Executive Assistant jobs at Mack & Associates

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Job Title: Administrative Assistant Location (city, state): Lombard, IL Industry: Non Profit Pay: $45,000 - $50,000 annually (hourly role; compensation depends on experience) Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k) Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting Act as a liaison between department leaders, faculty, students, and internal administrative offices Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 4 Public Trust Background investigation. based at the airport in Chicago, IL. Duties / Responsibilities: Greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 4 Clearance, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. Able to disclose COVID-19 vaccination status and abide by contract/department's COVID-19 guidance when accessing any facility. About TeleSolv Consulting: Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.93 is an amount provided to offset the cost of the company providing fringe benefits. Background Investigation: This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability. **The opportunity** As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders. **Your key responsibilities** + Manage daily execution of administrative services for eligible partners, principals, managing directors and directors + Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives + Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination + Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity + Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives + Protect confidential/proprietary information and manage data and records securely + Demonstrate high level firm/service line knowledge of QRM policies + Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals + Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly + Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials + Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars + Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources **Skills and attributes for success** + Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills + Independent decision maker exercising discretion/judgment + Assimilate unfamiliar issues rapidly + Proactively escalate identified or potential issues + Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy + Navigate organizational structures, changing environments and sensitive relationships + Prioritize and perform multiple tasks simultaneously + Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook + Work independently **To qualify for the role, you must have** + BA/BS degree or relevant experience + 8-10 plus years of experience + Typically, no less than 5 - 7 years relevant experience + Flexible for overtime as required. Vacation dependent on business needs and cycles. + Work primarily onsite in the EY office, client or meeting site as determined. + Must be flexible to travel **Ideally, you'll also have** + 5+ yrs. exp supporting senior leadership level executives in large organization or firm + Project coordination experience **What we offer you** At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more . + We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. + Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. + Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being. **Are you ready to shape your future with confidence? Apply today.** EY accepts applications for this position on an on-going basis. For those living in California, please click here for additional information. EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. **EY | Building a better working world** EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets. Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories. EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ************************** .

If asked to describe the culture at Metropolitan Family Services, we could do that in one word. COMMUNITY! Reflected in both our internal culture as well as through the services we provide, community is at the heart of all we do. Metropolitan Family Services (MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company's bottom line? Then we'd love to hear from you! We are currently looking to fill an Executive Assistant role at our Headquarters location in downtown Chicago. SALARY: The average starting salary for this position will fall in the range of $50,400 and $55,800 annually. Where candidates fall in this range will be based on skill and experience level. ESSENTIAL JOB FUNCTIONS Working independently arranges for regular constituent meetings, coordinates planning for conferences, travel and meetings with outside organizations. Coordinates mailings, manages electronic communications, coordinates attendance, and other tasks related to the meetings, as needed. Works with material frequently of a highly sensitive and confidential nature. Makes frequent contacts with Board, management staff, business, donors, government, and community leaders, always requiring a tactful approach and often a high degree nonjudgement. Coordinates arrangements and materials for Board meetings, Board Committee meetings, staff meetings, and other meetings for the Executive. Interacts with related staff and Board members. Opens, reviews, and prepares incoming mail. Prepares outgoing correspondence for mailing. Drafts letters and develops or updates materials. Composes routine letters for the Executive May take an active role in preparing grant proposals including formatting and coordinating tables, charts and other materials. Using a high degree of judgement, brings a wide range of matters to the Executive for timely attention. Identifies problems and issues affecting agency operations and, program service delivery, interdepartmental work, etc. Using a high degree of judgment, handles all aspects of communications related to the Executive, including visitors and telephone calls, screening, taking messages, responding to inquiries and assisting callers within area of competence. Types, formats, and may draft