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Mail inserter skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical mail inserter skills. We ranked the top skills for mail inserters based on the percentage of resumes they appeared on. For example, 13.3% of mail inserter resumes contained ran as a skill. Continue reading to find out what skills a mail inserter needs to be successful in the workplace.

15 mail inserter skills for your resume and career

1. RAN

RAN stands for "revenue anticipation note," which refers to a practice where an organization (often the government) borrows money to support a specific project. When these funds are then repaid, the money given to the lenders comes from the profits generated by the business originally funded.

Here's how mail inserters use ran:

Mail Service Inserter Ran Flexible Productivity Series (FPS).
Sorted mail, ran high speed inserting equipment, and miscellaneous tasks as needed.

2. Mail Room

Mail Room is the dedicated area in a mailing department where mails are processed and organized according to their destination. Apart from the typical post offices, mailrooms can also be found in educational institutes and office buildings. The mailroom is managed by a postmaster who manages a team of mail boys or clerks. Their job is to sort out the mails or parcels received or being delivered. In larger organizations, a more formal system is employed, and the use of trolleys is standard. A mailroom can essentially house thousands of packages or mails that have to be delivered throughout the country or a state.

Here's how mail inserters use mail room:

Mail room inserter, hand inserting mail carriers, matching and bulking packages.
Operated various computerized mail processing machinery in Department mail room operations.

3. ZIP Codes

ZIP codes are usually assigned geographically, but sometimes special codes are allocated to individuals or institutions that receive great volumes of mail, like government agencies and big commercial companies. These codes specify delivery routes used by mail carriers.

Here's how mail inserters use zip codes:

Mail Matcher Match direct mail by zip codes and names.
Sorted/organized mail according to zip code for distribution.

4. Flowmaster

Here's how mail inserters use flowmaster:

Operated FlowMaster inserter machine, collected and file operator's production values Received Star Award for excellent contributions to the company

5. USPS

Here's how mail inserters use usps:

Performed quality control during mailing to ensure USPS requirements were met.
Sorted mail into USPS bins and stacked them onto pallets.

6. Pitney Bowes

Here's how mail inserters use pitney bowes:

Operated high speed insertion on Bell & Howell and Pitney Bowes equipment.
Operate Pitney Bowes machines to run different forms of mail.

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7. Troubleshoot

Troubleshooting is the process of analyzing and fixing any kind of problem in a system or a machine. Troubleshooting is the detailed yet quick search in the system for the main source of an issue and solving it.

Here's how mail inserters use troubleshoot:

Maintain and troubleshoot issues with postage equipment, copiers, fax machines, and shred containers.
Operated and troubleshoot form letter inserter.

8. Quality Standards

Quality standards are a specific level of standards of products that are set by the companies for the customers that have to be met and maintained throughout the process until the time of delivery. Quality standards are information that includes the customer's requirements, guidelines, and characteristics for the needed final product or service.

Here's how mail inserters use quality standards:

Recorded receiving and shipping data while verifying conformance to quality standards.
Inspect the finished product by verifying the correct construction and components to ensure quality standards are met.

9. Quality Inspection

Quality inspections are measures to verify, examine or test various properties of one or more products and relate the results to the requirements to confirm compliance with the manufacturing processes. This is carried out to discover product defects and inform the management team for a decision on whether to approve or reject the product release.

Here's how mail inserters use quality inspection:

Conduct quality inspection on mail pieces and ensure required output is completed accurately and on time according to customer requirements.

10. Billing Statements

Here's how mail inserters use billing statements:

Coordinated work orders for various businesses to ensure timely delivery of their billing statements.

11. RST

Here's how mail inserters use rst:

Mail was inspected, and packed in trays while assigned at RST Marketing short-term.
Worked a temporary position at RST Marketing as a mail inserter.

12. Postage Meter

A postage meter is an equipment used to mark mailed items with evidence of postage. It includes necessary posting details like date, cancellation postmark, and a stamp.

Here's how mail inserters use postage meter:

Weigh individual mail pieces on scales, postage based on weight and/or number of pieces stamp with postage meter.
Bell and Howell Inserter 4 and 6 station, small folder, postage meter, forklift.

13. Mail Pieces

Here's how mail inserters use mail pieces:

Recorded number of mail pieces created by Operators while assigning to a mailing group for mail to be sorted.
Verified mail pieces that were produced by machine to ensure that correct federal guidelines and customer confidentiality is meet.

14. APS

Here's how mail inserters use aps:

Operate high speed APS inserter machines using personal computer driven Software to process bills, letters etc.

15. Assembly Line

Assembly line is a process used in industries to ensure the production of products in a cost effective manner by dividing up the responsibilities of each labor. Assembly lines enabled industries to hire more workers, therefore providing more employment opportunities to labors. This is possible because in this process the burden of all the tasks related to production are not laid on a single person, they are divided into small baby steps for each labor.

Here's how mail inserters use assembly line:

Job task was to work on assembly line in a fast pace environment.

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List of mail inserter skills to add to your resume

The most important skills for a mail inserter resume and required skills for a mail inserter to have include:

RAN
Mail Room
ZIP Codes
Flowmaster
USPS
Pitney Bowes
Troubleshoot

Quality Standards
Quality Inspection
Billing Statements
RST
Postage Meter
Mail Pieces
APS

Assembly Line
Mail Handling
Production RUN
Routine Maintenance
Safety Procedures
Stencils

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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