Manager's Assistant/Administrative Assistant Jobs in Barrington, IL

A mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Administrative Assistant to join their team in support of a two C-level Executives and General Counsel. This is a fantastic chance to contribute to meaningful work in the non-profit space. In this position, the Executive Administrative Assistant will play a key role in ensuring the Executives' strategic goals stay on track and that daily operations run smoothly. This position offers a competitive salary of $75-80k, based on experience, with hybrid work flexibility. Key Responsibilities of the Executive Administrative Assistant: Administrative Support & Office Management: Handle a range of administrative tasks, including scheduling, travel arrangements, expense reporting, and office supplies. Act as the first point of contact, managing sensitive communications with care and professionalism. Onboarding & Meeting Coordination: Support new program leaders during onboarding and manage logistics for program leadership meetings, including offsite events. Communication & Information Flow: Serve as the Executives' central point of contact, managing their calendar, screening communications, and ensuring timely and efficient information flow. Project Coordination: Collaborate with Executives to support project management, including task coordination, tracking deadlines, and maintaining project records. Research opportunities for partnerships, speaking engagements, and program initiatives. Qualifications of the Executive Administrative Assistant: Skilled in Microsoft Office and Zoom; familiarity with project management software is a plus. 3-5 years of experience in executive support. Bachelor's degree is preferred. Strong organizational skills, sound judgment, and a high level of confidentiality. Proactive, adaptable, with exceptional communication and interpersonal abilities. P-10

Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office. Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base. Open positions: Assistant to Office Manager Responsibilities Include: General administrative support Assist with developing and posting marketing materials for firm Maintaining office condition and arranging necessary repairs Assist office manager with monthly billing and invoices Assist partners with time entry Update and maintain office policies Coordinate with IT dept on office equipment Assist office manager with onboarding new hires Plan in-house and offsite activities Liaise with facility management vendors including cleaning, catering and security vendors Coordinating deliveries Greeting visitors Skills: Ability to multitask Knowledge of PowerPoint and Canva Excellent writing skills and a strong grasp of English grammar Highly detailed Proficient in MS Excel and Word Excellent interpersonal and communication skills Highly motivated and adaptable Able to work on a team of diverse individuals Possesses sound judgment and integrity Interested candidates should submit a résumé to ********************** with the candidate's name and the job title in the subject line. Résumés will not be considered unless sent to the email address specified above in the format requested.

LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated Executive Assistant/Personal Assistant to support a very busy Chairman and CEO in Chicago, IL. You will play a crucial role supporting the Chairman and CEO with Executive and Personal Assistant duties including calendaring, complex travel arrangements, and event planning. The ideal candidate will be a polished communicator with strong organizational skills, a keen eye for detail, and the ability to handle multiple priorities with discretion. Ideal candidate will have technology industry experience or have had success supporting a busy CEO in a fast growing or start-up environment. Competitive Salary and Benefits Package (PTO, Medical, Dental, Vision, and Life Insurance) are offered. Key Responsibilities: Executive Support: Provide comprehensive executive assistant support to the Chairman and CEO including managing calendars, scheduling meetings, and handling all phone calls to the CEO's line. Manage and coordinate a complex and dynamic business calendar, ensuring seamless scheduling. Prepare agendas, meeting packets, presentations, and related support materials. Oversee travel arrangements, including booking flights, accommodations, visas, and transportation. Provide comprehensive pre-travel briefings, including detailed schedules and local contacts. Actively manage special projects such as philanthropic initiatives and speaking engagements. Serve as a liaison between the executive and various internal/external stakeholders. Schedule and organize business meetings, lunches, dinners, and other executive events. Oversee the planning and execution of companywide events. Board and Stakeholder Engagement: Act as the primary point of contact for the Board of Directors, fostering strong relationships with members. Coordinate all aspects of Board meetings, including scheduling, logistics, and preparation of materials. Maintain clear and timely communication with Board members, addressing inquiries and tracking action items. Liaise with external stakeholders such as investors, regulators, and strategic partners. Personal Assistant Duties: Assist with non-business-related leadership roles and commitments, including involvement in other Boards and non-profit organizations. Organize and manage personal commitments, including family, household, and social obligations. Run personal errands as needed. Travel as needed to provide high level support. Qualifications and Skills: Bachelor's Degree preferred. 3+ years of Executive Assistant experience supporting a very busy CEO in a fast growing or start-up environment. Proven experience handling both Executive Assistant and Personal Assistant responsibilities. Industry experience in technology or a fast-growing, start-up environment. Previous global company exposure. Proficient in Microsoft Office. Strong verbal and written communication skills. High level of attention to detail and professionalism. Ability to develop a level of trust and commitment to the CEO. Responsiveness and the ability to work with a high sense of urgency. Experience in philanthropy or charity event coordination. Operate with maturity and a high level of confidentiality. If you are a passionate Executive Assistant/Personal Assistant looking for a new and rewarding career, please apply today! You don't want to miss out on this opportunity! LHH is a leader in permanent recruitment-and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. Please feel to check us out and apply for other opportunities if this role isn't a perfect match. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **************************************

