Resort Operations Admin Assistant
Manager's assistant/administrative assistant job in Northfield, MN
. Pay Rate: $19.00 an hour ESSENTIAL DUTIES AND RESPONSIBILITIES
Greet guests and direct them to the appropriate areas, ensure they feel welcome
Notify staff when their appointments arrive
Answer phone calls, respond to emails and voicemails, and assist with general inquiries in a friendly and professional manner.
Schedule appointments and manage the booking system using spa software, ensuring an organized and efficient flow of services.
Handle incoming calls, answer questions regarding the property, and Spa offerings
Promote services offered and retail products
Process cash, credit / debit card and comp transactions for services and retail products accurately track cash and credit/debit gratuity.
Maintain cleanliness and organization in all areas of the spa, including, relaxation lounge, locker rooms, treatment rooms, and retail areas
Assist with laundry duties, ensuring fresh linens and towels are available for guest services.
Perform general clerical duties such as maintain files and process mail
Assist with processing payroll, including tracking tips and commissions for spa staff.
Ensure all payroll, tips, and commission data is accurately entered and documented.
Help maintain financial records related to payroll and tips distribution.
Monitor inventory levels for retail products and spa supplies, ensuring items are well-stocked. Place orders for new products and track deliveries to maintain adequate supply levels.
Perform regular inventory checks and update records to maintain accuracy.
Accurately input guest services, preferences, and appointments into the spa management software.
Keep spa service offerings up to date in the spa software, including adding new services or making changes to existing ones.
Ensure accurate descriptions, pricing, and availability of services in the spa management system, website, and brochure.
KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES
Required Knowledge and Certification:
1- year previous experience in an office setting preferably in a Spa / Salon setting
Preferred Knowledge and Certification:
1- year scheduling experience
Required Skills:
Accurate and detail-oriented
Highly organized and ability to adapt quickly to changing priorities
Strong computer skills Microsoft Office (Word, Excel and Outlook)
Excellent written, verbal and interpersonal communication skills
Required Abilities:
Ability to work fast and efficiently
Ability to follow established dress code policies and practice good personal hygiene
Ability to interact with guests, coworkers and management in a professional and courteous manner
Ability to enthusiastically and professionally sell spa products and services
Ability to speak in a clear, concise and pleasant voice
Ability to answer a multi-line phone system in a professional and courteous manner
PHYSICAL DEMANDS
Must be able to walk, stand or sit for long periods throughout the day
Must have a good sense of balance, and be able to bend and kneel and stoop
Must be able to reach and twist occasionally
Must be able to push, pull and grasp objects occasionally
Must have the ability to independently lift up to 25+ pounds occasionally
Must be able to perform repetitive hand and wrist motions
Must have good eye hand coordination
WORKING ENVIRONMENT
Work is performed in the Spa, which includes chemicals, aroma therapy scents and nail products; May require going on the gaming, which has flashing lights, frequent loud noises and cigarette smoke
Must be able to work in cramped, tight quarters
Must be willing to work a flexible schedule including all shifts, weekends and holidays
Extensive computer use
Occasionally must deal with angry or hostile individuals
High volume direct public contact
Administrative Assistant - Client Account Focused
Manager's assistant/administrative assistant job in Roseville, MN
The Administrative Assistant we seek is a high-level, multi-faceted role that is perfect for someone looking to show off their ability to perform independently in a fast-paced, deadline-based environment with poise and an eye for detail. Heavy organizational skills are a necessity as you'll work in tandem with the entire office to fulfill goals and ensure the highest quality results for our clients.
This role requires attention to detail with the ability to understand them and translate that information in a comprehensive manner. This highly independent role requires advanced skills in the use of various Microsoft Office programs, internal company software, email handling and management, and general computer usage. Clear communication, both written and verbal, are essential skills for this position.
The right individual for this role is one who can work in a team setting yet can be self-sufficient enough to support the independent workload without the need to be micromanaged. This person should be able to build and maintain their daily task schedule to the benefit of the company and be willing to ask for more responsibility as you grow in the position. Ultimately, this individual will own their role in the company, looking to not only maintain but thrive and help themselves and the company grow.
The duties of this position are varied, and include (but aren't limited to):
ACCOUNT MANAGEMENT
· Day to day management of growing client base, each with unique needs
· Familiarity with fillable forms, both their creation and usage to accommodate heavy data entry and analysis
· Heavy use of multiple databases, websites and online portals to submit and upload documentation
· Interpreting policies and manuals of various medical boards for compliance requirements for dissemination of information to involved parties
· Reading and analyzing requirements for, then completing and submitting applications to various medical boards
· Customer Service - professionally communicating internally and externally
· Reading internal contracts and accurately interpreting client needs
ADMINISTRATIVE
· Daily phone and email correspondence, both internal and external
· Management of client calls and communications
· Working with clients' account needs, data management and tracking of information into the central database, etc.
· Follow up with intake forms and educational materials; participate with client calls.
· Other administrative duties related to this role
POTENTIAL FOR GROWTH IN THIS ROLE
Amedco plays to each employees' strengths departmentally and/or cross departmentally, there is often room to take on more as an employee presents the ability.
Expectations and Wages:
This job is a full-time position, Monday-Friday, 8:30-4:30, and after an approximate six months' training period, you can expect up to a 10% pay increase and the ability to determine your own hours within reason. This job pays starting wage is between $47,000 and $50,000 depending on experience, and includes the opportunity for various bonuses, PTO and flexible sick time, paid employee premiums for group insurances (health, dental, STD, Life), and a 401k after one year of employment.
We're a dynamic, fun environment with a diverse group of people looking for someone who wants to be part of our great team of people.
Administrative Assistant Senior
Manager's assistant/administrative assistant job in Stillwater, MN
The Senior Administrative Assistant provides senior administrative assistant support to assigned hospital VPs, directors and managers. The main responsibilities of this position are calendars and meetings management and support; confidential correspondence; presentations and spreadsheet creation within established format processes; event support; and other assistant duties as requested..
