Manager's assistant/administrative assistant jobs in Arlington, VA - 367 jobs

The Senior Administrative Assistant for the CEO and Governance provides high-level administrative support to both the CEO (60%) and Governance (40%) offices. For the CEO's office, this position is responsible for managing extensive meeting scheduling, complex calendar and travel management, expense reporting, supporting meetings and events, and handling business correspondence, among other duties. In relation to the Governance Office, the position is responsible for, but not limited to, assisting with scheduling, and executing committee meetings as well as tracking pertinent volunteer information. Both offices operate at a high pace, with extensive interaction with senior leadership of the society. Functions are expected to be executed with high energy and a sense of urgency. A person in this position would be expected to exhibit the following: Great attention to detail and the ability to meet deadlines and respond in high-pressure and/or urgent situations. Ability to maintain composure and maintain a strategic presence during high-pressure situations by being resourceful, anticipating needs, prioritizing responsibilities, and proactively managing schedules. Exhibit sound judgment and common sense while making decisions. Flexibility to adapt to constantly changing demands and take on new and unfamiliar tasks. Self-starter with a proactive approach to providing exceptional customer service, demonstrating professional interpersonal skills with internal and external customers at all levels. Accountabilities (are the critical activities and results the position is held accountable to produce) Office of the CEO Administrative Support Governance Administrative Support Project Management Coordination and Communication Essential Functions (define the critical end results expected of the jobholder related to the accountabilities above) Provide High-Level Administrative Support: Deliver comprehensive administrative assistance to the Office of the CEO and the Governance Department, prioritizing workflow and ensuring smooth operations in a fast-paced, high-visibility environment. Calendar and Schedule Management: Proactively manage complex and shifting schedules for the CEO, ensuring all meetings, priorities, and changes are handled efficiently and without delay. Travel Coordination: Manage travel logistics and create detailed itineraries for the CEO Governance and Committee Support: Assist with scheduling, planning, and executing Governance-related committees and Board of Director meetings, maintaining impeccable attention to detail in materials and logistics. Meeting and Event Coordination: Plan, organize, and execute pertinent meetings and events, ensuring all details are accurate and logistics are seamless. Facilitate the preparation and follow-up of Committee meetings, including the creation of agendas, minutes, and action items. Professional Communication: Draft, review, and manage high-level business correspondence, maintaining a high standard of professionalism in both written and verbal communications. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance) Project Management Skills: Plans, initiates, executes, controls and closes projects. Tracks and manages resources, timelines, costs, deliverables and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed. Organizational Knowledge: Understands the norms and culture of ASM, the organizational structure and mission. Is able to effectively navigate the organization to accomplish work objectives. Planning and Organizing Skills: The ability to organize, prioritize and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives. Presentation and Written Communication Skills: Either "one-on-one" or within a group setting, employing the use of various media to share ideas, convey information and obtain necessary inputs in a clear and concise manner. Domain Knowledge: Demonstrates professional/technical knowledge, skills and expertise within functional area. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations. Enterprise Processes and Technologies: Understands and effectively uses standard office equipment such as personal computers / laptops, and office automation software. Uses new, specialized or the organization-specific equipment, technologies, software, databases and systems, as required, in accordance with the organization policies. Up to date on social media and uses it appropriately on behalf of ASM. Behavioral Competencies (are observable behaviors and skills that matter most for success) 1. Instills Trust (Respect/Honor) - Gaining the confidence and trust of others through honesty, integrity, and authenticity. 2. Drives Results - Consistently achieving results, even under tough circumstances. 3. Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 4. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. 5. Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels. 6. Values Differences - Recognizing the value that different perspectives and cultures bring to an organization. 7. Decision Quality - Making good and timely decisions that keep the organization moving forward. Physical Demands This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. Salary Range- $48,325- $69,767.78 Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Executive Vice President of East Property Operations and play a pivotal role in providing comprehensive support to the EVP. This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily. What You Will Do: Handle confidential information with the utmost discretion and maintain the highest level of professionalism. Collaborate closely with the EVP to efficiently support the EVP's schedule and priorities. Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications. Assist in organizing and facilitating internal and external meetings, including scheduling and logistics. Manage and maintain records, both digital and physical. Coordinate and manage special projects and events as needed. Assist in various office manager responsibilities such as, supply ordering, office organization, and office vendor and management communication. Act as the EVP's gatekeeper, screening and prioritizing requests and inquiries as needed. Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks. Handle any ad-hoc tasks or projects as assigned by the EVP. Support additional leadership on case-by-case basis with organization and ad-hoc tasks. Keys to Success: Detail Oriented: You are consistently accurate, have an eye for detail and would always spot an error. Nimble Problem Solver: You proactively call out problems, while also providing recommendations and solutions. You are optimistic and say "Yes!" to finding an answer. Collaboration: At AIR, we value relationships. You will help team members see the importance of what they are doing. You provide guidance when needed, and have a track record of developing others; providing both constructive feedback and encouragement. Energized and Resilient: You are optimistic and display a positive attitude. You're determined and maintain composure under stress.

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President's Office. Performs standard administrative duties to ensure the smooth functioning of the Development division using demonstrated administrative and organizational skills. Reports to Senior Director, Board and National Council Relations and Institutional Partnerships in support of several Development sub-teams including the office of the Executive Vice President of Philanthropic Partnerships, Board and National Council Relations, and Travel Programs. Tasks include supporting meetings and events with donors, Board members, and senior executives; processing expenses via financial software systems; calendar management; staff travel planning; and general office support. Salary Range: $50,100 - $62,600 Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Responsibilities Data entry and information processing (40%) * Expenses - Processes and codes credit card transactions and invoices in financial software systems (Workday and SmartSimple), prepares check and/or wire requests, handles expense coding and re-classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation. * Recordkeeping - Collects information and maintains logs, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation. Meeting coordination and travel support (40%) * Meetings - Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams. * Events and VIP Travel - Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials. * Travel support - support team travel requests, including booking air, train, hotel, and other travel logistics via WWF's travel provider. General office support (20%) * General office duties -Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed. * Communications support - Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested/needed by others. * Performs other duties as assigned. Key Competencies * Attention to Detail & Accuracy: Ensures completeness and correctness in financial processing, record-keeping, and executive support tasks. * Organization & Adaptability: Efficiently manages multiple deadlines and priorities. * Collaboration & Teamwork: Works effectively across teams and departments to achieve shared goals. * Executive-level Support: Experience supporting executive-level staff on a range of tasks including calendar management, expense reporting, tracking action items, and travel logistics. * Communication (written and verbal): Communicates clearly, concisely, and professionally with internal stakeholders and external partners. * Events and Meeting Support: Experience supporting high-level events and complex meetings with C-suite staff, Board members, and/or major donors. * Microsoft Office365: Experience using MS Office365 tools to manage data via Excel and communicate via Word and PowerPoint. Qualifications * 3 to 5 years of professional administrative experience. * Strong organizational and analytical skills with meticulous attention to detail. * Strong written and verbal communication skills. * Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff and callers. * Ability to take initiative, prioritize, meet deadlines, and complete work with minimal supervision, and proactively seek assistance when needed * Ability to learn on the job quickly and excel in a high-pressure, fast-paced executive environment. * Ability to use word processing, spreadsheet and presentation software. Experience with Microsoft Office Suite, desired. Experience with CRM and financial software such as Blackbaud CRM and Workday, desired, but not required. * Ability to operate standard office machines and equipment. * Committed to building and strengthening a culture of inclusion within and across teams. * Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration: * Demonstrates courage by speaking up even when it is difficult, or unpopular. * Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable. * Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement. * Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals. To Apply: * Submit cover letter and resume through our Careers Page, Requisition #26034 * Due to the high volume of applications, we are not able to respond to inquiries via phone World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status, or any other characteristic protected under applicable law.