Responsibilities: Assist two Business President's with calendar management, travel, and expense reports. Assist with coordinating reservations for both personal and business travel, including transportation and accommodations. Log all invitations and contributions to be reviewed during the weekly scheduling meeting. Order lunch and set up conference rooms for meetings as needed. Register, greet, and escort guests as needed. Maintain business and personal contact lists, including confidential personal data. Order personal and business items as directed. Prepare reports as directed. Provide backup support to the CEO when needed. Required Skills/Abilities: Strong written and verbal communication skills. Highly organized with meticulous attention to detail. Strong time management skills. The ability to work with little supervision. Strong problem-solving skills and the ability to work independently. Ability to build and maintain positive relationships with colleagues, executives, and external contacts. Ability to adapt to changing priorities and handle multiple tasks efficiently. Demonstrate the ability to handle sensitive and confidential information with discretion. Professional demeanor and strong interpersonal skills. Ability to work collaboratively in a team environment. Strong sense of responsibility and ability to take initiative. Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Education and Experience: College preferred; equivalent experience may be considered. Minimum of 3 years administrative assistance experience. Experience working in a professional office environment.

Responsibilities / Tasks The Executive Administrative Assistant provides high-level administrative support to the executive team with a particular emphasis on internal communications. This role requires an individual with exceptional organizational, communication, and multitasking skills who can handle sensitive information with discretion. The ideal candidate will ensure smooth day-to-day operations and contribute to effective communication strategies across the organization. Executive Support: Prepare meeting agendas, materials, and minutes for executive meetings. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Screen incoming calls, emails, and correspondence, directing them to appropriate departments Assist in the preparation of reports, presentations, and confidential documents Serve as the primary point of contact for internal communications on behalf of the executive team (liaise with different departments for PR activities and public facing materials Handle personal tasks as needed for the executives Office Administration: Coordinate office activities and ensure the smooth operation of the office. Assist with budget tracking and financial reporting, including expense management Plan and coordinate company events, meetings, and retreats Manage office supply inventory, order supplies, and handle vendor relationships Organize and maintain files, databases, and corporate records Communications Draft, edit, and proofread internal communications, including newsletters, emails, and presentations. Work with Marketing to maintain corporate branding and ensure consistency across all communications. Coordinate communication between departments and teams to ensure clear and consistent messaging. Project Management: Manage special projects as assigned by executives, ensuring timely completion and follow-up. Collaborate with cross-functional teams to ensure projects align with organizational goals. Track project progress and report on key milestones. Your Profile / Qualifications Bachelor's degree in business administration, communications, or a related field (or equivalent experience). 5+ years of experience in executive-level administrative support and communications. Strong organizational skills with the ability to multitask and prioritize. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Google Workspace, etc.). Ability to work independently and handle confidential information with discretion. Key Competencies: Strong time management and organizational skills Ability to work under pressure and manage tight deadlines Problem-solving and critical thinking skills Professionalism and strong interpersonal skills High attention to detail and accuracy. Working at GEA Group has significant benefits! 11 Paid Holidays PTO - Paid Time Off Medical Plans Dental Insurance Vision Insurance Health Savings and Spending Accounts Tuition Reimbursement 401k with excellent employer match Wellness Incentive Program Employee Assistance Program GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. #Engineeringforthebetter Did we spark your interest? Then please click apply above to access our guided application process.

