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Become A Management Assistant

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Working As A Management Assistant

  • Performing for or Working Directly with the Public
  • Getting Information
  • Organizing, Planning, and Prioritizing Work
  • Communicating with Supervisors, Peers, or Subordinates
  • Resolving Conflicts and Negotiating with Others
  • Deal with People

  • Unpleasant/Angry People

  • $38,310

    Average Salary

What Does A Management Assistant Do At Carmax

* Coordinate employment process for job applicants visiting the CarMax location.
* This includes but is not limited to:
* Partner with hiring team members and job applicants to obtain scheduling availability
* Confirm schedules for hiring team and provide supplemental paperwork to hiring team members
* Provide supplemental paperwork to job applicants prior to interview day
* Update job applicant status and information in AIMS
* Process job applicant AOI and provide results to hiring team
* Maintain job applicant files
* Greet job applicants who are visiting location for interviews
* Respond to general inquiries from job applicants
* Coordinate all new associate orientation.
* This includes but is not limited to:
* Ensure that all new associate paperwork is completed accurately and timely (i.e., I9s, dispute resolution agreement, etc.)
* Set up and maintain associate personnel files
* Key all new associates into the CarMax Manager Self Service (MSS) system
* Train new associate on clocking in and out of KRONOS
* Set up and train new associate in KMXU and ensure all KMXU training is completed
* Process all Personnel Action forms in MSS and CarMax payroll system (VIPER)
* Assist in planning and executing store events.
* Examples include: Communication meetings, regional team store visits, various associate and manager meetings, etc.
* Maintain the store’s Associate Care & Communication (AC&C) binder
* Process incoming store invoices and assist associates with travel and expense documents for payment using CarMax systems and programs
* Assist store management team with Concur related activities
* Maintain and order all store supplies, posters and other communication documents
* Complete clerical responsibilities associated with Workers Compensation and associate leave of absence
* Provide support of all business areas as needed while adhering to CarMax guidelines
* Responsibilities may include, but are not limited to: copying, filing, answering phones, data entryand reconciliation of missing dealer plates or information
* Answer multi-line phone system, respond to callers’ needs and direct calls as appropriate.
* Will also operate paging/intercom system when necessary
* At the discretion of the Business Office Manager or Manager on Duty in the Business Office, Associate will also perform Business Office functions including but not limited to:
* Process paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
* Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
* Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention.
* Process paperwork affiliated with the state DMV.
* This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale.
* Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
* Job Specifications:
* One or more years of experience providing administrative support in a multi-user office environment is required
* High school diploma is required, some college or college degree is preferred
* Experience with MS Office products (Excel, Word, PowerPoint), internet search engines and email systems is required
* Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
* Demonstrates effective communication with both internal and external customers (written and verbal)
* Conveys a professional and positive image
* Maintains confidentiality of all records, files and reports within the scope of the position
* Understands numeric filing system
* Completes CarMax provided training as required
* Reports Loss Prevention and/or Human Resource related issues to management
* Ability to lift objects that weigh as much as 15
* lbs
* Ability to read, interpret and transcribe data in order to maintain accurate records
* Uses resources and partnership to balance the needs of the customer and the business
* Develops partnerships with the Sales team and other departments in order to provide quality customer service

What Does A Management Assistant Do At Drug Enforcement Administration

* Assists the Intelligence Group Supervisor as the central point of contact for all formats and charts to collect, catalog, maintain and disseminate various types of information/documents.
* Assists the supervisor and analysts in carrying out their tasks such as responding to requests from other law enforcement agencies for Narcotics and Dangerous Drugs Information System and associated database checks.
* Manages office operations for an organization with a mission that affects a wide-range of operations in other agencies.
* Prepares investigative and administrative reports, memorandums, letters, form contracts, subpoenas, etc.
* Identifies workflow problems or other situations that have a negative impact on organizational efficiency.
* Coordinates with individuals inside and outside of the organization to determine the appropriate persons for handling technical inquiries.
* Performs administrative and clerical support functions, coordinating with subordinate units to implement office procedures throughout the organization.
* Establishes a sophisticated tracking system and follows up with subordinate supervisors to ensure assignments are complete.
* Serves as an expert source of information and guidance on time and attendance matters

