Manager's assistant/administrative assistant jobs in Apple Valley, MN - 97 jobs
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Senior Executive Administrative Assistant
Executive Assistant - Project Coordinator
Jonnypops
Manager's assistant/administrative assistant job in Plymouth, MN
Who We Are
At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them.
Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment.
Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day.
Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!”
Job Summary
The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving.
Essential Duties and Responsibilities
Provide direct support to the C-Suite, assisting with all aspects of daily business tasks.
Complete administrative tasks related to personal accounts and matters.
Maintain confidentiality and handle sensitive information with discretion.
Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics.
Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication.
Document notes or drawings in PowerPoint, Word, or similar tools.
Draft and edit documents, memos, and correspondence.
Build strong relationships with internal teams and external partners.
Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities.
Support the C-suite with operational coordination and priorities management.
Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization.
Facilitate meeting preparation, including agendas, pre-reads, and materials.
Manage complex calendars, schedules, and shifting priorities.
Coordinate domestic and international travel arrangements, itineraries, and logistics.
Anticipate scheduling conflicts and resolve issues proactively.
Provide administrative support for interdepartmental projects, events, and company initiatives.
Track progress on strategic priorities and deliverables for the C-suite.
Prepare executive briefings, summaries, and communications as needed.
Food Safety Responsibilities
Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders.
Minimum Qualifications
Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities.
Ability to multitask effectively in a fast-paced environment.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana).
Maintain a professional appearance and demeanor at all times.
Demonstrated commitment to confidentiality and discretion.
Expected Pay Range
Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions.
$60,000-90,000
JonnyPops offers a competitive benefits package which includes the following:
Medical/Health Insurance
Dental Insurance
Vision Insurance
HSA
FSA
DCFSA
Life & AD&D Insurance
Short & Long Term Disability
FTO/PTO
EAP Programs
Paid Holidays
Employee Referral Program
Sick & Safe Leave
401k
Company Sponsored Meal Plan
* Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.
$60k-90k yearly Auto-Apply 34d ago
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Executive Admin Asst II
Mindlance 4.6
Manager's assistant/administrative assistant job in Eagan, MN
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at *************************
Job Description
MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned.
Qualifications
EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$38k-50k yearly est. 60d+ ago
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
Infinisource Consulting Solutions 3.5
Manager's assistant/administrative assistant job in Fort Snelling UT, MN
Full-time, Contract Description INFINISOURCE CONSULTING SOLUTIONS (ICS)
InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.
ICS is seeking an Executive Assistant/AdministrativeAssistant II to join our team!
The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to:
Providing Executive/Assistant I support to high level executives, directors or managers.
Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
Organizing and prioritizing action items and serving as a liaison for internal and external offices.
Managing business relationships with other program offices, divisions, and stakeholders.
Managing logistics, materials, and generating minutes for meetings.
Drafting and editing correspondence.
Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.
Requirements
The individual shall have:
A minimum of an Bachelor degree
A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired.
Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
Ability to communicate in English both orally and in writing.
Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.
InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.
InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.
$38k-50k yearly est. 60d+ ago
Senior Administrative Assistant
Jpmorganchase 4.8
Manager's assistant/administrative assistant job in Minneapolis, MN
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
Maintain complex and detailed calendars
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio's
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
At least three years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
$65k-89k yearly est. Auto-Apply 39d ago
Senior Administrative Assistant
JPMC
Manager's assistant/administrative assistant job in Minneapolis, MN
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
Maintain complex and detailed calendars
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio's
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
At least three years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
$37k-50k yearly est. Auto-Apply 39d ago
Lead Administrator & Executive Assistant
Seeds of Creation
Manager's assistant/administrative assistant job in Eden Prairie, MN
Job DescriptionBenefits:
Health insurance
Paid time off
Training & development
Tuition assistance
Bonus based on performance
Dental insurance
Donation matching
Employee discounts
Flexible schedule
Free food & snacks
Free uniforms
Company parties
Opportunity for advancement
Lead Administrator & Executive Assistant
Supporting Central Operations for a Family of Small Businesses (Aviation, Engineering, Technical, Skilled & Artisan Trades)
Contracts Finance/Bookkeeping Regulatory Filings HR Executive Ops AI-First Systems
Overview
We build businesses that serve people. This role turns vision into motioncontracts signed, books reconciled, great people hired and onboarded, filings on time, leaders supported. Administration here is leadership: you create order out of noise, move work to done, and raise the standard while you do it.
On any given day youll face more pull than one person can finish. You will think, decide, and deliver: reduce thirty-five competing requests to the vital seven, set clear commitments for the rest, and ship accurate, on-time outcomes under pressure. You design simple systems, communicate crisply, use AI as a power tool (never a crutch), and know when to move fast and when to slow down to get it right.
