How to hire a mail clerk

How to hire a mail clerk, step by step

Here's a step-by-step mail clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a mail clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new mail clerk
• Step 8: Go through the hiring process checklist

What does a mail clerk do?

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1. Identify your hiring needs

   First, determine the employments status of the mail clerk you need to hire. Certain mail clerk roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A mail clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, mail clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents mail clerk salaries for various positions.

   Type of Mail Clerk	Description	Hourly rate
   Mail Clerk		$10-19
   Data Entry Operator	A data entry operator is someone responsible for entering collected information into a database using different computer software. Data entry duties include updating customer data, transcribing information, and entering accounting records... Show more	$11-19
   Order Entry Clerk	An Order Entry Clerk is primarily in charge of receiving and processing customer orders, ensuring accuracy and timeliness. Upon receiving orders, an order entry clerk is responsible for entering customer information into databases such as names, billing details, address, and item specifications... Show more	$13-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Delivery Sequence
   • Place Packages
   • Mail Room
   • Postal Regulations
   • Mail Containers
   • Mail Delivery
   • Postal Service
   • USPS
   • Postage Meter
   • Office Equipment
   • Pallet Jack
   • Mail Handling
   • Necessary Paperwork

   Check all skills

   Responsibilities:

   • Manage files, prepare lobby monitor presentations using Microsoft PowerPoint.
   • Identify, analyze and sort tax forms, checks and vouchers submit to the IRS by individuals and businesses.
   • Prepare all documents and packages for shipment via FedEx, DHL, & GSO.
   • Process payroll and pay adjustments.
   • Operate and troubleshoot form letter inserter.
   • Place larger packages on porch or doorstep.

   More mail clerk duties

3. Make a budget

   Including a salary range in the mail clerk job description is a good way to get more applicants. A mail clerk salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a mail clerk in North Carolina may be lower than in Washington, and an entry-level engineer typically earns less than a senior-level mail clerk. Additionally, a mail clerk with lots of experience in the field may command a higher salary as a result.

   Average mail clerk salary

   $14.61hourly

   $30,383 yearly

   ---

   Entry-level mail clerk salary

   $22,000 yearly salary

   Updated December 19, 2025

   Average mail clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$45,023	$22
   2	Alaska	$43,880	$21
   3	Oregon	$43,114	$21
   4	Massachusetts	$39,479	$19
   5	District of Columbia	$38,903	$19
   6	Colorado	$38,074	$18
   7	Minnesota	$37,165	$18
   8	California	$35,745	$17
   9	New Mexico	$35,594	$17
   10	Utah	$35,541	$17
   11	Iowa	$35,531	$17
   12	New York	$35,074	$17
   13	Missouri	$34,681	$17
   14	Maryland	$34,107	$16
   15	Ohio	$34,009	$16
   16	Michigan	$33,985	$16
   17	New Jersey	$33,975	$16
   18	Nebraska	$33,308	$16
   19	Illinois	$33,009	$16
   20	Pennsylvania	$32,937	$16

   Average mail clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbia University in the City of New York	$42,887	$20.62	1
   2	Fedcap Rehab	$40,557	$19.50
   3	CTG	$38,825	$18.67
   4	Legacy Health	$37,784	$18.17
   5	University of Washington	$36,945	$17.76
   6	Prime Healthcare	$36,629	$17.61	8
   7	Defenders of Wildlife	$36,479	$17.54
   8	Kimpton Hotels & Restaurants	$36,076	$17.34
   9	The PNC Financial Services Group	$35,181	$16.91	3
   10	The Washington Post	$34,715	$16.69
   11	National Western Life	$34,554	$16.61
   12	Horizon Blue Cross Blue Shield of New Jersey	$34,527	$16.60
   13	Southern	$34,523	$16.60
   14	Columbia Bank	$34,141	$16.41
   15	Tyson Foods	$33,941	$16.32
   16	Star Tribune	$33,924	$16.31
   17	CSG	$33,512	$16.11	1
   18	U.S. Bank	$33,272	$16.00	2
   19	PAE	$33,088	$15.91
   20	Internal Revenue Service	$33,056	$15.89

4. Writing a mail clerk job description

   A job description for a mail clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a mail clerk job description:

   Mail clerk job description example

   They will be doing 80% mail organizing and filing (60% at a hub for the mail, other 20% at different locations), 20% driving.

   Skills:

   Mail Clerk, Postal Worker, Mailroom Technician, Secret Clearance

   Top Skills Details:

   Mail Clerk, Postal Worker, Mailroom Technician, Secret Clearance

   Additional Skills & Qualifications:

   There are no specific qualifications other than previous mail experience. Must have active Secret Clearance

   Experience Level:

   Entry Level

   About Aston Carter:

   Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

   At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

   Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions.

   The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

   If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

   Copy this example

   

5. Post your job

   There are a few common ways to find mail clerks for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your mail clerk job on Zippia to find and recruit mail clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit mail clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new mail clerk

   Once you've selected the best mail clerk candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new mail clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a mail clerk?