Manager's assistant/administrative assistant jobs in Arizona

- 137 jobs

Administrative Assistant, Senior
Pinal County, Az 4.3
Manager's assistant/administrative assistant job in Ajo, AZ
Local government is a purposeful journey where you can make a difference and help improve life for our thousands of citizens. With over 2000 employees in more than 30 departments, there's sure to be a position for YOU, whether you're just starting out or a seasoned pro. When you work for Pinal County, you'll have access to a wide range of benefits like comprehensive healthcare options and unmatched retirement plans that are the best in Arizona. * An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. * Paid Vacation And Sick Leave * 15 Vacation Days Accrued Annually Starting Day One * After Three (3) Years of Service, 18 Vacation Days Accrued Annually * After Five (5) Years of Service, 20 Vacation Days Accrued Annually * Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish * 13 Sick Leave Days Accrued Annually Starting Day One * Paid Sabbaticals Every Five (5) Years * Two-Week Sabbatical After Five Years of Continuous Service * Three-Week Sabbatical After Ten Years of Continuous Service * Four-Week Sabbatical After Fifteen Years of Continuous Service * Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service * Comprehensive Wellness Program * Quarterly Wellness Challenges * Vision Exams and Optometry Events Onsite * Vaccination Clinics * Onsite Mammogram and Prostate Screening Events * Skin Cancer Screening Events Onsite * Biometrics and Health Screening Events Onsite * Financial Health and Retirement Planning Events Onsite & Online * Fitness Resources and Onsite Sessions Like Yoga and Tai Chi * Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit! * Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From * Some Medical Plans with Zero Employee Premium Cost * Dental and Vision Plans * Tuition Reimbursement Program * Alternative Work Schedules * Telehealth * Qualified Employer - Public Service Loan Forgiveness Program - Department of Education * Employee Assistance Program with Ongoing Training & Development Options * Civil Service Leave * VanPool Options * Short-Term Disability - Employer Paid * Basic Life Insurance - Employer Paid * Flexible Spending Accounts for Dependent Care and Medical Expenses * Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips for completing an application at Pinal County: Application Tips Perform office and clerical work of moderate difficulty as an advanced working/journey position under general supervision. Positions at this level are assigned to perform the more complex and sensitive duties in the occupational field. The employee in this position may be assigned to train other employees and/or monitor the work produced by other employees. The employee performs diverse duties of an advanced and specialized nature. * Answer questions concerning departmental policies and procedures. * Compile reports and summaries of work. * Maintain and control complex filing systems. * May supervise a clerical unit. * Operate a variety of office machines. * Perform special projects. * Plans, direct, and coordinate the work of subordinates. * Prepare financial reports. * Receive and distribute correspondence. * Verify and complete records, forms, and documents. * Scan paper documents into various databases. * Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. * Perform other related duties as required. * High school diploma or GED equivalent. * Three (3) years of increasingly responsible clerical experience. * Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire. * Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. * Knowledge of Business English, spelling, and arithmetic. * Knowledge of clerical and office practices and procedures. * Knowledge of principles and practices of management and supervision. * Skill in performing arithmetic computations. * Skill in using data processing systems and other office equipment and machines. * Ability to plan, organize, and maintain workflow. * Ability to make arithmetic computations with speed and accuracy. * Ability to maintain records and prepare reports. * Ability to maintain complex filing systems. * Ability to follow written and verbal instructions. * Ability to communicate effectively orally and in writing. * Ability to establish and maintain effective working relationships with employees, other agencies, and the public. PHYSICAL DEMANDS The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity. WORK ENVIRONMENT Work is performed in a relatively safe, secure, and stable work environment. NOTICE TO APPLICANTS We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.