Work Schedule: 0.7 FTE
Required Qualifications:
High school graduate or equivalent
Minimum 5 years' experience as an Administrative Assistant; preferably in health care
Minimum typing ability of 60 WPM
Accomplished in composition, grammar, spelling, proofreading and editing
Proven computer experience in Microsoft Office programs including Word, Power Point, Excel, Adobe and Outlook
Knowledge of policies and procedure
Preferred Qualifications:
Additional education/administrative assistant degree
Knowledge of The Joint Commission standards and regulations
Auto-ApplySr. Administrative Assistant
Manager's assistant/administrative assistant job in Shakopee, MN
At Imagine we go beyond print to help our clients deliver game-changing visual communications from concept to delivery that set the standard for our industry. The first step in this process is hiring great employees! Our innovation teams are the most committed, highly experienced artisans in the business. We are committed to delivering high-quality marketing solutions, in every environment and campaign, helping our clients capture the heart, minds, and loyalty of their customers. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Join us and let's Imagine a better way together.
Position Overview
The Administrative Assistant will provide support to the Chief Administrative Officer (CAO), Chief Information Officer (CIO), and EVP of Sales. Responsibilities include handling communications, maintaining calendars, and coordinating travel, meetings, and presentations. Supports and participates in projects, administration of various programs, and/or processing functions.
Responsibilities
• Organizes and coordinates schedules by maintaining calendars and scheduling meetings, conferences, presentations, travel, itineraries and other meeting arrangements.
• Coordinates various travel arrangements and itineraries.
• Handles telephone calls and responds to information requests.
• Ensures efficient record retrieval by maintaining filing systems and records; performs routine administrative duties such as filing, maintaining office supplies, and processing mail.
• Prepares or coordinates the preparation of correspondence, reports, and special projects typically of a complex nature.
• Supports and participates in projects, administration of various programs, and processing functions as needed.
• Performs duties of a confidential nature
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.
• Provides backup to the Executive Assistant as needed.
• Performs other duties as assigned by Management.
Qualifications
Minimum Qualifications:
• High School Diploma
• 5+ years related experience
Knowledge and Skills:
• Intermediate level experience with Microsoft Excel and PowerPoint
• Experience with MS Office and SharePoint.
• Proficient time management and organizational skills.
• Strong verbal and written communication skills
• Collaborates with others to promote teamwork and satisfactory outcomes for clients.
• Ability to manage multiple priorities and deadlines.
• Ability to manage frequent calendar, schedule, and travel changes.
• Desire for continuous process improvement.
• Ability to work independently and be self-motivated.
• Demonstrated track record of providing pro-active solutions.
• Ability to keep relevant information confidential.
• Thrives in a team environment.
Working Conditions and Physical Requirements:
• Frequent sitting and / or standing for prolonged periods of time.
• Frequent walking
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay Range USD $28.00 - USD $38.00 /Hr. Pay Statement
The national pay range for this role is listed above. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts.
EEO Statement
The Imagine Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Auto-ApplySenior Administrative Assistant - Office of the CFO
Manager's assistant/administrative assistant job in Minneapolis, MN
Provide senior administrative support to the Chief Financial Officer. Responsibilities include review leader's email, manage end to end duties for the calendar such as scheduling meetings, loading meeting materials, etc. travel arrangements, expense reports/invoices.
Key Responsibilities
Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
Effectively prioritize the CFO's time and logistics to ensure internal business needs are addressed and external commitments are managed appropriately.
Manage and review CFO's email to collect meeting materials.
Interact with board members, key external stakeholders, vendors, and regulators on a limited basis.
Prepare CFO's travel arrangements, expense reports, invoices, and other misc. reports.
Work with Tax department on travel tax implications and multi state withholding.
Minimal travel may be required based on the support needs of the leader.
Required Qualifications
Minimum 3-5 years senior administrative support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office including experience with cloud-based environments (web-based applications such as One Drive) and strong outlook experience.
Strong attention to detail as well as demonstrated efficiency and multi-tasking skills required.
Sound verbal and written communication skills. Ability to anticipate needs and make independent judgments on behalf of the executive leader.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members and Senior Executives.
Proven ability to build relationships with all levels within the organization.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Ability to not only navigate but thrive in an extremely fast passed and ever changing environment.
Ability to exercise discretion due to the handling of extremely sensitive information.
Excellent judgment is essential.
Strong time management skills.
Self-motivated and customer centric.
Strong interpersonal skills.
Preferred Qualifications
Bachelor's degree
About Our Company
We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
Base Pay Salary
The estimated base salary for this role is $70,000 - $120,600/year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.
Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Full-Time/Part-Time
Full time
Exempt/Non-Exempt
Non-Exempt
Job Family Group
Business Support & Operations
Line of Business
FIN Finance
Auto-ApplyManager Assistant
Manager's assistant/administrative assistant job in Prior Lake, MN
About the Role
We are seeking a Manager Assistant to support our leadership team and help ensure smooth daily operations in both front-of-house (FOH) and back-of-house (BOH) areas. The ideal candidate will embody our DOPE values (Do the Right Thing, Own it, Passion for Progress, and Embrace the Experience)and be committed to leading by example, driving improvements, and fostering a positive team environment.
Key Areas of Focus
Practice and promote the DOPE values in all interactions.
Cross-trained in FOH and BOH positions to support operational needs.
Proactively communicate issues and opportunities to the Manager.
Take initiative in implementing operational changes and improvements.
Maintain awareness of cleanliness and uniform standards, providing reminders to team members when needed.
Understand and assist with weekly ordering processes.
Provide ongoing training and development to all employees.
Recurring Responsibilities
Assist with training new employees to ensure quality service and operational consistency.
Step in to cover staffing gaps when necessary.
Handle cash-related duties including tip distribution and deposit verification.
Support End of Month duties such as inventory counts.
Assist with event setup, execution, and breakdown.
Serve as Acting Manager on Duty during manager absences.
Qualifications
Prior experience in hospitality, restaurant, or retail management preferred.
Strong leadership, communication, and problem-solving skills.
Flexible schedule with the ability to work nights, weekends, and holidays as needed.
Detail-oriented and organized with a commitment to excellence.
Ability to lead and inspire a team in a fast-paced environment
Benefits
Thompson Golf Group owns and manages 7 courses throughout Arizona, Minnesota & Texas. We are proud to have a wide range of benefits and perks available to our employees. Some benefits include:
Full Time (35 hrs+ per week) may be eligible for:
• Medical(Aetna)/Dental(DeltaDental)/Vision(EyeMed) Coverage
• Employee/Spouse/Child Life Insurance, Long-Term Disability and Accident Insurance
• HSA option
• 401(k) with company match after 1 year employment
• Paid Vacation and Holiday Pay for 7 holidays.
