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How to hire a maintenance clerk

Maintenance clerk hiring summary. Here are some key points about hiring maintenance clerks in the United States:

  • There are a total of 9,295 maintenance clerks in the US, and there are currently 121,574 job openings in this field.
  • The median cost to hire a maintenance clerk is $1,633.
  • Small businesses spend $1,105 per maintenance clerk on training each year, while large companies spend $658.
  • It takes between 36 and 42 days to fill the average role in the US.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Irving, TX, has the highest demand for maintenance clerks, with 5 job openings.

How to hire a maintenance clerk, step by step

To hire a maintenance clerk, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a maintenance clerk:

Here's a step-by-step maintenance clerk hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a maintenance clerk job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new maintenance clerk
  • Step 8: Go through the hiring process checklist

What does a maintenance clerk do?

A maintenance clerk typically works in an organization's maintenance department. As a maintenance clerk, your duties will include overseeing maintenance information, ensuring the department's smooth operation, and generating computer reports. Additionally, you will be responsible for maintaining and managing inventory records and answering telephone calls. Other duties that you will likely perform include preparing written and correspondence materials for personnel, providing or coordinating the response to personnel and customer inquiries, and tracking equipment for maintenance.

Learn more about the specifics of what a maintenance clerk does
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  1. Identify your hiring needs

    First, determine the employments status of the maintenance clerk you need to hire. Certain maintenance clerk roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect maintenance clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    This list presents maintenance clerk salaries for various positions.

    Type of Maintenance ClerkDescriptionHourly rate
    Maintenance ClerkMaterial recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.$12-18
    Inventory CoordinatorAn inventory coordinator specializes in overseeing the supply flow of materials in a warehouse or similar setting. It is their responsibility to manage and handle the inventory, ensuring that the quantity and quality of materials align with company standards... Show more$13-22
    ExpeditorThe role of expeditors is to ensure the timely and efficient preparation and delivery of food. To accomplish this task, they also perform other duties, including managing inventory levels, managing supply requisition, and coordinating with subcontractors... Show more$13-25
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Cleanliness
    • Sales Floor
    • Preventive Maintenance
    • Plumbing
    • Data Entry
    • Purchase Orders
    • Windows
    • Basic Math
    • GRASS
    • Math
    • Parts Inventory
    • Word Processing
    • Computer System
    Check all skills
    Responsibilities:
    • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
    • Take care of all maintenance issues dealing with hvac, plumbing, electrical and carpentry.
    • Obtain BOM for car kit items.
    • Participate in planning for long term changes and cost effective logistics.
    • Monitor haul trucks in real time and help troubleshoot mechanical problems.
    • Process all on-site accounts payable receiving and vouchering through Maximo and JDE accounting programs.
    More maintenance clerk duties
  3. Make a budget

    Including a salary range in your maintenance clerk job description is a great way to entice the best and brightest candidates. A maintenance clerk salary can vary based on several factors:
    • Location. For example, maintenance clerks' average salary in wyoming is 46% less than in new hampshire.
    • Seniority. Entry-level maintenance clerks earn 34% less than senior-level maintenance clerks.
    • Certifications. A maintenance clerk with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a maintenance clerk's salary.

    Average maintenance clerk salary

    $15.16hourly

    $31,527 yearly

    Entry-level maintenance clerk salary
    $25,000 yearly salary
    Updated January 22, 2026

    Average maintenance clerk salary by state

    RankStateAvg. salaryHourly rate
    1Massachusetts$34,986$17
    2California$34,161$16
    3Michigan$33,284$16
    4Washington$32,928$16
    5Colorado$32,468$16
    6New Jersey$30,507$15
    7Oregon$29,910$14
    8Virginia$29,748$14
    9Texas$29,025$14
    10Ohio$28,910$14
    11North Carolina$28,016$13
    12Arizona$26,829$13
    13Nebraska$26,694$13
    14Georgia$26,675$13
    15Pennsylvania$26,299$13
    16Indiana$26,237$13
    17South Carolina$25,978$12
    18Florida$23,496$11
    19Tennessee$23,101$11

    Average maintenance clerk salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Southern California Edison$41,058$19.74
    2Dairy Farmers of America$39,497$18.9929
    3Idahoan$36,046$17.33
    4The RealReal$35,654$17.14
    5Edison International$35,147$16.90
    6Fluor Corporation$34,668$16.673
    7Mississippi Lime$34,584$16.63
    8Waste Connections$34,519$16.609
    9House of Blues$34,502$16.59
    10Ricoh$34,229$16.462
    11Precoat Metals$33,743$16.225
    12UFP Industries$33,412$16.068
    13Briggs & Stratton$33,164$15.941
    14JBS USA$33,019$15.8736
    15Management & Training$32,820$15.783
    16Premium Waters$32,725$15.73
    17Abri Credit Union$32,707$15.72
    18Waste Pro$32,451$15.602
    19Sysco$32,212$15.4939
    20First Transit$32,189$15.48
  4. Writing a maintenance clerk job description

    A maintenance clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a maintenance clerk job description:

    Maintenance clerk job description example

    • Demonstrated computer keyboard skill at approximately 60 words per minute
    • Demonstrated courteous and considerate telephone skills
    • Knowledge of common computer programs, such as: Excel, Microsoft Word, etc.
    • Demonstrated legible penmanship

    Language Skills:

    • Ability to read, write and speak English proficiently; some knowledge of the Spanish language preferred

    Physical Demands:

    • While performing the duties of this job, the employee is regularly required to talk or hear.
    • May be required to stand, walk, sit for long periods of time (possibly up to 8 hours), use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
    • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
    • Ability to operate in a constant state of alertness and safe manner

    Work Environment:

    • The position typically operates in a standard office environment.
    • This position routinely uses office equipment such as computers, phones, and scanners.

    Benefits and Perks:

    • 401(k) Plan

    • Company 401(k) Matching Contributions

    • Employee Assistance Program (EAP)

    • PerkSpot National Employee Discount Program


    In addition, eligible employees receive:

    • 120 hours Paid Time Off (prorated) in the first year & 7 Paid Holidays

    • Medical, Prescription, Dental & Vision Insurance

    • Short and Long-Term Disability Insurance

    • Voluntary Life & Accident

    • Critical Illness Insurance

    • Company Paid Life Insurance



    At Heniff, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.



    PI194109095

  5. Post your job

    There are a few common ways to find maintenance clerks for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your maintenance clerk job on Zippia to find and recruit maintenance clerk candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting maintenance clerks requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new maintenance clerk

    Once you have selected a candidate for the maintenance clerk position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new maintenance clerk first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a maintenance clerk?

Recruiting maintenance clerks involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

Maintenance clerks earn a median yearly salary is $31,527 a year in the US. However, if you're looking to find maintenance clerks for hire on a contract or per-project basis, hourly rates typically range between $12 and $18.

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