Job Description Are you a food enthusiast with a passion for creating exceptional dining experiences? Do you thrive in a team-oriented environment where collaboration is key to success? If you enjoy being on the front lines, connecting with members and guests, and believe that a happy team is the foundation of great service, we'd love for you to join our Food & Beverage Department! About the Role As the Restaurant Manager / Assistant Food & Beverage Manager, you'll oversee daily dining operations and ensure an exceptional experience for our members and guests. Reporting to the Director of Restaurants, you'll work closely with the leadership team to elevate service standards, strengthen team culture, and deliver excellence in every interaction. This hands-on role leads and develops a talented team of servers, bartenders, and server assistants-empowering them to perform at their best and grow in their roles. Key Responsibilities Lead by example through visible presence on the restaurant floor-coaching, engaging, and supporting team members. Deliver and model exceptional hospitality, setting the tone for service excellence. Provide ongoing training, feedback, and performance coaching. Ensure consistent execution of systems, standards, and processes to enhance efficiency and guest satisfaction. Greet and seat members and guests, ensuring they feel welcomed and valued. Support the team as needed with order taking, service, and presentation. Anticipate member needs, resolve concerns quickly, and address any service or product issues. Foster seamless collaboration between the Front of House and Culinary teams. Qualifications 3 years of experience in food & beverage management preferred. A degree in Hospitality Management and/or CMAA student chapter involvement is a plus. Proven leadership and team development skills. Strong interpersonal communication and a passion for hospitality Benefits Complimentary meals and parking. Health, Dental, and Vision Insurance (available to full-time and part-time employees). Flexible Spending Account (FSA) options. 401(k) with company match. Employee discounts on golf, tennis, fitness apparel, and more. Comprehensive benefits supporting your total well-being, including dependent aid. Congressional Country Club is an Equal Opportunity Employer (EOE). We believe in making the impossible possible-and we're looking for leaders who do the same. Job Posted by ApplicantPro

General Job Information The Child and Family Services Agency (CFSA) is a cabinet-level agency within the District of Columbia government, committed to the safety, permanence, and well-being of children and families residing in the District of Columbia. The Child and Family Services Agency (CFSA) is a cabinet-level agency within the District of Columbia government, committed to the safety, permanence, and well-being of children and families residing in the District of Columbia. Charged with protecting child victims and those at risk of abuse and neglect, CFSA fosters collaborations within its administrations to deliver exceptional family-focused services to the community and its residents. This position is located in the Office of the Director (OD) of the Child and Family Services Agency. The primarily duties of the Executive Assistant are to provide comprehensive administrative, management, analytical, and operational support or related work to the OD, some of which are highly confidential and sensitive in nature. Duties and Responsibilities The Executive Assistant's duties and responsibilities include but are not limited to: * Acts as proxy in meetings or communications and manages the production of reports or other deliverables. * Responsible for the tracking of completion dates for incoming and inter-agency correspondence. Maintains privacy of all sensitive subject matter and ensures that the Office is in compliance with agency, federal, and district privacy regulations. * Develop administrative data for the purpose of preparing reports related to the assignment. Research administrative matters, gathers facts, defines and explores problems, and initiates and maintains contact necessary to complete assignments. * Develop procedures, protocols, and systems to coordinate staff and assignments and ensure that all deliverables are completed on time. Drafts correspondence, memoranda, and reports regarding administrative matters. Requests technical material and information from various sources for incorporation. * Prepares correspondence for the Director's signature, including letters, memoranda, and other information on various topics and issues; takes notes in meetings, reviews documents for content, accuracy, format, and grammar * Provides guidance to other divisions or administration regarding a variety of administrative processes related to procuring services, financial tracking, planning of meetings, and special events. * Receives and refers visitors and telephone calls. Provides general information to subordinate organizational components as directed. * Research and prepare travel documents. Maintains office inventory of equipment and consumable supplies. Orders and receive office supplies and program resources. * Performs other related duties as assigned Qualifications and Education Relevant Bachelor's degree is highly preferred. Four (4) years of directly related experience (i.e., Executive Assistant or its equivalent to a top-level executive) is highly preferred. Must possess at least one (1) year of specialized experience equivalent to the grade 11 level in the District of Columbia government service or its non-District equivalent. Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, competencies, and abilities to successfully perform the duties of the position including, but are not limited to, developing and/or gathering comprehensive administrative data to prepare reports; developing procedures, protocols, and systems to coordinate staff and assignments and ensure all deliverables are timely completed; drafting correspondence, memoranda, and reports; requesting technical material and information from various sources for incorporation; researching administrative matters, gathering facts, defining and exploring issues or problems, and initiating and maintaining contact necessary to complete assignments; demonstrated ability to liaise or work within and outside of the organization; demonstrated ability to exercise tact, diplomacy, and judgment to effectively maintain cohesive, pleasant, professional, and cooperative working environment; or other similar duties. Licenses and Certifications None. Working Conditions/Environment The work is performed in an office setting. Other Significant Factors Promotion Potential: None. Collective Bargaining Unit: This position is not covered under a collective bargaining agreement. Duration of Appointment: Career Service-Regular Pay, Plan, Series & Grade: CS-301-12 Position Designation: This position is designated as "security" sensitive per DPM Chapter 4 (Suitability). The candidate/incumbent is subject to a criminal background check, traffic records check, consumer credit check (as applicable), reasonable suspicion drug and alcohol test, and post-accident or incident drug and alcohol test. Residency Preference: Applicants claiming "Residency Preference" will be required to maintain residency in the District of Columbia for a minimum of (7) years. Failure to do so may result in forfeiture of employment. EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation. Closing Statement: Official job offers are made by D.C. Child and Family Services Agency's Human Resources only.

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Wilmington DE, Philadelphia PA, New York NY, Washington DC Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed onsite in any of the following areas: Wilmington DE, Philadelphia PA, New York NY, Washington DC, Los Angeles CA, Seattle WA, Chicago IL including any Amtrak location. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

About the Company Our client is a profitable, growth-stage enterprise SaaS company serving Fortune 100 brands across retail, banking, healthcare, and telecom. They're led by a serial entrepreneur who has successfully built and sold two companies - and is now scaling his third. Their Data Privacy Governance platform uses patented Hybrid AI technology to help major organizations protect customer data and ensure compliance with GDPR, CCPA, and other regulations. The Opportunity We're seeking an Executive Assistant for a visionary Founder/CEO of a tech company. This isn't a bureaucratic corporate environment - it's a collaborative, supportive culture where your initiative will be recognized and rewarded. This role offers meaningful impact and continuous professional growth. What You'll Do Manage the CEO's complex schedule, travel, and communications Anticipate needs and proactively solve problems before they arise Handle confidential information with absolute discretion Prepare meeting materials, capture action items, and ensure seamless follow-through Support both professional and personal tasks between VA and DE offices What You Bring Bachelor's degree or higher Experience supporting senior executives in dynamic environments Exceptional organizational skills and ability to manage competing priorities Strong written/verbal communication and emotional intelligence Tech proficiency (Google Workspace, Microsoft Office, modern productivity tools) Ability to work 3 days/week from Tysons, VA office with occasional travel You'll thrive here if you: Seek long-term career growth with mentorship from a proven founder Operate with high integrity, discretion, and service-oriented mindset Embrace flexibility - comfortable with dynamic hours and wearing multiple hats Why Join Compensation: $40,000-$50,000 + bonuses 100% company-paid medical, dental, and vision (Gold plan - zero out-of-pocket) 401(k) and company-paid life insurance 2 weeks paid vacation Hybrid schedule (3 days in office) Collaborative, supportive company culture Learn directly from a founder who's successfully built and exited multiple companies Clear path to expanded responsibilities as your capabilities grow Tuition reimbursement to invest in your continuous development Shape the future of data privacy and AI compliance Interview Process HR Screening Phone interview with CEO On-site interview Reference and background checks Offer extended to selected candidate We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