All Team Members:
• Golf Benefits, Meal and Merchandise discount at each Thompson Golf Club course
• Team Member Referral Program and more!
• Paid Sick Time
Diversity, Equity, and Inclusion (DEI) Philosophy
Thompson Golf Group and its management companies are committed to workforce diversity, fostering equity and advancing a culture of inclusion. We know that bringing diverse backgrounds, cultures and perspectives together drives innovation that helps us to solve today's business and social challenges. A diverse, equitable and inclusive work environment respects the unique characteristics, skills, and experiences of all employees. As a company it is our responsibility to provide a workplace free of discrimination, harassment, bullying, retaliation, and inappropriate conduct.
TGG Values - Check them out, they're DOPE
Do the right thing - Think of others & be trustworthy
Own it - Take pride in what we do & be personally responsible
Passion for progress - Improving always in all ways & People pursuing growth
Embracing the experience - Insist on having fun & be present
Work schedule
8 hour shift
10 hour shift
Weekend availability
Monday to Friday
Holidays
Day shift
Night shift
Benefits
Flexible schedule
Paid time off
Health insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
401(k)
401(k) matching
Employee discount
Paid training
Other
OAP - Class 4-A - Resource Manager Administrative Assistant
Manager's assistant/administrative assistant job in Fairhaven, MN
Administrative Assistant/Clerical/Resource Manager
(High-Needs School)
Closing Date:
Until Filled
District:
Osseo Area Schools - ISD 279
Financial Administrative Assistant
Manager's assistant/administrative assistant job in Osseo, MN
Job DescriptionBenefits:
401(k)
401(k) matching
Opportunity for advancement
Paid time off
About the Role: Join M2 Financial Group as an Administrative Assistant and be a key player in our dynamic team! This role offers you the opportunity to support our operations while enhancing your skills in a fast-paced financial services environment.
Responsibilities:
Manage daily office operations and ensure a smooth workflow.
Assist in scheduling appointments and coordinating meetings for team members.
Prepare and organize documents, reports, and presentations.
Handle incoming calls and correspondence with professionalism.
Maintain filing systems and ensure accurate record-keeping.
Support team members with various administrative tasks as needed.
Collaborate with team to enhance operational efficiency.
Requirements:
High school diploma or equivalent; Bachelor's degree preferred.
Experience as an administrative assistant or in a similar role.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent verbal and written communication skills.
Ability to multitask and prioritize effectively in a fast-paced environment.
Positive attitude and a team-oriented mindset.
Familiarity with financial services is a plus.
About Us:
M2 Financial Group has been a trusted financial partner in Maple Grove, MN, for over a decade. Our commitment to client satisfaction and employee development creates a thriving workplace where innovation and teamwork are celebrated.
Lead Administrator & Executive Assistant
Manager's assistant/administrative assistant job in Eden Prairie, MN
Job DescriptionBenefits:
Health insurance
Paid time off
Training & development
Tuition assistance
Bonus based on performance
Dental insurance
Donation matching
Employee discounts
Flexible schedule
Free food & snacks
Free uniforms
Company parties
Opportunity for advancement
Lead Administrator & Executive Assistant
Supporting Central Operations for a Family of Small Businesses (Aviation, Engineering, Technical, Skilled & Artisan Trades)
Contracts Finance/Bookkeeping Regulatory Filings HR Executive Ops AI-First Systems
Overview
We build businesses that serve people. This role turns vision into motioncontracts signed, books reconciled, great people hired and onboarded, filings on time, leaders supported. Administration here is leadership: you create order out of noise, move work to done, and raise the standard while you do it.
On any given day youll face more pull than one person can finish. You will think, decide, and deliver: reduce thirty-five competing requests to the vital seven, set clear commitments for the rest, and ship accurate, on-time outcomes under pressure. You design simple systems, communicate crisply, use AI as a power tool (never a crutch), and know when to move fast and when to slow down to get it right.
If youre energized by ownership, service, and resultsand ready to invest yourself in meaningful work alongside high-performing teammatesyoull thrive here. If youre guarding hours, chasing good enough, or looking for a lifestyle desk, you wont. We honor real family commitments and expect adults who keep their word.
Our Core Values
At the heart of our organization are three core values that guide everything we dofrom daily tasks to long-term strategy. These values are not just ideals; they are behaviors we expect, reward, and live by across all companies in our network.
Excellence
We pursue excellence with confidence and humilityowning our work, communicating effectively, and refusing to compromise on quality. We believe true excellence blends technical skill with continuous learning, personal responsibility, and a team-first mindset.
Compassion (Others-First Service)
Our approach to compassion is action-oriented. We lead with empathy, selflessness, and teamworkputting the needs of others first while maintaining high expectations. Its about serving with care, offering support, and creating a positive impactwithout enabling excuses or compromising accountability.
Purpose (You Were Made for This)
We believe each person was created for a purposeand that includes their work. The best administrators dont just organize calendars or run reportsthey bring clarity, calm, and forward motion to everyone around them. They know why they do what they do, and they choose to serve others through their unique blend of insight, drive, detailed organization, and excellence.
If youre someone who sees administration as more than a jobif its the work you were made to dowe want to hear your story. Show us how your sense of purpose aligns with this opportunity to lead, serve, and make an impact.
What Youll Do
Central Administration
Keep shared work flowing across companies.
Coordinate leaders/admins; clear blockers fast.
Publish simple weekly status and risks.
Contracts
Manage templates, routing, signatures, repository.
Track renewals and vendor requirements.
Finance
Run AP/AR, purchasing, reconciliations.
Support month-end close and cash visibility.
Regulatory
Keep entities compliant: filings, licenses, deadlines.
Coordinate with tax/accounting partners.
Hiring & Onboarding
Post, screen, schedule, offers, onboard, support.
Standardize onboarding checklists and records.
Executive Operations
Own calendars, travel, meeting prep/minutes.
Drive follow-through on initiatives.