manuscripts, reports, and other key documents, frequently confidential in nature, exercising care to watch for discrepancies, inadvertent oversights, and consistency with organization procedures and practices. Attends meetings, greets attendees, and provides assistance as needed. Takes minutes at designated meetings and publicizes those minutes within the timeframe requested. Manages and completes expense reports for the Executive in a timely manner. Provides oversight and approval of expense reports of the direct reports of the Executive. Maintains memberships and subscriptions for the Executive or the agency. Processes and ensures payment of invoices for expenses generated by the Executive or designate. Provides backup for the President's Office Executive Assistant and HQ Support team. Other duties as assigned. KNOWLEDGE, SKILLS, and ABILITIES: Excellent skills in a wide array of computer software, including Word, PowerPoint, Lucid Chart, and Excel. Excellent oral and written communications skills, including knowledge of grammar and spelling, and ability to compose documents and letters and to proofread and edit documents as needed. Excellent project management and time management skills. Demonstrated ability to take initiative and anticipate the needs of the Executive. Ability to prioritize and meet the needs of a number of executive level staff and their direct reports. Ability to work both individually and as a team member in a highly complex and face-paced environment. Excellent tact, consideration, and good judgement in dealing with a wide range of the public. Ability to work effectively with diverse individuals and groups. Demonstrated success in increasing levels of management roles, including supervision of management staff and oversight of domestic violence service. QUALIFICATIONS: Bachelor's degree in business or related field and 2+ years of recent office experience with increasing and multiple levels of responsibility. OR High School Diploma or equivalent education and minimum of 5+ years of experience in secretarial work required. ADDITIONAL REQUIREMENTS: Satisfactorily pass all relevant screenings and criminal background checks. TRANSPORTATION/TRAVEL REQUIREMENTS: Driving for work required with a personally owned vehicle. Travel between sites required. PHYSICAL DEMANDS While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal. Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here! Some highlights include: Medical Coverage, Dental Coverage, and Vision Coverage. Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date. FREE General Medicine and Behavioral Health Teladoc services provided to all team members. Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility. And so much more! Make sure you click here to see the full suite of benefits offered! Some of the above benefits are available for part-time and temporary workers, but not all. Be sure to inquire upon your hire as to which benefits apply to you. MORE ABOUT US: Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment. This job description is not designed to cover nor contain a comprehensive, exhaustive listing of duties and responsibilities, and it is expected that employees understand there may be other duties assigned outside of the written language that appears here. Metropolitan Family Services reserves the right to amend, add, change, and/or remove responsibilities to meet business needs as necessary, at any time, with or without notice to employees.

Job Details WOODRIDGE, IL $45000.00 - $50000.00 SalaryDescription Executive Assistant The Executive Assistant provides high-level administrative and clerical support to the executive team while also assisting with basic marketing coordination. This role ensures seamless daily operations through organized scheduling, strong communication, and efficient handling of office and project-related tasks. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple functions in a fast-paced environme Key Responsibilities: Executive & Administrative Support -Manage complex calendars, schedule meetings, coordinate appointments, and arrange travel. -Prepare, edit, and format executive-level documents, presentations, and reports. -Draft correspondence, manage email communications, and support executive workflow needs. -Maintain confidential files and records with discretion. Clerical & Office Support -Perform general clerical tasks: filing, scanning, copying, data entry, and mail handling. -Maintain organized digital and physical filing systems. -Prepare meeting rooms, coordinate materials, and support in-office events. -Handle office supply orders and maintain inventory. -Assist with preparing onboarding packets and organizing employee paperwork. -Schedule interviews and coordinate candidate communications as needed. -Track completion of required forms, trainings, and documentation. -Assist with creating basic templates, letters, or reports. Marketing Support -Assist in drafting simple social media posts, newsletters, and internal communications. -Support coordination of marketing events, outreach, and promotional activities. -Maintain mailing lists, organize digital marketing assets, and update marketing documents. -Assist with basic website updates or content posting as directed. -Coordinate with vendors for promotional items, event materials, or branded assets. Project & Process Coordination -Track deadlines, deliverables, and follow-up tasks across departments. -Support cross-functional administrative projects. -Assist in improving office processes and standardizing workflows. Industry Facilities Services Employment Type Full-time Benefits 401(k) Health/Vision/Dental Insurance Life Insurance Paid time off Qualifications -3+ years of administrative or executive assistant experience. -Strong organizational skills and exceptional attention to detail. -Excellent written and verbal communication skills. -Ability to handle confidential information with professionalism. -Proficiency in Microsoft Office Suite and other scheduling tools. -Ability to manage multiple priorities in a fast-paced environment.