Office Manager Lead Work Posture: On-Site Travel: Local Travel Deployment: No Drug screening: Yes Security Clearance: Citizenship: Active TS with SCI eligibility U.S. Citizen Education Bachelor's degree from an accredited college or university is required. In lieu of a Bachelor's degree, eight (8) years of demonstrated experience and skills in providing Administrative Services support in the Federal Government, Military, or Private Sector, to include but not limited to correspondence / workflow management, may be substituted. Required Experience A minimum of six (6) years of demonstrated experience and skills in providing Administrative Services support in the Federal Government, Military, or Private Sector, to include but not limited to correspondence / workflow management. A minimum of three (3) years of management experience, in environments similar to OSD components, leading and supervising teams. Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks). Demonstrate proficiency and experience with Correspondence and Task Management System (CATMS). Highly proficient using Microsoft Office Suite to include, Word, Excel and PowerPoint. Salary: Commensurate with experience Responsibilities: SANCORP is seeking an Office Manager Lead to assist Office Management and Executive Support Services (OM&ESS) in supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)), focused on delivering high-quality administrative support across strategy, international engagement, and interagency coordination. The following are examples of responsibilities: Correspondence (for respective ASDship): Log, review, distribute, and monitor correspondence (via CATMS) and FOIA requests received from OUSDP ExecSec; records management duties such as develop and maintain files for office records management and coordinate with OUSD ExecSec regarding records management, to include schedules and dispositions; and manage incoming and outgoing mail. Security: Facilitate building access; information system access requests; common access card (CAC) requests. Office Management: In close coordination with PM, oversee execution and completion of contract requirements; apprise the PM and TM of challenges affecting the timely and effective delivery of services; and manage and supervise contractor OM&ESS personnel. Sancorp Consulting LLC shall, in its discretion, modify or adjust the position to meet Sancorp's changing needs. This job description is not a contract and may be adjusted as deemed appropriate at Sancorp's sole discretion. Sancorp Consulting, LLC, is an SDVOSB and SBA 8(a) company seeking highly motivated and qualified professionals and offer an attractive salary and benefits package that includes: Medical, Dental, life and Disability Insurance; 401K, and holidays to ensure the highest quality of life for our employees. Please visit our website for more information at ************************** Sancorp Consulting, LLC is an equal opportunity employer. At Sancorp Consulting, LLC we are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race color, religion, sex, national origin, age, disability, or any other protected characteristic as defined by applicable law. We strive to create an inclusive and diverse workplace where everyone feels valued, respected, and supported.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

JobID: 210694306 JobSchedule: Full time JobShift: Base Pay/Salary: Washington,DC $41.11-$57.69; New York,NY $41.11-$57.69 Become an integral part of the Corporate Responsibility team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Corporate Responsibility team at JPMorgan Chase, you will play a crucial role in supporting Senior Leaders in Corporate Responsibility. In this dynamic team environment, you will represent us with professional courtesy and acumen, delivering flawless work output. Your daily routine will involve interaction with various executive level internal stakeholders across different lines of businesses and functions. You will have the opportunity to adapt and enhance your skills in procedures, processes and techniques to align with our department's activities and goals. This role provides a platform for professional growth and skill enhancement. Job responsibilities * Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines. * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access. * Produce high quality emails and messages to individuals at all levels of the organization. * Maintain department documents, including current organizational charts and Executive biographies. * Act as a gatekeeper of all contact with the public, clients and staff coming through the executive's office. * Manage extensive and complex calendars. * Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration. * Coordinate and organize senior meetings in partnership with other executive team members; this includes drafting communications and presentations, agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics. * Provide site support for local office requirements and partner with colleagues for backup and floor support. * Arrange and maintain extensive travel plans and itineraries for both international and domestic travel. Required qualifications, capabilities and skills * Strong personal leadership, sound judgement, and ability to work independently and effectively in a demanding, changing environment. * At least five