If youre energized by ownership, service, and resultsand ready to invest yourself in meaningful work alongside high-performing teammatesyoull thrive here. If youre guarding hours, chasing good enough, or looking for a lifestyle desk, you wont. We honor real family commitments and expect adults who keep their word.
Our Core Values
At the heart of our organization are three core values that guide everything we dofrom daily tasks to long-term strategy. These values are not just ideals; they are behaviors we expect, reward, and live by across all companies in our network.
Excellence
We pursue excellence with confidence and humilityowning our work, communicating effectively, and refusing to compromise on quality. We believe true excellence blends technical skill with continuous learning, personal responsibility, and a team-first mindset.
Compassion (Others-First Service)
Our approach to compassion is action-oriented. We lead with empathy, selflessness, and teamworkputting the needs of others first while maintaining high expectations. Its about serving with care, offering support, and creating a positive impactwithout enabling excuses or compromising accountability.
Purpose (You Were Made for This)
We believe each person was created for a purposeand that includes their work. The best administrators dont just organize calendars or run reportsthey bring clarity, calm, and forward motion to everyone around them. They know why they do what they do, and they choose to serve others through their unique blend of insight, drive, detailed organization, and excellence.
If youre someone who sees administration as more than a jobif its the work you were made to dowe want to hear your story. Show us how your sense of purpose aligns with this opportunity to lead, serve, and make an impact.
What Youll Do
Central Administration
Keep shared work flowing across companies.
Coordinate leaders/admins; clear blockers fast.
Publish simple weekly status and risks.
Contracts
Manage templates, routing, signatures, repository.
Track renewals and vendor requirements.
Finance
Run AP/AR, purchasing, reconciliations.
Support month-end close and cash visibility.
Regulatory
Keep entities compliant: filings, licenses, deadlines.
Coordinate with tax/accounting partners.
Hiring & Onboarding
Post, screen, schedule, offers, onboard, support.
Standardize onboarding checklists and records.
Executive Operations
Own calendars, travel, meeting prep/minutes.
Drive follow-through on initiatives.
Prioritize & Deliver
Triage vital actions; set dates for the rest (and achieve the dates)... a step at a time
Protect focus blocks; finish what you start.
Systems & Automation
Build clean SOPs and checklists.
Use AI and simple automations to remove busywork.
Who You Are:
Ownership & Grit You take responsibility, keep your word, and push through to done.
Focus & Finish Cut noise to the vital work; set dates for the rest; close loops.
Craftsmanship Clean, accurate work; know when speed is right and when precision is required.
Others-First Service Anticipate needs, make teammates better, protect their focus.
Clarity & Calm Plain language, clear next steps, steady under pressure.
Systems Mindset Build repeatable ways of working; leave every process better.
AI, Used Wisely Power tool, not a crutch; verify sources and catch errors.
Coachable & Direct Seek feedback, speak plainly, own outcomes.
Practical Track Record Real results from work, school, trade, or serious projectsnot theory.
Qualifications
Must-Haves
Proven capability: Degree or clear evidence of outcomes (internships, startup, military, trade, major projects).
Executive-grade communicator: Clear briefs, texts, and emails; frame options with pros/cons and risks; offer a recommendation; anticipate questions; bring factsnot what do you want?.
Owned end-to-end work: You have personally done at least three of the following from start to finish: getting contracts signed and renewed; closing monthly books and doing reconciliations; submitting required filings on time; hiring and onboarding a new team member; running executive operations (calendar, travel, meeting prep and follow-up).
Financial basics: AP/AR, reconciliations, cash tracking; build and follow a simple budget.
Core tools: GPT (prompting + fact-checks), QuickBooks Online, spreadsheets (lookups, pivots), bill-pay/expense app, a task manager, a docs/wiki, a simple hiring tracker.
Strong Pluses
Multi-entity operations experience.
Regulated or aviation-adjacent work.
Portfolio integration: Youve helped integrate an acquired companypeople, payroll, policies, contracts, accounts.
Not a Fit If
You optimize for hours over outcomes; a strict 95 is your priority.
You ask What do you want? instead of presenting options with a recommendation.
You avoid owning mistakes or you soften/hide bad news.
You try to do all 35 requests and finish none; prioritization is painful.
You freeze under pressure or chase perfection instead of shipping.
You consider small tasks beneath you when the mission requires them.
You wont write clear briefsno options, risks, or next steps.
You dislike documenting process and keeping simple SOPs current.
You resist learning tools (GPT, spreadsheets, QuickBooks) to move faster.
You need constant supervision and dont set or renegotiate dates proactively.
You view administration as clerical, not leadership and stewardship.
Youre uncomfortable handling confidential info with strict discretion.
$37k-54k yearly est. 10d ago
Business Assistant
Premier Dentist Partners
Manager's assistant/administrative assistant job in Plymouth, MN
As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills.
