Manager's assistant/administrative assistant jobs in Cedar Park, TX

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

This position ensures that applicable bank lending policies and practices, as well as state and federal regulations are being followed. Principal Duties and Responsibilities Oversees the development and maintenance of loan and credit files. Prepares various loan documents for loan officers ensuring completeness, accuracy, and timeliness. Provides clerical and customer service support to the bank lobby. Processes and follows up on new and renewal documents, processes renewals on real estate files. Prepares packets that include plans/cost breakdown for the appraisal department. Prepares the loan set up sheet. Processes and closes loan documents in person with customer. Processes loans from approval to closing. Sends out new and renewal documents; sends certified mail. Obtains signatures for approvals of various exceptions. Order loan documents through commercial attorney. Orders Title Commitments, Flood Certificates, Appraisals, Title Binder Extensions, UCC searches and Credit Reports Approves HUD's for closing, requests Plans and Cost Breakdown sheets for interims. Processes customer requests or inquiries including loan draws or transfers. Reviews and approves documents before they are sent to close, checks on pending loans for Title Commitment and Appraisals. Prepares additional security agreements for collateralized loans; prepares HMDA on applicable loans. Prepares drafting instructions or sends off cashier's check for vehicle loans. Places Red Flag verifications on all new loans. Sends out denial and withdrawal letters, as necessary. Communicates loan status with the Loan Origination Department, Compliance Department, Loan Officers, and Customers. In dept knowledge of bank products, services, policies, and procedures to successfully assist customers in all aspect of the new account and teller functions. Perform teller duties including cash, check and deposit transactions, wire transfers, loan payments, Cashier's Checks, and balancing cash drawers. Knowledge of both customer and business account opening along with the ability to recommend and cross sell products and services. Perform audit and vault duties as needed. Performs duties in compliance with applicable laws and regulations. Maintains the security and confidentiality of pertinent information and records. Maintains current and up-to-date knowledge and continues professional development through training as applicable. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Education and Experience Required Associates Degree or equivalent education and experience required. Five years of job-related experience required, preferably in the financial industry. Skills and Abilities Required Job Knowledge/Technical Knowledge: Computer (Microsoft Office, Loan Origination Software, Jack Henry, LaserPro), ppdocs.com. Accuracy, attention to details, organizational skills. Analytical skills, problem solving, good time management and excellent follow up skills. Responsive to requests and timely completion of tasks. Strong verbal and written communication with all levels. Strong leadership and decision making. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Susser Bank is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Susser Bank participates in E-Verify.

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to support 4 Senior Directors in our Americas Professional Services organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed. They will maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below. What you'll do: * Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary. * Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international. * Process business expense reimbursement requests, invoices and manage POs. * Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. * Manage staff meeting agendas as well as attend and capture key outcomes and actions. * Coordinate assistance with office space, equipment, software, office-related matters, and events. * Be onsite, in office regularly and able to assist with in person needs and tasks. * Ability to travel occasionally to provide on-site support at team offsite events. * Manage team access to shared databases (SharePoint, OneNote, Wiki). * Regularly collaborate with cross-functional Administrative & Executive Assistants. What is needed: * Bachelor's Degree or equivalent work experience * 5+ years of experience as Administrative Assistant within a high-tech organization * Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. * Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment. * Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy. * Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through. * Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s). * Able to apply the utmost discretion when dealing with sensitive and confidential material. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,200 -- $152,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Description: : Priority Settlement Group of Texas is a growing statewide provider of title insurance, escrow and valuation services. We strive to provide the highest level of customer service to national banks, mortgage companies, credit unions, government agencies, realtors, brokers and investors. A privately owned company, Priority continues to seek out experienced individuals in different markets to help us grow our business. We offer a dynamic working environment, paid training, competitive salary, full medical, dental and vision benefits and a 401k plan. We also support different Tele-commuting options based on the position that the employee is handling. Role Description: We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will report directly to the Office Manager and will be responsible for performing a variety of administrative and clerical tasks. Duties and responsibilities: Client Reception and Support Maintaining clean, organized, presentable client facing spaces Mail management- Receive, sort, distribute, scan, and file all incoming mail and FedEx daily Administrative Support- assist with general office tasks such as filing, scanning and data entry Maintain shared calendar for office Order Office supplies Process mail in recordings to county clerks' office All other duties assigned by management Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Requirements: Experience/Qualifications: High School degree; additional qualification as an administrative assistant or Secretary will be a plus Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills and Abilities: Excellent analytical and problem-solving skills. Effective communication and interpersonal skills. Ability to handle confidential and sensitive information with discretion. Strong organizational skills and attention to detail. Physical Requirements: Ability to sit for extended periods and perform repetitive tasks. Occasional lifting of light to moderate items may be required. Schedule Core business hours are 8:30am-5:30pm Monday through Friday Work Location: In-Office: Available for candidates local to Austin, Houston, Harker Heights, or San Antonio, TX. Authorization: Applicants must be authorized to work in the United States at the time of application. Job Type: Full-time FLSA Status: Non-exempt