We are seeking candidates for the position of Directorate Executive Assistant. As the Directorate Executive Assistant, you will provide comprehensive administrative support to the Associate Laboratory Director (ALD) for the Science and Technology Partnerships and Outreach (STPO) Directorate. You will play a crucial role in facilitating the smooth operation of the ALD's office. Key Responsibilities: 1. Exercise sound judgment and take independent initiative to manage the day-to-day operations and workflow of the ALD's office. 2. Perform a wide range of administrative and general support duties, often of a highly sensitive nature. 3. Communicate effectively, ensuring seamless transfer of verbal and written information. Arranging and providing support at meetings, conferences, and workshops. 4. Take responsibility for coordinating and scheduling meetings, making domestic and international travel arrangements, preparing expense reports, compiling and formatting presentations, reviewing forms for ALD approval, tracking expenditures, and planning and coordinating both onsite and offsite visits, meetings, and workshops. 5. Demonstrate exceptional collaboration skills and maintain professional interactions with others. Exhibit the ability to multitask, handle unexpected or urgent requests, and anticipate the needs of the ALD. This role is primarily on-site, with limited opportunities for hybrid work. Position Requirements Minimum education and experience: High school diploma and a minimum of 10 years of administrative experience, or an associate's degree and a minimum of 8 years of administrative experience. Strong organizational skills, including the ability to prioritize workloads and manage multiple assignments efficiently. Proficiency in scheduling appointments, arranging meetings, planning workshops and conferences, and coordinating visits. Attention to detail and the ability to maintain confidentiality. Excellent verbal and written communication skills and the ability to build strong interpersonal relationships. Demonstrated decision-making ability and the capacity to work independently. Strong prioritization skills to handle workloads and competing priorities effectively. Experience in directing input from internal and external sources for Laboratory-wide projects. Proficiency in word processing, spreadsheet, and database programs, including MS Office Suite. Alignment with Argonne's Core Values, which include impact, safety, respect, integrity, and teamwork. Dedication to creating a safe, welcoming, inclusive, and accessible environment for all individuals to thrive Job Family Support Administrative (SA) Job Profile Administrative Support 4 Worker Type Regular Time Type Full time As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law. Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! : Cardenas Marketing Network (“CMN”) is a fast-paced and high-growth working environment. The ideal candidate must be prepared to work in a fast-moving setting and possess the ability to be flexible in many different situations. The candidate should sustain a high level of professionalism and friendly demeanor, thorough attention to detail, flexibility in working hours, self-motivation, ability to work as a team, and a strong knowledge of all administrative activities. In essence, “hit the ground running” and adapt to changing circumstances. This position performs a wide range of complex administrative duties, including scheduling, writing, editing, coordinating information, organizing files, and communicating pertinent information to the proper individuals, as well as being the organizational gatekeeper for a busy entrepreneur and his family. Primary Job Responsibilities: Acts as main point of contact and direct representative of the CEO Oversees and maintains the day-to-day operations of the CEO office Maintains phone coverage for CEO and keeps contact information up to date Organizes and maintains contractual files for the CEO and the Touring Department Works with an extremely active calendar; planning, scheduling, adjusting meetings/appointments as needed Conducts research for assigned projects and reports findings to CEO in a timely manner Manages the American Airlines Business Extra Account and keeps detailed records of use Manages and regularly updates the central touring calendar regarding new show announcements Ensures CMN warehouse workings are documented, archived, organized and all inventory is tracked Oversees office supply purchasing for CEO and CMN offices Manages the collection, creation, and inventory of CMN event memorabilia Creates monthly expense reimbursement reports Distributes and tracks petty cash process Responds to press inquiries; acts as point of contact for publications Acts as liaison between the CEO and internal departments and demonstrates leadership to maintain credibility, trust and support with senior management team Works with the legal team and the pilot to ensure that the CEO's aircraft has updated registrations, insurance, etc. Facility Management Responsibilities Oversees general office operations, including ordering supplies, managing office equipment, etc. Negotiates all facility vendor contracts such as snow removal, towing and landscaping on a yearly basis and oversees vendor services and payments Manages building maintenance staff to ensure the facilities are correctly maintained Oversees and coordinates maintenance and facility repair when needed Works with maintenance team to ensure maintenance related appointments are scheduled (i.e., elevator inspections, safety equipment inspections, etc.) Identifies and executes facility improvements Works with maintenance staff to ensure all CMN vehicles receive regular maintenance Keeps records on all CMN vehicles and ensures registration and insurance is up to date Personal Assistant Responsibilities Manages the CEO's calendar, schedules meetings, appointments, travel arrangements Implements utmost discretion with sensitive and confidential information in all matters related to the CEO's office Maintains incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and written correspondence Works directly with the CEO's personal accountant to maintain personal bank and tax records Ensures that the CEO's well-being appointments are scheduled, vaccinations are up to date, prescriptions are filled, as well as maintain records of each task Oversees travel arrangements for CEO and family, including booking flights, accommodations, ground transportation, managing travel itineraries, and ensuring all necessary travel documents are in order Supports the CEO and his family in planning annual family vacations/key annual leisure trips, maintaining updated documentation, passports, global entry, etc. Conducts research and presents information on several topics as requested by the CEO in a timely manner Maintains records of special home improvement projects for the CEO's/family's homes Oversees repair staff when maintenance is required in CEO's/family's home Purchases personal or business-related supplies when requested Assists in the purchasing of supplies for the CEO's home Requirements Bachelor's degree in Communications, Business, Marketing OR 1-3 years of experience in an Executive Assistant or related position (required) Bilingual Spanish both verbal and written (required) Available to extend hours and work weekends when needed to meet CEO's needs and deliverables Strong computer skills required and high proficiency in Microsoft (Word, Excel, PowerPoint, Outlook.) Elevated level of written and verbal communication skills Strong knowledge of general office procedures, concepts, and practices Excellent time management and organizational skills; ability to meet tight deadlines and handle multiple projects simultaneously; ability to organize events and tasks within a limited timeframe Quick comprehension skills, with the ability to distill and communicate substantial amounts of information effectively Reliable transportation and a valid passport Proven experience with supply management and schedule management Good understanding of travel logistics Proven experience with event planning Strong analytical and problem-solving skills Ability to work independently and with minimal supervision Access to a vehicle and a valid driver's license, and a valid passport Travel None AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description. Pay Range: $65,000-$70,000

Onsite A leading technology company is seeking an experienced Executive Assistant to provide high-level support to a senior executive transitioning into a new role. This position involves managing complex schedules, coordinating board meetings, arranging travel, and handling personal tasks, all within a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and highly organized, with exceptional communication skills and the ability to maintain confidentiality. This role offers the opportunity to work closely with leadership and contribute to the success of a growing, innovative organization. Salary Range: $90,000 120,000k / Year DOE Executive Personal Assistant Responsibilities: Provide executive and personal support to the CEO, by managing day-to-day priorities and ensuring seamless operations Coordinate complex calendars, schedule meetings, and oversee logistics for board meetings and high-level engagements Arrange domestic and international travel, including transportation, accommodations, and itinerary management, while planning board events and conferences Assist with personal tasks such as scheduling home maintenance, managing pet care, and handling other personal errands Prepare polished PowerPoint presentations and Excel reports, respond promptly to communications (including after-hours), and safeguard sensitive information with discretion Executive Personal Assistant Requirements: Experience: 5 7+ years as an Executive Assistant, supporting senior executives or C-suite leaders Technical Skills: Proficiency in Microsoft Office Suite (PowerPoint and Excel required); Salesforce experience is a plus Education: Bachelor s degree preferred but not required Soft Skills: Excellent written and verbal communication, with polished presentation and grammar, strong attention to detail, and proactive problem-solving skills, ability to work in a fast-paced environment, anticipating needs and staying organized, high emotional intelligence, and the ability to build trust and credibility quickly Other: Fully onsite 5 days a week, trustworthy, and able to manage highly sensitive information Benefits: Retirement: 401(k) with company contribution Healthcare: employer-covered medical, dental, and vision insurance Paid Time Off: 2 weeks vacation, paid sick leave (PSL), paid holidays Discretionary year-end bonuses Opportunities for career growth and increased bonuses with tenure and performance Join a globally recognized organization and contribute to the success of a visionary leader. Apply now to take on this exciting, high-impact role.