Responsibilities
Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries.
Ensure a positive patient experience by providing exceptional customer service.
Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time.
Confirm upcoming appointments and follow up on missed appointments.
Verify and process dental insurance information for patients.
Assist patients in understanding their insurance coverage and financial responsibilities.
Process patient payments, including copayments, deductibles, and outstanding balances.
Provide accurate financial estimates for treatment plans.
Maintain accurate patient records, ensuring completeness and compliance with privacy regulations.
Manage and update patient demographic information.
Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
Oversee the ordering and stocking of office supplies.
Serve as a liaison between patients, dental providers, and other team members.
Communicate treatment plans, financial information, and post-operative care instructions to patients.
Assist with dental billing procedures, including accurate coding and submission of claims.
Work collaboratively with the billing department to resolve any billing discrepancies.
Collaborate with dental providers, dental assistants, and other staff members to ensure coordinated patient care.
Participate in team meetings and contribute to office-wide initiatives.
Qualifications
High school diploma or equivalent; additional education in healthcare administration or related field is a plus.
Previous experience in a dental office is preferred.
Proficiency in office software (Microsoft Office, dental practice management software, etc.).
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Ability to communicate effectively with patients and team members.
Strong customer service skills with a focus on creating a positive patient experience.
Exceptional attention to detail, particularly in managing patient records and financial transactions.
Ability to adapt to a fast-paced and dynamic work environment.
Ability to work collaboratively.
Willingness to take on varied responsibilities to support the success of the dental office.
Benefits
Paid time off
Paid Holidays
Medical insurance
FSA and HAS
Vision Insurance
401k
Voluntary Life/AD&D insurance
Short term disability
Long term disability
Accident Insurance
Critical Illness
Dependent care FSA
Commuter Benefits
Employee Assistance program
Perks and discounts through ADP & Benefits hub
Pet insurance
$36k-51k yearly est. Auto-Apply 7d ago
Financial Administrative Assistant
M2 Financial Group
Manager's assistant/administrative assistant job in Osseo, MN
Job DescriptionBenefits:
401(k)
401(k) matching
Opportunity for advancement
Paid time off
About the Role: Join M2 Financial Group as an Administrative Assistant and be a key player in our dynamic team! This role offers you the opportunity to support our operations while enhancing your skills in a fast-paced financial services environment.
Responsibilities:
Manage daily office operations and ensure a smooth workflow.
Assist in scheduling appointments and coordinating meetings for team members.
Prepare and organize documents, reports, and presentations.
Handle incoming calls and correspondence with professionalism.
Maintain filing systems and ensure accurate record-keeping.
Support team members with various administrative tasks as needed.
Collaborate with team to enhance operational efficiency.
Requirements:
High school diploma or equivalent; Bachelor's degree preferred.
Experience as an administrative assistant or in a similar role.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent verbal and written communication skills.
Ability to multitask and prioritize effectively in a fast-paced environment.
Positive attitude and a team-oriented mindset.
Familiarity with financial services is a plus.
About Us:
M2 Financial Group has been a trusted financial partner in Maple Grove, MN, for over a decade. Our commitment to client satisfaction and employee development creates a thriving workplace where innovation and teamwork are celebrated.
$35k-48k yearly est. 25d ago
Administrative Assistant - Bracco Medical Technologies
Blue Earth Diagnostics 4.2
Manager's assistant/administrative assistant job in Eden Prairie, MN
Why Join Bracco Medical Technologies?
We care as much about our employees as we do our patients. Our culture fosters a work environment where employees can thrive, be passionate and have fun along the way. Each member of the Bracco Medical Technologies team has the power to make a difference......every day!
The Administrative Assistant will support organizational effectiveness through administrative support of Executive level leaders. This multi-faceted position interfaces with internal team members at all levels and across all functions of the organization, external business individuals and entities.