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Explore Your Career Possibilities: At Talent101 we take ownership of our customer's direct hire and contract needs and provide them with the brightest talent that are on top of their game and can make a direct impact on our customer's business. We are searching for a Senior Administrative Assistant in Southwest Austin . Responsibilities may include, but are not limited to: Apply excellent judgement as a representative of client in interactions with senior leaders, customers, and global teams Manage executive schedule/calendars and coordinate meeting logistics Make purchases of equipment and supplies and reconcile purchasing card spending Book itineraries for domestic and international travel and submit expense reports Prepare and submit applications for travel visas • Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals Coordinate with facilities for onsite repairs and maintenance Plan and manage travel and logistics for offsite staff meetings when needed Initiate domestic and international shipping requests for direct team Review and approve international shipping requests through SICAT for greater organization Support social events, event planning logistics, and community engagement for local teams as part of the admin team Drive and coordinate quarterly communication town hall meetings and logistics Qualifications - Minimum Requirements: 5+ years as an Executive Administrative Assistant Highly attentive to detail, thorough and thoughtful approach to work Effective at professionally & productively managing interruptions of workflow with poise, remaining flexible & accessible to minimize disruption Capable decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions Collaborative and able to work with a diverse team of professionals Proactive in anticipating needs of executives and resourceful under pressure Adept and open to learning various new internal IT systems as needed (e.g., Concur, Coupa, SICAT, and SAP) Highly capable with MS Office applications including Outlook, Excel, PowerPoint, SharePoint, and Teams Ideal candidates should possess a college degree Applicants must be at least 18 years or older, must be willing to take a drug test and background check as part of the selection process and must have legal authorization to work in the United States. Talent 101 is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to protected characteristics, including race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or age.

Job Description Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with visitors - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Powered by JazzHR ioba VSf4Tl