Smart Resources is an administrative staffing firm specializing in the direct hire placement of administrative professionals!! Currently seeking an Executive Assistant to support a media team for a market research company!! Job Description To be successful you must possess and be able to: - Schedule all international and domestic travel arrangements as needed for the Division Leader and team Executives - Coordinate calendars and meetings for multiple Executives as needed - reserve meeting rooms, assist with agenda, coordinate teleconference calls, set-up room, order food & beverage, etc. - Coordinate meetings for various Media team members as needed - Screen telephone calls, review mail and field miscellaneous requests - Handling all correspondence and communication in a professional manner - Create expense report for multiple Executives including reimbursement and reconcilitation - Manage other support for the Executives - Coordinate office services with other admins - Support special projects as needed to include event planning - Handle floor plans and all office moves for the Media Team - Handle all new employee set-up and departing employee asset retrieval Qualifications - 5+ years of related experience, or a combination of education and experience to include executive administration. - Highly organized, able to juggle multiple tasks/projects at once. - Agile learner with ability to “think outside the box”. - Enthusiasm for your work and a desire to set the highest standards for excellence within the company. - Diplomatic, professional telephone manner and excellent written communication skills. - Able to meet and surpass expectations by completing tasks immediately with exceptional accuracy - Expert in Microsoft Outlook, Word, Excel & PowerPoint. - Associate's Degree in a related field; Bachelor's Degree preferred. Additional Information Prospect for new business using various tools and methods, including cold-calling. Provide face to face sales presentations to potential customers. Identify and secure new business relationships within assigned territory. Understand market conditions, competitive activity and consumer preferences. Maintain knowledge of our product lines & available service offerings. Meet or exceed sales targets

Full-time Description The ACLU of Illinois is one of the largest state affiliates of the American Civil Liberties Union, a nationwide, non-partisan membership organization dedicated to the defense and expansion of civil rights and civil liberties. The ACLU has been at the forefront of every major battle for civil liberties and social justice in this country and continues to work through integrated advocacy to advance equality, fairness, and freedom, especially for the most vulnerable in our society. Job Description The American Civil Liberties Union of Illinois seeks a full-time Advocacy Executive Assistant to support the work and efforts of the Advocacy Department. This position requires executive assistant experience, the ability to exercise sound independent judgment, multi-task, take initiative, meet deadlines, and maintain confidentiality. The successful candidate will have excellent verbal and written communication skills and strong organizational and scheduling abilities. Supervisory Responsibilities None Employment Status The Advocacy Executive Assistant is an exempt union position that is part of a bargaining unit represented by the National Organization of Legal Services Workers / United Auto Workers Local 2320. ACLU-IL staff are based in Chicago, IL. Working remotely one day a week is permitted for this position during some portions of the year, depending on the needs of the department and the organization. Responsibilities Executive Assistant Support Responsibilities Provide executive assistant support for the Advocacy and Intergovernmental Affairs Director. Serve as a point person for requests of the director, helping to organize and prioritize incoming questions, approval requests, input needs, and action items. Support in managing and optimizing the Director's calendar, and protecting space to focus on priorities, achieving objectives for managing time, and responding to requests for scheduling and calendar availability. Schedule in-person and virtual meetings with internal and external stakeholders in a quick, friendly, and flexible manner. Prepare or source meeting agendas and materials through proactive communication and collaboration with team members, ensuring the director is provided with timely, accurate information and documentation for meetings and presentations, including updating all information in Outlook calendar platform. Provide meeting support, including scheduling, arranging catering, managing hybrid and virtual meeting components, and notetaking. Maintain a working knowledge of upcoming deliverables and projects that require the Director's time; provide frequent reminders, in the format the Director prefers, regarding next steps and upcoming asks and tasks, which may include preparing frequent communications, emails, letters, and memoranda. Document creation, updating and editing, binder development, and copying and compiling materials. Departmental Support Responsibilities Proactively identify and fulfill day-to-day administrative assistance support needs of the Advocacy Department. Provide scheduling and logistical support for meetings, both in and out of the office, including managing meeting schedules, agendas, travel arrangements, and other logistics. Manage team calendar overview, including scheduling meetings and managing calendar holds . Prepare initial drafts of documents as requested. Proofread documents as requested. Assist with virtual and off-site events, convenings, town halls, and coalition meetings, including managing RSVPs and coordinating location or venue needs, including on some mornings, evenings, and weekends. Implement and maintain procedures and administrative systems, including managing databases and filing systems. Maintain database on program-related activities for department members. Assist with execution