Primary Duties & Responsibilities:
Administrative Support of VP, General Counsel and Legal Team (50%)
Proactive calendar management for Executive leader, including scheduling meetings for the Executive leader or on behalf of the department, which requires the ability to work across multiple time zones, securing meeting rooms or providing link for virtual meetings, ensuring all technology is working appropriately, and alleviating scheduling conflicts that arise
Contribute to team management of shared department mailbox, including managing communications on expiring contracts with internal business partners, responding to emails as appropriate or in accordance with the team's processes
Contract management utilizing Luminance platform; act as a liaison, fielding and triaging questions regarding contracts; uploading contracts with complete descriptions and data; facilitating access for internal business partners to the platform; electronic retention management
Provide review/editing of documents as directed by the legal team
Creation of purchase orders and processing of invoices for the legal department
Upkeep of department intranet page, including updates to reference materials and shared information
Maintenance of annual Secretary of State filings for ACIST Medical Systems, Inc. and BAMT
DocuSign administration for legal documents
Team meeting support including scheduling, pre-meeting prep, note taking, catering ordering, and clean up
Corporate Secretary administrative support for board meetings
Travel arrangement and expense administration for Executive leader and Senior Counsel
Other tasks as assigned
Functional Support of Executive Leaders (50%)
High-level support to VP, Quality and VP, Operations
Calendar management and scheduling requests as needed
Assistance with departmental meetings and off-site events including evaluating and recommending venues, securing reservations, and catering coordination
Oversight and organization of department MS Teams sites, distribution lists, and intranet resources
Facilitate compilation of monthly reports and completion of electronic submission
Assist with the creation of PowerPoint decks, as well as editorial review of others' presentations
Travel arrangement and logistics, including flight, hotel, conference registration, and ground transportation
Expense administration for VPs
Qualifications (Knowledge, Skills & Abilities):
Minimum
Minimum of 3 years of experience providing administrative assistant support to Director/VP-level
Proficiency with Microsoft 365 programs including Outlook, Teams, Word, Excel, and PowerPoint
Ability to efficiently prioritize tasks, utilize critical thinking skills, and complete projects with a sense of urgency
Demonstrate self-confidence and tact in interactions with team members at all levels of the organization
Ability to work collaboratively, fostering positive relationships with internal business partners as well as a variety of third-party vendors
Strong written and verbal communication skills to effectively translate ideas, concepts, and information to completed work product
A self-motivated individual who has a strong attention for detail with the ability to work independently on tasks with minimal supervision
Strong desire to learn and work within a team environment
Ability to manage confidential information with the highest level of integrity and discretion
Other:
Willingness to start and stop tasks throughout the day while maintaining productivity
Work is detail oriented, often with multiple priorities; the environment is deadline sensitive and may be exposed to high-pressure situations
Proficiency with DocuSign, DiliTrust, Luminance, Concur, and SharePoint beneficial
Notary Public, or ability to obtain once hired, desired
Compensation & Total Rewards:
Estimated Starting Salary Range: $26.00 - $30.00
*Estimated Starting Salary Range is reflective of the range Bracco Medical Technologies reasonably expects to pay for the position. The range provided is based on salary and market data specific to the position.
Total Rewards:
Paid Time Off, Company Holidays & Paid Family Leave - We provide PTO and Company Holidays to help you recharge, relax and do what's important to you, when it's important to you. Our 100% paid family leave options for parents, grandparents and eligible family members provide support for growing families as well.
Achieve - Beyond competitive compensation, we offer options to help you plan for a financially secure future, including an annual incentive plan and 401k savings plan contributions.
Live well - We offer comprehensive benefit options to help protect you along the way, including medical, dental, vision, and life insurance, employer HSA contributions, employee assistance program, short-term disability, etc.
Evolve - Through structured on-the-job learning, workshops, seminars, and our tuition reimbursement program, you'll find many opportunities to grow, personally and professionally.
Choose - You won't find “stuffy” here-whether your position requires a hybrid or in-the-office working arrangement. That means business casual for your attire and flexibility in your schedule, wherever possible.
Bracco Medical Technologies is an Affirmative Action/Equal Opportunity Employer. Bracco Medical Technologies desires priority referrals of protected veterans for all openings.
$26-30 hourly Auto-Apply 11d ago
Medical Administrative Support Assistant
Solvet
Manager's assistant/administrative assistant job in Minneapolis, MN
Job Description: Medical Clerical Support Specialist _ Scheduler
Medical Clerical Support Specialist _ Scheduler
Position Summary
The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS).
The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems.
Essential Duties and Responsibilities
Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations:
Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership.
Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site).
Support outpatient care coordination and assist with managing clinic flow.
Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements.
Prepare correspondence, reports, and forms using Microsoft Office applications.
Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service.
Assist with check-in/check-out processes and verify required documents or eligibility information when directed.
Follow all VA confidentiality rules, IT security protocols, and information handling procedures.
Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness.
Minimum Qualifications (Mandatory Requirements)
The Contractor must ensure personnel meet the following minimum criteria:
High School diploma or GED.
Proficiency in English (oral and written).
Working knowledge of Microsoft Office (Word, Excel, Outlook).
No physical restrictions that interfere with assigned duties.
Preferred Qualifications
Experience scheduling appointments or providing administrative support in a healthcare setting.
Prior work experience in a VA facility, VHA system, or federal healthcare environment.
Familiarity with VA clinical systems, including:
VistA (Veterans Health Information Systems and Technology Architecture)
CPRS (Computerized Patient Record System)
Oracle Cerner (LH/EMR), depending on facility transition
MSA (Medical Support Assistant) workflows
Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication.
Key Competencies
Strong interpersonal and communication skills, especially when interacting with Veterans.
High attention to detail and accuracy in scheduling and documentation.
