What does a maintenance administrator do?
If an office needs an administrator to oversee everything, then a maintenance team also needs an administrator. This career is focused mainly on updating records and databases, writing weekly reports, and accomplishment. Another responsibility is scheduling activities and meetings for the company. It is also a diverse job as it requires the aspirant to have administrative or clerical skills. A good administrator also has effective communication and customer service skills because they are the one who talks and discusses business with the clients.
Maintenance administrator responsibilities
Here are examples of responsibilities from real maintenance administrator resumes:
- Create users and manage SCO Unix and Termlite software.
- Manage DHCP, WSUS, WDS, Antivirus and backup servers in the corporate network
- Perform a wide variety of administrative tasks including managing daily schedules and interconnecting with other medical facilities and patients.
- Work in LMOS, MLT, WFADO databases.
- Perform tests using MLT and other testing mechanisms.
- Interface system to existing mainframe with TCP/IP, FTP.
- Work closely with the firms Citrix clients in setup, access and troubleshooting.
- Use RDP access to troubleshoot and resolve client issues with applications and server degradation.
- Assist in the development of SQL code, testing and training for the various departments.
- Maintain network servers such as file servers, VPN gateways, and intrusion detection systems.
- End of month data summaries make via PowerPoint, power soft viewer and Microsoft excel programs.
- Assist work center personnel with reference to all NALCOMIS and OOMA system and maintenance relate questions.
- Create Argos reports and SQL queries from multiple data sources to aid department reporting on campus.
- Coordinate repairs with other foremen (carpentry, plumbing, HVAC, electrical, night crew).
- Negotiate maintenance contracts for facilities with vendors for plumbing, electrical, HVAC, housekeeping and state inspectors.
Maintenance administrator skills and personality traits
We calculated that 14% of Maintenance Administrators are proficient in Preventative Maintenance, Data Entry, and Customer Service. They’re also known for soft skills such as Analytical skills, Communication skills, and Multitasking skills.
We break down the percentage of Maintenance Administrators that have these skills listed on their resume here:
- Preventative Maintenance, 14%
Organized technical and administrative support activities including installation, repair, preventative maintenance, construction, cable maintenance.
- Data Entry, 12%
Supported administrative and clerical functions, which included database management, report generation, data entry, and records management.
- Customer Service, 12%
Resolved 95 percent customer service issued pertaining to telephone problems Scheduled appointments for customers with Verizon technicians using the computer Answered phones
- PowerPoint, 8%
Designed presentations using PowerPoint for training Accounts payable/receivable, analysis, billing procedures, clerical administrative, communication skills.
- Plumbing, 7%
Negotiated maintenance contracts for facilities with vendors for plumbing, electrical, HVAC, housekeeping and state inspectors.
- Computer System, 7%
Maintain computer systems within the maintenance department for maintenance actions and parts ordering as well as interdepartmental correspondence.
Common skills that a maintenance administrator uses to do their job include "preventative maintenance," "data entry," and "customer service." You can find details on the most important maintenance administrator responsibilities below.
Analytical skills. The most essential soft skill for a maintenance administrator to carry out their responsibilities is analytical skills. This skill is important for the role because "administrators need to evaluate networks and systems to make sure that they perform reliably and to anticipate new requirements as customers’ needs change." Additionally, a maintenance administrator resume shows how their duties depend on analytical skills: "insured transition from the lmos to wfa software database for departmental use was completed proper. "
Communication skills. Another essential skill to perform maintenance administrator duties is communication skills. Maintenance administrators responsibilities require that "administrators must describe problems and their solutions to non-it workers." Maintenance administrators also use communication skills in their role according to a real resume snippet: "provided highly-rated customer service to telecommunications carriers analyzing data and voice trouble reports and formulating solutions to address client concerns. "
Multitasking skills. This is an important skill for maintenance administrators to perform their duties. For an example of how maintenance administrator responsibilities depend on this skill, consider that "administrators may have to work on many problems and tasks at the same time." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a maintenance administrator: "leverage strong multitasking skills to manage customer service, data entry, invoicing, inventory control, and purchasing. ".
Problem-solving skills. A big part of what maintenance administrators do relies on "problem-solving skills." You can see how essential it is to maintenance administrator responsibilities because "administrators must quickly resolve problems that arise with computer networks." Here's an example of how this skill is used from a resume that represents typical maintenance administrator tasks: "investigated and resolved customer concerns in collaboration pots lines, isdn, t1 circuits. "
The three companies that hire the most maintenance administrators are:
- Lehigh Hanson
20 maintenance administrators jobs
- The Hertz Corporation6 maintenance administrators jobs
- Beaver Run Resort & Conference Center3 maintenance administrators jobs
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Maintenance administrator vs. Junior systems administrator
A junior systems administrator is primarily responsible for handling and maintaining systems for users while under the supervision of a more experienced systems administrator. Their responsibilities often revolve around assisting senior administrators, troubleshooting support, providing installations and configurations, and handling inquiries and concerns, providing them with corrective measures. Aside from support tasks, one may also have administrative duties such as producing reports and presentations, managing schedules, and maintaining accurate data of all transactions. Furthermore, it is essential to adhere to all the policies and regulations of the company.