years of proven experience supporting executive leadership with large / matrix organizations. * Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses. * Exceptional travel planning skills and knowledge. * Detailed and strong organizational and project management skills. * Executive presence and ability to represent the firm professionally, internally and externally. * Demonstrated ability to plan and execute complex and large scale events. * Fluency in all Microsoft office products. * Discretion and good judgment in confidential situations, and proven experience interacting with senior management. Preferred qualifications, capabilities and skills * Experience working in a large or complex corporate setting. * Experience supporting at the Managing Director level (or equivalent) or above. * College degree is a plus. Note - This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Veteran Firm Seeking a Senior Administrative Support III for an Onsite Assignment in Washington, D.C. My name is Stephen Hrutka. I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain management, and IT Staffing. One of our newest clients is looking to fill a Portfolio Manager role in Washington, DC. The ideal candidate is a Washington, DC Resident with 7 years of demonstrable experience supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. If you're interested, I'll gladly provide more details about the role and further discuss your qualifications. Thanks, Stephen M Hrutka Principal Consultant *************** Executive Summary: HRUCKUS is seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting DoD senior management and a deep understanding of defense protocols, including travel management, technical writing, and security procedures. Position Duties: * Serve as the primary administrative point of contact for multiple senior executives and their directorates. * Maintain and manage daily calendars, ensuring all operations are timely and professional. * Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters. * Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials. * Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions. * Track Directorate expenses to ensure timely action completion. * Maintain and update key informational binders related to staff priorities and quarterly requirements. * Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements. * Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions. * Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers. * Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information. * Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments. * Assist with onboarding new personnel, ensuring security protocols and staff training. * Support budget and contract document preparation as needed. * Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation. Required Skills: * Active Top-Secret clearance with SCI. * High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience. * Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. * Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives. * At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums. * Experience as an action officer for at least five (5) years, with expertise in tracking expenses, staffing packages, and coordinating actions with internal and external customers. * Minimum of four (5) years supporting senior executive travel, including foreign travel. * Demonstrated ability to write and edit complex information clearly and concisely. * Proficient in administrative support for sensitive activities, including SAP and ACCM. * Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word).

Responsibilities ADMNISTRATIVE ASSISTANT SENIOR The Senior Administrative Assistant provides high-level administrative and mission support across the customer. This role ensures continuity of daily operations, supports multiple mission teams, and delivers exclusive executive support to Senior Executives engaged with internal and external stakeholders including the IC, Congress, private sector, and foreign partners. The Administrative Assistant manages complex workflows, high-visibility correspondence, scheduling, briefing preparation, and logistics in support of mission-critical decision making. KEY RESPONSIBILITIES Mission Administrative Support * Provide administrative services to sustain daily operations across mission teams * Manage administrative workflows, coordinate calendars, track tasking, and facilitate internal/external communications * Maintain records and assist with document development, formatting, and distribution * Support logistics including meeting coordination, visitor management, and travel/planning * Monitor task progression and provide timely updates to leadership and stakeholders * Adapt administrative support to shifting organizational priorities and multiple team needs Senior Executive / Executive Secretariat Support * Provide exclusive administrative and mission support to Senior Executives managing high-priority initiatives * Independently track executive tasking and manage high-level correspondence * Coordinate engagements with IC organizations, Congress, private sector, and foreign partners * Prepare executive-level reports, briefings, talking points, and official documentation * Serve as primary liaison for SEs by managing