Ability to work effectively in a fast-paced clinical environment.
Professionalism, reliability, and respect for Veteran privacy.
Ability to work independently while following VA policies and supervisory direction.
Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.
$37k-46k yearly est. 15d ago
Accountant/Administrative Assistant
Vocational Rehabilitation Spec 4.0
Manager's assistant/administrative assistant job in River Falls, WI
Job Description
About VRSI
Vocational Rehabilitation Specialists, Inc. (VRSI) is the nation's largest Homeless Veterans' Reintegration Program (HVRP) provider. We operate federally funded grants designed to help homeless and at-risk veterans successfully return to the workforce through employment services, training, and supportive resources.
VRSI operates across multiple states and works closely with the U.S. Department of Labor and community partners to ensure high-quality, compliant, and mission-driven service delivery. Our work requires strong operational discipline, accurate financial tracking, and reliable administrative and programmatic support.
Position Summary
VRSI is seeking an Admin/Accountant to provide administrative, accounting, and organizational support to both the Program Manager (Head of Operations) and the Administrative/Accounting Lead (Head of HR, Accounting, and Administration).
While the official job title is Admin/Accountant, this position functions as a high-trust support role to operational and administrative leadership. The primary purpose of this role is to support leadership by capturing, organizing, tracking, and following through on assigned work across operations, HR, and accounting.
This role is execution-focused and support-driven. It does not include decision-making authority, approvals, or independent financial judgment. However, it does require a high level of attention to detail and the ability to conduct thorough, high-level reviews of information, with sufficient understanding of both HVRP operations and accounting processes to identify inconsistencies, missing information, or potential issues prior to leadership review.
This position is fully in-office, based out of the River Falls or Eau Claire, WI office. Remote or work-from-home arrangements are not available.
PRIMARY RESPONSIBILITY: MEETING, TASK & FOLLOW-UP SUPPORT
This is a core function of the role.
Attend meetings with leadership to document outcomes and assigned work.
Take detailed, structured meeting notes that clearly capture:
Tasks assigned
Responsible parties
Due dates and timelines
Required follow-up or dependencies
Create and maintain action-item and task lists based on meeting discussions.
Track progress on assigned tasks and proactively follow up to support accountability.
Provide leadership with clear written summaries after meetings outlining:
Decisions made
Tasks assigned
Outstanding items
Assist in developing and organizing meeting agendas in advance.
Help keep meetings on task and on time by monitoring agenda flow and capturing next steps.
Manage and coordinate meeting schedules and calendars, including scheduling follow-up and recurring meetings.
HVRP Operations Support
Entering data on budget narratives, Grant applications or other areas as needed
Support development, formatting, and maintenance of HVRP training plans, onboarding materials, and internal guidance documents.
Assist with working through and implementing operational plans by tracking progress and organizing supporting documentation.
Support leadership in troubleshooting operational challenges by gathering information, documenting issues, and organizing materials for review.
Gather, organize, and verify HVRP program documentation for internal monitoring, reporting, or compliance review.
Operations & HR Support
Researching Laws and Regulation and apply to company
Support onboarding, personnel record-keeping, and HR compliance documentation as directed.
Assist with documenting processes and maintaining standard operating procedures.
Relay standard information or updates between leadership and program staff.
Accounting Support
Collect, organize, and track receipts, invoices, and supporting documentation to complete grant draws through PMS.
Enter routine data into spreadsheets or accounting systems related to all grant draws.
Complete in-depth reviews of draw documentation, audit materials, NICRA-related documents, or other required financial support materials.
Assist with simple reconciliations under direction.
Review all financial documentation for completeness and accuracy prior to submission.
Continuity Support
When operational or administrative leadership is unavailable, provide:
Status updates
Document retrieval
Standard process information
This role does not include approvals, policy decisions, or financial interpretation.
Minimum Required Qualifications:
Degree or relevant work experience that demonstrates the required knowledge and abilities for this role.
High-level proficiency in Microsoft Office, with advanced Excel skills required.
High level of overall computer proficiency, including the ability to learn internal systems quickly and work independently.
Proven ability to take detailed notes, document assignments, track tasks, and follow through without reminders.
Ability to work independently, manage priorities, and complete tasks with minimal direction.
Strong administrative and organizational skills with exceptional attention to detail.
Ability to produce clean, well-formatted, professional documents.
Highest level of confidentiality, discretion, and professionalism when handling sensitive operational, HR, and financial information.