Prioritize & Deliver
Triage vital actions; set dates for the rest (and achieve the dates)... a step at a time
Protect focus blocks; finish what you start.
Systems & Automation
Build clean SOPs and checklists.
Use AI and simple automations to remove busywork.
Who You Are:
Ownership & Grit You take responsibility, keep your word, and push through to done.
Focus & Finish Cut noise to the vital work; set dates for the rest; close loops.
Craftsmanship Clean, accurate work; know when speed is right and when precision is required.
Others-First Service Anticipate needs, make teammates better, protect their focus.
Clarity & Calm Plain language, clear next steps, steady under pressure.
Systems Mindset Build repeatable ways of working; leave every process better.
AI, Used Wisely Power tool, not a crutch; verify sources and catch errors.
Coachable & Direct Seek feedback, speak plainly, own outcomes.
Practical Track Record Real results from work, school, trade, or serious projectsnot theory.
Qualifications
Must-Haves
Proven capability: Degree or clear evidence of outcomes (internships, startup, military, trade, major projects).
Executive-grade communicator: Clear briefs, texts, and emails; frame options with pros/cons and risks; offer a recommendation; anticipate questions; bring factsnot what do you want?.
Owned end-to-end work: You have personally done at least three of the following from start to finish: getting contracts signed and renewed; closing monthly books and doing reconciliations; submitting required filings on time; hiring and onboarding a new team member; running executive operations (calendar, travel, meeting prep and follow-up).
Financial basics: AP/AR, reconciliations, cash tracking; build and follow a simple budget.
Core tools: GPT (prompting + fact-checks), QuickBooks Online, spreadsheets (lookups, pivots), bill-pay/expense app, a task manager, a docs/wiki, a simple hiring tracker.
Strong Pluses
Multi-entity operations experience.
Regulated or aviation-adjacent work.
Portfolio integration: Youve helped integrate an acquired companypeople, payroll, policies, contracts, accounts.
Not a Fit If
You optimize for hours over outcomes; a strict 95 is your priority.
You ask What do you want? instead of presenting options with a recommendation.
You avoid owning mistakes or you soften/hide bad news.
You try to do all 35 requests and finish none; prioritization is painful.
You freeze under pressure or chase perfection instead of shipping.
You consider small tasks beneath you when the mission requires them.
You wont write clear briefsno options, risks, or next steps.
You dislike documenting process and keeping simple SOPs current.
You resist learning tools (GPT, spreadsheets, QuickBooks) to move faster.
You need constant supervision and dont set or renegotiate dates proactively.
You view administration as clerical, not leadership and stewardship.
Youre uncomfortable handling confidential info with strict discretion.
Clinical Administrative Associate (UMMC - East Bank)
Manager's assistant/administrative assistant job in Minneapolis, MN
Why M Physicians?
The Clinical Administrative Associate provides high-level administrative and operational support to clinical providers and leadership within a complex, multi-site clinical program. This role ensures the seamless coordination of clinical operations, accurate data management, and effective communication to support safe and efficient patient care. The position requires a proactive, detail-oriented professional capable of managing competing priorities in a dynamic clinical environment.
What you will do as a Clinical Administrative Associate:
Maintain and update licensure documents and professional files.
Update and maintain Google and QGenda calendars to reflect accurate clinic schedules, on-call assignments, and patient care responsibilities.
Ensure all scheduling adjustments support safe and continuous patient care.
Manage and coordinate call and vacation schedules to ensure adequate clinical coverage across all service lines.
Collaborate closely with nurses, schedulers, and clinical teams to align schedules with operational needs.
Serve as backup to surgical schedulers, assisting with case coordination as needed.
Provide logistical and administrative support for clinical meetings and clinical projects.
Develop, maintain, and update clinical and operational databases for use in quality reporting, contract billing, and clinical project tracking.
Support quality improvement initiatives by collecting, validating, and summarizing data from multiple sources.
Design efficient systems for data entry, interpretation, and presentation to assist providers with quality assurance and performance metrics.
Ensure data accuracy and confidentiality in compliance with institutional and regulatory standards (e.g., HIPAA).
What you will need:
Bachelor's degree or equivalent combination of education and experience.
Minimum of 3 years of administrative experience in a healthcare, academic, or clinical setting.
Demonstrated proficiency with Google Workspace, Excel, and database tools (preferred experience within QGenda).
Strong organizational and communication skills with attention to detail and confidentiality.
Location: East Bank, University of Minnesota
Hours: 1.0 FTE, 40 hours per week. Onsite, 5 days per week
Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more!
Compensation:
23.82 - 34.54 USD Hourly
At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance.
University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.
Join us on a mission to advance medicine.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Auto-ApplyFront Desk Administrative Assistant
Manager's assistant/administrative assistant job in Eagan, MN
Full-time Description
The Front Desk Administrative Assistant provides essential administrative, clerical, and receptionist support to Bell and Department Managers. This role is integral to projecting a professional company image, managing daily office operations, and creating a welcoming, efficient environment for staff and visitors.
Key Responsibilities:
Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease.
Welcome and verify visitors, ensuring a seamless entry process by being attentive to scheduled guests and daily events.
Greet clients and visitors warmly, facilitating the use of our iPad visitor login system.
Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office.
Execute general clerical tasks, including photocopying, mailing, and filing, maintaining both digital and physical records with meticulous care.
Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others.
Prepare small packages for shipment, including proper packing, labeling, and documentation to ensure efficient delivery and compliance with shipping regulations.
Coordinate meetings and conference room schedules via Outlook Calendar, demonstrating strong organizational skills.
Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings.
Support various departments with project-based work, especially during critical times like board meeting preparations or special events.
Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional.
Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean.
Plan and coordinate yearly and monthly company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly.
Act as a liaison for resolving issues related to printers and copiers with external vendors.
Take on additional duties and projects as needed, showing flexibility and a commitment to the company's needs.
Requirements
Skills and Abilities Required:
Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction.
Outstanding customer service orientation, ready to exceed expectations.
Meticulous attention to detail and superb organizational capabilities.
A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure.
Ability to be resourceful and proactive when issues arise.
Proficiency in Microsoft Office and familiar with standard telephone protocols.
Adaptability to swiftly changing policies and procedures, maintaining efficiency.