of department-wide planning and development. Track CLE Compliance and ARDC registration for attorneys. General Responsibilities Collaborate across departments on integrated advocacy needs, partnerships, and scheduling. Support ongoing annual events. Coordinate, draft, and edit quarterly board reports. In conjunction with the Human Resources Department, track and organize applications for fellowships and staff positions in the Advocacy Department and schedule interviews. Assist with onboarding and orientation for new Advocacy Department staff and memorialize the administrative process. Support initiative campaign and implementation work as needed. Perform other related duties as assigned. The Advocacy Executive Assistant will be required to work proactively and responsively, often including evenings and weekends, while the Illinois General Assembly is in Session. This includes most weeks from January through May, for two weeks in the Fall Veto Session, and in January of election years for Lame Duck Session. Requirements At least 3 years of full-time executive assistant experience, including calendar and scheduling support. Strong organizational skills, including attention to detail and the ability to manage multiple priorities effectively. Ability to follow directions, exercise sound independent judgment, work independently and on a team, meet deadlines, and maintain confidentiality. Strong analytical and problem-solving skills. Ability to collaboratively develop innovative systems and processes to meet evolving team needs. Advanced proficiency with Windows Operating System, especially with Microsoft Suite including 365 and Teams, Outlook, Adobe Acrobat, Word, PowerPoint, and other Office programs; facility with email merge, spreadsheets, tables, and charts, and the ability to learn organization-specific software if required. Excellent oral and written communications skills. Ability to work effectively with colleagues, community partners, and individuals with different backgrounds and experiences. Willingness to travel throughout Illinois and to work beyond the normal workday and/or weekends when needed. Commitment to advancing ACLU of Illinois mission, goals, and programs. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift to 10 pounds at times. Salary and Benefits The salary range for this position is $53,000 to $60,000, commensurate with experience. As an example, the annual salary for an individual with 3 years of executive assistance experience is $53,000. Salary will be higher depending on additional experience. Benefits include: Vacation: 15 days of paid vacation in the first year and 20 days of paid vacation thereafter. Health benefits: 100% employer-paid premiums for medical, vision, and dental insurance for staff and eligible dependents. Retirement benefits: 6% employer-paid retirement contribution after 1 year without any employee contribution, plus 50% employer retirement match of each $125 deduction made through payroll deduction. Other benefits: 100% employer-paid life insurance; employee assistance program; short and long-term disability insurance. Paid parental leave after 1 year. Flexible spending account. ACLU Employment Statement The ACLU of Illinois is an equal opportunity employer. We value a diverse workforce and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, criminal record, or veteran status. The ACLU-IL is committed to providing reasonable accommodation to individuals with disabilities. If you need assistance applying online, please email *******************. You will receive additional information regarding how to request accommodation for the interview process. How to Apply Applicants should complete their applications at ***************** and submit the following materials: A current resume. A cover letter that explains (1) how you meet the qualifications listed above, including a description of the work that you've done to meet the “3 years of relevant executive assistant experience” requirement and (2) your interest in working for the ACLU-IL in this role. Salary Description $53,000 to $60,000 per year

Department: Counseling Schedule: Part-time, flexible schedule Do you have a passion for working with children and families? Youth Outreach Services is looking for compassionate, dedicated people in the greater Chicagoland area who want to empower youth and families by creating strength-based behavior change that will be sustained long after treatment ends. Multi-Systemic Therapy (MST) is specifically designed to treat youth aged 12-17 (and their families) for serious behavior problems. MST/EA is delivered in the community (clients' homes, schools, neighborhoods) and occurs with a high level of intensity (2 or more sessions per week). MST/EA Coach incorporates treatment interventions that are evidence-based and places a high premium on approaching each client/family as unique. MST/EA addresses the needs of juveniles with negative behaviors such as verbal/physical aggression, poor academic performance, substance abuse, and criminal involvement. You will empower families to address challenging and/or problematic behavior and make life-transforming changes. Treatment progress is made through intensive interventions such as skill building, changing unhelpful family interactions, and increasing social support. You will receive ongoing training in the Multisystemic Therapy (MST) model to implement MST as designed. This is an excellent opportunity for new clinicians who are looking to develop their clinical skills. Candidates may locate additional information about the MST Treatment Model at ******************** Duties & Responsibilities Conduct a thorough assessment of the client and family based on MST/EA model guidelines Provide direct clinical treatment using the MST/EA treatment model and principles Continuously work to engage the primary caregiver, family members, supports, and community agency staff (school, probation, child welfare) in change-oriented treatment Dedicate time to weekly case planning and evaluation of case progress Participate in