Administrative Specialist jobs at Maine Health/maine Mental Health Partners

Maine Medical Center Clerical/Administrative Support The Administrative Specialist I role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: N/A * Experience: Two years of experience in an administrative support role preferred. * Additional Skills/Requirements Required: Proficient Microsoft Office skills. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Maine Medical Center Clerical/Administrative Support The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: N/A * Experience: Three years of experience in an administrative support role required. * Additional Skills/Requirements Required: Advanced Microsoft Office skills. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Clerical/Administrative Support This Administrative Specialist II role will serve as a key support role for the Department of Anesthesiology and Perioperative Medicine at Maine Medical Center and will work closely with the Department's Administrative Specialist III and key clinician leaders to support general operations of the Department, including support of * CRNAs * Physician Anesthesiologists * APPs * Residents * SRNAs * Anesthesia Technicians and other staff and learners The role will be full-time onsite within the Department of Anesthesiology and Perioperative Medicine at Maine Medical Center - Portland. The Anesthesiology team is looking for a highly competent, motivated, adaptive and creative Administrative Specialist to join a thriving team at the heart of operations at Maine Medical Center's perioperative services. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: N/A * Experience: Three years of experience in an administrative support role required. * Additional Skills/Requirements Required: Advanced Microsoft Office skills. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Clerical/Administrative Support The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: N/A * Experience: Three years of experience in an administrative support role required. * Additional Skills/Requirements Required: Advanced Microsoft Office skills. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Clerical/Administrative Support Schedule 2- 12/hr shifts, 7:30pm -8:00 am . Every third weekend is required (Friday and Saturday night) The Central Staffing Office Coordinator role is responsible for reviewing the staffing for the Float Pool and making additions or changes to the schedule as needed. Reviews the RN and CNA requests for each nursing unit as well as the Companion request list and allocates Float or floating staff as needed. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Business school and/or clerical training preferred. * License/Certifications: N/A * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth Corporate Professional - Nonclinical The Lead Medical Staff Specialist role provides direction and oversight of day to day activities of the organized medical staff within the assigned MaineHealth Region. This role will assign and monitor the work and serve as a content expert in accreditation standards, legal requirements and best practices related to the Medical Staff organization and as a key liaison between and among the Medical Staff(s) at large, Medical Staff leadership, hospital administration, hospital counsel/legal affairs, the Board, leadership within the Region and across MaineHealth. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Bachelor's degree preferred. * License/Certifications: Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) Certification issued by the National Association of Medical Staff Services (NAMSS) required within one year of start date. CPMSM preferred. * Experience: Three years of Medical Staff Services and/or credentialing experience required. Experience with lead or supervisory responsibilities in a healthcare setting preferred. * Additional Skills/Requirements Required: Proficient in Microsoft Office, database management and website utilization. * Additional Skills/Requirements Preferred: Knowledge of medical staff organization, credentialing process and regulatory activities. Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Nursing/Clinical Support $4,000 Hiring Bonus for eligible candidates! The Emergency Department Assistant is responsible for assisting the Registered Nurse and/or Emergency Department physician/advanced practice practitioner carrying out supportive patient care activities, providing for an efficient flow of administrative, secretarial, and clerical tasks from the patient's admission through discharge or inpatient admission. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Current BLS certification required or must obtain within 30 days of start date. * Experience: Healthcare experience or knowledge of medical terminology preferred. Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Nursing/Clinical Support $4,000 Hiring Bonus for eligible candidates! The Emergency Department Assistant is responsible for assisting the Registered Nurse and/or Emergency Department physician/advanced practice practitioner carrying out supportive patient care activities, providing for an efficient flow of administrative, secretarial, and clerical tasks from the patient's admission through discharge or inpatient admission. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Current BLS certification required or must obtain within 30 days of start date. * Experience: Healthcare experience or knowledge of medical terminology preferred. Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Nursing/Clinical Support $4,000 Hiring Bonus for eligible candidates! The Emergency Department Assistant is responsible for assisting the Registered Nurse and/or Emergency Department physician/advanced practice practitioner carrying out supportive patient care activities, providing for an efficient flow of administrative, secretarial, and clerical tasks from the patient's admission through discharge or inpatient admission. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Current BLS certification required or must obtain within 30 days of start date. * Experience: Healthcare experience or knowledge of medical terminology preferred. Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Medical Group Practices Nursing/Clinical Support will be based at our Oakland, Maine practice (46 First Park Dr., Oakland) Summary - Medical Assistant: The Medical Assistant (MA) role is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth flow of patients through the office. The Medical Assistant MA role functions under the license of the physician/advanced practice practitioner when performing clinical and other patient care responsibilities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. Must meet one of the following requirements: Graduated from an accredited vocational institution or community college in Medical Assisting with 160 hours of clinical experience completed; or completion of an Adult Education Medical Assistant program and 6 months of clinical experience in a practice setting; or 1 year of clinical experience in a multi-provider practice setting (equivalent experience will be evaluated on a case-by-case basis). * License/Certifications: Current AAMA, NHA, AMT, or NCCT certification preferred or achieved within one year of eligibility. Current BLS certification required or must obtain within 30 days of start date. Fully remote care team members are exempt from BLS certification requirement. A NH Med Tech License, or NH EMT and National Registry EMT license is required for those positions located in New Hampshire. * Experience: One year of experience as a Medical Assistant or 6 months of experience and certification required. * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Summary - Clinical Team Assistant: The Clinical Team Assistant is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. The Clinical Team Assistant functions under the license of a provider when performing clinical and other patient care responsibilities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Graduate of an accredited vocational program, community college, or university in the field of health sciences or a student in a health science program that required clinical experience for advancement; or completion of an MA program that did not require a clinical externship; or completion of a healthcare vocational program with a patient facing component; or completion of the CTA apprentice program, or equivalent relevant clinical patient facing experience will be evaluated on a case-by-case basis. * License/Certifications: Current BLS certification within three months of hire required. * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Nursing/Clinical Support The Emergency Department Assistant - MMC BID SAN role is responsible for assisting the Registered Nurse and/or Emergency Department physician/advanced practice practitioner carrying out supportive patient care activities, providing for an efficient flow of administrative, secretarial, and clerical tasks from the patient's admission through discharge or inpatient admission. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Current BLS certification required or must obtain within 30 days of start date. * Experience: Healthcare experience or knowledge of medical terminology preferred. Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Pen Bay Hospital Professional - Clinical The Ophthalmology Assistant role assists the Ophthalmologists by obtaining medical records, performing preliminary eye function testing and explaining medications and procedures to patients. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Completion of the Joint Commission on Allied Health Personnel Ophthalmology Certified Ophthalmic Assistant requirements required within 24 months of start date. * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Waldo Hospital is a 25 Bed Critical Access Hospital located in Belfast, Maine. Waldo Hospital was one of nineteen rural hospitals given the prestigious Leapfrog Top Rural Hospital Award in 2020. Waldo County General Hospital is part of the Coastal Healthcare Alliance and the MaineHealth system. Summary: The Department Secretary - PBH WH role performs clerical and reception responsibilities for assigned clinical department. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: N/A * Experience: One year of experience in a clerical or reception role preferred * Additional Skills/Requirements Required: Proficient Microsoft Office skills. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Nursing/Clinical Support We are currently hiring for a Medical Assistant (MA) or Clinical Team Assistant (CNA's welcome to apply!) at MaineHealth Cardiology! For a limited time MaineHealth is offering sign on bonuses for Medical Assistants and CTA's: * 0-1 years of experience eligible for $4,000 (full time) - MA * 1+ years of experience eligible for $5,000 (full time) - MA * Up to $2,500 sign on bonus for Clinical Team Assistants * Eligible candidates are hired (offer accepted) into a Full or Part time MA position. Bonus amount prorated for Part time hires, per diem hires are ineligible. * Current MaineHealth member employees are ineligible; former MaineHealth Members are ineligible until greater than 6 months separation from employment. Summary - Medical Assistant:The Medical Assistant (MA) role is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth flow of patients through the office. The Medical Assistant MA role functions under the license of the physician/advanced practice practitioner when performing clinical and other patient care responsibilities.Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. Must meet one of the following requirements: Graduated from an accredited vocational institution or community college in Medical Assisting with 160 hours of clinical experience completed; or completion of an Adult Education Medical Assistant program and 6 months of clinical experience in a practice setting; or 1 year of clinical experience in a multi-provider practice setting (equivalent experience will be evaluated on a case-by-case basis). * License/Certifications: Current AAMA, NHA, AMT, or NCCT certification preferred or achieved within one year of eligibility. Current BLS certification required or must obtain within 30 days of start date. A NH Med Tech License, or NH EMT and National Registry EMT license is required for those positions located in New Hampshire. * Experience: One year of experience as a Medical Assistant or 6 months of experience and certification required. * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Summary - Clinical Team AssistantThe Clinical Team Assistant is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. The Clinical Team Assistant functions under the license of a provider when performing clinical and other patient care responsibilities.Required Minimum Knowledge, Skills, and Abilities (KSAs)1. Education: Graduate of an accredited vocational program, community college, or university in the field of health sciences or a student in a health science program that required clinical experience for advancement; or completion of an MA program that did not require a clinical externship; or completion of a healthcare vocational program with a patient facing component; or completion of the CTA apprentice program, or equivalent relevant clinical patient facing experience will be evaluated on a case-by-case basis. 2. License/Certifications: Current BLS certification within three months of hire required. 3. Experience: N/A 4. Additional Skills/Requirements Required: N/A 5. Additional Skills/Requirements Preferred: N/AAdditional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it.We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Nursing/Clinical Support For a limited time, MaineHealth is offering sign on bonuses for Clinical Team Assistants!* * $2,500 for full time * $1,250 for part time * Eligible candidates are hired (offer accepted) into a Full or Part time CTA position. Bonus amount prorated for part time hires, per diem hires are ineligible. * CurrentMaineHealthmember employees are ineligible; former MaineHealthMembers are ineligible until greater than 6 months separation from employment. Summary: The Clinical Team Assistant is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. The Clinical Team Assistant functions under the license of a provider when performing clinical and other patient care responsibilities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Graduate of an accredited vocational program, community college, or university in the field of health sciences or a student in a health science program that required clinical experience for advancement; or completion of an MA program that did not require a clinical externship; or completion of a healthcare vocational program with a patient facing component; or completion of the CTA apprentice program, or equivalent relevant clinical patient facing experience will be evaluated on a case-by-case basis. * License/Certifications: Current BLS certification within three months of hire required. * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Maine Medical Center Nursing/Clinical Support For a limited time, MaineHealth is offering sign on bonuses for Clinical Team Assistants!* * $2,500 for full time * $1,250 for part time * Eligible candidates are hired (offer accepted) into a Full or Part time CTA position. Bonus amount prorated for part time hires, per diem hires are ineligible. Summary: The Clinical Team Assistant is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. The Clinical Team Assistant functions under the license of a provider when performing clinical and other patient care responsibilities. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Graduate of an accredited vocational program, community college, or university in the field of health sciences or a student in a health science program that required clinical experience for advancement; or completion of an MA program that did not require a clinical externship; or completion of a healthcare vocational program with a patient facing component; or completion of the CTA apprentice program, or equivalent relevant clinical patient facing experience will be evaluated on a case-by-case basis. * License/Certifications: Current BLS certification within three months of hire required. * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Waldo Hospital Professional - Clinical The Ophthalmology Assistant role assists the Ophthalmologists by obtaining medical records, performing preliminary eye function testing and explaining medications and procedures to patients. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School diploma or GED preferred. * License/Certifications: Completion of the Joint Commission on Allied Health Personnel Ophthalmology Certified Ophthalmic Assistant requirements required within 24 months of start date. * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Lincoln Hospital Nursing/Clinical Support Up to $2,500 sign on bonus for Clinical Team Assistants Eligible candidates are hired (offer accepted) into a Full or Part time CTA position. Bonus amount prorated for Part time hires, per diem hires are ineligible. Current MaineHealth member employees are ineligible; former MaineHealth Members are ineligible until greater than 6 months separation from employment. This is a full-time, 36 hour per week position. MaineHealth Primary Care - Boothbay Harbor | MaineHealth is looking for a Clinical Team Assistant (CTA)! The CTA is responsible for performing daily patient service functions to support the clinical team in the delivery of patient care. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: High School Diploma preferred. * License/Certifications: Current BLS certification required or must obtain within 30 days of start date. * Experience: Previous experience in a medical office or outpatient hospital setting preferred. * Additional Skills/Requirements Required: This role will participate and complete an established training program approved by MaineHealth with the expectation of obtaining certification and transitioning to a Medical Assistant position within one year of eligibility. * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.