Compensation and Benefits:
Hourly Rate: $25-$30 based on experience
Paid Company Holidays
Sick Time: Eligible after 90 days
Paid Time Off: Eligible after 90 days
Healthcare: Eligible after 90 days
401k
$25-30 hourly 4d ago
Administrative Assistant - Student Support Services Finance
Prior Lake-Savage Area Schools 3.6
Manager's assistant/administrative assistant job in Prior Lake, MN
Clerical/Administrative Assistant Support Date Available: 04/06/2026 Additional Information: Show/Hide JOB TITLE:Student Support Services Finance Administrative AssistantDEPARTMENT:Student Support ServicesREPORTS TO:Director of Student Support ServicesFLSA:Non-Exempt
START DATE: April 6, 2026
HOURS/DAY: 8 hours per day, 260 days per year
RATE OF PAY: $26.02-$30.63 per hour Category D
Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 collective bargaining agreement.
Join Our Team and Thrive!
We offer a comprehensive benefits package that stands out among school districts:
* Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
* Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy.
* Life Insurance: Protect yourself and your loved ones with a robust life insurance plan
* An Employee Assistance Program, free to employees and their family members
* Optional medical and dependent care flexible spending account
To learn more about our benefits and eligibility, visit our webpage for new employees.
SUMMARY:
Provide organizational and financial support within the Student Support Services department, implementing third-party billing procedures and ensuring accurate reconciliation of state and federal special education reimbursements in accordance with district and state regulations.
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
* Provide organizational support and financial clerical assistance within the Student Support Services department.
* Implement third-party billing procedures for the district to obtain payments from state assistance programs.
* Verify and reconcile state and federal special education reimbursements in SEDRA, SERVS, and UFARS.
* Review regulatory changes, determine next steps, and implement corresponding processes.
* Verify accuracy of data in MARSS and resolve any discrepancies.
* Develop and maintain contracted services data and assist with the procurement process.
* Reconcile special education accounts and monitor SEDRA/SERVS revenues against the current fiscal year budget.
* Process and code extra duty timesheets, payroll adjustments, and necessary code changes.
* Prepare data and assist in compiling reports for the annual audit.
* Assist the director in developing special education budgets and maintaining department financial records.
* Communicate and collaborate with certified staff to determine student eligibility for third-party billing.
* Obtain parent and physician authorizations for processing third-party billing.
* Verify student residency and maintain agreements, claims, and billing data.
* Collaborate with in-district and out-of-district stakeholders to coordinate student services.
* Prepare and audit monthly billing requests and update rates with DHS and the business office.
* Train new staff in third-party billing procedures and serve as liaison with the Department of Human Services.
* Provide support for time study reports and process tuition agreements.
* Provide administrative support to the Health Services Coordinator.
* Maintain confidentiality of all sensitive and private student and financial information.
* Perform other duties and responsibilities as assigned by the Director of Student Support Services.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
* Bachelor's degree in a related field preferred. High school diploma or GED and training and/or experience as an administrative assistant or in financial/administrative support required.
* Experience with or understanding the importance of confidentiality within the workings of a large, complex organization.
* Experience with financial recordkeeping, third-party billing, or special education program support preferred.
Required Knowledge:
* Proficiency with software data management, databases, and word processing.
* Understanding of financial and administrative procedures related to special education billing and reporting.
* Knowledge of applicable data privacy laws and/or experience handling confidential student or financial information.
Required Skills:
* Strong interpersonal skills and work ethic.
* Strong organizational skills with the ability to manage multiple tasks simultaneously.
* High attention to detail and accuracy.
* Ability to review and analyze complex financial and student data.
* Ability to understand and comply with applicable state and federal laws, regulations, and district policies.
PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in an office setting, use standard office equipment, and stamina to sit for extended periods while performing data entry and financial tasks; strength to lift and carry files, binders, or office materials up to 20 pounds; vision to read printed materials, computer screens, and financial reports; and hearing and speech to communicate effectively in person, over the telephone, and in meetings with staff, parents, and external stakeholders.
WORKING ENVIRONMENT:
Work will be completed in an office environment.
$26-30.6 hourly 4d ago
Dental Front Desk Admin and /or Dental Assistant
Comfort Dental 4.2
Manager's assistant/administrative assistant job in Minneapolis, MN
Job DescriptionBenefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Free food & snacks
Free uniforms
Health insurance
Opportunity for advancement
Paid time off
Wellness resources
Benefits/Perks
Careers Advancement Opportunities
Medical, Wellness, and Retirement Benefits
Holiday Pay
PTO/ESST time
Competitive Compensation
Job Summary
We are seeking a qualified and caring Dental Front Desk Admin and /or Dental Assistant to join our team! As a Dental Front Desk Admin and /or Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. Your primary role will be to complete administrative tasks such as scheduling appointments. If you have experience assisting chairside, that would be a plus but not required. The ideal candidate has prior experience in a Dental Office. If youre friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
Responsibilities
Welcome patients into the treatment area and make them feel comfortable
Discuss the dental care plan with patients and answer any questions they have
Adhere to all health and safety regulations and office policies
Schedule appointments
Qualifications
Previous experience in a dental office in any capacity
Knowledge of dental terminology
Experience with dental software, experience with Open Dental a plus!