weekly individual and group supervision and case consultation Participate in ongoing training and professional development designed to help you acquire extensive clinical skills within the MST/EA treatment model Provide rotating crisis coverage as needed Qualifications: Master's degree in Counseling, Psychology, Social Work, or Marriage/Family Therapy required Experience working with at-risk youth and/or community-based treatment preferred A valid driver's license Clear driving record Reliable transportation (proof of insurance may be needed) Bilingual is a PLUS! Benefits, Full-time only: Health, Dental, Vision Life Insurance Short/Long-Term Disability options 403(b) Retirement Paid Time off (PTO) Mileage Reimbursement (exclusive to position) Eligibility for Public Service Student Loan Forgiveness YOS is an E-verify participating employer Youth Outreach Services is a drug-free workplace and compliance with this policy is a condition of employment and continued employment. Youth Outreach Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Department: Treatment Schedule: Schedule varies based on client need; some evening and weekend hours may be needed. This is a primarily community-based position with some in-office time. Under the direction of the Program Manager, the MST Therapist provides direct home-based services to client, accomplished through family counseling, outreach in the community, collaboration with referral sources, schools, area police departments, probation services and other community agencies, in accordance with the adaptation model assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following: Assessment: Conduct initial MST assessments with clients including review of referral information, identifying and engaging key participants, identifying strengths and weaknesses of program participants while analyzing the fit of problem behaviors. Other assessments tools may apply depending on the adaptation of the model. Assessment tools may include IM+CANS and YASI assessments. Engagement: Engage primary caregiver, social networks, and other key participants in active change-oriented treatment by identifying and overcoming barriers to engagement. Processes: Implement a problem conceptualization, treatment planning, intervention implementation, outcome review and strategy revision procedure using the MST Analytic Process. Documentation: Maintain clear and concise documentation of treatment efforts that promote peer and supervisory review and feedback that demonstrate compliance with the nine MST principals and the MST Analytic Process. Retain detailed case notes in the EHR system. Maintain notes in compliance with Medicaid if applicable. Collaboration: Collaborate with all relevant systems and key participants within each system to ensure their buy-in and cooperation throughout treatment process. Clinical treatment: Provide direct clinical treatment to program participants using methods compatible with model adherence and applicable adaptation. Program Services: Assist in the planning, development and evaluation of program services. Supervision: Participate in team supervision, individual supervision, and consultation meetings with model experts weekly or as needed. Interagency relationships: Collaborate with co-workers, both in the same location, as well as other offices and participate in internal agency programs to provide the most comprehensive client services possible. 24 Hours on Call: Available to respond to emergencies on a 24/7 basis. Quality Improvement: Participate in the agency's ongoing quality improvement efforts. Diversity/Cultural Awareness: Ability to work effectively with diverse communities and constituencies. HIPAA: Full access to client information. Confidentiality must be maintained at all times. QUALIFICATION REQUIREMENTS: Master's degree in Counseling, Psychology, Social Work, or Marriage/Family Therapy is required or a Bachelor's degree and significant clinical experience. Some experience/internship working with at-risk youth and/or families preferred, particularly in juvenile justice, child welfare, psychiatric, or residential settings preferred. A valid driver's license and daily access to own vehicle required. Bilingual Spanish is a plus! Salary and Benefits Full-time position Salary commensurate with experience and qualifications Benefit package included YOS is an E-verify participating employer. Youth Outreach Services is a drug-free workplace and compliance with this policy is a condition of employment and continued employment. Youth Outreach Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Harbor is seeking a dynamic Executive Assistant to the CEO to join our growing company. The Executive Assistant to the CEO is the strategic right hand to the organization's top leader, a trusted partner who ensures that the CEO's time, focus, and energy are directed toward the highest-value priorities. This role is far more than administrative support; it is a critical extension of executive leadership, driving efficiency, communication, and alignment across the company. Acting as a gatekeeper, liaison, and confidant, the Executive Assistant manages complex calendars, coordinates high-level meetings, prepares critical materials, and anticipates the CEO's needs before they arise. They serve as the connective tissue between departments, ensuring that initiatives move forward seamlessly and that the CEO remains informed and empowered to make timely, strategic decisions. Equipped with strong business acumen, discretion, and exceptional organizational and interpersonal skills, the Executive Assistant represents the CEO with professionalism and tact in all interactions. Their influence extends beyond logistics - they help shape culture, foster relationships with key stakeholders, and enable the CEO to lead with clarity and impact. This is a full-time position working hybrid from out Chicago, IL company headquarters. Key Responsibilities: Executive & Administrative Support Manage the CEO's complex calendar, meetings, and travel arrangements with accuracy and