schedules, engagements, and required pre-read materials * Track, summarize, and prioritize critical communications and action items for leadership * Deliver concise updates on strategic initiatives and mission-critical developments THIS IS FOR A PROPOSAL EFFORT Qualifications REQUIRED QUALIFICATIONS * Active TS SCI with Poly * Min 8 years with BS/BA, Min 6 years with MS/MA, Min 3 years with PhD * An additional 4 years of experience may be substituted in lieu of a degree * Demonstrated experience providing executive-level administrative support to senior government leadership or equivalent * Proven ability to manage complex schedules, workflows, and correspondence with external stakeholders * Experience supporting mission organizations within Federal/IC, defense, or national security environments * Strong written and verbal communication skills; able to draft, summarize, and prepare official documentation * Demonstrated discretion handling sensitive information * Proficiency with Microsoft Office and collaboration tools; able to manage records and coordination artifacts * Ability to operate independently and respond to rapidly evolving mission priorities DESIRED QUALIFICATIONS * Prior IC, DoD, or federal front-office/secretariat experience * Experience interfacing with Congressional, IC, private sector, and/or foreign partners * Experience supporting high-tempo, high-visibility mission operations environments Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $86,000 - $138,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at ******************** * Notice: Know Your Rights: Workplace Discrimination is Illegal * Notice: Pay Transparency Nondiscrimination (English) * Aviso: Transparencia en el Pago No Discriminación (Spanish) : Airbus Commercial Aircraft is looking for a Customer Support Administrative Assistant (Contract) to join our Customer Services team, based in Herndon, Virginia. This is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America. In this role you will provide administrative support to the team, including but not limited to preparing expense reports, creating purchase order requisitions, updating team member's calendars and organizing and planning weekly meetings. Your Working Environment: The Washington, D.C. metro area is home to multiple Airbus offices: In our nation's capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters - located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze! Your Challenges: Teams Administrative Support (towards AASC/AASB/AASO): 55% * Online/Call travel booking support using SAP CONCUR tool, or via travel agent (BCD Travel) * Update & maintain team travel and vacation team calendars. Monitor vacation/sick report using MyPulse tool * Prepare travel expense reports for reimbursement using CONCUR. This includes at least 3 team leaders and potentially some team members, as needed. * Review travel expense reports from team members to ensure adherence towards Airbus Travel Policy * Gather and input updated information related to airlines and needed by management using Salesforce. * Maintain and distribute customer communications list * Authorize and maintain a budget spreadsheet for promotional items. * Create PO requisitions and good receipt using Click n' Buy tool (for primarily general procurement items) * Manage & monitor monthly travel budget * Organize and support the management weekly meeting and prepare the minutes. * Assist with Customer event organization/meetings and associated booking (knowledge of vFairs (replacement of the Aventri tool)). * Organize and support yearly team booster event * Assist with catering working lunch for team workshops Operational Administrative Support: 40% * Administer and coordinate the Know Your Customer (KYC) process for all new Airbus customers and as required for legacy customers. * Administer and coordinate AirbusWorld onboarding documentation and connections which includes: * Contract customization of the General Data Release Agreement (GDRA), the Maintenance Repair Overhaul ServiceS Agreement (MROSA), the Customer Support Agreement (CSA), the AirbusWorld General Terms and Conditions (including addendums), Company Registration, User Entity Administrator Agreement (UEA), AirbusWorld quotation, and regular communication with the AirbusWorld Administration Team. * Communicates with Support Contracts staff to ensure all AASC agreements are maintained and up to date in accordance with Airbus policies. * Ensures the safe storage and/or archiving of signed agreements, legal documents and other records. * Under the guidance and direction of the CSD for MROs, administers and coordinates other special agreements required for lessors/third parties/consultants/aircraft owners (including P2F)/ MRO as owners for teardowns and other hybrid customers * Supports the CSD MRO for the liaison with Hamburg EDP Team and administers the US version of the DOSA and EDPSO process with US based Design Organizations and STC Houses. Additional Responsibilities: Other duties as assigned: 5% * Any other needed administrative duties as assigned Your Boarding Pass: * Educated to 2 year Associate's degree level (or equivalent) in business management or a related discipline * Excellent interpersonal and communication skills * Creative spirit with good