$32k-45k yearly est. 2d ago
Systems Administration, Senior Associate
Peraton 3.2
Manager's assistant/administrative assistant job in Arizona
Responsibilities Operations Division Support. The GCC Theater Operations Division provides 24/7 operational oversight, support, and maintenance for all GCC-managed services residing on the Army's unclassified and classified portions of the DODIN-A. • Service Desk Support. Provide service desk support to function as a single point of contact between the GCC and its internal and external customers. The service desk manages ticket incidents and service requests from inception through closure. “Closure” is defined as resolution of customer issue regardless of if the GCC or an outside entity resolved. Tickets shall not be closed in the event the GCC cannot resolve. All tickets are assigned a priority based upon the severity of the system, network, or capability that is impacted. • Ticket Prioritization. Ensure tickets are processed within the established timelines based upon the assigned priority (i.e. critical, high, or medium) as outlined in the Operations Division SOP. Incident response and remediation should be IAW Appendix C: ITIL Performance Standards. • Incident Trending. Conduct trending for all incidents to identify recurring service issues tracked under problem management. Trending should be done on a real-time basis and rolled up monthly in a report that summaries key events and potential concerns for the Government. • Problem Management / Root Cause Analysis. Track all recurring service issues and/or incidents under problem management and perform root cause analysis to identify, track, and resolve the recurring incidents permanently. Identify interim solutions and workarounds, when appropriate, to restore operations in the short-term, while a permanent solution is being identified, approved, and implemented. Coordinate with other service providers to frame the problem for a holistic DoDIN-A perspective specifically to address and collaborate on repetitive issues amongst all service providers. • CCIR, Negligent Disclosure of Classified Information (NDCI), and PII Reporting and Management. Provide immediate notification to the Government Ops Watch Team of all reportable incidents (CCIRs) in accordance with published ARCYBER, NETCOM, 7th Sig Cmd (T), DODM 5200.01 Vol 3, and GCC CCIR reporting guidance. Information will be stored into a knowledge-based system IAW GCC storage procedures by the Contractor for the Government. The functions listed below are in addition to general CUI/PII policy adherence as described in PWS paragraph 5. Perform the following NDCI reporting and management functions: • Process and track waiver requests to provide network connectivity for blocked ports, protocols, URL, and services. • Process network policy violation task orders and track status of responses. • Receive and verify accuracy of all DODIN‐A-submitted NDCI reports. • Identify all NDCIs not completed within the 7th Sig Cmd requirement, then provide a report of non‐compliance for the Government. Deliverable: Non-compliance Report. • Record and track all NDCIs within a centralized repository from conception to completion. Information will be stored in a knowledge-based system using IAW GCC storage procedures. • Coordinate A365 cleanup for PII and NDCI all 365 services (TEAMS, Channels, SPO, EXl). • Process and coordinate AVD PII and NDCI cleanup. Qualifications Required Qualifications: Minimum of 2 years with BS/BA; 0 years with MS/MA; 6 years of experience no degree DoD Top Secret w/SCI clearance is required for this role Certifications: DCWF Code 411 Intermediate: Certified Network Defender (CND) or CompTIA Security+ or GIAC Foundational Cybersecurity Technologies (GFACT) Abilty to perform shift work Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $80,000 - $128,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.
$35k-49k yearly est. Auto-Apply 9d ago
Senior Administrative Assistant
Synectic Solutions 3.8
Manager's assistant/administrative assistant job in Tucson, AZ
Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Senior Administrative Assistant to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!
$34k-46k yearly est. 60d+ ago
Executive & Personal Assistant to CEO
Insight Investments Corporate Office 4.7
Manager's assistant/administrative assistant job in Scottsdale, AZ
Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.
$52k-79k yearly est. Auto-Apply 60d+ ago
Executive Assistant / Personal Assistant
Accurate Placement
Manager's assistant/administrative assistant job in Scottsdale, AZ
Details: Job Title: Executive Assistant / Personal Assistant Location: Scottsdale, AZ 85255, with some travel to the East Valley, West Valley, and periodically Tucson and Las VegasHours: Approximately 40 hours per week, with flexibility for occasional evening and weekend meetings Pay: $40-$45 per hour DOEParking: Free in lot Type: Direct HireBenefits: Health, Dental, Vision, 401(k) with employer match, PTO, and reimbursement for work-related travel Start Date: Early November, with flexibility for an earlier start if preferred Job SummaryJoin a growing interventional radiology practice as an Executive Assistant / Personal Assistant supporting the CEO and President. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment across multiple clinical sites, hospital, and cities. You'll play a key role in keeping physician executives focused, prepared, and efficient-while working in a collaborative and professional team environment. Responsibilities Provide direct support to two physician executives Manage and optimize complex schedules across multiple sites and cities (some travel required) Coordinate calendars (Outlook, Teams, TigerConnect, hospital platforms) Schedule and prepare meetings, travel, and events (including agendas & follow-up) Act as liaison with hospital administrators, staff, and external partners Provide professional and occasional personal support (appointments, reservations, errands) Assist with light financial tasks (payments, reimbursements, vendor coordination) Support additional physician partners and new staff onboarding Qualifications 3+ years of experience as an Executive Assistant or high-level administrative role Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to anticipate needs and work independently Professional presence, discretion, and flexibility Valid driver's license and reliable transportation Background check required
$40-45 hourly 60d+ ago
Sr. Administrative Assistant- AZ- Physician Assistant Program
Midwestern University 4.9
Manager's assistant/administrative assistant job in Glendale, AZ
The Senior Administrative Assistant provides receptionist and administrative support to the Director of Clinical Education, clinical coordinators, and clinical staff of the Physician Assistant Program. The position reports to the Director of Clinical Education of the Physician Assistant Program. Essential Duties and Responsibilities * Greet and assist visitors when they enter the department and serve as the point of contact for general inquiries made via email and telephone. * Regularly check the azpaclinical@midwesteedu inbox and provide answers to students and preceptors as appropriate. Direct all other inquiries to the appropriate clinical staff or faculty. Update and send preceptor materials and communication from the Program. * Provide administrative support for clinical courses including: * Creation and maintenance of student preceptor and credentialing files * Track immunization and compliance training documents required for clinical rotations. * Process Preceptor/Site Profile forms and maintain preceptor files * Convert course materials to PDF format, prepare copies and post to Canvas * Post assessment grades * Track and process clinical rotation documents (e.g., mid-rotation evaluation, end- rotation evaluation, patient logs, etc.) * Assist with operations of clinical assessment da * Assign End of Rotation examinations. * Proctor exams (End of Rotation exams, mid-year, and end-of-curriculum exams) * Organize and maintain data critical for the program's accreditation and clinical training (e.g., preceptor list, student performance) * Format Clinical Year Manual * Maintain site/preceptor data within Exxat. * Draft preceptor feedback letters annually. * Process preceptor continuing education credit * Provide administrative support for clinical year students, including: * Provide instructions and verify online curriculum * Track student absences from rotation * Provide support for CREW, graduation, banquets, preceptor gifts, etc. i.e., gather materials and track RSVP's * Provide administrative support for the Clinical Year Committee, including: * Scheduling room reservations and sending out meeting invites * Documenting meeting minutes. * Providing administrative cross-coverage support for didactic training as necessary * Record and prepare Department Meeting minutes. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance. Other Qualifications The individual must be professional in interacting with internal and external contacts and highly organized and meticulous. The individual must possess good oral and written communication skills, as well as the ability to work well under pressure and manage multiple priorities and deadlines. The individual must be a self-starter and able to maintain the confidentiality of student, faculty, and clinical preceptor information. Education and/or Experience High school diploma or GED and 3-5 years administrative support experience in an office or educational setting required. One year's certificate from college or technical school and/or Associate degree and 5-7 years relevant working experience preferred. Experience working in a team and customer service-oriented environment. Excellent written and verbal communication skills. Computer Skills Must possess excellent computer skills in Microsoft Office (Word, Excel, Outlook). Experience with Canvas desired. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk, and listen. The employee must occasionally lift and /or move up to 10 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth. We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
$37k-43k yearly est. 24d ago
Executive Secretary to the Principal
Arizona Department of Education 4.3
Manager's assistant/administrative assistant job in Tombstone, AZ
Executive Secretary to the Principal Type: Public Job ID: 131158 County: Cochise Contact Information: Tombstone High School 1211 N Yellowjacket Way Tombstone, AZ 85638 District Website Contact: Rebecca Robinson Phone: ************ Fax: District Email Job Description: Tombstone Unified School District #1 PO Box 1000 Tombstone AZ 85638 ************ ************ Fax ************************ Position: Executive Secretary to the Principal Job Information: Classified exempt position, full time, 12 month Compensation: DOE, vacation, sick leave, holidays, retirement, workers' comp, health and life insurance. Qualifications * High School diploma required * High proficiency in typing with excellent accuracy; superior human relation skills; ability to establish and maintain effective working relationships with public, parents, administrators, teachers and other district personnel and coworkers * Ability to operate standard office equipment * Excellent ability to organize and prioritize multiple tasks and to meet deadline while working with constant interruptions and minimum supervision; accuracy and detail to attention a must * Ability to assume responsibility, exercise good judgment and maintain confidentiality of materials and information; effective decision making skills * Ability to direct and initiate work; to anticipate needs; to use independent judgment and problem solve and make decisions; to maintain composure and courtesy at all times * Excellent verbal and written communication skills * Ability or obtain and maintain an AZ IVP fingerprint clearance Duties and Responsibilities * Timely deposits of all monies received * Reconcile Student Activity account with bank statements monthly * Monthly and ongoing balance of tax credit, student activity account and auxiliary account * Process all site based requisitions * Maintain daily accurate attendance logs for students * Collect and have all time sheets signed and sent to payroll by requested time * Receive leave sheets from teachers and schedule substitute teachers * Maintain and update the site Facebook with posting twice weekly * Maintain site website with updated accurate information * Accurately enroll and withdraw students within SIS(student information system) * Maintain all data entry for SIS * Monthly reconciliation with SIS and ADE of student count * Maintain Principal and site web calendar. * Meet and interact with public and employees in routine situations which require tact, discretion and courtesy. * Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems * Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients * Ability to handle confidential information with complete security. * Assist with and fire and emergency drills * Maintain site key distribution and record-keeping * Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions * Compile information for monthly board reports * Receive tax credit donations, log donors and amounts in appropriate spreadsheets, issue receipts and thank you notes. * Complete annual AZ Dept of Revenue report for tax credit donations. * Other duties as assigned * Physical Demands-The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. * Work Environment-General office and campus environment. This position regularly works throughout entire campus. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with other employees, students, parents, external agencies and the public. * Organizational Relationship: Directly responsible to the site Principal * Performance Evaluation by: Principal Other:
$32k-41k yearly est. 42d ago
Administrative Assistant II - Library District (Prescott)
Yavapai County, Az 3.8
Manager's assistant/administrative assistant job in Prescott, AZ
Under general supervision, performs administrative work of moderate difficulty in routine or special project work specific to the assigned department. * Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling. * Performs accounting and/or purchasing tasks related to the department's budget or assigned program. * Assists in overseeing various aspects of the assigned department. * Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature. * Conducts research and development. * Communicates in person and by telephone with staff and public. * Performs other job-related duties as assigned. Education: High school diploma or equivalent. Experience: A minimum of four (4) years of increasingly responsible clerical/administrative experience. Additional Requirements: Must possess a valid Arizona driver's license.Required Knowledge, Skills, and Abilities: Knowledge of: * Practices of office administration and basic accounting. * Departmental clerical and office procedures, including various internal programs. * Business English, spelling, grammar, punctuation, and composition. * Clerical office practices and procedures. * Research techniques and report writing. * Current Microsoft Office software. * Filing and recordkeeping. Skill in: * Customer service. * Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. * Establishing and maintaining effective working relationships with employees, other agencies, and the public. * Organization and adherence to detail. Ability to: * Provide timely, accurate, professional, and confidential administrative support. * Analyze and coordinate department activities with other departments, agencies, and jurisdictions and make appropriate recommendations. * Prepare correspondence, write reports, and design forms. * Answer inquiries and questions. * Make inferences from written materials. * Multitask and prioritize autonomously. * Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. * Keep management informed of key operating issues affecting the department. * Remain current in knowledge required to perform assigned duties. * Handle confidential matters and maintain discretion always. * Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds. Additional Job Information: FLSA: Non-Exempt Grade: 7 Classification: Classified Safety Sensitive: No
$28k-39k yearly est. 11d ago
Senior Contract Administrator (Site Lead) - Air Force Support
Professional Vets Consulting Group
Manager's assistant/administrative assistant job in Tucson, AZ