CoinFlip is a global digital currency platform company, focused on providing consumers simple and secure access to buy and sell cryptocurrency. The company operates the world's largest network of cryptocurrency kiosks by transaction volume with more than 5,000 kiosks across 49 U.S. states, Puerto Rico, Canada, Australia, New Zealand, South Africa, Italy, Panama, Brazil and Mexico. CoinFlip's digital currency kiosks make buying and selling major cryptocurrencies accessible and safe for consumers who wish to purchase their digital currency using cash. CoinFlip also operates CoinFlip Preferred, a personalized over-the-counter service that provides investors with custom, white glove support for their cryptocurrency transactions. In 2022, CoinFlip launched CoinFlip Ventures, an investment group offering coaching, funding, and networking support to early-stage crypto and web3 projects. CoinFlip was founded in 2015 by Daniel Polotsky, Kris Dayrit, Alan Gurevich, and Ben Weiss. Headquartered in Chicago, CoinFlip placed in the top 500 on the 2021, 2022, and 2023 Inc. 5000 list, and on the 2022 and 2023 Deloitte Technology Fast 500, was named the 2021 and 2022 #1 fastest-growing company in Chicago by Crain's, ranked in Chicago Tribune's Top Workplaces in 2021 and 2022, and was awarded the 2021 and 2022 Stevie Awards for Customer Service. To learn more about CoinFlip and how to get started on your digital currency journey, visit ****************** We're seeking an Executive & Personal Assistant that can provide comprehensive support to our Founder and Chairman. In this role you will be expected to make personal travel arrangements, manage day to day, and assist with office duties when required. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Responsibilities: Perform personal and at times administrative duties Handle and manage out of office documents/records Liaise with leadership team, answer calls, and make personal travel arrangements Manage internal and external correspondence on behalf of Founder Schedule out of office appointments, maintain personal events calendar, and send reminders for important personal life events Take charge of household organization including, but not limited to: grocery shopping, ordering of personal items, receiving and sending personal packages, and organizing personal and business items for travel Copy, scan, and fax documents, as well as taking notes Observe best personal/business practices and etiquette Other duties as assigned Qualifications: 2-4 years of experience as a personal assistant to a C-level executive required Experience coordinating travel and creating travel agendas Written and verbal communication skills Exceptional interpersonal skills Computer software skills, ideally experience in Microsoft Office Expert level of organization Time management skills Nice to Have: Experience working for a rapidly growing startup, and managing change Experience in financial services, fintech and/or crypto Bachelors degree in business management or related field Working at CoinFlip means collaborating with experienced and innovative leaders who share a clear vision and a track record of success. We offer a collaborative and positive working environment where we encourage employees to balance productivity with time to recharge. Compensation is above and beyond a typical “startup” - we offer competitive salaries, performance-based incentives, and competitive benefits for full-time employees. CoinFlip values diversity in the workplace and is an equal opportunity employer committed to providing an inclusive and accessible work environment. We thank all candidates who apply, but only those selected for an interview will be contacted. By applying to this role, you give express consent to CoinFlip to send you informational text (SMS) messages regarding this role and the application process. You can cancel the SMS service at any time by replying "STOP" to the text message you received. If at any time you forget what keywords are supported, just reply "HELP." Message and data rates apply. If you require a special accommodation, please let us know and we'll work with you to meet your needs.

