How to hire a manager and event coordinator

How to hire a manager and event coordinator, step by step

Here's a step-by-step manager and event coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a manager and event coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new manager and event coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a manager and event coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   You should also consider the ideal background you'd like them a manager and event coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a manager and event coordinator that fits the bill.

   The following list breaks down different types of managers and event coordinator and their corresponding salaries.

   Type of Manager And Event Coordinator	Description	Hourly rate
   Manager And Event Coordinator	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$14-36
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Event Manager	An event manager is a professional who is in charge of planning an organization's event and coordinating meetings with clients to determine details about the event. Event managers must look and compare different vendors such as food caterers, decorators, or musicians while working within the planned budget... Show more	$15-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Payroll
   • Event Planning
   • Event Coordination
   • Facebook
   • POS
   • Private Events
   • Corporate Events
   • Trade Shows
   • Event Logistics
   • Front Desk
   • Event Management
   • Twitter
   • Private Parties

   Check all skills

   Responsibilities:

   • Manage customer database, create manuals, handouts and PowerPoint presentations
   • Manage and monitor daily spending on advertisements create on Facebook.
   • Manage all aspects of these events and act as onsite manager to ensure meeting are delivered effectively and professionally.
   • Create BEO and communicate with staff about event details.
   • Help to increase website SEO by working with team to include all image metadata and tags.
   • Assume A/R for company and reduce average time of overdue receivables from 63 to 37 days.

3. Make a budget

   Including a salary range in your manager and event coordinator job description is a great way to entice the best and brightest candidates. A manager and event coordinator salary can vary based on several factors:

   • Location. For example, managers and event coordinator' average salary in arkansas is 53% less than in new york.
   • Seniority. Entry-level managers and event coordinator earn 60% less than senior-level managers and event coordinator.
   • Certifications. A manager and event coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a manager and event coordinator's salary.

   Average manager and event coordinator salary

   $48,177yearly

   $23.16 hourly rate

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   Entry-level manager and event coordinator salary

   $30,000 yearly salary

   Updated December 13, 2025

4. Writing a manager and event coordinator job description

   A job description for a manager and event coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a manager and event coordinator job description:

   Manager and event coordinator job description example

   Are you passionate about providing great food and hospitality? Do you enjoy working in a Team environment?
   
   Uccello’s Hospitality Group is looking for an energetic individual who is resilient, passionate, and committed to always going above and beyond expectations for our team and guests to fill the role of Hospitality Manager and Event Coordinator.
   A Little About Us
   Uccello’s Hospitality Group is a West Michigan staple, locally and family owned, founded on Italian family values. UHG operates 8 restaurants in the Greater Grand Rapids area and strives to save a place for everyone at its table. Faro Uccello, Founder of UHG, opened the first Uccello’s Ristorante in 1996. Uccello’s has since grown into 6 successful locations. In 2016, UHG launched a fast-casual concept, Herb & Fire Pizzeria, and has since added a second location.
   
   Core Values: Resilient: Adaptable and flexible, grace under fire, create positive change Committed: Give more than expected, never compromise on our Quality and Reputation Hospitality Driven: We care for each other, we care for our Guests, we care for our community, we care for our vendors. In that order. Seek First to Understand: actively listen, think Win/Win Humbly Confident: Open and honest, balanced ego, no arrogance, doing good while being good Do the Right Thing: Trust, respect, and integrity in all of our relationships. UHG’s Core Values guide us each day, in every scenario. Living by these values ensures that we are living up to our niche which is “Providing Great Food and Hospitality.”
   
   Oversee and coordinate the planning, organizing, training and leadership necessary to achieve stated objectives in overall sales, costs, team member retention, guest service and satisfaction, food and beverage quality, cleanliness and sanitation.
   Duties & Responsibilities: (Including but not limited to) Understand completely all policies, procedures, standards, specifications, guidelines and training programs. Ensure that all guests feel welcome and are given responsive, friendly and courteous service at all times. Ensure that all food and products are consistently prepared and served according to the restaurant’s recipes, portioning, cooking and serving standards. Achieve company objectives in sales, service, quality, appearance of facility and sanitation and cleanliness through training of team members and creating appositive, productive working environment. Plan, set up and execute all events and caterings Have constant direct communication with the General Manager and Chef on upcoming events and caterings
   Control cash and other receipts by adhering to cash handling and reconciliation procedures in accordance with restaurant policies and procedures. Fill in where needed and assist all team members to ensure guest service standards and efficient operations. Continually strive to develop the team members in all areas. Ensure that all products are received in correct unit count and condition and deliveries are performed in accordance with the restaurant’s receiving policies and procedures. Be knowledgeable of restaurant policies regarding personnel and operations. Fully understand and comply with all federal, state, county and municipal regulations that pertain to health, safety and labor requirements of the restaurant, team members and guests. Understand completely all policies, procedures, standards, specifications, and guidelines.
   Qualifications: Be 21 years of age. Be able to communicate and understand the predominant language(s) of the restaurant’s operating area. Have knowledge of service and food and beverage, generally involving at least three years of experience in full service, casual dining. Have knowledge of full service events and caterings Have experience using Tripleseat (preferred) Experience with full service alcohol serving facilities is desirable. Possess excellent basic math skills and have the ability to operate a POS system. Have basic computer knowledge in Microsoft Office and the use of email. Be able to work in a standing position for long periods of time. Be able to reach, bend, stoop and frequently lift up to 50 pounds. Availability on Nights and Weekends Compensation and Benefits An outstanding culture with a local, family-owned company Complimentary dining experiences at all of our restaurants for you and your guests. Paid Maternity and Paternity Leave Simple IRA with a 3% Company Match Medical, Dental, Vision, Life Insurance for Full Time Managers Employee Assistance Program Tuition Discount at Davenport University A weekly paycheck! Potential- Our company growth and leadership development program will help you achieve your career goals.
   
   Uccello’s Hospitality Group does not discriminate in employment against persons based on age, color, disability, gender, gender identity/gender expression, genetic information, familial status, height, marital status, national origin, political persuasion, race, religion, sex, sexual orientation, veteran status, or weight. Applicants must be legally permitted to work in the United States and can pass a background and history check in keeping with federal and state regulations.

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5. Post your job

   To find managers and event coordinator for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any managers and event coordinator they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level managers and event coordinator with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your manager and event coordinator job on Zippia to find and recruit manager and event coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with manager and event coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new manager and event coordinator

   Once you've decided on a perfect manager and event coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new manager and event coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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