What does a mail machine operator do?
A mail machine operator is responsible for ensuring that all outbound and inbound mail is properly managed and distributed. They commonly handle mail machines for the purpose of collecting, sorting, opening, fixing, sealing, and folding mail envelopes. A mail machine operator removes the mail from containers and transfers it into its designated areas. Other than that, they are also tasked to inspect and keep records and forms in their proper places, and wrap gifts, parcels, and items in a package manually or by using a machine.
Mail machine operator responsibilities
Here are examples of responsibilities from real mail machine operator resumes:
- Manage files, prepare lobby monitor presentations using Microsoft PowerPoint.
- Process mail and run an opex machine that cuts the envelopes while sorting mail.
- Complete paperwork for the high quantities of mail that have ran off of the machines.
- Operate OPEX machines to automatically sort envelopes.
- Perform bulk USPS mail verification and coordinate distribution to regional postal centers.
- Meter outgoing military govt mail, prepare fed-ex shipments...delivery of mail to squadrons .. work in control restricted area ..
- Control & troubleshoot automate extrusion line adjusting speed & feed, monitoring temperature, & finish material specification per customers order.
- Scan hard copy documents and convert them into PDF files.
- Record statistics on ISO documentation, and coordinate with machine technicians and electrical technicians to keep machines operating at maximum efficiency.
Mail machine operator skills and personality traits
We calculated that 36% of Mail Machine Operators are proficient in Minor Maintenance, Service Calls, and Photocopying.
We break down the percentage of Mail Machine Operators that have these skills listed on their resume here:
- Minor Maintenance, 36%
Provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
- Service Calls, 10%
Corrected machine faults/alerts, placed service calls to resolve copier/printer issues, and changed toners/consumables as needed.
- Photocopying, 8%
Provide photocopying services for the Brooklyn and Wall Street offices.
- Postal Regulations, 5%
Process mailing to postal regulations and zip code sequencing.
- USPS, 5%
Performed bulk USPS mail verification and coordinated distribution to regional postal centers.
- Postage Meter, 3%
Processed incoming and outgoing mail utilizing postage meters and proprietary software.
Common skills that a mail machine operator uses to do their job include "minor maintenance," "service calls," and "photocopying." You can find details on the most important mail machine operator responsibilities below.
The three companies that hire the most mail machine operators are:
- Canon12 mail machine operators jobs
- Quad9 mail machine operators jobs
- Wps Health Insurance8 mail machine operators jobs
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Compare different mail machine operators
Mail machine operator vs. Casual clerk
A mailroom clerk specializes in handling and distributing mail and packages within a company or establishment, ensuring accuracy and timeliness. They are responsible for scanning and sorting out every parcel through a system, making sure to document everything in and out of the building. Furthermore, there are instances where they must process all outgoing mail by processing it into postal stamping machines, respond to mail inquiries from employees, and maintain records of all transactions.
While similarities exist, there are also some differences between mail machine operators and casual clerk. For instance, mail machine operator responsibilities require skills such as "minor maintenance," "service calls," "photocopying," and "postal regulations." Whereas a casual clerk is skilled in "customer service," "delivery truck," "postal service," and "mail carriers." This is part of what separates the two careers.
The education levels that casual clerks earn slightly differ from mail machine operators. In particular, casual clerks are 0.3% more likely to graduate with a Master's Degree than a mail machine operator. Additionally, they're 0.2% less likely to earn a Doctoral Degree.Mail machine operator vs. Direct mail clerk
Mailroom assistants receive incoming mail and then process, sort, and distribute it to the proper recipients. They may maintain mailroom supply inventories and sort office mail and messages. It is part of their responsibilities to check outgoing mail by preparing it for delivery, including distribution of packages and logging. Moreover, they usually operate mailroom tools such as envelope openers, postage meters, mail sorting machines, mail sealers, fold-and-insert machines, labeling machines, and scanners.
In addition to the difference in salary, there are some other key differences worth noting. For example, mail machine operator responsibilities are more likely to require skills like "minor maintenance," "service calls," "photocopying," and "postal regulations." Meanwhile, a direct mail clerk has duties that require skills in areas such as "press releases," "direct care," "ran," and "a+." These differences highlight just how different the day-to-day in each role looks.
Average education levels between the two professions vary. Direct mail clerks tend to reach higher levels of education than mail machine operators. In fact, they're 8.5% more likely to graduate with a Master's Degree and 0.2% less likely to earn a Doctoral Degree.Mail machine operator vs. Mailroom clerk
The required skills of the two careers differ considerably. For example, mail machine operators are more likely to have skills like "minor maintenance," "service calls," "photocopying," and "postal regulations." But a mailroom clerk is more likely to have skills like "customer service," "pickup," "delivery carts," and "postage meter readings."
Mailroom clerks earn the best pay in the government industry, where they command an average salary of $35,996. Mail machine operators earn the highest pay from the technology industry, with an average salary of $32,894.When it comes to education, mailroom clerks tend to earn similar degree levels compared to mail machine operators. In fact, they're 0.7% less likely to earn a Master's Degree, and 0.0% less likely to graduate with a Doctoral Degree.Mail machine operator vs. Mailroom assistant
Even though a few skill sets overlap between mail machine operators and mailroom assistants, there are some differences that are important to note. For one, a mail machine operator might have more use for skills like "minor maintenance," "service calls," "photocopying," and "postal regulations." Meanwhile, some responsibilities of mailroom assistants require skills like "data entry," "mail room," "customer service," and "administrative tasks. "
In general, mailroom assistants earn the most working in the government industry, with an average salary of $32,606. The highest-paying industry for a mail machine operator is the technology industry.In general, mailroom assistants hold similar degree levels compared to mail machine operators. Mailroom assistants are 0.5% more likely to earn their Master's Degree and 0.2% less likely to graduate with a Doctoral Degree.Types of mail machine operator
Updated January 8, 2025