CoinFlip is a global digital currency platform company, focused on providing consumers simple and secure access to buy and sell cryptocurrency. The company operates the world's largest network of cryptocurrency kiosks by transaction volume with more than 5,000 kiosks across 49 U.S. states, Puerto Rico, Canada, Australia, New Zealand, South Africa, Italy, Panama, Brazil and Mexico. CoinFlip's digital currency kiosks make buying and selling major cryptocurrencies accessible and safe for consumers who wish to purchase their digital currency using cash. CoinFlip also operates CoinFlip Preferred, a personalized over-the-counter service that provides investors with custom, white glove support for their cryptocurrency transactions. In 2022, CoinFlip launched CoinFlip Ventures, an investment group offering coaching, funding, and networking support to early-stage crypto and web3 projects. CoinFlip was founded in 2015 by Daniel Polotsky, Kris Dayrit, Alan Gurevich, and Ben Weiss. Headquartered in Chicago, CoinFlip placed in the top 500 on the 2021, 2022, and 2023 Inc. 5000 list, and on the 2022 and 2023 Deloitte Technology Fast 500, was named the 2021 and 2022 #1 fastest-growing company in Chicago by Crain's, ranked in Chicago Tribune's Top Workplaces in 2021 and 2022, and was awarded the 2021 and 2022 Stevie Awards for Customer Service. To learn more about CoinFlip and how to get started on your digital currency journey, visit ****************** We're seeking an Executive & Personal Assistant that can provide comprehensive support to our Founder and Chairman. In this role you will be expected to make personal travel arrangements, manage day to day, and assist with office duties when required. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Responsibilities: Perform personal and at times administrative duties Handle and manage out of office documents/records Liaise with leadership team, answer calls, and make personal travel arrangements Manage internal and external correspondence on behalf of Founder Schedule out of office appointments, maintain personal events calendar, and send reminders for important personal life events Take charge of household organization including, but not limited to: grocery shopping, ordering of personal items, receiving and sending personal packages, and organizing personal and business items for travel Copy, scan, and fax documents, as well as taking notes Observe best personal/business practices and etiquette Other duties as assigned Qualifications: 2-4 years of experience as a personal assistant to a C-level executive required Experience coordinating travel and creating travel agendas Written and verbal communication skills Exceptional interpersonal skills Computer software skills, ideally experience in Microsoft Office Expert level of organization Time management skills Nice to Have: Experience working for a rapidly growing startup, and managing change Experience in financial services, fintech and/or crypto Bachelors degree in business management or related field Working at CoinFlip means collaborating with experienced and innovative leaders who share a clear vision and a track record of success. We offer a collaborative and positive working environment where we encourage employees to balance productivity with time to recharge. Compensation is above and beyond a typical “startup” - we offer competitive salaries, performance-based incentives, and competitive benefits for full-time employees. CoinFlip values diversity in the workplace and is an equal opportunity employer committed to providing an inclusive and accessible work environment. We thank all candidates who apply, but only those selected for an interview will be contacted. By applying to this role, you give express consent to CoinFlip to send you informational text (SMS) messages regarding this role and the application process. You can cancel the SMS service at any time by replying "STOP" to the text message you received. If at any time you forget what keywords are supported, just reply "HELP." Message and data rates apply. If you require a special accommodation, please let us know and we'll work with you to meet your needs.

**Statement of Purpose:** As a government contractor, MDT Technical is required to invite applicants to self-identify their gender, race and ethnicity. This self-identification is voluntary and your decision to complete it will not in any way affect your employment or result in adverse treatment. This information will be maintained in the company's personnel database used solely for use in required government reporting; it will not be kept in employee personnel files. **Statement of Purpose:** MDT Technical is a government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), which requires Government contractors to take affirmative action to employ and advance in employment: (1) disabled veterans; (2) recently separated veterans; (3) active duty wartime or campaign badge veterans; and (4) Armed Forces service medal veterans. **Definitions:** * Disabled Veteran * Active Duty Wartime or Campaign Badge Veteran * Armed Forces Service Medal Veteran * Recently Separated Veteran * Protected Veteran If you believe you belong to any of the categories of protected veterans listed above, please indicate by checking the appropriate box below. As a Government contractor, {company Name} requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA. Submission of this information is voluntary, and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in ways that are not inconsistent with VEVRAA. {company Name} is an EEO employer and does not discriminate in hiring against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws. **Location** Executive Personal Assistant Business Operations/Management Chicago, Illinois | Direct Hire **Related Business Operations/Management Jobs** Atlanta, Georgia Chicago, Illinois Chicago, Illinois Chicago, Illinois Chicago, Illinois **Job Description** **Executive Personal Assistant** **Primary Location: Chicago, Illinois** V-Soft Consulting is currently hiring for an **Executive Personal Assistant** for our premier client in **Chicago, Illinois**. **Overview:** The individual will be responsible for performing a wide array of administrative functions for multiple Executives (CEO of North America and other members of the Executive team as needed) requiring confidentiality, initiative and sound decision making along with a high level of professionalism. The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient. **Education and Experience »** * A degree in Business Administration or Finance will be desirable but is not required. * 4-5 Previous experiences of working as Executive Asst to Expat leaders / managing international transition into USA. * Experience working in multiple corporate departments; preferably Finance, HR, Sales, Operations. * Knowledge or experience of Concur expense system. SAP is an added plus **Knowledge, Skills and Abilities »** * Looking for a dynamic career-oriented individual. * Excellent computer skills in MS Excel (should know and comfortable with Macros, pivot tables, analytical tools), PowerPoint is a plus. * Project management skills (any specific courses/ Gant chart knowledge will be an added advantage). * Ability to handle stress and perform under tighter deadlines. * Able to manage multiple priorities with high level of planning and organizing. **WHAT YOU'LL DO:** **Job Responsibilities:** * Travel plans - finding right cost flights, reserve, settle the expenses. * Securing Visa to US. * Organizing TSA Pre/CLEAR/ Global Entry. * Venue negotiation and management; menu, dining reservations. * Visitor management: Organize hotel and travel. * Plan Executive town hall meetings, external event lectures and prepare participation materials. * Collect meeting minutes and distribute to the team. * Maintenance of certain confidential files. * Maintenance of directories of contacts, visitors, key stakeholders. * Assist with full family move to US. Qualified candidates should send their resumes to ********************************** V-Soft Consulting Group is recognized among the top 100 fastest growing staffing companies in North America, V-Soft Consulting Group is headquartered in Louisville, KY with strategic locations in India, Canada and the U.S. V-Soft is known as an agile, innovative technology services company holding several awards and distinctions and has a wide variety of partnerships across diverse technology stacks. As a valued V-Soft Consultant, you're eligible for full benefits (Medical, Dental, Vision), a 401(k) plan, competitive compensation and more. V-Soft is partnered with numerous Fortune 500 companies, exceptionally positioned to advance your career growth. V-Soft Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. For more information or to view all our open jobs, please visit or call **************. **#LI-BP2**

SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services. Job Description Fund Administration Analyst/Accounts Payable Locations: Denver CO, Boston MA, Chicago IL, Dublin OH, Kansas City, MO | Hybrid Get to Know the Team: ALPS offers a full-service partnership approach to a select group of clients (including mutual funds, closed-end funds, interval funds, ETFs and alternative investment funds) looking for truly customized service. We offer turn-key capabilities that anchor all of the diverse resources needed to run a full-service mutual fund complex. The Fund Administration Analyst/Accounts Payable will assist in the budgeting and processing of expenses for various fund complexes. What You Will Get To Do: • Enter invoice data into expense tracking system. Determine appropriate budget categories, service periods, and allocation type. Review data to verify dollar amounts, payee selections, and reporting criteria. • Prepare and process mutual fund expense payments. Obtain necessary authorization and distribute to appropriate parties for payment and recording. • Develop understanding of mutual fund expense structure for use in payment processing, monitoring expense limitations and budgeting analysis. • Research and respond to vendor inquiries regarding payment status, adjustment to invoices and other vendor-related issues. • Collect and analyze financial data in order to perform some or all of the following accounting processes: reconcile payment data, monitor expense ratios, prepare accounting ledger entries and monitor variances and identify trends. • Review the work of team members, providing corrections and feedback as necessary with tact and diplomacy. Assist with new associate training as needed. • Investigates and resolves problems associated with processing of invoice payments in a timely manner with accuracy and thoroughness. Assist others with problem solving as needed. • Liaise with various internal teams including fund accounting, corporate accounting and legal, as needed. • Promote, build, and maintain successful and positive working relationships with clients, co-workers, vendors and other functional areas. • Actively and consistently support allocation of duties, resources and oversight of day-to-day team deadlines and operations. Assist with coverage of team's daily tasks as needed. • Assist with expense-related auditor questions and provide support as necessary. • Assist with optimizing operations, development of controls, recommending and documenting AP policies. • Participate in projects, as assigned. What You Will Bring: • Bachelor's degree in Accounting, Finance, related field, or equivalent experience. • Understanding of mutual fund operations preferred. • Minimum of 2 years accounts payable experience required. • Strong attention to detail and follow-up, analytical acumen and excellent organizational skills with the ability to handle and prioritize multiple and competing priorities. • Effectively communicates in both verbal and written formats with internal and external business partners, adapting content and approach to suit the needs of the intended audience • Ability to work both independently and collaboratively in a team environment. • Proven record of thoughtfully executing projects and initiatives with minimal guidance. • Proficiency with Excel is required. Thank you for your interest in SS&C! To further explore this opportunity, please apply through our careers page on the corporate website at ************************ #LI-Hybrid #LI-RS1 Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimbursement plan. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws. Salary is determined by various factors including, but not limited to, relevant work experience, job related knowledge, skills, abilities, business needs, and geographic regions.Colorado: Salary range for the position: $50,000 USD to $65,000 USD.

Become an integral part of Consumer & Community Bank Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer & Community Bank Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** * Maintain complex and detailed calendars * Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly; Lead and coordinate on ad hoc projects as requested * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** * Experience supporting at the Managing Director level (or equivalent) or above * College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Bring your expertise to JPMorgan Chase. As part of Risk Management and Compliance, you are at the center of keeping JPMorgan Chase strong and resilient. You help the firm grow its business in a responsible way by anticipating new and emerging risks, and using your expert judgement to solve real-world challenges that impact our company, customers and communities. Our culture in Risk Management and Compliance is all about thinking outside the box, challenging the status quo and striving to be best-in-class. As a member of the Commercial & Investment Bank (C&IB) Special Credits Group (SCG), you are a Senior Associate in the Risk Administration (RA) team, you will be responsible for various high profile initiatives and tasks related to key business processes, projects, financial and regulatory transaction oversight, internal reporting and control and legal matters supporting the C&IB SCG organization, SCG Officers and the SCG RA team in a fast paced energetic environment involving high risked problem clients and loans while interfacing with such stakeholders across Wholesale Credit Risk Administration, Risk, Legal, Compliance, Control Management and Wholesale Lending Services among other functional groups to manage risk and maximize business and exposure strategies. This role requires problem solving, organization and prioritization with quality and time sensitive communication and execution. Individual must be self-motivated, act as a trusted partner with sound judgment, have an exceptional work ethic and provide quality support while maintaining a strong working knowledge of and adhere to SCG business processes, controls and governing policies and standards to operate effectively in a robust control and auditable environment. Individual must be adaptable to change to support the C&IB SCG, RA teams and business needs while being a designated point of contact for the SCG teams and business partners. Job Responsibilities: Support C&IB SCG organization efforts to merge, create or enhance administrative role, procedures, control strategies, etc. Understand administrative objectives and execute operational processes Provide analytical support and timely reporting for the successful implementation of business and control initiatives Provide accurate and concise results, describe findings, recommendations and present to management Help ensure robust business controls are implemented and in compliance with control structure on a consistent basis Help assess administrative process trends to identify gaps and develop solutions Work independently and collaborate across functional teams to understand, identify and implement best practices Communicate across lines of business and key stakeholder groups Ownership of business defined procedure activities Analyze, prepare and circulate scheduled data and reporting for key business initiatives Apply analytics to develop structured project plans and efficiently problem solve Required qualifications, capabilities & skills: 5+ year's experience in a Risk function Strong, transparent communication and interpersonal skills with ability to interact across departments, functions and senior levels Project management skills with ability to prioritize, be well organized, structured and able to meet tight timelines with complex deliverables that contribute to decision making Proficient in Microsoft Suite of applications including TEAMS, integrated Credit Risk Database applications and tools, SharePoint and Shared Drive functionality Demonstrate ability to evaluate business needs, information, anticipate change, potential risks and contribute to solutions and control strategies Manage time efficiently and be flexible with a variety of shifting or new priorities and tasks