Educational and Experience Requirements:
High School Diploma or G.E.D.
0-1 years of clerical experience.
Preferred Education and Experience:
Associate degree or bachelor's degree.
1-3 years of administrative experience.
Salary Description $18/hr - $24/hr
Administrative Associate - Minnesota Office
Manager's assistant/administrative assistant job in Saint Paul, MN
Part Time Administrative Associate
This Work Is Our Mission
At College Possible, we believe talent is universal. For many students, the path to college can feel overwhelming or out of reach. That's where you come in.
We support students on their journey to higher education by providing personalized coaching, resources, and guidance. When you join College Possible, you become part of a team dedicated to making college access and success a reality. Together, we help students navigate the admissions process, overcome challenges, and earn their degrees.
Our Impact
87% of College Possible students are admitted to college and are enrolled at 866 colleges and universities across the United States. Nationwide, we've served 99,000+ students since 2000.
Why Join Our Team?
When you work at College Possible, you're not just taking a job-you're advancing a mission to help more students get to and through college. You'll play a direct role in helping students achieve their educational goals and build brighter futures.
Key Benefits
✅ Professional Growth Access training, mentorship, and career development opportunities as you support student success.
✅ Mission-Driven Impact Make a direct difference in students' lives by helping them access and complete college.
✅ Collaborative Community Join a team that values teamwork, innovation, and excellence in service of students.
✅ Work-Life Balance Enjoy flexible work options, unlimited PTO, and resources to support your well-being.
Basic Description
The Administrative Associate is a part-time, hourly position that works closely with the College Possible leadership team to ensure the College Possible MN office runs professionally and efficiently. Duties include, but are not limited to, general office management, organizing events and special projects, providing support to the College Possible MN leadership team, staffing the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department), greeting guests to the office and managing the sign in/out process.
Office Management: Coordinate all site office functions and maintenance needs. Maintain all office equipment in proper working order, placing service calls as needed to ensure minimal disruption in operations. Collect and distribute all incoming mail and coordinate all outbound mail for the site. Coordinate calendars for internal conference rooms and serve as point person for reserving building conference rooms. Coordinate all purchasing and receiving for the site in keeping with organizational policies. Monitor, maintain, track and order office supplies and equipment necessary for day-to-day use. Serve as the primary point of contact for site property managers. Oversee the coordination of Mobile Emergency Response Leaders (MERLs).
Reception: Staff the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department, ensuring that all calls are addressed in a prompt, professional and courteous manner). Greet guests to the office and ensure visitors are addressed in a prompt, professional and courteous manner. Manage and train on the security system and manage the sign in/out process for visitors to the office.
Technology Support: Provide timely in-office support as needed for minor issues with equipment or software (e.g. printer jams, toner replacement, postage machine, etc.). Provide a bridge between the MN team and either the National office or our third-party tech support vendor as appropriate.
Plan Special Projects and Events: Work with site leadership to create and manage or support project plans for events including but not limited to; board meetings, team retreats, holiday events, donor fundraisers, service celebration, etc. Provide operations support to all events as needed (e.g. Welcome Weeks, Launch, etc.). Other special projects and events as assigned.
Other duties as assigned.
What You Bring
Education/Certifications/Licenses:
Associate or bachelor's degree preferred
Related Work Experience:
Operations or Administrative experience highly desired.
Computer/Software Skills:
Strong computer skills, including demonstrated proficiency in: Microsoft Office Suite.
Ability to troubleshoot minor technology issues and serve as liaison between site and tech support company.
Other Skills, Abilities and Requirements:
Excellent organizational skills and the ability to prioritize and manage multiple projects and meet deadlines in a fast-paced environment.
Exceptional visual, verbal, and written communication skills.
Openly communicates necessary information with accuracy in a timely manner.
Project Management skills.
Passion for mission and the transformative power of education and opportunity.
Actively contributing to the organization's culture.
Excellent communication and interpersonal skills, both verbal and written.
Attention to detail, including proofreading, and project follow-up and follow-through.
Demonstrate respect, honesty, integrity, and fairness to all.
Must be willing and able to work evenings and weekends occasionally.
Physical Requirements:
Ability to lift to 20 pounds when needed.
Hybrid work environment with limited travel.
Ability to stand and/or sit for a minimum of 7 hours a day.
Valid driver's license and insured vehicle required.
What We Offer
In addition to joining a committed, diverse, values-based organization, we offer:
Pay: $22-$25 per hour
Employment Status/hours:
In-Person; Part-time; Tuesday and Friday (16-20 hours/week)
Start: November
An opportunity for you to have a tremendous impact both internally and in the broader country.
Personalized professional development and growth opportunities.
To Join Our Growing College Possible Team
Please apply at: ******************************* Include a resume and cover letter
Operator Assistant
Manager's assistant/administrative assistant job in Minneapolis, MN
Rise Baking Company was founded by bakery experts passionate about providing our customers with high quality products and providing a positive, collaborative place to work for our people.
We are a company built on elevating expectations. It's what sets us apart from others in the baking industry. And our people are our finest ingredient.
We believe the quality of our people is just as important as the quality of our products. Our environment encourages creativity, and we value an entrepreneurial and industrious approach to work -a place where honesty, respect, and trust are the essential ingredients for how we do business. We take pride in working with creative individuals with a passion for what they do, and we're always looking to expand our team.
We offer a wide variety of professional and management opportunities, including sales, product development, account management, general management, finance, engineering, administration, and information systems management. We also employ a diverse workforce of hourly food production, packaging, quality assurance, warehouse, sanitation personnel, leads, and supervisors.
Like our products, our benefits package offers quality that makes a difference.
Coverage options may include:
Medical, dental, life, disability, vision, and supplemental insurance
Company paid holidays
Paid Time Off (PTO) plans
Performance bonus potential
401k plan with company match
Expectations Deliciously Exceeded.
What you will do
Assist with the manufacturing and packaging of product in accordance with safety, quality, and food safety specifications.