Strong computer and data entry skills
Excellent communication and customer service skills
Ability to provide high-quality patient care
$35k-41k yearly est. 7d ago
Hollister Co. - Assistant Manager, Mall of America
Hollister Co. Stores 3.8
Manager's assistant/administrative assistant job in Eagan, MN
Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs.
The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com.
At Abercrombie & Fitch Co., we lead with purpose and always put our people first. We're proud to offer equitable compensation and benefits, including flexibility and competitive Paid Time Off, as well as education and engagement events, including various Associate Resource Groups, volunteer opportunities and additional time off to give back to our global communities.
Job DescriptionThe AssistantManager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistantmanagers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistantmanagers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistantmanagers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves everyday to create an inclusive place of belonging for their team and customers. With a promote from within philosophy, our Assistantmanagers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization.
What You'll Do
Customer Experience
Drives Sales
OMNI Channel Fulfillment
Store Presentation and Sales Floor Supervision
Store & Stockroom Operations
Staffing, Scheduling, and Payroll Management
Training and Development
Communication
Asset Protection
QualificationsWhat it Takes
Bachelor's degree OR one year of supervisory experience in a customer-facing role
Strong problem-solving skills
Inclusion & Diversity Awareness
Ability to show up in a fast-paced and challenging environment
Team building skills
Self-starter
Strong interpersonal and communication skills
Drive to achieve results
Adaptability / Flexibility
Multi-Tasking
Fashion Interest & Knowledge
Additional InformationWhat You'll Get
As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward:
Quarterly Incentive Bonus Program
Paid Time Off
Paid Volunteer Day per Year, allowing you to give back to your community
Merchandise Discount
Medical, Dental and Vision Insurance Available
Life and Disability Insurance
Associate Assistance Program
Paid Parental and Adoption Leave
401(K) Savings Plan with Company Match
Training and Development
Opportunities for Career Advancement, we believe in promoting from within
A Global Team of People Who'll Celebrate you for Being YOU
SEE WHAT IT'S LIKE TO #WORKATHCO - FOLLOW US ON INSTAGRAM @LIFEATANF
Abercrombie & Fitch Co. is an Equal Opportunity/Affirmative Action employer
$32k-37k yearly est. 60d+ ago
Direct Support Assistant
True Friends 2.9
Manager's assistant/administrative assistant job in Eden Prairie, MN
Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits:
Flexible scheduling options
Opportunities to gain and grow leadership skills
Support a healthy work-life balance
Free meals during summer months
Employee Referral Program
Scenic and inspiring work environment
Retirement Savings Plan with opportunity for 3% Employer Match
Fun, organization-wide Events
Cabin Rental Discounts
...and more!
How You'll Contribute:
Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities
Lead recreational and leisure activities as assigned by leadership
Report any changes in participant condition promptly
Ensure participants' belongings are properly checked in and returned
Complete all required documentation accurately and timely
Maintain cleanliness and organization of areas used by participants and staff
Participate in training and professional development opportunities
Attend and actively participates in staff meetings
Perform other duties as assigned
What You'll Bring to the Table:
Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role)
Must be able to pass an organizational background study
Strong communication skills
Able to handle physical aggression and challenging behaviors
Detail-oriented with a strong emphasis on safety
Team player who can follow instructions effectively
Previous experience working with individuals with disabilities preferred
Physical demands
Ability to see, hear, and communicate verbally
Ability to lift up to 50 lbs.
Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours
Ability to feel objects and use fingers to operate tools and controls
True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.
Manager's assistant/administrative assistant job in Mound, MN
The City of Mound is hiring an administrative assistant / planning technician. Join our incredible front desk team assisting our community development department.
To apply: ******************************************************************************************************************* OpportunitiesJobs
$37k-50k yearly est. 10d ago
Senior Administrative Assistant
Jpmorgan Chase 4.8
Manager's assistant/administrative assistant job in Minneapolis, MN
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
+ At least three years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities, and skills
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
**Base Pay/Salary**
Minneapolis,MN $28.32 - $38.46 / hour
$28.3-38.5 hourly 37d ago
Business Assistant
Premier Dentist Partners
Manager's assistant/administrative assistant job in Saint Louis Park, MN
As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills.
Responsibilities
Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries.
Ensure a positive patient experience by providing exceptional customer service.
Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time.
Confirm upcoming appointments and follow up on missed appointments.
Verify and process dental insurance information for patients.
Assist patients in understanding their insurance coverage and financial responsibilities.
Process patient payments, including copayments, deductibles, and outstanding balances.
Provide accurate financial estimates for treatment plans.
Maintain accurate patient records, ensuring completeness and compliance with privacy regulations.
Manage and update patient demographic information.
Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
Oversee the ordering and stocking of office supplies.