Bring your expertise to JPMorgan Chase. As part of Risk Management and Compliance, you are at the center of keeping JPMorgan Chase strong and resilient. You help the firm grow its business in a responsible way by anticipating new and emerging risks, and using your expert judgement to solve real-world challenges that impact our company, customers and communities. Our culture in Risk Management and Compliance is all about thinking outside the box, challenging the status quo and striving to be best-in-class. As a member of the Commercial & Investment Bank (C&IB) Special Credits Group (SCG), you are a Senior Associate in the Risk Administration (RA) team, you will be responsible for various high profile initiatives and tasks related to key business processes, projects, financial and regulatory transaction oversight, internal reporting and control and legal matters supporting the C&IB SCG organization, SCG Officers and the SCG RA team in a fast paced energetic environment involving high risked problem clients and loans while interfacing with such stakeholders across Wholesale Credit Risk Administration, Risk, Legal, Compliance, Control Management and Wholesale Lending Services among other functional groups to manage risk and maximize business and exposure strategies. This role requires problem solving, organization and prioritization with quality and time sensitive communication and execution. Individual must be self-motivated, act as a trusted partner with sound judgment, have an exceptional work ethic and provide quality support while maintaining a strong working knowledge of and adhere to SCG business processes, controls and governing policies and standards to operate effectively in a robust control and auditable environment. Individual must be adaptable to change to support the C&IB SCG, RA teams and business needs while being a designated point of contact for the SCG teams and business partners. Job Responsibilities: Support C&IB SCG organization efforts to merge, create or enhance administrative role, procedures, control strategies, etc. Understand administrative objectives and execute operational processes Provide analytical support and timely reporting for the successful implementation of business and control initiatives Provide accurate and concise results, describe findings, recommendations and present to management Help ensure robust business controls are implemented and in compliance with control structure on a consistent basis Help assess administrative process trends to identify gaps and develop solutions Work independently and collaborate across functional teams to understand, identify and implement best practices Communicate across lines of business and key stakeholder groups Ownership of business defined procedure activities Analyze, prepare and circulate scheduled data and reporting for key business initiatives Apply analytics to develop structured project plans and efficiently problem solve Required qualifications, capabilities & skills: 5+ year's experience in a Risk function Strong, transparent communication and interpersonal skills with ability to interact across departments, functions and senior levels Project management skills with ability to prioritize, be well organized, structured and able to meet tight timelines with complex deliverables that contribute to decision making Proficient in Microsoft Suite of applications including TEAMS, integrated Credit Risk Database applications and tools, SharePoint and Shared Drive functionality Demonstrate ability to evaluate business needs, information, anticipate change, potential risks and contribute to solutions and control strategies Manage time efficiently and be flexible with a variety of shifting or new priorities and tasks