management skills * Advanced level in English, other languages a plus * Autonomous, ability to take initiative, customer focused. * Works well in a collaborative team environment. * Present a professional appearance as generally accepted in the business and aerospace environment * Use of Google Suite products * Authorized to work in the US, Able to work in US without current or future need for visa sponsorship * 1% (Minimal) Domestic and International travel Physical Requirements: * Onsite or remote: The candidate will be expected to be on-site at least 3 days per week (after probationary period) * Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily * Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily * Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily * Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Not applicable * Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Not applicable * Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Not applicable * Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Not applicable * Sitting: able to sit for long periods of time in meetings, working on the computer. Not applicable * Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. * Standing: able to stand for discussions in offices or on the production floor. Not applicable * Travel: able to travel independently and at short notice. Not applicable * Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Not applicable * Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site * Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor. This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America. Take your career to a new level and apply online now! A full job description will be provided to candidates whom progress to interview stage or any candidate upon request. This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: Airbus Americas Customer Services, Inc. Employment Type: Agency / Temporary Experience Level: Entry Level Remote Type: Flexible Job Family: Administration / Documentation * ----- Job Posting End Date: 02.06.2026 * ----- Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ****************.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Supported Employment services are designed to help individuals with varying disabilities gain and maintain meaningful employment. Our team helps by identifying client work interests and basic skills required, along with providing on the jobsite training and ongoing support. What to expect. Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of relevant work experience. A driver's license with 3 points or less and access to an insured vehice. Proficiency with Microsoft Office suite and experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1

Job DescriptionAbout the Company Our client is a profitable, growth-stage enterprise SaaS company serving Fortune 100 brands across retail, banking, healthcare, and telecom. They're led by a serial entrepreneur who has successfully built and sold two companies - and is now scaling his third. Their Data Privacy Governance platform uses patented Hybrid AI technology to help major organizations protect customer data and ensure compliance with GDPR, CCPA, and other regulations. The Opportunity We're seeking an Executive Assistant for a visionary Founder/CEO of a tech company. This isn't a bureaucratic corporate environment - it's a collaborative, supportive culture where your initiative will be recognized and rewarded. This role offers meaningful impact and continuous professional growth. What You'll Do Manage the CEO's complex schedule, travel, and communications Anticipate needs and proactively solve problems before they arise Handle confidential information with absolute discretion Prepare meeting materials, capture action items, and ensure seamless follow-through Support both professional and personal tasks between VA and DE offices What You Bring Bachelor's degree or higher Experience supporting senior executives in dynamic environments Exceptional organizational skills and ability to manage competing priorities Strong written/verbal communication and emotional intelligence Tech proficiency (Google Workspace, Microsoft Office, modern productivity tools) Ability to work 3 days/week from Tysons, VA office with occasional travel You'll thrive here if you: Seek long-term career growth with mentorship from a proven founder Operate with high integrity, discretion, and service-oriented mindset Embrace flexibility - comfortable with dynamic hours and wearing multiple hats Why Join Compensation: $40,000-$50,000 + bonuses 100% company-paid medical, dental, and vision (Gold plan - zero out-of-pocket) 401(k) and company-paid life insurance 2 weeks paid vacation Hybrid schedule (3 days in office) Collaborative, supportive company culture Learn directly from a founder who's successfully built and exited multiple companies Clear path to expanded responsibilities as your capabilities grow Tuition reimbursement to invest in your continuous development Shape the future of data privacy and AI compliance Interview Process HR Screening Phone interview with CEO On-site interview Reference and background checks Offer extended to selected candidate We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law. Compensation Range: $40K - $50K