What you need (Education/Experience)
High school diploma or equivalent preferred
Basic quantitative and analytical skills desired
Good communication skills
Ability to work in a fast-paced manufacturing environment
Ability to think quickly and handle frequent change • Detail oriented with the ability to organize and multitask
Ability to work independently with minimal supervision and as part of a team to complete assigned tasks
Willingness to work various shifts including nights, weekends, and holidays based on business need
Responsibilities (Essential Functions)
Partner with Line Operators to meet customer orders while maintaining processing standards •
Assist with monitoring to ensure products are run within specification; report any food safety or quality problems immediately
Complete all required paperwork as needed
Follow the allergen control program guidelines, including equipment cleaning
Keep work areas clean and organized at all times; complete daily housekeeping
Complete all work tasks before end of shift • Monitor, record, and dispose of waste during shift; keep waste to a minimum
Ensure all safety-related concerns are communicated and addressed
Comply with all food safety requirements, training, policies, and procedures
Perform other job-related duties as assigned
California, Colorado, Connecticut, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Nevada, New Jersey, New York, Rhode Island, Vermont, Washington, Washington, D.C. Residents Only: The salary range for this role is $17.50 to $17.50 per hour. Pay is based upon several factors, including but not limited to local labor markets, education, work experience, certifications, etc. Rise Baking Company complies with all minimum wage laws as applicable. In addition to your annual salary, Rise Baking Company offers benefits such as, a comprehensive benefits package, annual bonus eligibility, incentive and recognition programs and 401k contributions (all benefits are subject to eligibility requirements). At Rise Baking Company, our people are our finest ingredient.
RISE123
MON123
2nd Shift: Monday - Friday (12:00pm - 8:30pm) / Weekends and Overtime As Needed
Auto-ApplyRip Saw/Operator Assistant
Manager's assistant/administrative assistant job in Saint Paul, MN
At Montu Staffing Solutions we know our great asset is our employees, so come in and visit us at one of our 5 locations and let us know how we can help you! At Montu Staffing Solutions, we will work with you to find the right job for your skills and your needs. We partner with over 150 clients throughout the Twin Cities Metro Area to ensure you have the greatest chance at success. We also offer night and weekend work for those just looking to pick up some extra hours.
Job Description
The client is looking for someone with previous experience using wood working tools and reading prints. Ripsaw Assistant with the intent to be trained as an operator. Eventually both people on the
machine function as an Assistant and Operator.
Qualifications
MUST BE 18 OR OLDER TO OPERATE
Read shop drawings
Determine most efficient conversions before cutting wood, work with Ripsaw Assistant/Ripsaw Operator to cut wood to appropriate sizes while creating as little return and waste as possible.
Additional Information
$100 BONUS AFTER 80 HOURS HAVE BEEN COMPLETED. WE ALSO OFFER INCENTIVE PROGRAM OCCUR POINTS AND EARN GIFT CARDS!
Administrative Assistant / Receptionist - Office & Admin Specialist Int
Manager's assistant/administrative assistant job in Saint Paul, MN
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Administrative Assistant / Receptionist - Office & Admin Specialist Int Institution: Metropolitan State University Classification Title: Office & Admin Specialist
Bargaining Unit / Union:
206: AFSCME - Clerical and Office
City:
St. Paul
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$20.32 - $26.46
* This position is open to Metro State Internal Applicants Only*
Job Description:
Metro State University, Minnesota's public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire a Administrative Assistant / Receptionist (Office & Admin Specialist Int). This is a full-time position within the College of Nursing & Health Sciences.
This position serves as the front facing first point of contact for the College of Nursing & Health Sciences and connection for students (perspective and current), employees and visitors to the college. Provide a welcoming, positive customer service experience to those arriving in the suite, callers and via email. Manage and track the collection and decision-making process of student application materials for CNHS college programs from beginning to end. Provide support to the college dean, faculty, staff and office manager with a variety of assigned tasks in order to meet the deadlines of the college.
Minimum Qualifications:
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:
* Customer Service skills sufficient to communicate complex processes, provide accurate information to students, decision makers and supervisor, including the ability to explain regulations and policies in a timely, clear and concise manner.
* Communication Skills sufficient to read, understand and respond to a variety of calls, emails and in person visitors with prompt, polite and accurate information and the ability to respond effectively to sensitive inquiries.
* Knowledge of spreadsheet software such as Microsoft Excel sufficient to enter data correctly, create and edit information and utilize advanced formulas.
* Word processing skills utilizing Microsoft Word, sufficient to accurately type, create, format and edit documents such as written communication, tables and forms.
* Database management sufficient to create, modify, retrieve information and run reports.
* The ability to maintain and protect confidential data such as student records.
Preferred Qualification:
* Bachelor's degree or bachelor's degree in process.
* Ability to handle competing priorities all at one time with diplomacy.
* Adapt to continuous changes sufficient to work constitutively under pressure and cope with ambiguity and setbacks.
* Strong commitment to helping students be successful.
* Detail oriented and organized.
The School/Academic Department:
The College of Nursing and Health Sciences provides innovative, accredited programs in the areas of nursing and dental hygiene. We promote educational advancement through uniquely designed programs, community partnerships, scholarly activities, and academic excellence, guided by our mission to prepare you to enhance the health of under-served and diverse populations upon graduation.
Salary:
$20.32 - $26.46 Hourly
Work Shift (Hours / Days of work):
Monday - Thursday, 7:30 am to 6:00 pm, 4 each, 10-hour days
Applications must be received by 12:01 AM on Thursday, December 4th, 2025.
* This position is open to Metro State Internal Applicants Only*
* To comply with privacy and data practices requirements, please refrain from including personal information or photographs in your application materials.
* Employment for this position is covered by the collective bargaining agreement AFSCME which can be found at: ******************************************************************************************************
Notice: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State vehicle use criteria and consent to a motor vehicle records check.
For TTY, call Minnesota Telecommunications Relay Service (TRS) at 7-1-1 or **************.
Metro State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The University:
Metro State University empowers learners to transform their lives and communities through relevant, student-centered education in an inclusive, anti-racist, and supportive learning environment.