These skill sets are where the common ground ends though. The responsibilities of a maintenance administrator are more likely to require skills like "preventative maintenance," "data entry," "customer service," and "powerpoint." On the other hand, a job as a junior systems administrator requires skills like "windows server," "troubleshoot," "technical support," and "system administration." As you can see, what employees do in each career varies considerably.
Junior systems administrators earn the highest salaries when working in the finance industry, with an average yearly salary of $65,174. On the other hand, maintenance administrators are paid more in the retail industry with an average salary of $48,662.The education levels that junior systems administrators earn slightly differ from maintenance administrators. In particular, junior systems administrators are 0.3% more likely to graduate with a Master's Degree than a maintenance administrator. Additionally, they're 0.0% more likely to earn a Doctoral Degree.Maintenance administrator vs. Assistant systems administrator
Assistant systems administrators are responsible for supporting a team with their day-to-day operations of a company's computer systems and networks. They perform varied tasks, including monitoring, maintaining, and testing internet performance, ensuring the availability of computer networks for all users, and troubleshooting system failures and computer hardware and software issues. Assistant systems administrators may conduct training and support other network users within the organization. Additional tasks also include monitoring and evaluating the efficiency of operations and preparing systems and software documentation.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that maintenance administrator responsibilities requires skills like "preventative maintenance," "data entry," "plumbing," and "customer satisfaction." But an assistant systems administrator might use other skills in their typical duties, such as, "patients," "payroll," "bed facility," and "human resources."
On average, assistant systems administrators earn a higher salary than maintenance administrators. Some industries support higher salaries in each profession. Interestingly enough, assistant systems administrators earn the most pay in the health care industry with an average salary of $46,025. Whereas maintenance administrators have higher pay in the retail industry, with an average salary of $48,662.Average education levels between the two professions vary. Assistant systems administrators tend to reach higher levels of education than maintenance administrators. In fact, they're 8.0% more likely to graduate with a Master's Degree and 0.0% more likely to earn a Doctoral Degree.Maintenance administrator vs. Network administrator
A network administrator is responsible for managing an organization's computer systems, ensuring its smooth operations and highest efficiency. Network administrators' duties include inspecting network malfunctions, troubleshooting unresponsive programs, improving system processes, analyzing client's specifications, upgrading existing applications, coordinating with the technology department, and creating a report of network issues resolutions. A network administrator should display a strong command of programming languages. Extensive knowledge in the technology industry and analytical and problem-solving skills to manage network problems immediately is also necessary.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from maintenance administrator resumes include skills like "preventative maintenance," "data entry," "customer service," and "powerpoint," whereas a network administrator is more likely to list skills in "switches," "windows server," "troubleshoot," and "network hardware. "
Network administrators earn the best pay in the finance industry, where they command an average salary of $74,936. Maintenance administrators earn the highest pay from the retail industry, with an average salary of $48,662.When it comes to education, network administrators tend to earn similar degree levels compared to maintenance administrators. In fact, they're 2.2% more likely to earn a Master's Degree, and 0.1% more likely to graduate with a Doctoral Degree.Maintenance administrator vs. Program administrator
Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services. Among these duties are selecting and supervising the staff to manage a certain program or project, managing the program's budget, and evaluating the success of a program. To become successful in this role, a program administrator must have in-depth knowledge of project management disciplines, leadership skills, and decision-making and problem-solving skills.
Even though a few skill sets overlap between maintenance administrators and program administrators, there are some differences that are important to note. For one, a maintenance administrator might have more use for skills like "preventative maintenance," "plumbing," "computer system," and "customer satisfaction." Meanwhile, some responsibilities of program administrators require skills like "oversight," "patients," "project management," and "client facing. "
Program administrators enjoy the best pay in the government industry, with an average salary of $60,280. For comparison, maintenance administrators earn the highest salary in the retail industry.program administrators reach higher levels of education compared to maintenance administrators, in general. The difference is that they're 12.6% more likely to earn a Master's Degree, and 1.6% more likely to graduate with a Doctoral Degree.Types of maintenance administrator
Updated January 8, 2025











