for Public Health (CEPH) requirements and Association of Schools and Programs of Public Health (ASPPH) activities. * Plan and execute external town hall events. Graduate Education * Assist LCPHA faculty in curriculum development, to include managing online learning platforms, assisting in material development, and coordinating with the Center for Teaching and Learning. * Attend and speak at student events (such as orientation, career networking, etc.). * Liaise with HPM academic office to monitor and update the Health Advocacy Certificate program, including course offerings, program reach, and student completion. * Ensure curricula align with CEPH competencies and other public health policy and advocacy guidance. * Identify and manage course revisions by department and school committees. Center Activities * Collaborate with the communications team to prepare slides for internal and external presentations. * Advise on content and updates for online advocacy resource library and website. * Assist with initiative evaluation and research studies as needed. * Conduct analysis of participant survey responses and draft recommendations based on findings. * Develop and maintain a process for onboarding faculty and professionals to serve as instructors for educational programs. Minimum Qualifications * Master's Degree in a related field. * Three years related experience. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Expertise in project management and coordinating multiple teams. * Interest in public health and public health advocacy. * Excellent communications skills, both written and verbal. * Excellent organizational skills and attention to detail. * Technical skills to enable quick adaptations to new software programs. * Ability to handle multiple projects simultaneously and work well with shifting deadlines. * Exceptional interpersonal skills, flexibility, and ability to work both independently and collaboration * Demonstrated ability to think creatively and critically. * Experience in or ability to learn digital collaboration and project management tools. * Experience in teaching and curriculum development. * Experience coordinating events. * Expertise in Microsoft Office Suite and virtual meeting platforms. Classified Title: Program Officer Job Posting Title (Working Title): Education Program Officer (Health Policy & Management) Role/Level/Range: ACRP/04/MD Starting Salary Range: $55,800 - $97,600 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday: 9:00am - 5:00pm FLSA Status: Exempt Location: Hybrid/School of Public Health Department name: Health Policy & Management - CPHA Personnel area: School of Public Health

This is a part-time, 12-month, non-exempt position that reports to the Coordinator of Access & Disability Services and is located at the JWCC campus in Quincy, Illinois. Position begins immediately. JOB DESCRIPTION This position is responsible for providing support to the Office of Access & Disability Services, which provides appropriate resources and support services that ensures students with disabilities the opportunity to competitively pursue a college education. In addition, the Office of Access & Disability Services assists other college departments in providing access to services and programs in the most integrated setting possible. This position includes maintaining the database, creating correspondence, recording meetings, assisting with trainings, preparing brochures and other material for distribution; providing accommodation assistance for students as needed, as well as assisting and checking documents to ensure UDL Compliance. In addition, this position includes assisting with office coverage. QUALIFICATIONS Education: Associate's Degree required. Experience: 1 year of office experience required. Excellent organizational and communication skills, as well as strong Microsoft Office Suite knowledge. Ability to relate well to a diverse student population and to maintain a high level of confidentiality with discretion. Work Schedule: Part-time position with a flexible schedule not to exceed 29 hours per week. Schedule will be determined in collaboration with coordinator. SALARY: This is a non-exempt position with an approximate hourly rate of $15.00 APPLICATION To receive full consideration, submit a resume with cover letter by visiting ********************************* Position is open until filled. 11/13/2025 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to ***********.

This position is responsible for providing support to the Office of Access & Disability Services, which provides appropriate resources and support services that ensures students with disabilities the opportunity to competitively pursue a college education. In addition, the Office of Access & Disability Services assists other college departments in providing access to services and programs in the most integrated setting possible. This position includes maintaining the database, creating correspondence, recording meetings, assisting with trainings, preparing brochures and other material for distribution; providing accommodation assistance for students as needed, as well as assisting and checking documents to ensure UDL Compliance. In addition, this position includes assisting with office coverage. QUALIFICATIONS Education: * Associate's Degree required. Experience: * 1 year of office experience required. * Excellent organizational and communication skills, as well as strong Microsoft Office Suite knowledge. * Ability to relate well to a diverse student population and to maintain a high level of confidentiality with discretion. Work Schedule: * Part-time position with a flexible schedule not to exceed 29 hours per week. * Schedule will be determined in collaboration with coordinator. SALARY: * This is a non-exempt position with an approximate hourly rate of $15.00 APPLICATION To receive full consideration, submit a resume with cover letter by visiting ********************************* Position is open until filled. 11/13/2025 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to ***********.

The BNA Program Coordinator is responsible for organizing all aspects of the BNA program. This leadership role requires close collaboration with the Illinois Department of Public Health, Southern Illinois University-Carbondale and various clinical facilities within the community. Frequent communication with counseling and student support services is required. * Maintain and submit course master schedules for each semester/term. Notify the Illinois Department of Public Health of any deviation in this schedule. Keep and update the Master Binder, including printing off monthly updates form from IDPH. (IDPH) * Communicate directly with Illinois Department of Public Health, Southern Illinois University-Carbondale, and various clinical sites within the community on matters that impact BNA. Respond to communication within the stated IDPH timeframe. (IDPH) * Uphold Lake Land College compliance with all Illinois Department of Public Health Requirements as it relates to the BNA program. Ensure compliance with IDPH program renewal every 2 years. (IDPH) * Coordinate student criminal background checks, enter and remove student training in the Health Care Worker Registry. (IDPH) * Coordinate clinical sites including affiliation agreements for student learning experiences and any applicable health requirements. Obtain instructor approval from the Illinois Department of Public Health. (IDPH) * Assist with schedule building activities to offer courses that meet the needs of traditional and non-traditional students. * Participate in all required assessment activities. * Submit student accommodations to SIU-C (IDPH) and collaborate with the Office of Student Accommodations on these matters. * Review Cluster Scores and competency testing submissions, provide results to instructors, and develop a Corrective Action Plan if deemed necessary by IDPH/SIU-C. (IDPH) * Advocate for student equipment and supplies through participation in Perkins funding and program budgeting activities. * Contribute to the creation of exams, perform skill checks, and give input to the development of BNA curriculum. * Participate in College enrollment initiatives and seek out qualified faculty for BNA instructors. * Conduct student orientations and ensure accuracy of course rosters. * Other duties as assigned. Education and Experience: Associate's degree in nursing required, bachelor's degree preferred. Must have at least 2 years of experience as a professional registered nurse and one year experience in the following area: * Teaching theory in an accredited nursing program * Provide nursing care, including personal care and activities of daily living to older adults or for chronically ill adults * One year experience in a long-term care facility providing direct patient care. * May also be required to complete a Train the Trainer course, and an approved evaluator course, depending on educational level and practical experience. Further educational requirements to meet CEU requirements. Knowledge: Knowledge of community college setting and IDPH regulations Skills: Must be clinically competent in-patient centered care for nursing. Ability to work with a diverse population of students and staff; excellent interpersonal, organizational, communication, and time management skills. Personal: Strong sense of commitment to the community college philosophy and the continuous process of career and life planning. Physical: Ability to travel within the College district, evening hours may be required.