Onsite - Tucson, AZ Employment Type - Full time Schedule - Normal hours of operation are from 7:30 a.m. to 4:30 p.m. Monday through Friday. Clearance - Favorable adjudication of a National Agency Check with Inquiries (NACI) required. Disclaimer: Please note that this job opportunity is contingent upon our company successfully securing the contract associated with this position. If our company does not win the contract, this position may no longer be available. Description ProVets is seeking an experienced Senior Contract Administrator (Site Lead) to provide acquisition and contract support services to the U.S. Air Force. The ideal candidate will bring deep expertise in federal contracting with a focus on construction and base-level procurement activities, along with demonstrated leadership in supporting acquisition teams in complex contracting environments. Key Responsibilities Serve as the site lead, providing leadership, technical direction, and guidance to junior acquisition personnel. Support the development and execution of approved acquisition strategies. Assist in preparing file documentation for competitive and noncompetitive procurements. Provide advice, recommendations, research, and analysis in support of Contracting Officer (CO) decisions. Draft electronic synopsis announcements, solicitations, amendments, task orders, and contract modifications for CO review and issuance. Support source selection activities, including developing evaluation criteria, tracking milestones, and preparing source selection materials and reports. Assist in the evaluation of proposals in accordance with FAR Part 15 and applicable Air Force guidance. Prepare draft briefings, legal correspondence, agency reports, and support responses to protests and claims. Enter, review, and update contract documents in contract writing systems and specialized databases. Coordinate and support meetings, conferences, and site visits. Analyze contractor proposals and develop supporting spreadsheets and cost/price evaluations. Track contract milestones and manage closeout activities for contracts, delivery/task orders, and BPA Calls. Respond to taskings including FOIA requests, IG/GAO audits, congressional inquiries, and other agency reviews. Provide general administrative contract support, including file maintenance, drafting documents, and document distribution. Coordinate with DFAS or other paying agencies to ensure timely payments and proper obligation/de-obligation of funds. Access and analyze database information as required by local guidance. Support communications and discussions with offerors. Note: Contractor personnel shall not perform inherently governmental functions in accordance with FAR 7.503. Requirements Minimum 10 years of contracting experience within a Federal Government Agency. At least 3 years of base-level contracting support, including purchasing commercial supplies, services, and minor construction. Preferred experience in Department of the Air Force and construction contracting. DAWIA Contracting Professional, FAC-C Professional, or equivalent certification. Bachelor's degree in any field. Strong oral and written communication skills. Ability to conduct comprehensive research and analysis of technical and cost/pricing data. Demonstrated ability to interpret and apply acquisition policies, regulations, and directives. Proven leadership and mentoring capabilities. Additional Information ProVets is an equal opportunity employer. Pay is commensurate with experience and certifications.
$38k-71k yearly est. 60d+ ago
Executive Admin Assistant
American Express 4.8
Manager's assistant/administrative assistant job in Phoenix, AZ
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. How will you make an impact in this role? The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient & well controlled way. The team is responsible for the management of the Credit and Fraud Risks associated with American Express' non-card products. The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team's organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position. Key Responsibilities: * Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones * Calendar management, including scheduling meetings with various colleagues internally and externally * Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget * Assisting with timekeeping and payroll duties * Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave * Handling organization charts and team rosters * Booking and coordinating travel arrangements including air and hotel bookings * Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate * Processing of requisitions and other invoices, ordering supplies and handling ticket requests * Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required * Assist with team events and travel budget management Minimum Qualifications: * 3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration * Strong compass for using discretion and maintaining confidentiality * Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills * Strong attention to detail with emphasis on accuracy, quality and timeliness * Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment * Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally * Strong verbal and written communication skills (via phone, email, and in-person) * Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems - Outlook, Ariba, Concur, Payroll and my HR * Thorough knowledge of AXP policies and office procedures Salary Range: $31.49 to $49.28 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: * Competitive base salaries * Bonus incentives * 6% Company Match on retirement savings plan * Free financial coaching and financial well-being support * Comprehensive medical, dental, vision, life insurance, and disability benefits * Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need * 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy * Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) * Free and confidential counseling support through our Healthy Minds program * Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the "Know Your Rights" poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
$31.5-49.3 hourly 2d ago
Administrative Assistant-Corporate Relocation
Bristol Global Mobility 3.7
Manager's assistant/administrative assistant job in Phoenix, AZ
Job Description Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. . Managing and processing data entry of incoming relocation Authorizations from clients, with attention to detail. Maintaining data integrity, completion of required data and clear communication with Bristol's clients and internal teams. Answering incoming calls and route appropriately to the correct person; be the voice of Bristol for all customers, clients, partners and employees. Tracking and documenting real estate transactions as needed Conducting audits of data and general reporting and distribution responsibilities for Operational functions Assisting Mobility Advisors, being a backup when needed, participating in team meetings, training and assistance in all areas to help Bristol succeed. Various office administration functions throughout the day, clerical and administrative duties along with training and learning relocation industry related business aspects. Backup to Service Delivery Support Specialist All other duties, as assigned Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Benefits We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. Compensation & Benefits Unlimited paid time off Medical, Dental and Vision Benefits FSA & HSA accounts 401k with 50% match Life and personal accident insurance Adoption assistance Tuition reimbursement Employee assistance program Marketplace for personal shopping discounts Connection and belonging at Bristol At Bristol Global Mobility, we are committed to leading a diverse and inclusive workplace where all our people are empowered to succeed. As a committed signatory of the UN Women's Empowerment Principles (WEPs), CEO Action! and member of Includability, we are passionate about equal opportunities and actively encourage applicants from all backgrounds. If you have a disability or condition which may affect your ability to take part in our application process, please let us know and we will make reasonable adjustments for you.