Serve as a liaison between patients, dental providers, and other team members.
Communicate treatment plans, financial information, and post-operative care instructions to patients.
Assist with dental billing procedures, including accurate coding and submission of claims.
Work collaboratively with the billing department to resolve any billing discrepancies.
Collaborate with dental providers, dental assistants, and other staff members to ensure coordinated patient care.
Participate in team meetings and contribute to office-wide initiatives.
Qualifications
High school diploma or equivalent; additional education in healthcare administration or related field is a plus.
Previous experience in a dental office is preferred.
Proficiency in office software (Microsoft Office, dental practice management software, etc.).
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Ability to communicate effectively with patients and team members.
Strong customer service skills with a focus on creating a positive patient experience.
Exceptional attention to detail, particularly in managing patient records and financial transactions.
Ability to adapt to a fast-paced and dynamic work environment.
Ability to work collaboratively.
Willingness to take on varied responsibilities to support the success of the dental office.
Benefits
Paid time off
Paid Holidays
Medical insurance
FSA and HAS
Vision Insurance
401k
Voluntary Life/AD&D insurance
Short term disability
Long term disability
Accident Insurance
Critical Illness
Dependent care FSA
Commuter Benefits
Employee Assistance program
Perks and discounts through ADP & Benefits hub
Pet insurance
$36k-51k yearly est. Auto-Apply 60d+ ago
Hollister Co. - Assistant Manager, Rosedale Center
Hollister Co. Stores 3.8
Manager's assistant/administrative assistant job in Roseville, MN
Abercrombie & Fitch Co. (NYSE: ANF) is a leading, global specialty retailer of apparel and accessories for men, women and kids through five renowned brands. The iconic Abercrombie & Fitch brand was born in 1892 and aims to make every day feel as exceptional as the start of a long weekend. abercrombie kids sees the world through kids' eyes, where play is life and every day is an opportunity to be anything and better anything. The Hollister brand believes in liberating the spirit of an endless summer inside everyone and making teens feel celebrated and comfortable in their own skin. Gilly Hicks, offering intimates, loungewear and sleepwear, is designed to invite everyone to embrace who they are underneath it all. Social Tourist, the creative vision of Hollister and social media personalities, Dixie and Charli D'Amelio, offers trend forward apparel that allows teens to experiment with their style, while exploring the duality of who they are both on social media and in real life.
The brands share a commitment to offering products of enduring quality and exceptional comfort that allow consumers around the world to express their own individuality and style. Abercrombie & Fitch Co. operates approximately 730 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites ******************** ************************ ******************** ******************* and **********************
Job Description
The AssistantManager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistantmanagers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistantmanagers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistantmanagers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves everyday to create an inclusive place of belonging for their team and customers. With a promote from within philosophy, our Assistantmanagers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization.
What You'll Do
Customer Experience
Drives Sales
OMNI Channel Fulfillment
Store Presentation and Sales Floor Supervision
Store & Stockroom Operations
Staffing, Scheduling, and Payroll Management
Training and Development
Communication
Asset Protection
Qualifications
What it Takes
Bachelor's degree OR one year of supervisory experience in a customer-facing role
Strong problem-solving skills
Inclusion & Diversity Awareness
Ability to show up in a fast-paced and challenging environment
Team building skills
Self-starter
Strong interpersonal and communication skills
Drive to achieve results
Adaptability / Flexibility
Multi-Tasking
Fashion Interest & Knowledge
Additional Information
What You'll Get
As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward:
Quarterly Incentive Bonus Program
Paid Time Off
Paid Volunteer Day per Year, allowing you to give back to your community
Merchandise Discount
Medical, Dental and Vision Insurance Available
Life and Disability Insurance
Associate Assistance Program
Paid Parental and Adoption Leave
401(K) Savings Plan with Company Match
Training and Development
Opportunities for Career Advancement, we believe in promoting from within
A Global Team of People Who'll Celebrate you for Being YOU
SEE WHAT IT'S LIKE TO #WORKATHCO - FOLLOW US ON INSTAGRAM @LIFEATANF
Abercrombie & Fitch Co. is an Equal Opportunity/Affirmative Action employer
$32k-37k yearly est. 10d ago
Senior Administrative Assistant
Jpmorgan Chase 4.8
Manager's assistant/administrative assistant job in Plymouth, MN
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least three years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
**Base Pay/Salary**
Plymouth,MN $28.32 - $38.46 / hour
$28.3-38.5 hourly 6d ago
Learn more about manager's assistant/administrative assistant jobs
How much does a manager's assistant/administrative assistant earn in Apple Valley, MN?
The average manager's assistant/administrative assistant in Apple Valley, MN earns between $26,000 and $85,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.
Average manager's assistant/administrative assistant salary in Apple Valley, MN
$47,000
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