foresight. Anticipate needs, resolve scheduling conflicts, and ensure the CEO is fully prepared for all engagements. Collaborate daily with the Chief of Staff to streamline workflows, manage priorities, and support the CEO's overall effectiveness. Draft, review, and edit correspondence, presentations, and reports with a high degree of professionalism, polish and attention to detail. Handle incoming communications (calls, emails, and requests) with discretion, prioritizing issues and routing as appropriate. Prepare client briefing materials, meeting notes, and follow-up action plans. Client & Partner Coordination Serve as a professional and trusted point of contact for clients, internal leadership, and external stakeholders. Manage client communications and logistics for high-level meetings, presentations, and firm events. Uphold the firm's brand through exceptional service, responsiveness, and confidentiality. Leadership & Governance Support Coordinate Board of Directors and Executive Leadership Team (ELT) meetings, including agendas, materials, minutes, and follow-up actions. Support key governance processes, including compliance documentation and executive reporting. Track firm initiatives and ensure timely execution of CEO commitments and strategic priorities. Operational & Strategic Support Support firmwide initiatives, including business development efforts, client engagement, and internal communications. Conduct research, analyze data, and prepare concise executive summaries and insights for decision-making. Partner with Finance, HR, and Operations teams to streamline processes and maintain organizational efficiency. Qualifications: Education & Experience Bachelor's degree in Business Administration, Communications, or related field preferred. Minimum of 7 years supporting senior executives in a professional services environment; consulting, legal, financial, or similar field preferred. Proven experience managing confidential information and complex, multi-stakeholder relationships. Skills & Competencies Impeccable communication skills - both written and verbal - with strong attention to detail. Professional presence, discretion, and judgment appropriate for client-facing and board-level interactions. Exceptional time management, prioritization, and problem-solving skills. Advanced proficiency in Microsoft 365 and Teams plus MS Office Suite tools such as Word, Excel, and Powerpoint; experience with CRM (Salesforce) a plus. Strong business acumen and the ability to anticipate needs in a high-pressure, deadline-driven environment. Work Environment Collaborative, client-focused culture that values professionalism and precision. Fast-paced and deadline-driven, requiring flexibility and a proactive mindset. Occasional after-hours or travel support may be required. Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits, including health, retirement, and paid time off. Opportunities for professional development and advancement within a respected firm. About Us: Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800+ strategists, technologists, and specialists navigate alongside our clients - leading law firms, corporations, and their law departments - to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem. Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.

Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: A minimum of an Bachelor degree A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: A minimum of an Bachelor degree A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Description Concordia Wireless, is a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth across the country. Clients consider us the ‘best choice' for their design and installation services needs. We are one of the very few Engineering Firms in the Country that designs and builds its own creations in the wireless sector. We support Fortune 500 clients such as T-Mobile, Verizon, US Cellular, Dish Network, and AT&T. We are currently seeking a highly organized, punctual, and multitasking-oriented individual to fill the role of Executive Assistant to C-level executives here at Concordia Wireless. The ideal candidate will provide comprehensive administrative support to and ensure the efficient operation of the company. This position is onsite in Carol Stream, IL, Monday - Friday. Pay Range: $24.00 - $26.00 per hour Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position. Benefits: 401K - with Company Match Healthcare: Medical, Dental, Vision Company Paid Life Insurance Short and Long-term disability benefits Vacation Pay and Sick Pay 10 Minimum Holiday Pay + 1 floating holiday per year Endless opportunities for growth! Responsibilities: Manage the executives' calendar, appointments, and travel arrangements. Coordinate meetings, conferences, and events. Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate. Prepare and distribute correspondence, reports, presentations, and other documents on behalf of the executives'. Assist in the preparation of project proposals, contracts, and other company-related documents. Maintain organized filing systems and databases, both electronic and hard copy. Coordinate with other departments and external stakeholders. Perform general office tasks such as photocopying, scanning, and filing. Handle sensitive and confidential information with discretion and professionalism. Requirements: Proven experience as an executive assistant or similar role, preferably in the construction or engineering industry. Exceptional organizational skills and attention to detail. High level of professionalism and discretion. Strong time management and prioritization abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to multitask and work efficiently in a fast-paced environment. Bachelor's degree or equivalent experience preferred. Concordia Wireless is a division of Concordia Group. Concordia Wireless. is a drug and alcohol free workplace including marijuana. Concordia Wireless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Special Education (High-Needs School) Under the supervision of the Special