What Does A Management Assistant Do At Headquarters, Air Force Reserve Command

* Provide guidance and assistance in records management and forms programs to ensure compliance with applicable laws and regulations.
* Ensure compliance with release or denial of information under the Freedom of Information Act(FOIA) and the Privacy Act(PA) programs.
* Conduct staff assistance visits in knowledge operations programs to identify discrepancies and provide recommendations to correct the problem areas.
* Administer the Records Management Program.
* Assist in the analysis of new database technology and products to identify the most effective systems available

What Does A Management Assistant Do At U.S. Marine Corps

* You will provide referral services to eligible personnel and families of available housing units.
* You will accept initial housing application and supporting documents for review and placement into the appropriate waiting list.
* You will interview personnel seeking family housing assistance to counsel them on eligibility, availability, and application processes.
* You will verify availability of housing by contacting owners to obtain information, keeping apprised of new construction in the area, and soliciting listings.
* You will prepare pamphlets and handouts to provide housing information and procedures to customers.
* You will counsel applicants on standards of conduct, responsibilities as tenants, expectations of landlords in private lease agreements, and equal opportunity programs and procedures

What Does A Management Assistant Do At Dick's Sporting Goods

* Supports the Product Manager with the development of line plans, financial models, competitive & customer research
* Manages post development product setup process including style creation, product attributes, images, and ecommerce.
* Collaborates with E-commerce and customer service representatives to deliver best in class customer experience
* Communicates with factories and PD counterparts (Product Manager, Industrial Design, Graphic Design, Brand Management, Hong Kong Office, Vendors, Transportation, Vendor Relations, and Finance) to execute development process and enhance the Merchandising partnership
* Coordinates meetings with merchant partners through preparing agendas, meeting rooms, documentation (milestone books, reports, etc) and recaps
* Supports the Product Manager with sales and margin analysis to explain business performance

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Real Management Assistant Salaries

Job Title Company Location Start Date Salary
Asset Liability Management Assistant Vice Presiden Sun Life Financial (U.S.) Services Company, Inc. Wellesley, MA Nov 19, 2010 $110,000 -
$160,000
Portfolio Management Assistant Keppler Asset Management Inc. New York, NY Sep 20, 2012 $96,000
Associate, Portfolio Management Assistant Blackrock Financial Management, Inc. New York, NY Oct 01, 2012 $62,566 -
$85,000
Building Management Assistant Beauty Mark, Inc. Tuscaloosa, AL Oct 01, 2012 $46,800
Management Assistant Sage Hospitality Boston, MA Sep 21, 2016 $42,950
Management Assistant Sage Hospitality Boston, MA Sep 21, 2016 $42,800
Grant Management Assistant Dana-Farber Cancer Institute Boston, MA Sep 20, 2010 $40,000

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Top Skills for A Management Assistant

CustomerServiceScoreProceduresPersonnelActionsStatisticalDataFinancialReportsMedicalRecordsPayrollSafetyDataEntryCorporateAccountsFacilityAdditionalRevenueBodyShopsLogisticsCustomerSatisfactionTravelArrangementsInsuranceCompaniesHumanResourcesDailyOperationsAccountsReceivables

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Top Management Assistant Skills

  1. Customer Service Score
  2. Procedures
  3. Personnel Actions
You can check out examples of real life uses of top skills on resumes here:
  • Received the highest customer service score in the southeast Louisiana territory for the months of April, June, and July.
  • Designed and implemented new methods, tools and techniques for data, system procedures and business process analysis.
  • Ensured suspense files were created and updated for evaluation submission and other personnel actions.
  • Collect and verify a variation of narrative and statistical data used in budget construction and presentation.
  • Managed accounts payable, accounts receivable, and payroll; prepared monthly financial reports; directed office activity

Top Management Assistant Employers

Management Assistant Videos

A Day in the Life - HR Manager

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