Req #189 **Job Description** Posted Tuesday, April 9, 2024 at 9:00 PM | Expired Tuesday, April 23, 2024 at 8:59 PM This position plays a critical role in providing advanced administrative and office management support for the TOPS Leadership team, the Naperville office and our TOPS employees. We are considering candidates with part-time (20-30 hours) or full-time (30+ hours) availability. ****Responsibilities**** * Assists the Leadership team with day-to-day tasks. * Prepare professional communications such as letters, newsletters, memos, e-mail, etc. This includes supporting duties such as maintaining email distribution lists, filing, photocopying, shipping, scheduling shredding of confidential documents and local errands (post office, office store, other locations, etc.). * Handle incoming calls, take messages and promote effective interoffice communication. Encourage the concept of working together as a team to build continual improvement with the Company and departments. * Operate various office equipment i.e. printers, conference room technology, kitchen equipment, etc. Coordinate maintenance, IT support and repairs as needed. * Manage office supplies, ensure proper inventory levels, work through office expenses, process invoices and expense reports. Ensure a clean, organized and safe work environment. * Liaison with Building Management to manage ID cards and access to the suite, and work to address any local issues. * Schedule appointments, coordinate meetings/events (on site, virtual or remote), and maintain calendars for the leadership team. * Part of the Engagement Committee and plans and coordinates local engagement events including new hire lunches, company events (picnic) and community events to name a few. * Key contact for the travel system for TOPS (currently Concur). Assists TOPS team with travel arrangements (i.e.: hotel accommodations, air travel, car rental, etc.) * Oversee and coordinate daily office activities to ensure efficient operations. Handle routine issues and inquiries independently. Escalate complex matters to the appropriate personnel. * Review, tabulate, enter data or work orders into a variety of systems. * Organize and maintain files, records, and documents. * Assist in the TOPS recruitment and onboarding process by coordinating interviews, welcoming new employees, setting up the desk among other items. * Greet and assist visitors to the office. * Performs other related duties and participates in special projects as assigned. ****Job Knowledge & Skills**** * HS diploma or equivalent with 5-6 years of relevant administrative/operational support in an office environment directly related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience. May possess additional education certification in this level. * Requires excellent knowledge of functional area(s) related to the job or good knowledge related to a professional field of work. * Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job. * Must have advanced knowledge of technology to include computers and software programs such as MS Office, Google, Zoom, webinar systems, spreadsheets or other programs specific to the job in order to complete job duties successfully. * Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments. * Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs. Attention to detail and accuracy is key and should have a strong ability to multitask. * Bilingual in Spanish is a plus. **Job Details** Pay Type Hourly Scan this QR code and apply! 184 Shuman Blvd, Naperville, IL 60563, USA For more information, refer to .

Job Details Entry Elm BHOP McHenry - McHenry, IL Full-Time High School or GED $17.75 - $19.75 Day Health CareAdministrative Support Scheduler-MA $1,000 Sign on Bonus The Association for Individual Development (AID) is a non-profit organization whose mission is to empower people with physical, developmental, intellectual, mental health challenges, those who have suffered a trauma, and those at risk to enjoy lives of dignity and purpose. We are looking for a Administrative Support Scheduler- Medical Assistant/ Client Engagement who exemplifies that mission, and wants to work for an organization that makes a difference.” What will you be doing? Responsibilities include assessing the health needs of clients, planning for the provision of needed health services, implementing a plan of care, and evaluating outcomes and ongoing health needs in collaboration with the client and other members of the health care team, as needed. Schedules psychiatry appointments and communicates with patients and guests including greeting them upon arrival, confirming identity and providing necessary information related to their visit. Confirms and updates patient identification and demographic/insurance information. Completes patient registration as needed. Obtains patient consents/authorizations. Collects co-payments, past due balances and point of service payments. Posts payments, process billing information and perform “end of day” cash drawer closing. Responsible for coordinating the provision of integrated healthcare to all clients at AID; providing education and resources on various health disparities and disease prevention related services available in the community. Completes Referral form for psychiatry services. Cross-trained to manage the front office tasks. * Physical: Requirements: Sitting, walking, stooping, carrying supplies, etc. What will you bring to the table? High School Diploma or Associates degree in a human services field required Medical Assistant 1 year of experience in psychology, medical practice scheduling and willing to become certified within 3 months of hire. Bilingual (Spanish) Computer with working knowledge of Microsoft Windows and software programs Telephone with voice mail system Flexibility to work evening hours Personal automobile Maintain automobile liability insurance as defined by AID's personnel policies Maintain valid driver's license Must be organized and have pleasant telephone manners. Must be able to handle multiple demands Attend in-service trainings, as required Valid Illinois Driver's license Use of employee personal automobile Minimum amount of automobile liability insurance as defined by AID's personnel policies If we seem like a good fit, consider joining our growing team of compassionate, hardworking, and caring individuals, and start your path toward a fulfilling career that you can be proud of.

Insight Global is looking for a Senior Scheduling Admin to provide 1st Level Support, escalation, and resolution for Incidents with minimal supervision and a high degree of decision making. This person would be assisting the Operations Manager in ensuring adequate staff coverage, and other managerial duties in his/her absence. Assist in ensuring critical processing requirements are met by escalating and tracking incidents in a consistent and timely manner to ensure that quality standards are met. This person will be working a hybrid second shift schedule, 2:30pm -10:30pm, Sunday through Thursday. They can sit in either Dallas or Chicago. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ******************** . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** . Skills and Requirements -Strong experience with Mainframe/JCL, UNIX & Linux, Windows, and network platforms -3+ years of experience supporting technical operations Experience working in a production environment -UC4 Scheduler experience or very strong Control-M experience -Financial industry experience null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ********************.

I'm hiring a motivated real estate administrative assistant. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate transactions, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, please submit your application as soon as possible. Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client's situation & transaction Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients Schedule and coordinate closings Schedule appointments with agents & clients via phone, text, email, & Google Calendar Input and active new listings into multiple listing service Drop off & pick up signs, lock boxes, village/city paperwork, etc. Must be willing to travel to NWI 2-3 days/week A valid real estate license is preferred Driven by a desire to provide excellent customer service and a great customer experience Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred Must have excellent organizational skills and communication skills A kind person with an optimistic mindset is non-negotiable Must be someone who is great with and enjoys solving problems and takes initiative on their own A strong ability to communicate over the phone and via email Ability to navigate and use software & online systems/tools Someone who is looking both to be valuable and to be valued in their daily workplace Administrative experience is a bonus Someone looking to create a long-term career at a family-oriented company Reliable transportation Reliable laptop and smartphone