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Mailroom supervisor skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical mailroom supervisor skills. We ranked the top skills for mailroom supervisors based on the percentage of resumes they appeared on. For example, 7.8% of mailroom supervisor resumes contained dhl as a skill. Continue reading to find out what skills a mailroom supervisor needs to be successful in the workplace.

15 mailroom supervisor skills for your resume and career

1. DHL

Here's how mailroom supervisors use dhl:

Logged and tracked all packages received and sent by special couriers such as UPS, Fed Ex, DHL, etc.
Interacted daily with employees of South American offices assisting them with all request and DHL and UPS.

2. USPS

Here's how mailroom supervisors use usps:

Coordinated with USPS, FedEx, and UPS representatives to upgrade accounts, software and equipment.
Distributed and executed packaging and delivery in coordination with USPS, UPS, and Federal Express.

3. Office Machines

An office machine is a mechanical and electronic device that is used to get work done in an organization or establishment, to finish multiple works in a short time, and to enhance productivity. Office machines are essential in running a modern office and range from calculators to printers to computers.

Here's how mailroom supervisors use office machines:

Operated office machines such as high speed business photocopiers, readers/scanners, printers.
Oversee all aspects of incoming and outgoing mail and packages as well as general office support with office machines and equipment.

4. Room Operations

Here's how mailroom supervisors use room operations:

Motivate the staff and proficiently oversee the mail room operations.
Train new hires on all mail room operations.

5. Courier Services

Here's how mailroom supervisors use courier services:

Managed courier services and shipping/receiving (Domestic/International).
Supervised courier services, incoming and outgoing packages, which consisted of a minimum of 100 packages a day.

6. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how mailroom supervisors use payroll:

Managed payroll piece-rate production floor statistics and analysis.
Processed payroll, monitored time sheets, handled employee review and created daily huddle for effective execution of office tasks.

7. Postage Machine

Here's how mailroom supervisors use postage machine:

Computed postage amount using postage machine depending on weight and classification.
Solicit price quotes from local and non-local vendors for postage machine parts and service as well as office supplies.

8. Office Equipment

Here's how mailroom supervisors use office equipment:

Ordered office equipment and managed delivery and installation of new office equipment.
Negotiated with supply vendors and monitored in-house office equipment and supply inventory.

9. Bulk Mailings

Here's how mailroom supervisors use bulk mailings:

Distributed, collected and prepared all mail and bulk mailings.
Sorted bulk mailings by zip codes according to postal regulations...set up a more effecient mailroom (work) flow.

10. Direct Reports

Here's how mailroom supervisors use direct reports:

Shared responsibility and accountability for schedule, quality of product and safety with direct reports.
Assigned daily workload and projects to direct reports.

11. Fed-Ex

Here's how mailroom supervisors use fed-ex:

Supervised employees to distribute mail throughout the company handled all incoming and outgoing Postal, Fed-Ex, UPS and special packages.
Order and maintain office supplies for entire organization, customer service Fed-Ex and UPS billing, shipping and receiving.

12. Postage Meter

A postage meter is an equipment used to mark mailed items with evidence of postage. It includes necessary posting details like date, cancellation postmark, and a stamp.

Here's how mailroom supervisors use postage meter:

Maintained accurate records for all departments, documented postage meter closeouts and daily postage used.
Expedited outgoing mail and packages for postage by hand and postage meter.

13. Performance Reviews

Performance reviews refer to the official evaluation of a worker's performance done by the manager. The evaluation then helps the superior identify the worker's strengths and weaknesses and offers valuable feedback to help him overcome his shortcomings. This assessment also helps a worker set a future goal for himself and identify ways to better his future performance. Performance Reviews may be done on a monthly or yearly basis, depending on the company.

Here's how mailroom supervisors use performance reviews:

Conducted timely, effective performance reviews in accordance with company guidelines.
Reviewed and made recommendations for colleague performance reviews annually.

14. Fax Machines

Here's how mailroom supervisors use fax machines:

Maintain inventory of copiers, fax machines, mailing supplies, couriers/UPS, FedEx supplies, and coffee supplies.
Maintained fleet management of over 20 copiers, 40 printers and 25 fax machines.

15. Copy Machines

Copy machines make duplicate copies of documents and/or photos onto paper. Sometimes also referred to as a photocopier or copier.

Here's how mailroom supervisors use copy machines:

Ordered office supplies and performed basic maintenance on copy machines and faxes for multiple office locations.
Fax and Xerox copy machines, Printers, Coffee and water machines.

What skills help Mailroom Supervisors find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

List of mailroom supervisor skills to add to your resume

The most important skills for a mailroom supervisor resume and required skills for a mailroom supervisor to have include:

DHL
USPS
Office Machines
Room Operations
Courier Services
Payroll
Postage Machine
Office Equipment
Bulk Mailings
Direct Reports
Fed-Ex
Postage Meter
Performance Reviews
Fax Machines

Copy Machines
RAN
Inventory Control
Mailroom Equipment
Front Desk
Xerox
Computer System
Mailroom Activities
Service Calls
Office Services
HR
Pitney Bowes
Quality Standards
PowerPoint

Mass Mailings
Conference Room
Office Furniture
Postal Regulations
Collating
Team Supervision
Performance Appraisals
Mail Handling
Disciplinary Actions
Production Reports
Bank Deposits
Customer Complaints

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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