Management assistant job description

Rutgers, The State University of New Jersey is seeking a Management Assistant in the Office of the Dean for Rutgers School of Dental Medicine (RSDM). The primary purpose of the Management Assistant position is to coordinate and implement day-to-day administrative functions for the Office of the Dean under the mentorship, guidance and supervision of the Executive Assistant/Administrator. Serves as liaison with various units and administrative offices throughout the university. Works closely with the Assistant Dean for Graduate Programs on a broad range of internal and external activities, special projects that affect the school's teaching, patient care and research mission. Exercises considerable discretion and independent judgement.
Among the key duties of this position are the following:

* Manages the calendar of the Dean of Rutgers School of Dental Medicine.
* Oversees office budget with regard to standing orders, produces and manages purchase orders for equipment, maintenance, computers, educational items, events, entertainment, catering, etc.
* Responsible for fiscal matters; maintains spreadsheet and monitors accounts payable outstanding/closed balances and manages restricted and unrestricted accounts.
* Undertakes routine writing and editing assignments, generates correspondence for signature and maintains mailing lists.
* Prepares reports, charts and tables for presentation to various audiences.
* Coordinates the yearly lunch and learn program for Rutgers School of Dental Medicine senior students; determines the expenditures for the program, generates purchase orders ensuring appropriate dollars are allocated in the index and reconciles index on a yearly basis and presents for the Assistant Dean's review.
* Manages the vendor presentation program and staffs the vendor committee; ensures proper registration of vendors and updates the calendar of appointments for the Assistant Dean, coordinates vendor committee meetings on a monthly basis, ensures spreadsheet is kept up to date with vendor activity within the school, and composes and distributes vendor committee minutes.
* Serves as liaison with other administrative units of the university, such as Human Resources, Payroll, Purchasing, OIT and IPO/Facilities.
* Expedites and coordinates services such as maintenance repairs, supplies, and mail.

HealthPark Medical Center ---------- Department: Care Management ---------- Workdays/Nights: Variable 9981 So HealthPark Circle
---------- Shift: Shift 1 ---------- 8:00:00 AM to 4:30:00 PM Fort Myers, FL 33908 ---------- Work Type: Full Time ---------- Exempt: No
Job Summary
Summary:

Works collaboratively with the Care Management team to assist with completing tasks necessary to facilitate patient and family or patient representative access to agencies, transportation, and services within and beyond acute care; performing multiple activities that support a seamless transition of patients from the inpatient hospital setting to home or the next level of care. Requires contact with patients and their representatives and will also include contact with hospital staff, community resource agencies and payer representatives.
Job Requirements
Responsibilities:

Educational Requirements
Required:
High School Diploma or Equivalent
Additional Requirements:


Experience
Required:
Customer service or medical office or healthcare setting a plus.

Preferred:


Additional: none State of Florida Licensure Requirements
Required: none Additional Requirements: none Certifications/Registration Requirements
Required: none Preferred: none Additional Requirements: none


Other Requirements


Strong communication and interpersonal skills, basic computer, analytical, grammar and spelling skills. Ability to effectively multi-task responsibilities.
US:FL:Fort Myers

+ Department: OSATT-Technology Licensing Office

+ School Area: Office of Provost

+ Employment Type: Full-time (Hybrid)

+ Employment Category: Non-Exempt

+ Visa Sponsorship Available: No

+ Schedule:

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Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.

ASSISTANT TO TLO SENIOR MANAGEMENT TEAM, Office of Strategic Alliances and Technology Transfer (OSATT)-Technology Licensing Office (TLO), to provide complex and diverse administrative support to the TLO executive director and some members of its senior management team (SMT). A primary role will be to manage the executive director's active schedule, including meetings with high-level administrators, external stakeholders, and direct reports; and making national and international travel arrangements. Will also provide scheduling and administrative or project support as requested for other SMT members; work closely with administrative assistants on the licensing teams, each of whom will provide backup for each other for specific tasks; serve as a member of the Administrative Process Committee; build knowledge and understanding of intra-office procedures and processes; perform gap analyses on current-state administrative processes compared to a desired future-state; and create written documentation and standard operating procedures for new processes and practices in coordination with other functional teams.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; excellent administrative, interpersonal, communication, and organizational skills; attention to detail; high-level proficiency with Microsoft Word, Excel, and managing complex schedules through Outlook; initiative and willingness to take on new projects and self-identify the need for new skills; and flexibility and openness to change. Must be able to prioritize and manage multiple projects, work both independently and in a team setting, anticipate and initiate actions and ensure follow-through; be accountable for own work; and undertake basic data gathering activities and disseminate results through basic written reports. PREFERRED: bachelor's degree and experience with a variety of databases. Job #21741-5 This is a full-time (40 hrs/wk.) hybrid role. 8/19/22