Education Teacher, the Senior Program Assistant (SPA) acts as a direct support for the classroom. The SPA provides comprehensive support to student with autism spectrum disorders and serves as a liaison between Program Assistants and the educational and therapeutic team members. Duties and Responsibilities Student Support Under the Guidance of the Special Education Teacher, plan and lead no more than six non-instructional groups (e.g., life skills, generalizing skills introduced by LBS1/certified therapist, reinforcing activities, etc.) throughout the week Implement Teacher plans to facilitate individual sessions with students Encourage opportunities for independence and functional routines for students (i.e., bus, arrival/departure routines, lunch routines, etc.) Supervise students and provide assistance as needed with activities of daily living, including but not limited to toileting, feeding, dressing, etc. Supervise and engage with students during less structured times of the school day such as opening, lunch coverage, recess, and snack times Monitor student program books to ensure necessary materials are present, data is being consistently collected, and questions/concerns are brought to the attention of the Special Education Teacher Work with Special Education Teacher and Therapists to learn educational, therapeutic, and behavioral strategies in order to share that information with Program Assistants Complete professional documentation including daily communication logs to families, behavioral data collection, accident reports, physical intervention and seclusion forms, etc. Staff Support Attend and participate in building-wide meetings, program-specific meetings, department meetings, classroom meetings, and professional development opportunities Take minutes during classroom meetings and email minutes to all educational and therapeutic team members Ensure thorough communication with Program Assistants (e.g., share available job opportunities, upcoming events, and other important information from program-wide emails, make team meeting notes accessible, etc.) Direct or partner with Program Assistants to share concerns, suggestions, questions, and ideas with the appropriate team member(s) Assist Program Assistants in their assimilation to the classroom, providing guidance and support as necessary Collaborate with Special Education Teacher to create and maintain a positive classroom culture that encourages solution-oriented thinking, self-care, self-awareness, and a place to voice concerns appropriately Duties and Responsibilities (continued) Substitute Teacher If a Special Education Teacher is absent for up to three consecutive days, the Senior Program Assistant is responsible for the following job duties: Act as classroom supervisor in the Special Education Teacher's absence (e.g., making staffing decisions, taking the lead in crisis situations, seeking help as needed from appropriate people, etc.) Provide leadership during Community Based Instruction by monitoring student needs and staffing, professionally communicating with community members, ensuring that emergency contact information is accessible, confirming that necessary student supports and belongings are available, and adapting student plans within the community environment Communicate with parents as necessary regarding accidents, physical management, seclusion, or other concerns from the day during their work hours or relay communication to Program Administrators as necessary The responsibilities listed above are representative and not all inclusive. Other duties may be assigned by supervisors. Knowledge and Skills Embody Giant Steps' values of excellence, accountability, integrity, collaboration, innovation and passion Proven history of utilizing supports and demonstrating critical thinking skills with a variety of needs Able to create systems and manage their time effectively Collaborate effectively with a multi-disciplinary team - listens to a variety of perspectives and ideas and incorporate them into practice Effective communication skills - clearly and concisely communicates with others Proven interpersonal skills - able to maintain rapport with staff members Solution-oriented and able to resolve interpersonal conflicts Able to help manage staff anxiety and maintain a positive school culture Highly organized and strong attention to detail Professional and mature - able to maintain confidential information and give constructive feedback to all staff with whom he/she interacts Positive, creative, and solution-oriented outlook, especially in challenging moments Able to multi-task and prioritize tasks Knowledge of relevant instructional strategies Minimum Job Requirements Bachelor's degree required, LBS1 or ability/interest in applying for emergency certification preferred A current, valid Illinois State Board of Education Substitute License or Teaching License on file with DuPage County Regional Office of Education required Classification The Senior Program Assistant is a non-exempt position under the Fair Labor Standards Act (FLSA). Salary Salary is commensurate with level of education and experience. Starting Salary: $40,000.00 Calendar The Senior Program Assistant follows the Day School Staff Calendar. Conditions of Employment Pre-employment physical, drug screening, and criminal background check Possesses appropriate professional credentials Passing PCM training is a requirement of this position. Participation in PCM training and adherence to the Professional Crisis Management Association's guidelines require at least average physical fitness. Any physical limitations or conditions that may impact one's ability to participate in PCM training or PCM must be made known to Giant Steps upon application, as performance of various physical tasks is a bona fide occupational requirement of this position. Working Conditions and Physical Effort Work is typically performed indoors within the school facility Moderate physical movement is required for the job Minimal exposure to physical risk is anticipated The noise level in this