$29k-36k yearly est. 20d ago
Administrative Assistant / Office Manager
Just Staffing
Manager's assistant/administrative assistant job in Gilbert, AZ
Job DescriptionAdministrative Assistant / Office Manager Our staffing and recruitment agency is dedicated to connecting employers with the best-qualified candidates to fill open positions across a range of industries. With a focus on personalized service and a commitment to excellence, we strive to be the premier resource for businesses and job seekers alike. Job Summary As an Administrative Assistant / Office Manager, you will play a crucial role in supporting the day-to-day operations of our dynamic organization. In this multifaceted role, you will be responsible for providing exceptional administrative support, while also taking on managerial duties to ensure the smooth running of our office. Your strong customer service skills and attention to detail will be essential in this position. Key Responsibilities - Provide comprehensive administrative support, including scheduling, data entry, filing, and general office tasks - Serve as the primary point of contact for clients, customers, and other external stakeholders, addressing inquiries and resolving issues with professionalism and efficiency - Assist with the coordination of office operations, such as managing supplies, overseeing the maintenance of equipment, and liaising with vendors - Contribute to the development and implementation of office policies and procedures - Collaborate with the management team to identify and implement process improvements - Perform other duties as assigned to support the overall success of the organization Qualifications - Proven experience as a Customer Service Representative or in a similar role - Excellent communication and interpersonal skills, with the ability to interact effectively with a diverse range of individuals - Strong organizational and multitasking abilities, with a keen eye for detail - Proficiency in Microsoft Office suite and other relevant software - High school diploma or equivalent; additional administrative or business-related training is preferred - Ability to work independently and as part of a team Working Conditions This position is based in our corporate office, where a typical workday consists of a mix of desk-based and face-to-face interactions. The work environment is professional and collaborative, with a focus on providing exceptional service to our clients and candidates. Compensation and Benefits The target pay rate for this position is $45,000 to $55,000 per year, depending on experience. We offer a comprehensive benefits package, including health insurance, retirement savings plan, paid time off, and opportunities for professional development. Equal Opportunity Statement Our company is an equal opportunity employer and is committed to creating a diverse and inclusive work environment. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
$45k-55k yearly 22d ago
Administrative Assistant - District - Facility Services (11625)
Casa Grande Elementary School District
Manager's assistant/administrative assistant job in Casa Grande, AZ
The job of Administrative Assistant - District is done for the purpose/s of providing a wide variety of complex secretarial and administrative support to assigned administrator; ensuring compliance of Department records with financial, legal and adminstrative requirements; monitoring assigned projects and/or program components; and providing a positive impact on the educational objective of the District. This job reports to the Director of Facility Services. Essential functions include: Compiles data from a variety of sources Composes documents (e.g. correspondence, bulletins, newsletters, etc.) Coordinates a variety of programs and/or activities (e.g. staff development, etc.) Maintains documents, files and records Maintains inventories of supplies and materials Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, relaying messages, etc.) Prepares written materials (e.g. various surveys, requisitions, correspondence, reports, etc.) Processes documents and materials (e.g. incoming mail, correspondence, etc.) Responds to inquiries from a variety of internal and external parties Supports assigned administrative personnel Supports other department requests Other Functions Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Experience: Job related experience with increasing levels of responsibility is required. Education: High School diploma or equivalent. Requirements: Pre-employment proficiency test Criminal Justice fingerprint/background clearance Ability to read, write and communicate clearly in English This is a 12-month position.
