How to hire a maintenance scheduler

How to hire a maintenance scheduler, step by step

Here's a step-by-step maintenance scheduler hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a maintenance scheduler job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new maintenance scheduler
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a maintenance scheduler, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A maintenance scheduler's background is also an important factor in determining whether they'll be a good fit for the position. For example, maintenance schedulers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of maintenance scheduler salaries for various roles:

   Type of Maintenance Scheduler	Description	Hourly rate
   Maintenance Scheduler	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$15-32
   Inventory Control Coordinator	An inventory control coordinator is responsible for monitoring the adequacy of office inventory to ensure that the company has enough supplies to support the employees' needs for business operations. Inventory control coordinators manage supply chain systems, conduct inventory checks regularly, write inventory reports, create purchase requests, and file inventory documents on the database... Show more	$13-22
   Inventory Coordinator	An inventory coordinator specializes in overseeing the supply flow of materials in a warehouse or similar setting. It is their responsibility to manage and handle the inventory, ensuring that the quantity and quality of materials align with company standards... Show more	$13-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CMMS
   • Maximo
   • Data Entry
   • Maintenance Tasks
   • Maintenance Management System
   • MP2
   • Aircraft Maintenance
   • KPI
   • Sap Maintenance
   • Emergency Calls
   • Production Schedules
   • Capital Projects
   • Maintenance Capabilities
   • HVAC

   Check all skills

   Responsibilities:

   • Manage preventative maintenance using the MP2 computer program.
   • Utilize MAXIMO database to provide, track, manage, and maintain all service work orders.
   • Manage property and electrical maintenance including air conditioning and heating, plumbing and appliances.
   • Maintain CMMS (Maximo) data and equipment records.
   • E-mail daily HVAC tickets to management.
   • Investigate BOM structure by reviewing project schedules and adjustments to original requirements in accordance with yield delays engineering and contractual changes.

3. Make a budget

   Including a salary range in your maintenance scheduler job description is a great way to entice the best and brightest candidates. A maintenance scheduler salary can vary based on several factors:

   • Location. For example, maintenance schedulers' average salary in wyoming is 51% less than in california.
   • Seniority. Entry-level maintenance schedulers earn 51% less than senior-level maintenance schedulers.
   • Certifications. A maintenance scheduler with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a maintenance scheduler's salary.

   Average maintenance scheduler salary

   $48,104yearly

   $23.13 hourly rate

   ---

   Entry-level maintenance scheduler salary

   $33,000 yearly salary

   Updated December 17, 2025

4. Writing a maintenance scheduler job description

   A maintenance scheduler job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a maintenance scheduler job description:

   Maintenance scheduler job description example

   Maintenance Planner/Technician - Jacksonville, FL
   
   About Us
   
   Insteel Industries, established in 1953, started from humble beginnings, embraces strong values, and has its Home Office in Mount Airy, NC. We are the nation's largest manufacturer of steel wire reinforcing products for concrete construction applications. We manufacture and market prestressed concrete (PC) strand and welded wire reinforcement, including engineered structural mesh, concrete pipe reinforcement, and standard welded wire reinforcement for concrete reinforcement applications. The company operates ten manufacturing facilities in eight states.
   
   Position Snapshot
   
   The Planner will utilize Maximo, Insteel's Computerized Maintenance Manager Software (CMMS) to plan and schedule maintenance activities in the plant concerning the following: scheduling/monitoring of PM's and WO's, plans and assembles schedules for maintenance weekend overtime, organizing/planning shutdown activities, requisitioning of parts and supplies from vendors, interfacing with Purchasing on all stockroom additions/deletions, assisting in creating and sustaining an Autonomous Maintenance program and a Visual Maintenance Department, incorporate waste free activities into PM functions, understanding and executing the maintenance Maximo System, interfacing with engineering with all equipment installations and contractor scheduling and actively engages in predictive maintenance monitoring. Works daily to ensure assigned areas of responsibility are working with risk lowered to As Low As Reasonably Achievable (ALARA) specifically in an effort to achieve ZERO HARM so no injuries, illness or negative impact occurs to employees, property, the environment or the community.
   
   To be successful in this role you will:
   
   * Requisitions materials necessary for plant equipment repair and equipment compliance
   * Purchasing Responsibilities as needed
   * Coordinates all maintenance activities that effect other plant departments
   * Investigates and introduces predictive equipment tools for maintenance personnel use
   * Can interpret blueprints and drawings for part identification and PM construction
   * Coordinates all PM activity for new equipment added to the plant
   * Assumes a supervisory role on a as needed basis
   * Creates and monitors machine history for predictive failures
   * Coordinates outside contractor schedules to meet project completion dates
   * Schedules and coordinates all shutdown activities
   * Oversees the stockroom on all additions, deletions and modifications for stocking levels
   * Helps identify and create Autonomous Maintenance activities between maintenance and operational personnel
   * Works with maintenance for PM and WO compliance
   * Helps to create a Visual Maintenance Facility Schedule and coordinate parts/assemblies requiring rebuild/overhaul.
   
   Qualifications:
   
   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
   
   Education:
   
   Bachelor's degree in Business, Information Systems or other relevant area is preferred. Equivalent on-the-job experience in Maximo Asset Management or other maintenance, repair and operations (MRO) systems may qualify in lieu of a degree. Accuracy and proficiency in the use of computer and software programs for analysis, problem solving, and performance of the duties described is required.
   
   Experience:
   
   A minimum of one-year work-related experience is required. Prior experience with Maximo or another CMMS system is preferred but not required. Experience using Microsoft Products (Outlook, Word, Excel, PowerPoint) is preferred but not required.
   
   An equivalent combination of education and work-related experience may be acceptable.
   
   For your hard work, you receive:
   
   * Competitive wages with Team-Share bonus eligibility based on facility performance
   * Opportunity for professional growth
   * Paid time off including holidays and vacation
   * Excellent benefits to include medical, dental, vision, company paid life/short-term disability/long-term disability insurance, flexible spending accounts (FSA), health savings account (HSA), 401(k) with match, company paid tele-health, stock purchase plan, tuition reimbursement assistance, and Employee Assistance Plan (EAP)
   
   Job Type: Full-time
   
   Insteel Industries is strongly committed to the recruitment, selection, development, and promotion of employees based on individual merit. We provide equal employment opportunity to all people without regard to race, color, religion, sex, national original, age or disability.
   
   Amount of TravelMinimum Travel (33%) Work At HomeNo

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5. Post your job

   To find the right maintenance scheduler for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with maintenance schedulers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit maintenance schedulers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your maintenance scheduler job on Zippia to find and recruit maintenance scheduler candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting maintenance schedulers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new maintenance scheduler

   Once you've selected the best maintenance scheduler candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new maintenance scheduler. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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