work environment varies from quiet to very loud. While performing the duties of this job, the employee is continually required to stand, walk, sit, run, squat, kneel, crawl, climb, balance, crouch, talk, hear, smell, and see. The employee must occasionally life and/or move up to 50+ pounds. Annual Performance Review An annual performance review will be conducted each spring by the Special Education Teacher. The Senior Program Assistant will complete a self-assessment of his/her performance and submit the self-assessment to the Special Education Teacher two weeks prior to his/her annual review each spring. Compensation Package Giant Steps Illinois, Inc. provides a competitive benefits package, including medical, dental, and vision coverage to all full time employees who work a minimum of 30 hours/week. Affirmative Action Plan/Equal Employment Opportunity (AAP/EEO) Giant Steps adheres to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We will not discriminate against employees or applicants for employment on any legally-recognized basis including: veteran status, disability, religion, race, color, national origin, age, gender, sexual orientation, gender identity or expression, pregnancy, childbirth or FMLA related medical condition, height, weight, familial status, marital status and genetic information. Disclaimer This disclaimer is to acknowledge that it is highly probable that as an employee of Giant Steps Illinois, Inc., you are at risk of personal injury. Injuries may include, but are not limited to hitting, biting, kicking, scratching, and having hair pulled. The extent of some injuries may result in a break in the skin. All injuries must be documented according to the policies and procedures outlined in the Employee Handbook. Often, individuals are placed in this setting as a result of physical aggression or acting out behaviors that may prohibit them from participating in other environments. Our setting allows for these atypical behaviors. All employees are required to show proof of a Hepatitis B vaccination upon hire. *Giant Steps Illinois, Inc. has the ability to review and change the job description when necessary.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a FERMILAB Administrative Support Specialist (FRA3) [Key Personnel | Senior Consultant - Exempt 874-1 Consultant] located: CONUS - Batavia, IL, 60510 (Remote) to provide Energy, Resources, & Industrials Sector related Program / Project Management Solutions for Proton Improvement Plan II Project (PIP-II) Construction Administration (CA) Support Services Services on behalf of The Fermi Research Alliance, LLC (FRA). These services are considered part of the ProSidian Energy, Infrastructure, & Environment Sector Group with overall focuses being Tailored Solutions To Meet Global Needs And Manage Resources across Energy, Infrastructure, & Environment In A Changing Environment. under NAICS Code: 541330 - Engineering Services for The U.S. Department of Energy (DOE) Office of Science (SC) with service(s) also characterized as Construction Administration (CA) Support Services JOB OVERVIEW GENERAL PROGRAM SUPPORT BY THE ADMINISTRATIVE SUPPORT SPECIALIST Managing correspondence, including answering phones, responding to emails, and drafting letters and memos. Scheduling and coordinating appointments, meetings, and events. Managing and maintaining documents, including creating, editing, and organizing files, both electronically and physically. Entering and maintaining data in databases and spreadsheets, and generating reports as needed. Responding to general questions and providing customer service to clients, vendors, and other stakeholders. Performing general office tasks such as ordering supplies, managing mail, and overseeing office maintenance and cleaning. Providing support for projects, including tracking progress, generating reports, and assisting with research. Qualifications REQUIRED EDUCATION AND CERTIFICATIONS B.S. or equivalent in a science related field - Bachelor's Degree in mechanical engineering or mechanical engineering technologies. Mechanical engineering programs usually include courses in mathematics and life and physical sciences, as well as engineering and design. Successful completion of a Bachelor of Science (B.S.) or Master of Science (M.S.) Degree in Engineering or a related field from an accredited university or college or A combination of education or training: College-level education, training, and/or technical experience that has furnished (1) a thorough knowledge of the physical and mathematical sciences underlying engineering or related technical fields, and (2) a good understanding, both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering or related fields. Licensure as a Professional Engineer (P.E.) is desirable but not required. Project Management Professional (P.M.P.) certification is desirable but not required. Experience reviewing and analyzing transportation project plans for compliance with legal requirements, environmental impacts, Federal-aid requirements, and/or Federal funding standards Experience researching, interpreting, or applying Federal transportation funding/aid laws, regulations, standards, policies, and procedures for transportation projects Experience reviewing and making recommendations in the selection process for awarding grants Experience resolving federal grant implementation issues OR administering grant programs and project facilitation in a State or local agency Qualifications : Desired Qualifications For FERMILAB 003 | Key Personnel | Senior Consultant - Exempt 874-1 Consultant Candidates: Skills Required Ability to multi-task and pay close attention to detail. Excellent analytical, organizational and time management skills. Strong communication skills, both oral and written. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Ancillary Details Of The Roles : 003 Other Details Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. #TechnicalCrossCuttingJobs #Consulting #Jugaad #Technical Support #FERMILAB Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital