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Become A Management Assistant

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Working As A Management Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $44,000

    Average Salary

What Does A Management Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Management Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Management Assistant Jobs

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Management Assistant Career Paths

Management Assistant
Account Executive Sales Manager Store Manager
District Manager
7 Yearsyrs
Account Executive Account Manager
Senior Account Manager
7 Yearsyrs
Account Executive Sales Manager
Operations Manager
7 Yearsyrs
Executive Assistant Office Manager
Business Manager
6 Yearsyrs
Executive Assistant Office Manager Accounting Manager
Controller
9 Yearsyrs
Executive Assistant Manager Store Manager
Area Manager
7 Yearsyrs
Management Analyst Business Analyst Consultant
Accounting Manager
7 Yearsyrs
Management Analyst Business Analyst Manager
Site Manager
7 Yearsyrs
Management Analyst Business Analyst Operations Manager
Chief Operating Officer
11 Yearsyrs
Teacher Consultant Office Manager
Practice Manager
9 Yearsyrs
Teacher Consultant Assistant Manager
Center Manager
6 Yearsyrs
Teacher Administrator Account Manager
Client Services Manager
7 Yearsyrs
Certified Nursing Assistant Tax Preparer Accountant
Accountant And Office Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Account Manager
Relationship Manager
6 Yearsyrs
Certified Nursing Assistant Billing Specialist Accountant
Accounts Payable Manager
7 Yearsyrs
Legal Assistant Team Leader Director
Administrative Director
8 Yearsyrs
Legal Assistant Specialist Administrator
Business Office Manager
7 Yearsyrs
Legal Assistant Administrator
Administrative Manager
6 Yearsyrs
Human Resources Coordinator Team Leader Program Manager
Associate Director
8 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
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Do you work as a Management Assistant?

Help others decide if this is a good career for them

Average Length of Employment
Team Assistant 2.2 years
Management Trainee 1.3 years
Top Careers Before Management Assistant
Internship 10.4%
Cashier 6.3%
Secretary 4.1%
Assistant 3.6%
Server 3.2%
Volunteer 3.1%
Manager 2.8%
Supervisor 2.2%
Top Careers After Management Assistant
Internship 5.3%
Cashier 5.0%
Manager 4.2%
Assistant 3.4%
Server 2.7%
Volunteer 2.6%
Secretary 2.3%

Do you work as a Management Assistant?

Average Yearly Salary
$44,000
View Detailed Salary Report
$24,000
Min 10%
$44,000
Median 50%
$44,000
Median 50%
$44,000
Median 50%
$44,000
Median 50%
$44,000
Median 50%
$44,000
Median 50%
$44,000
Median 50%
$79,000
Max 90%
Best Paying Company
Chanel, Inc.
Highest Paying City
San Francisco, CA
Highest Paying State
Alaska
Avg Experience Level
2.5 years
How much does a Management Assistant make at top companies?
The national average salary for a Management Assistant in the United States is $44,390 per year or $21 per hour. Those in the bottom 10 percent make under $24,000 a year, and the top 10 percent make over $80,000.

Real Management Assistant Salaries

Job Title Company Location Start Date Salary
Asset Liability Management Assistant Vice Presiden Sun Life Financial (U.S.) Services Company, Inc. Wellesley, MA Nov 19, 2010 $110,000 -
$160,000
Portfolio Management Assistant Keppler Asset Management Inc. New York, NY Sep 20, 2012 $96,000
Associate, Portfolio Management Assistant Blackrock Financial Management, Inc. New York, NY Oct 01, 2012 $62,566 -
$85,000
Management Assistant Digital CDR.com Inc. Norman, OK Sep 16, 2009 $54,600
Management Assistant Digitalcdr.com, Inc. Norman, OK Sep 15, 2009 $54,600
Management Assistant Digitalcdr.com, Inc. Norman, OK Sep 15, 2009 $50,400
Operations & Management Manager, Assisted Living Assisted Living Facility Sarasota, FL Dec 15, 2010 $50,000
Building Management Assistant Beauty Mark, Inc. Tuscaloosa, AL Oct 01, 2012 $46,800
Management Assistant Sage Hospitality Boston, MA Sep 21, 2016 $42,950
Management Assistant Sage Hospitality Boston, MA Sep 21, 2016 $42,800

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Top Skills for A Management Assistant

  1. Customer Service
  2. Personnel Files
  3. Financial Statements
You can check out examples of real life uses of top skills on resumes here:
  • Ensured proper utilization, protection, and maintenance of rental car fleet and resolve conflicts with customers and customer service.
  • Conduct student command indoctrination and maintain personnel files.
  • Approved new customers upon reviewing financial statements, refinanced existing loans, and followed proper collection procedures on delinquencies.
  • Provided executive administrative support for senior management - Conducted research, prepared statistical reports, handled confidential information.
  • Identified key issues and prepared appropriate resolutions; advisory of policy and procedures recommendations for medical records.

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Top 10 Best States for Management Assistants

  1. Massachusetts
  2. Connecticut
  3. District of Columbia
  4. Alaska
  5. Rhode Island
  6. Minnesota
  7. California
  8. New York
  9. North Dakota
  10. Washington
  • (1,182 jobs)
  • (399 jobs)
  • (273 jobs)
  • (103 jobs)
  • (96 jobs)
  • (729 jobs)
  • (4,004 jobs)
  • (1,902 jobs)
  • (80 jobs)
  • (689 jobs)

Management Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 20,433 Management Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Management Assistant Resume

View Resume Examples

Management Assistant Demographics

Gender

Female

52.8%

Male

36.9%

Unknown

10.4%
Ethnicity

White

58.8%

Hispanic or Latino

16.3%

Black or African American

12.1%

Asian

8.8%

Unknown

4.0%
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Foreign Languages Spoken

Spanish

47.2%

French

10.6%

German

7.0%

Chinese

6.3%

Mandarin

6.1%

Korean

2.9%

Portuguese

2.9%

Italian

2.7%

Arabic

2.3%

Japanese

2.2%

Russian

1.8%

Cantonese

1.7%

Dutch

1.2%

Hindi

1.1%

Polish

1.1%

Vietnamese

0.9%

Urdu

0.6%

Bulgarian

0.5%

Swedish

0.3%

Gujarati

0.3%
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Management Assistant Education

Schools

University of Phoenix

22.0%

Strayer University

7.4%

Pennsylvania State University

5.2%

Florida State University

5.2%

University of Maryland - University College

5.0%

Ashford University

4.5%

Kaplan University

4.5%

New York University

4.3%

University of California - Los Angeles

3.9%

Arizona State University

3.7%

University of South Florida

3.7%

University of Arizona

3.7%

Michigan State University

3.7%

West Virginia University

3.7%

Texas State University

3.6%

University of Central Florida

3.4%

University of Florida

3.2%

Northeastern University

3.2%

University of Houston

3.1%

Liberty University

3.1%
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Majors

Business

34.3%

Marketing

6.8%

Communication

6.3%

Management

5.6%

Psychology

5.4%

Accounting

5.1%

Finance

4.2%

Health Care Administration

4.1%

Criminal Justice

3.8%

Human Resources Management

3.1%

Kinesiology

2.9%

Political Science

2.5%

Liberal Arts

2.1%

Sociology

2.1%

English

2.1%

Nursing

2.0%

Computer Science

1.9%

Economics

1.9%

General Studies

1.9%

Computer Information Systems

1.9%
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Degrees

Bachelors

51.0%

Other

18.5%

Masters

15.6%

Associate

8.8%

Certificate

3.6%

Diploma

1.2%

Doctorate

1.0%

License

0.3%
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