How to hire a maintenance administrator

How to hire a maintenance administrator, step by step

Here's a step-by-step maintenance administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a maintenance administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new maintenance administrator
• Step 8: Go through the hiring process checklist

What does a maintenance administrator do?

Post a maintenance administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you start hiring a maintenance administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A maintenance administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, maintenance administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of maintenance administrators and their corresponding salaries.

   Type of Maintenance Administrator	Description	Hourly rate
   Maintenance Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$12-27
   Network Administrator	A network administrator is responsible for managing an organization's computer systems, ensuring its smooth operations and highest efficiency. Network administrators' duties include inspecting network malfunctions, troubleshooting unresponsive programs, improving system processes, analyzing client's specifications, upgrading existing applications, coordinating with the technology department, and creating a report of network issues resolutions... Show more	$26-43
   Program Administrator	Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Preventative Maintenance
   • Data Entry
   • Customer Service
   • PowerPoint
   • Plumbing
   • Computer System
   • Customer Satisfaction
   • Service Orders
   • Logistics
   • Support Equipment
   • Trouble Tickets
   • Test Results
   • Maintenance Data
   • Inbound Calls

   Check all skills

   Responsibilities:

   • Create users and manage SCO Unix and Termlite software.
   • Manage DHCP, WSUS, WDS, Antivirus and backup servers in the corporate network
   • Perform a wide variety of administrative tasks including managing daily schedules and interconnecting with other medical facilities and patients.
   • Work in LMOS, MLT, WFADO databases.
   • Perform tests using MLT and other testing mechanisms.
   • Interface system to existing mainframe with TCP/IP, FTP.

   More maintenance administrator duties

3. Make a budget

   Including a salary range in the maintenance administrator job description is a good way to get more applicants. A maintenance administrator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a maintenance administrator in Arkansas may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level maintenance administrator. Additionally, a maintenance administrator with lots of experience in the field may command a higher salary as a result.

   Average maintenance administrator salary

   $39,393yearly

   $18.94 hourly rate

   ---

   Entry-level maintenance administrator salary

   $26,000 yearly salary

   Updated December 17, 2025

   Average maintenance administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$46,045	$22
   2	Massachusetts	$45,483	$22
   3	District of Columbia	$44,586	$21
   4	Virginia	$43,078	$21
   5	Pennsylvania	$42,574	$20
   6	Arizona	$42,080	$20
   7	Washington	$40,348	$19
   8	Texas	$39,491	$19
   9	Minnesota	$36,873	$18
   10	Indiana	$35,156	$17
   11	Louisiana	$31,842	$15
   12	South Carolina	$31,275	$15
   13	Colorado	$31,148	$15
   14	Florida	$30,696	$15

   Average maintenance administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Westinghouse Appliances Australia	$68,216	$32.80	5
   2	Clean Harbors	$48,514	$23.32	16
   3	PepsiCo	$46,729	$22.47	1
   4	Precision Castparts	$46,286	$22.25	4
   5	Tesla	$45,205	$21.73	2
   6	Housing Families	$45,050	$21.66
   7	Medical Billing	$42,019	$20.20
   8	M.C. Dean	$41,827	$20.11	21
   9	Beaver Run Resort & Conference Center	$41,136	$19.78
   10	Masters Building Solutions, Inc.	$38,044	$18.29
   11	Swissport Holdings Inc	$37,958	$18.25
   12	Dover Chemical	$37,840	$18.19
   13	Fugro	$37,771	$18.16
   14	Hire Velocity	$37,383	$17.97
   15	AMTEC Corporation	$37,342	$17.95
   16	Leonardo	$34,855	$16.76
   17	Kelly Services	$34,351	$16.51	13
   18	HMSHost	$33,256	$15.99
   19	Caliper Family of Companies	$33,089	$15.91
   20	Bluegreen Vacations Unlimited	$32,657	$15.70

4. Writing a maintenance administrator job description

   A maintenance administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a maintenance administrator job description:

   Maintenance administrator job description example

   Category: Maintenance
   Oak Creek Apartments
   
   Overview
   
   Come join our team!
   
   Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 25,000 apartment units.
   
   OPPORTUNITY: MAINTENANCE ADMINISTRATOR - SAN FRANCISCO PENINSULA/SILICON VALLEY, CA
   
   **DAYS REQUIRED: MONDAY - FRIDAY**
   
   Sares Regis Group is seeking an experienced property management professional to work at our beautiful 759-unit community Oak Creek! This is a great career opportunity in an ideal location.
   
   SUMMARY
   
   The Maintenance Administrator is responsible for greeting guests and vendors, promptly answering the telephone, and generally sets the first impression in a manner conducive to the professional image adopted by the property and company.
   
   ESSENTIAL DUTIES AND RESPONSIBILITIES:
   
   Greets visitors and vendors, and directs them to the appropriate staff person or assigned job duty; answers telephone calls, takes, retrieves, and communicates messages; records and distributes service order requests; sorts and distributes mail; assists in creating and distributing resident communications; maintains appropriate logs and data input. Reads, follows, and implements the company and employee handbooks, property policy manuals, and any other governing documents. Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully. Maintains professional and calm demeanor while managing difficult situations; focuses on solving conflict; maintains confidentiality; flexible and a good listener Speaks clearly and persuasively; participates in meetings. Writes clearly and informatively; produces accurate and grammatically correct documents; able to read and interpret written information. Demonstrates knowledge of fair housing law. Remains tactful and focused under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for actions; maintains confidentiality.
   
   QUALIFICATIONS:
   
   1-2 years of related experience and/or training; and proven ability to pass fair housing exam Ability to read and interpret procedure manuals, safety manuals, lease agreements, technical procedures and governmental regulations. Ability to write routine reports and correspondence. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form. Ability to work with customers in a professional manner. Current driver's license and auto insurance.
   
   Salary range is $21.00-$22.00/Hr. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law.
   
   PLEASE APPLY ONLINE AT:
   
   SARES REGIS CAREERS WEBSITE
   
   EQUAL OPPORTUNITY EMPLOYER
   All positions contingent on completion of successful background screen and drug test.
   
   PM21
   
   PI193696909

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right maintenance administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your maintenance administrator job on Zippia to find and recruit maintenance administrator candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Recruiting maintenance administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   Sometimes, it's not enough to interview maintenance administrator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new maintenance administrator

   Once you've found the maintenance administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new maintenance administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a maintenance administrator?