$28k-39k yearly est. 58d ago
District HVAC Assistant
Humboldt Unified School District 3.0
Manager's assistant/administrative assistant job in Prescott Valley, AZ
JOB TITLE: DISTRICT HVAC ASSISTANT DEPARTMENT: Maintenance REPORTS TO: Director of Maintenance FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 6 SUPERVISORY DUTIES: None APPROVED ON: 5/8/2025 SUMMARY: Serves as an assistant to the District HVAC Coordinator and helps in the performance of HVAC maintenance services at district facilities to ensure clean, attractive and safe environments for students and staff. ESSENTIAL DUTIES & RESPONSIBILITIES: * Assists the HVAC Coordinator with troubleshooting, maintenance and repairing of electrical, plumbing, and HVAC systems * Assists in the repair of maintenance equipment * Assists maintenance personnel with construction repairs, additions and remodeling, etc, as necessary * Assists HVAC coordinator with welding and brazing * Attends to the painting needs of district facilities * Maintains communication with assigned Coordinators to maintain proper upkeep of facilities and assets * Monitors and records district wide safety concerns and reports findings to the Director of Maintenance * Assists with and coordinates grounds keeping projects * Safely operates machinery, hand and power tools and equipment necessary to complete job tasks as qualified/certified * Assists with snow removal from school facilities * Completes records and reports in hard copy or CMMS * Collaborates with supervision regarding repair methods and cost estimates * Checks inventories and prepares orders for necessary supplies * Properly uses maintenance equipment and chemicals; reads labels on chemicals and M.S.D.S. (Material Safety Data Sheets) to ensure safe use, storage and handling of all maintenance related chemicals * Checks ticket status daily in Incident IQ KNOWLEDGE, SKILLS & ABILITIES: * Ability to operate mechanized maintenance equipment * Knowledge of specialized tools and equipment used in maintenance and ability to use such tools and equipment * Knowledge of OSHA rules and regulations * Knowledge of accepted techniques and methods for providing maintenance services * Ability to communicate effectively verbally and in writing * Produce accurate work and complete assignments with minimal supervision * Ability to apply common sense understanding to solve practical problems and deal with a variety of situations * Ability to work cooperatively and courteously with staff, students, parents and community members * Knowledge of applicable Federal and State laws, district procedures and Board policies * Ability to handle confrontation and conflict without an emotional response QUALIFICATIONS & REQUIREMENTS: Education & Experience: * High School diploma or equivalent * Experience in the Trades preferred but not required * 1 year previous maintenance experience * Valid AZ Drivers License * Any equivalent combination of training, education and experience that meets minimum requirements * Criminal justice/Fingerprint clearance Computer Proficiency: The ability to process work orders in Incident IQ and check/respond to emails via Google Suite. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to reach with hands and arms. The employee is required to sit, stand and walk. The employee will be expected to be able to climb ladders and safely work on roofs or elevated environments. The employee may be required to move twenty-five pounds and could occasionally lift or move up to fifty pounds. WORK ENVIRONMENT: Indoors and outdoors, with exposure to all weather conditions and temperatures. The noise level in the work environment is generally moderate and may become excessively noisy at times. Work with different voltage levels that power district HVAC assets. Contact with employees, students and the public. Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
$28k-34k yearly est. 2d ago
Administrative Support Assistant - Receptionist - Arcadia HS (15352)
Scottsdale USD 48
Manager's assistant/administrative assistant job in Phoenix, AZ
PAY GRADE: G FLSA STATUS: Non-Exempt This is the first level of the administrative support series. This class requires knowledge of basic clerical functions, data input, and customer service principles. Incumbents are responsible for filing, faxing, copying, directing phone and walk-in customers, performing basic data entry, and distributing mail. DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) Provides customer service by responding to requests for information from parents, students, staff, and/or the general public; and communicates District policies and procedures. Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs. Files a variety of information related to activities in assigned area of responsibility. Performs a variety of routine clerical duties, including: filing, faxing, making copies, answering and transferring phone calls, and/or, performing other related activities. Opens, date stamps, and distributes incoming mail; and processes outgoing mail. Compiles routine, standardized reports from applicable database(s) and/or records; distributes reports to appropriate individuals. Prepares a variety of routine correspondence and/or form letters. Performs other duties of a similar nature or level. EDUCATION AND EXPERIENCE: (positions in this class typically require): High School Diploma, or G.E.D, and one year general office or basic customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING REQUIREMENTS: (positions in this class typically require): Licensing Requirements: · None Required. KNOWLEDGE: (position requirements at entry): Knowledge of: · Customer service principles; · Filing principles and practices; · Basic computer operations; · Modern office practices. SKILLS: (position requirements at entry): Skill in: · Providing customer service; · Operating a computer and related software applications; · Filing; · Keyboarding; · Operating modern office equipment; · Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. PHYSICAL REQUIREMENTS: Positions in this class typically require: reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.
