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Become A Manager, Facilities Services

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Working As A Manager, Facilities Services

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $66,037

    Average Salary

What Does A Manager, Facilities Services Do At Iheartmedia

* Oversee office administration to ensure all employee needs are met regarding office supplies, maintenance, coffee service, etc.
* Responsible for management of team including Office Manager
* Manage all vendor relations (building, cleaning, supplies, etc.)
* Purchase and/or oversee office supplies, office furniture, cleaning supplies, kitchen supplies, and office machines (copiers, mail machines, etc.).
* Negotiate maintenance contracts and agreements, and contact vendors for service or repair.
* Maintain current catalogs and pricing information.
* Develop, analyze and maintain departmental budgets and operate within budget constraints.
* Review and approve company overhead account invoices including all office services and building maintenance expenses.
* Ensure that all spaces are kept clean and safe on a daily basis; general upkeep and maintenance of all areas, furniture and fixtures
* Ensure proactive safe working environment –OSHA compliant and oversee crisis management for all offices
* Assist in management of office renovations and troubleshoot issues with contractors and vendors
* Develop strategic plan and departmental goals for Office Services to maximize workflow and meet the needs of other departments in the organization.
* Ensure systems are fully utilized and compatible with organizational design and objectives.
* Coordinate/communicate with IT where applicable on all issues/projects
* Maintain regular communications with business leads at LA office and national regional offices to understand and proactively address their needs
* Liaise with building/property management for LA and Theatre as needed
* Must be hands-on and capable adjusting quickly to various issues that might arise within the facility
* Manage and distribute facilities-related communications to staff as needed
* Manage office/kitchen supplies across the facility
* Maintain updated/accurate seating charts, occupancy reports, and certificates of insurance
* Ad-hoc requests as related to the office and facility

What Does A Manager, Facilities Services Do At USG Corporation

* Manages and provides leadership to the following: /
* Headquarters Lease Management /
* Oversees the lease on the USG Corporate Headquarters Building consisting of approximately 300,000 rentable square-feet of tenant space.
* Develops in-depth understanding of Master Lease and related Amendments.
* Plays a key role in the management of renewal of lease terms and development of alternatives for Sr.
* Management consideration.
* Oversees rent payments, operating expenses, and real estate taxes.
* Office Facilities
* Oversees the operation on the USG Corporate Headquarters Building housing 1,000 employees and consultants.
* Food Service
* Responsible for Corporate Headquarters contracted food service provider and related kitchen equipment, including the operation of all an employee restaurant, on-site catering, free fruit and coffee program, and managed vending services.
* Mail/Print Center
* Responsible for oversight outsource provider that coordinates mail distribution to all Headquarters business units and Plants.
* Business Travel, Meeting Planning & Corporate Credit Card
* Responsible for oversight of Corporate Travel, Meeting Planning and Corporate American Express card program
* Includes oversight of all vendor relationships, including outsourced service providers

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How To Become A Manager, Facilities Services

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Manager, Facilities Services jobs

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Manager, Facilities Services Demographics

Gender

  • Male

    67.2%
  • Female

    31.0%
  • Unknown

    1.8%

Ethnicity

  • White

    80.3%
  • Hispanic or Latino

    10.5%
  • Asian

    6.8%
  • Unknown

    2.1%
  • Black or African American

    0.3%
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Languages Spoken

  • Spanish

    62.5%
  • French

    25.0%
  • Vietnamese

    12.5%

Manager, Facilities Services

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Manager, Facilities Services Education

Manager, Facilities Services

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Top Skills for A Manager, Facilities Services

FacilityServicesSafetyTrainingProceduresManualMaintenancePersonnelSuperviseSquareFeetEmergencyOperationsCustomerServiceProjectManagementHvacAdditionalFacilitiesManagementOfficeSpaceAnnualBudgetConstructionProjectsDirectReportsCapitalImprovementProjectsCustomerSatisfactionBuildingMaintenanceSpacePlanning

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Top Manager, Facilities Services Skills

  1. Facility Services
  2. Safety Training
  3. Procedures Manual
You can check out examples of real life uses of top skills on resumes here:
  • Established and implemented procedures for all office and facility services at Mountain View facility.
  • Implement a safety training schedule for all Loyola employees.
  • Created Production Services Procedures Manual.
  • Oversee and directs maintenance personnel and workers engaged in equipment installation, facilities equipment repair, preventive maintenance and new construction.
  • Supervised convention center staff and directed subcontractors responsible for event installation and dismantling.

Top Manager, Facilities Services Employers

Manager, Facilities Services Videos

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