Metro State University provides an excellent, inclusive, and engaging education to eliminate opportunity gaps and empower our students to lead our communities to a prosperous and equitable future. The university offers programs leading to baccalaureate, masters, and applied doctoral degrees. We provide accessible, high quality liberal arts, professional, and graduate education with continued emphasis on marginalized groups, including adult learners. Metro State is a five-time recipient of the Insight into Diversity Higher Education Excellence in Diversity (HEED) Award, most recently in 2023. Federally recognized as a Minority Serving Institution, its employees serve more than 9,000 post-traditional learners, two-thirds of whom identify as belonging to communities of color or American Indian nations, are first in their family to attend college, and/or are eligible for Pell Grants. Since we do not operate residential facilities, Metro State University students all commute to class locations across the Minneapolis-St. Paul metro area, or take their courses wherever they are through our many distance-learning and hybrid course offerings, allowing Metro State to truly be "where learning meets living." Metropolitan State is recognized by CollegeNet as a leading higher education promoter of social mobility for students (Ranked # 31 out of 1,206 in 2024). Recognized in 2008 and 2016 by the Carnegie Foundation for Community Engagement, the university is committed to academic excellence and community engagement through curriculum, teaching, scholarship, and services designed to support an urban mission. As a member of Minnesota State Colleges and Universities System, Metro State University actively works to achieve the Equity 2030 goal of the system, with initiatives to close disparities among student groups that focus on academic programs, policies and procedures, and effective student support. In addition, equity and anti-racism strategies are focused on building an inclusive and welcoming campus climate, hiring and retaining a diverse workforce, and developing our capacity to serve students in a culturally responsive manner. The university is finalizing a new strategic plan, with the draft goal of enhancing its legacy of student success by becoming the region's premier institution for high-quality, accessible, and equitable education, promoting social mobility and community engagement.
Visit the Metro State University website to learn more about the university, our programs, and our students. Learn more about Minnesota State Colleges and Universities at their website.
For campus safety information and crime statistics visit: **************************************************
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
01-01-2026
Position End Date:
Open Date:
11-20-2025
Close Date:
11-21-2025
Posting Contact Name:
Kevin Earl Thompson
Posting Contact Email:
*******************************
Auto-ApplyBusiness Assistant
Manager's assistant/administrative assistant job in Saint Louis Park, MN
As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills.
Responsibilities
Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries.
Ensure a positive patient experience by providing exceptional customer service.
Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time.
Confirm upcoming appointments and follow up on missed appointments.
Verify and process dental insurance information for patients.
Assist patients in understanding their insurance coverage and financial responsibilities.
Process patient payments, including copayments, deductibles, and outstanding balances.
Provide accurate financial estimates for treatment plans.
Maintain accurate patient records, ensuring completeness and compliance with privacy regulations.
Manage and update patient demographic information.
Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
Oversee the ordering and stocking of office supplies.
Serve as a liaison between patients, dental providers, and other team members.
Communicate treatment plans, financial information, and post-operative care instructions to patients.
Assist with dental billing procedures, including accurate coding and submission of claims.
Work collaboratively with the billing department to resolve any billing discrepancies.
Collaborate with dental providers, dental assistants, and other staff members to ensure coordinated patient care.
Participate in team meetings and contribute to office-wide initiatives.
Qualifications
High school diploma or equivalent; additional education in healthcare administration or related field is a plus.
Previous experience in a dental office is preferred.
Proficiency in office software (Microsoft Office, dental practice management software, etc.).
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Ability to communicate effectively with patients and team members.
Strong customer service skills with a focus on creating a positive patient experience.
Exceptional attention to detail, particularly in managing patient records and financial transactions.
Ability to adapt to a fast-paced and dynamic work environment.
Ability to work collaboratively.
Willingness to take on varied responsibilities to support the success of the dental office.
Benefits
Paid time off
Paid Holidays
Medical insurance
FSA and HAS
Vision Insurance
401k
Voluntary Life/AD&D insurance
Short term disability
Long term disability
Accident Insurance
Critical Illness
Dependent care FSA
Commuter Benefits
Employee Assistance program
Perks and discounts through ADP & Benefits hub
Pet insurance
Auto-ApplyCorporate Administrative Assistant
Manager's assistant/administrative assistant job in Coon Rapids, MN
Part-time Description
Pay and Schedule
$17.00 an hour
8:00 AM - 1:30 PM
Responsibilities
The Corporate Administrative Assistant is the first point of contact for callers and visitors at HOM Furniture's corporate office. They must greet and assist guests in the lobby as well as answer and direct incoming calls.
It is important that the corporate office operates well. To accomplish this, the Corporate Administrative Assistant distributes and posts mail, orders office supplies and uniforms, maintains copiers, fax machines, and printers, among other tasks.
The Corporate Administrative Assistant assists the Human Resources department through maintaining employee files, some data entry, orientation preparation, and preparation for company events and meetings.
Occasionally required to run various errands.
Other duties as assigned
Benefits
HOM Furniture offers its full-time employees a competitive benefits package.
Paid Time Off- 20 Days in 1st year for full-time employees
Medical and/or Dental Coverage
401(k) Employee Contribution Plan
401(k) Employer Matching
Employee discount
Career advancement opportunities and training
Pay on Demand - options for receiving earned wages
Requirements
Education: High school diploma or GED required.
Experience: One to three years related experience preferred.
Physical Demands: Low physical demands required. The employee is regularly required to sit for sustained periods of time and occasionally lift up to 25 pounds.
Other: Must be able to communicate effectively both verbally and in writing.
*Reasonable accommodation will be made for those who require it.
HOM Furniture is proud to be an equal opportunity workplace. Individuals seeking employment at HOM Furniture are considered without regard to race, color, religion, gender expression or identity, sexual orientation, national origin, marital status, age, creed, public assistance status, disability, membership or activity in a local commission, or any other characteristic or classification protected by federal, state or local law.
Direct Support Assistant
Manager's assistant/administrative assistant job in Eden Prairie, MN
Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits:
Flexible scheduling options
Opportunities to gain and grow leadership skills
Support a healthy work-life balance
Free meals during summer months
Employee Referral Program
Scenic and inspiring work environment
Retirement Savings Plan with opportunity for 3% Employer Match
Fun, organization-wide Events
Cabin Rental Discounts
...and more!
How You'll Contribute:
Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities
Lead recreational and leisure activities as assigned by leadership
Report any changes in participant condition promptly
Ensure participants' belongings are properly checked in and returned
Complete all required documentation accurately and timely
Maintain cleanliness and organization of areas used by participants and staff
Participate in training and professional development opportunities
Attend and actively participates in staff meetings
Perform other duties as assigned
What You'll Bring to the Table:
Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role)
Must be able to pass an organizational background study
Strong communication skills
Able to handle physical aggression and challenging behaviors
Detail-oriented with a strong emphasis on safety
Team player who can follow instructions effectively
Previous experience working with individuals with disabilities preferred
Physical demands
Ability to see, hear, and communicate verbally
Ability to lift up to 50 lbs.
Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours
Ability to feel objects and use fingers to operate tools and controls
True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.
Resort Operations Admin Assistant
Manager's assistant/administrative assistant job in Cottage Grove, MN
. Pay Rate: $19.00 an hour ESSENTIAL DUTIES AND RESPONSIBILITIES
Greet guests and direct them to the appropriate areas, ensure they feel welcome
Notify staff when their appointments arrive
Answer phone calls, respond to emails and voicemails, and assist with general inquiries in a friendly and professional manner.
Schedule appointments and manage the booking system using spa software, ensuring an organized and efficient flow of services.
Handle incoming calls, answer questions regarding the property, and Spa offerings
Promote services offered and retail products
Process cash, credit / debit card and comp transactions for services and retail products accurately track cash and credit/debit gratuity.
Maintain cleanliness and organization in all areas of the spa, including, relaxation lounge, locker rooms, treatment rooms, and retail areas
Assist with laundry duties, ensuring fresh linens and towels are available for guest services.
Perform general clerical duties such as maintain files and process mail
Assist with processing payroll, including tracking tips and commissions for spa staff.
Ensure all payroll, tips, and commission data is accurately entered and documented.
Help maintain financial records related to payroll and tips distribution.
Monitor inventory levels for retail products and spa supplies, ensuring items are well-stocked. Place orders for new products and track deliveries to maintain adequate supply levels.
Perform regular inventory checks and update records to maintain accuracy.
Accurately input guest services, preferences, and appointments into the spa management software.
Keep spa service offerings up to date in the spa software, including adding new services or making changes to existing ones.
Ensure accurate descriptions, pricing, and availability of services in the spa management system, website, and brochure.
KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES
Required Knowledge and Certification:
1- year previous experience in an office setting preferably in a Spa / Salon setting
Preferred Knowledge and Certification:
1- year scheduling experience
Required Skills:
Accurate and detail-oriented
Highly organized and ability to adapt quickly to changing priorities
Strong computer skills Microsoft Office (Word, Excel and Outlook)
Excellent written, verbal and interpersonal communication skills
Required Abilities:
Ability to work fast and efficiently
Ability to follow established dress code policies and practice good personal hygiene
Ability to interact with guests, coworkers and management in a professional and courteous manner
Ability to enthusiastically and professionally sell spa products and services
Ability to speak in a clear, concise and pleasant voice
Ability to answer a multi-line phone system in a professional and courteous manner
PHYSICAL DEMANDS
Must be able to walk, stand or sit for long periods throughout the day
Must have a good sense of balance, and be able to bend and kneel and stoop
Must be able to reach and twist occasionally
Must be able to push, pull and grasp objects occasionally
Must have the ability to independently lift up to 25+ pounds occasionally
Must be able to perform repetitive hand and wrist motions
Must have good eye hand coordination
WORKING ENVIRONMENT
Work is performed in the Spa, which includes chemicals, aroma therapy scents and nail products; May require going on the gaming, which has flashing lights, frequent loud noises and cigarette smoke
Must be able to work in cramped, tight quarters
Must be willing to work a flexible schedule including all shifts, weekends and holidays
Extensive computer use
Occasionally must deal with angry or hostile individuals
High volume direct public contact
Associate Sales Manager
Manager's assistant/administrative assistant job in Minneapolis, MN
In this role, you will partner with Regional Sales Managers (RSM) and Regional Sales Directors (RSD) to drive best in class organic growth of Ameriprise advisors as measured by net flows, target market client acquisition and advice through helping advisors implement the Ideal Practice Model and modernize their practice. You will leverage modern coaching model to drive growth via cohorts, learning and growth labs and asynchronous support.
Key Responsibilities:
Manage ongoing engagement with new advisors as they enroll in coaching programs. Engage with RSMs and RSDs to develop personalized learning plans, leading and lagging indicators to hit their business planning goal.
Manage up to 60 different cohorts of advisor learners at a time with a focus on providing updates to RSMs and RSDs on engagement and areas of opportunity. Partner with cross organizational team members to curate relevant content. Build and update unique scoreboards for each cohort.
Support national and regional calendar of learning and growth labs. First line support of live Q/A during calls. Work with learning team to develop pre and post event expectations, content and follow-up.
Work with operations team to serve up asynchronous communication ideas to RSMs and RSDs. Leverage the existing reporting to identify key opportunities and suggest methods of communication to lead coach.
Work 1:1 via referral with an advisor or operations team member on installation of key Ameriprise tools like CRM, eMeeting, Advice Insights and the marketing suite of capabilities.
Required Qualifications:
Bachelor's degree or equivalent
1 - 3 years' relevant experience
Series 7 or ability to obtain within 150 days
State securities agent registration (S63 or S66) or ability to obtain within 150 days
State IAR registration (S65 or S66) or ability to obtain within 150 days
Preferred Qualifications:
Previous experience in financial services industry strongly preferred
Knowledge of financial planning principles and process, as well as knowledge of advisor practice management processes and systems
Ability to influence advisor and field leader behavior
Analytical and conceptual thinking required to assist advisors, which may be subject to individual case analysis
Strong written and verbal communication skills, including a demonstrated ability to interact effectively with all levels of the organization
Demonstrated ability working in a fast-paced environment, and previous experience successfully managing multiple competing priorities
Strong attention to detail
Previous experience working collaboratively with a wide variety of partners
Strong communication, coaching, training and general presentation skills
Ability to coach advisors on the compliant application of financial planning tools as an integral part of an advice-based practice
Ability to collaborate, develop and maintain relationships, and influence field sales leaders and advisors to drive results
About Our Company
We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
Base Pay Salary
The estimated base salary for this role is $62,300 - $84,100 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.
Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Full-Time/Part-Time
Full time
Exempt/Non-Exempt
Exempt
Job Family Group
Sales
Line of Business
AFG Ameriprise Franchise Group
Auto-Apply