How to hire a maintenance coordinator

How to hire a maintenance coordinator, step by step

Here's a step-by-step maintenance coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a maintenance coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new maintenance coordinator
• Step 8: Go through the hiring process checklist

What does a maintenance coordinator do?

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1. Identify your hiring needs

   The maintenance coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A maintenance coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, maintenance coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of maintenance coordinators and their corresponding salaries.

   Type of Maintenance Coordinator	Description	Hourly rate
   Maintenance Coordinator	General maintenance and repair workers fix and maintain machines, mechanical equipment, and buildings. They paint, repair flooring, and work on plumbing, electrical, and air-conditioning and heating systems.	$15-28
   Preventive Maintenance Technician	A preventive maintenance technician performs routine facility maintenance to prevent possible mechanical failure. The technicians change worn out machine parts before they can cause mechanical damage... Show more	$14-25
   Building Maintenance Mechanic	A building maintenance mechanic is primarily in charge of maintaining mechanical systems and equipment in good condition. They conduct regular maintenance checks, performing repairs or replacements when necessary... Show more	$13-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • HVAC
   • Plumbing
   • OSHA
   • Good Judgment
   • Customer Service
   • Preventative Maintenance
   • General Maintenance
   • Maintenance Tasks
   • Purchase Orders
   • CMMS
   • Maintenance Program
   • Building Maintenance
   • Data Entry
   • Facility Maintenance

   Check all skills

   Responsibilities:

   • Used computerized maintenance management software (CMMS) to manage work orders, service schedules, and equipment and parts inventories.
   • Maintain facilities such as lights, receptacles, power panels, minor troubleshooting of HVAC units and minor plumbing repairs.
   • Oversee all building systems with attention to fire and life safety, energy management, HVAC, electrical and plumbing procedures.
   • Operate boilers and 350ton HVAC chillers and chill water cooling system.
   • Isolate, troubleshoot and clear multiple SONET/DWDM alarms on Fujitsu transport network equipment.
   • Reduce chiller energy usage by staging chillers properly: Sony have nine chillers (5,750 tons).

   More maintenance coordinator duties

3. Make a budget

   Including a salary range in your maintenance coordinator job description is one of the best ways to attract top talent. A maintenance coordinator can vary based on:

   • Location. For example, maintenance coordinators' average salary in idaho is 31% less than in hawaii.
   • Seniority. Entry-level maintenance coordinators 47% less than senior-level maintenance coordinators.
   • Certifications. A maintenance coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a maintenance coordinator's salary.

   Average maintenance coordinator salary

   $44,431yearly

   $21.36 hourly rate

   ---

   Entry-level maintenance coordinator salary

   $32,000 yearly salary

   Updated December 14, 2025

   Average maintenance coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Illinois	$52,499	$25
   2	California	$51,860	$25
   3	Pennsylvania	$51,723	$25
   4	Louisiana	$50,860	$24
   5	Georgia	$50,085	$24
   6	Tennessee	$48,951	$24
   7	Virginia	$48,649	$23
   8	New York	$47,619	$23
   9	Washington	$47,471	$23
   10	Ohio	$45,427	$22
   11	Texas	$45,180	$22
   12	Colorado	$44,707	$21
   13	Indiana	$44,471	$21
   14	New Mexico	$44,238	$21
   15	North Dakota	$43,521	$21
   16	Florida	$43,278	$21
   17	Iowa	$42,576	$20
   18	North Carolina	$42,260	$20
   19	Oregon	$41,908	$20
   20	Utah	$41,892	$20

   Average maintenance coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BP America Inc	$82,019	$39.43	1
   2	RagingWire Data Centers	$75,721	$36.40
   3	Koppers	$72,769	$34.99	5
   4	Tesla	$71,970	$34.60
   5	Jefferson Lab	$68,701	$33.03
   6	Lawrence Livermore National Laboratory	$68,522	$32.94
   7	Los Alamos National Laboratory	$68,506	$32.94	4
   8	Zoetis	$67,475	$32.44	3
   9	School of Visual Concepts	$66,993	$32.21
   10	Evonik	$66,925	$32.18	11
   11	Whirlpool	$65,466	$31.47	2
   12	W. R. Grace & Co	$65,435	$31.46	4
   13	Tri-State G&T	$64,959	$31.23
   14	NTT Europe Ltd	$64,227	$30.88	4
   15	RadNet	$64,092	$30.81	3
   16	Weichert	$63,570	$30.56
   17	The Boring Company	$63,335	$30.45
   18	General Electric	$62,300	$29.95	32
   19	Corning Incorporated	$61,965	$29.79	29
   20	The Williams Companies	$61,648	$29.64	8

4. Writing a maintenance coordinator job description

   A maintenance coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a maintenance coordinator job description:

   Maintenance coordinator job description example

   Superior work ethic and experience in general facility maintenance is with a history of sustained excellent employment performance. This detail oriented person will have a track record of diligence and sense of urgency and will utilize their experience to ensure that our 5000 sq foot building, facility systems and equipment are maintained impeccably.

   
   

   The Maintenance Coordinator position is a full-time opportunity with an expectation of 40 hours per week.

   
   

   Key Benefits:

   - Sundays off

   - Competitive pay

   - 401K

   - Paid Time Off

   
   
   REQUIREMENTS
   

   • Strong sense of character
   • "Core 4" Recipe for Service: Eye Contact, Smile, Speak Enthusiastically, Connected to the Guest
   • Practice 2nd Mile Service with a servant attitude and generosity
   • A positive, "yes", can do attitude
   • Knowledge and experience within general facility maintenance trade
   • Diligent in following daily, weekly, and monthly maintenance checklists
   • Assist Restaurant Leadership with $30K in daily inventory
   • Excellent communication and interpersonal skills
   • Maintain a professional appearance and clean work environment
   • Strong Team Work characteristics
   • Spirit of Hospitality

   
   
   ABOUT THE COMPANY
   

   Thank you for your interest in joining the Chick-fil-A University Blvd as we serve Odessa and the Permian Basin. Our mission is be the best restaurant in Odessa by caring for our guests through Great Food, Fast and Accurate Orders, a clean environment and friendly service. Accomplishing our mission begins with employing REMARKable people!

   
   

   At Chick-fil-A University Blvd Odessa, you'll have the opportunity to be part of a highly motivated team with leadership that wants to see you succeed at work and in life. Here, every Team Member role is more than just a job, it's an opportunity to gain valuable life skills that will help you succeed in any path of life you choose. We’re excited at the possibility of you joining us!

   Copy this example

   

5. Post your job

   To find the right maintenance coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with maintenance coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit maintenance coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your maintenance coordinator job on Zippia to find and recruit maintenance coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit maintenance coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new maintenance coordinator

   Once you've decided on a perfect maintenance coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new maintenance coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a maintenance coordinator?