$33k-43k yearly est. 60d+ ago
Facilities Administrative Assistant
Sun Valley Community Church 3.9
Manager's assistant/administrative assistant job in Gilbert, AZ
The Facility Operations Administrative Assistant provides day-to-day administrative and ancillary needs support associated with running the Facility Operations department at assigned campus(es). This position develops and leads volunteer teams to assist in providing an exceptional environment for staff, volunteers and congregational ministry events. In all actions they reflect the Sun Valley Community Church (SVCC) team leadership distinctives. This position is part-time at 28 hours per week, Mon-Fri with occasional weekends and support for large events/holidays. ESSENTIAL FUNCTIONS Assist various ministries in planning for special events, including Summer Spectacular, graduations, baptisms, etc. Schedule room setups and tear downs and other logistics, as needed Review all aspects of data base scheduling requests with Campus Coordinators and Administrative Assistants on weekly basis to determine accuracy and appropriateness of room requests. Approve data base scheduling requests when finalized Create scheduling software reports for ministries and facilities team members, including room assignments and set up diagrams Maintain The Rock database as required for facilities volunteers Manage scheduling for team members' hours and staffing needs. Create daily operations schedules and sheets and distribute to team Recruit, train, develop, shepherd and lead volunteer teams Assist the Facilities Director with their calendar, scheduling, emails, filing, and communications, as requested Schedule various vendors that supply and maintain the campus, ensuring supplies are checked in and rooms are ready for service Schedule, provide and manage logistics for team training sessions and off-site team building events Update and maintain procedure/process manual. Communicate updates and policy changes to team, as needed MINIMUM QUALIFICATIONS High school diploma or equivalent One year of administrative experience Proficiency with database applications Demonstrates spiritual maturity and character consistent with the Biblical requirements for church leadership Effective communication skills, both verbal and written Self-motivated, self-directed requiring minimal supervision Effective team building skills and ability to motivate others; strong relational skills Ability to recruit, train, shepherd, and lead volunteer teams Detail oriented with ability to multi-task and work well with multiple projects and deadlines Agrees and aligns with the vision, values, pathway, leadership distinctives, and doctrinal statement of SVCC PREFERRED QUALIFICATIONS Two years of related experience Proficiency with The Rock and Service U applications Posting Created: Oct-09-2025
$31k-41k yearly est. 54d ago
Assistant Manager - Shoppes @ Gilbert Co
The Gap 4.4
Manager's assistant/administrative assistant job in Gilbert, AZ
About Old Navy Forget what you know about old-school industry rules. When you work at Old Navy, you're choosing a different path. From day one, we've been on a mission to democratize fashion and make shopping fun again. Our teams make style accessible to everyone, creating high-quality, must-have fashion essentials for the whole family, with love, season after season. We opened our first store in 1994 in San Francisco and have been on a roll ever since. We cultivate a community of playful personalities that thrive in a fast-paced environment where our employees can be their most authentic selves. Here, we're family. About the Role As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You're responsible for driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development. You are responsible for supporting the execution of the store strategy to achieve performance goals. Through collaboration with your General Manager and/or Assistant General Manager, you will teach and coach behaviors to Leads, Experts and Brand Associates to cultivate a high performing team to deliver a best-in-class experience to our customers. What You'll Do * Support strategies and processes to drive store sales and deliver results through a customer centric mindset. * Recruit, hire and develop highly productive Brand Associate and Expert teams. * Own assigned area of responsibility. * Implement action plans to maximize efficiencies and productivity. * Perform Service Leader duties. * Ensure consistent execution of standard operating procedures. * Represent the brand and understand the competition and retail landscape. * Promote community involvement. * Leverage omni-channel to deliver a frictionless customer experience. * Ensure all compliance standards are met. Who You Are * A current or former retail employee with 1-3 years of retail management experience. * A high school graduate or equivalent. * A good communicator with the ability to effectively interact with customers and your team to meet goals. * Passionate about retail and thrive in a fastpaced environment. * Driven by metrics to deliver results to meet business goals. * Determined to effectively lead and inspire others to learn and grow through coaching and mentoring. * Agreeable to work a flexible schedule to meet the needs of the business, including holiday, evening, overnight and weekend shifts. * Able to utilize retail technology. • Able to maneuver around the sales floor, stockroom and office and lift up to 30 pounds. * Ability to travel as required. Benefits at Old Navy * Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees. * One of the most competitive Paid Time Off plans in the industry.* * Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.* * Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.* * Employee stock purchase plan.* * Medical, dental, vision and life insurance.* * See more of the benefits we offer. * For eligible employees Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
$26k-32k yearly est. 53d ago
Executive Administrative Assistant
Synectic Solutions 3.8
Manager's assistant/administrative assistant job in Tucson, AZ
Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Executive Administrative Assistant III to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!
