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Mailing specialist skills for your resume and career

Updated January 8, 2025

3 min read

Quoted expert

Elisha Blankson

Below we've compiled a list of the most critical mailing specialist skills. We ranked the top skills for mailing specialists based on the percentage of resumes they appeared on. For example, 18.1% of mailing specialist resumes contained data entry as a skill. Continue reading to find out what skills a mailing specialist needs to be successful in the workplace.

15 mailing specialist skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how mailing specialists use data entry:

Manage customer specific documents electronically, in addition to filing, data entry, & general record management tasks.
Assisted with end-user input training, data entry standards development and data cleansing procedures.

2. USPS

Here's how mailing specialists use usps:

Worked with the Mail Shop Manager to ensure processes reflect current regulations and rules of the USPS.
Prepared outgoing /incoming shipments, logs for USPS, FED EX and UPS carriers.

3. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how mailing specialists use customer service:

Supervised work-study students in a customer service atmosphere.
Organize customer service correspondence relates to billing.

4. Database Management

Here's how mailing specialists use database management:

Complete Marcom / Database management responsibilities.
Use computers for various applications, such as database management or word processing.

5. Postage Machine

Here's how mailing specialists use postage machine:

Maintained the operation of and monitored usage of postage machine.
Maintain and operate College postage machine.

6. Postal Regulations

The procedures and methods that postal authorities undertake in order to ensure the safe delivery of parcels and products between people are defined as postal laws and regulations. The postal regulations are implemented around the world by the Universal Postal Union (UPU).

Here's how mailing specialists use postal regulations:

Complied with job specifications, company quality standards and all postal regulations to ensure product quality and overall customer satisfaction.
Have knowledge of postal regulations and specifications.

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7. Collating

Here's how mailing specialists use collating:

Functioned as project manager, account representative & print coordinator collating pricing& mark-up producing a quote for direct mail campaigns.
Prepared weekly outstanding fail data into company Online Metric Input System by collating data from several excel spread sheets.

8. Courier Services

Here's how mailing specialists use courier services:

Processed packages for pick up by courier services, staying after hours to ensure packages were picked up on time.
Serve as coordinator for central distribution center for courier services deliveries.

9. Ricoh

Here's how mailing specialists use ricoh:

Assist with incoming copy requests using the Ricoh 850 and 1050.

10. Mail Handling

Here's how mailing specialists use mail handling:

Help train co-workers in association with proper mail handling procedures.
Provide solutions to problems associated with special requirements such as bulk mail and other special types of mail handling.

11. Mail Pieces

Here's how mailing specialists use mail pieces:

Managed high volumes of incoming and outgoing mail pieces to 99% accuracy.
Sorted thousands of mail pieces by hand on a weekly basis.

12. Variable Data

Here's how mailing specialists use variable data:

Prepared variable data utilizing graphic design software and mail merge files for clients up to 100,000 daily.
Designed postcards for variable data direct mail campaigns using Photoshop and Quark.

13. DHL

Here's how mailing specialists use dhl:

Processed accounting reports for DHL and UPS packages as well as postage meters.
Processed over 500 DHL and UPS packages each month with zero errors.

14. Data Processing

Data processing refers to the manipulation and collection of data to generate meaningful information by a computer. It may include the transfer of raw data to a machine-legible form, managing the flow of data through the CPU or any memory to an output device, and conversion of output. Any utilization of computers to perform specific functions on data can be incorporated under data processing.

Here's how mailing specialists use data processing:

Train and manage new members to the department on mail requirements, data processing, PostalSoft program and other issues.
Review and submit to data processing with mock-up(s).

15. RAN

RAN stands for "revenue anticipation note," which refers to a practice where an organization (often the government) borrows money to support a specific project. When these funds are then repaid, the money given to the lenders comes from the profits generated by the business originally funded.

Here's how mailing specialists use ran:

Supervised and ran press line.
Served as company courier and ran company errands.

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What skills help Mailing Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What type of skills will young mailing specialists need?

Elisha Blankson

Program Director NCCU, Assistant Professor, North Carolina Central University

Graduates will need a skill set about the field in which they received training and additional skills useful to the job market. For example, with the changing demographics in the United States, extra skills in information technology and foreign languages will be a plus when entering the job market.

Do you want to know more?

List of mailing specialist skills to add to your resume

The most important skills for a mailing specialist resume and required skills for a mailing specialist to have include:

Data Entry
USPS
Customer Service
Database Management
Postage Machine
Postal Regulations
Collating
Courier Services
Ricoh
Mail Handling
Mail Pieces
Variable Data

DHL
Data Processing
RAN
Print Quality
Customer Accounts
Customer Inquiries
Bulk Mailings
Fed-Ex
Quality Standards
Ncoa
BCC
Office Equipment

Marketing Analytics
ROI
Hazardous Materials
Cost Savings
Process Improvement
Mail Management
PowerPoint
OpEx
Mail Merge
Telephone Calls
External Vendors

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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