$33k-47k yearly est. 60d+ ago
Business Administrative Assistant - Radiation Control
Arizona Department of Administration 4.3
Manager's assistant/administrative assistant job in Phoenix, AZ
DEPT OF HEALTH SERVICES The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. BUSINESS ADMINISTRATIVE ASSISTANT - RADIATION CONTROL Job Location: Address: 4814 S 40 St. Phoenix, AZ 85040 Posting Details: Salary: $44,000 Grade: 17 Job Summary: Performs work corresponding to the activities within the Division of Public Health Licensing Services, Bureau of Radiation. Under general supervision, reviews and processes initial, renewal, and change applications for facility and individual licenses to determine compliance with all applicable regulations within established time frames. Makes licensing decisions based on understanding of regulatory requirements and issues licenses and deficiency notices, when applicable. Follows agency policy to process incoming and outgoing mail, including payment processing. Corresponds with the regulated community and with other regulatory bodies. Responds to technical questions from licensees, applicants, and other members of the public in a variety of formats. Job Duties: Reviews complex applications and uses a variety of electronic systems to process them in accordance with state statutes, rules, and policies. Participates in quality standard practices to ensure work is completed accurately and timely and to ensure data quality. Provides accurate and timely responses to technical questions and other correspondence from licensees, applicants, other regulatory bodies, and other members of the public. Handles complex customer situations in a calm, professional manner. Processes incoming and outgoing mail, other correspondence, and payments in accordance with policy. Completes administrative duties and/or provides clerical support for licensing projects as assigned by the supervisor. Other duties as assigned as related to the position (typically 5% - 10%) Knowledge, Skills & Abilities (KSAs): Knowledge of: -Regulatory principles/practices, as well as federal/state laws and regulations regarding licensing requirements -State and agency policy/procedures governing licensing, applications, and inspections -Problem solving techniques -Personal computers and software (e.g. Microsoft Office, Access, Excel, etc.) -Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies. Skill in: -Excellent organization and workload management -Excellent communication (verbal and written) that allow communication of complex regulatory issues in a clear, concise and effective manner -Establishing and maintaining interpersonal relationships -Conflict resolution -Strong computer skills which include, but are not limited to database management software programs -Planning, organizing, and prioritizing work -Strong Attention to detail -Providing excellent customer service Ability to: -Stay on task and complete assignment by deadline -Establish and maintain working relationships with colleagues, staff, other departments and the public at large -Demonstrate professionalism in representing the Department -Multi-task with accuracy -Display sound judgment -Work as a member of a team as well as independently -Be flexible or adaptable -Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination. Pre-Employment Requirements: High school diploma preferred; may substitute customer service experience. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona provides an excellent comprehensive benefits package including: − Affordable medical and dental insurance plans − Paid vacation and sick time − 10 paid holidays per year − Wellness program and plans − Life insurance − Short/long-term disability insurance − Defined retirement plan − Award winning Infant at Work program − Credit union membership − Transit subsidy − ADHS Student Assistance Pilot Program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing *************************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
$44k yearly 60d+ ago
Systems Administration, Senior Associate
Peraton 3.2
Manager's assistant/administrative assistant job in Sierra Vista, AZ
Responsibilities Operations Division Support. The GCC Theater Operations Division provides 24/7 operational oversight, support, and maintenance for all GCC-managed services residing on the Army's unclassified and classified portions of the DODIN-A. • Service Desk Support. Provide service desk support to function as a single point of contact between the GCC and its internal and external customers. The service desk manages ticket incidents and service requests from inception through closure. "Closure" is defined as resolution of customer issue regardless of if the GCC or an outside entity resolved. Tickets shall not be closed in the event the GCC cannot resolve. All tickets are assigned a priority based upon the severity of the system, network, or capability that is impacted. • Ticket Prioritization. Ensure tickets are processed within the established timelines based upon the assigned priority (i.e. critical, high, or medium) as outlined in the Operations Division SOP. Incident response and remediation should be IAW Appendix C: ITIL Performance Standards.• Incident Trending. Conduct trending for all incidents to identify recurring service issues tracked under problem management. Trending should be done on a real-time basis and rolled up monthly in a report that summaries key events and potential concerns for the Government.• Problem Management / Root Cause Analysis. Track all recurring service issues and/or incidents under problem management and perform root cause analysis to identify, track, and resolve the recurring incidents permanently. Identify interim solutions and workarounds, when appropriate, to restore operations in the short-term, while a permanent solution is being identified, approved, and implemented. Coordinate with other service providers to frame the problem for a holistic DoDIN-A perspective specifically to address and collaborate on repetitive issues amongst all service providers.• CCIR, Negligent Disclosure of Classified Information (NDCI), and PII Reporting and Management. Provide immediate notification to the Government Ops Watch Team of all reportable incidents (CCIRs) in accordance with published ARCYBER, NETCOM, 7th Sig Cmd (T), DODM 5200.01 Vol 3, and GCC CCIR reporting guidance. Information will be stored into a knowledge-based system IAW GCC storage procedures by the Contractor for the Government. The functions listed below are in addition to general CUI/PII policy adherence as described in PWS paragraph 5. Perform the following NDCI reporting and management functions:• Process and track waiver requests to provide network connectivity for blocked ports, protocols, URL, and services. • Process network policy violation task orders and track status of responses.• Receive and verify accuracy of all DODIN‐A-submitted NDCI reports. • Identify all NDCIs not completed within the 7th Sig Cmd requirement, then provide a report of non‐compliance for the Government. Deliverable: Non-compliance Report.• Record and track all NDCIs within a centralized repository from conception to completion. Information will be stored in a knowledge-based system using IAW GCC storage procedures. • Coordinate A365 cleanup for PII and NDCI all 365 services (TEAMS, Channels, SPO, EXl). • Process and coordinate AVD PII and NDCI cleanup. Qualifications Required Qualifications: * Minimum of 2 years with BS/BA; 0 years with MS/MA; 6 years of experience no degree * DoD Top Secret w/SCI clearance is required for this role * Certifications: DCWF Code 411 Intermediate: Certified Network Defender (CND) or CompTIA Security+ or GIAC Foundational Cybersecurity Technologies (GFACT) * Abilty to perform shift work Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $80,000 - $128,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.
$34k-48k yearly est. Auto-Apply 60d+ ago

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