About INTX INTX is on a mission to modernize the Property & Casualty (P&C) insurance space by delivering powerful, intuitive SaaS solutions. As a growing startup, we're helping carriers, reinsurers, MGAs and Captives transform the way they work with cutting-edge technology that brings efficiency, auditability, seamless integration, insight, and simplicity to complex processes. About the Role The Office Administrator will play a critical role in supporting the four-person executive team and ensuring smooth, efficient business operations. This position requires a proactive, solution-oriented individual who can manage day-to-day administrative functions, coordinate schedules and travel, oversee service providers, and maintain high standards of organization and communication. Discretion and professionalism are essential, as some support may include sensitive and private matters. Requirements Executive Support & Coordination • Manage executive schedules, logistics, and operational needs • Handle travel arrangements, including flights, accommodations, meeting space, and transportation • Screen calls, manage correspondence, and prepare communications as required • Format internal and external communications (emails, memos, reports, presentations) • Assist with meeting preparation and documentation, including minutes when required • Coordinate company wide-events such as social gatherings or client offsites Office & Vendor Administration • Serve as the primary point of contact for all service providers • Oversee outsourced vendor performance to ensure operational efficiency • Maintain office supplies, company fuel cards, and inventory management • Manage keys, access rights, and office security permissions • Support the onboarding of new hires (equipment setup, onboarding kits, account access, etc.) • Ensure all business support systems (internet, phone, printing, communication tools) remain fully functional • Work with vendors to troubleshoot and resolve any technical or operational issues • Coordinate website and social media content updates with external providers • Work with vendors to troubleshoot and resolve any technical or operational issues Financial & Record Management • Support the Finance Director with basic bookkeeping, invoice tracking, and reconciliation of company cards • Maintain accurate filing systems for both physical and digital records • Organize important business documents and ensure data confidentiality Skills & Qualifications • 2+ years administrative or office management experience (tech or SaaS environment advantageous) • Highly organized with strong attention to detail • Excellent written and verbal communication skills • Able to multitask and prioritize in a fast-moving environment • Professional discretion and ability to handle confidential information • Strong proficiency in Microsoft Office • Experience coordinating travel and managing vendor relationships • Tech-savvy and quick to learn new business systems Personal Attributes • Proactive and solutions-driven mindset • Strong interpersonal skills and teamwork orientation • Calm under pressure and adaptable to changing priorities • Energetic, positive, and client-focused attitude Benefits Why Join INTX? Opportunity to work directly with the executive leadership in a dynamic insurance software start-up Fast-paced, collaborative culture where your contribution has visible impact Exposure to diverse responsibilities and career growth potential Benefits Competitive compensation Health, dental and vision insurance Health savings account (HSA) 401k matching

Company: Ultra Intelligence & Communications Command, Control, Intelligence & Encryption (C2I&E) Powering Decision Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield-find your place in the future of defense. Mission Solutions By joining our Mission Solutions business, you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate, mission-critical operations. We focus on enhancing situational awareness, tactical command and control, and seamless video data exchange capabilities within a dynamic, multi-domain environment. Job Description Ultra I&C is seeking a high-performing Executive Administrative Assistant to provide direct administrative and operational support to the VP of HR and other Senior leadership team. Based at our headquarters in Austin, TX, this position plays a critical role in maintaining daily executive operations, managing office functions, and serving as a central point of coordination for leadership communications and events. This individual will work with a high degree of professionalism and discretion, regularly interacting with senior executives, including chief financial and technical officers, and managing sensitive information with confidence. The role will also lead our internal Events Committee and contribute to employee communications and engagement efforts. Key Responsibilities: Provide executive administrative support to the President, including calendar management, travel coordination, and document preparation. Serve as the primary administrative point of contact for the Austin headquarters office, managing general office operations and acting as the face of the Corporate Center. Coordinate meetings and executive engagements across multiple time zones, including preparation of agendas, materials, and action tracking. Maintain and prepare confidential reports, presentations, and internal communications on behalf of the President and executive leadership. Partner with the CEO's Executive Assistant and other BU executive assistants to ensure cohesive administrative support across the enterprise. Lead the company's internal Events Committee and drive the planning and execution of onsite and offsite events, leadership summits, and team engagements. Provide guidance and coordination for visiting executives and board members. Support internal communication initiatives in partnership with HR and Marketing, contributing to messaging and engagement campaigns. Assist in financial and operational reporting needs, including expense reconciliation and tracking. Other duties as assigned. Required Qualifications 7+ years of executive-level administrative experience supporting C-Suite or senior leadership, preferably in a technical or defense environment. Proven ability to manage confidential information and maintain discretion at all times. Strong organizational and time-management skills with the ability to manage competing priorities in a fast-paced environment. Demonstrated experience coordinating complex travel, meetings, and high-profile events. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Associate degree or equivalent combination of education and experience. U.S. citizenship with the ability to obtain a U.S. Government Security Clearance. Preferred Qualifications Prior experience supporting technical, financial, or engineering executives. Event planning or employee engagement experience, especially in a corporate or technical setting. Strong interpersonal skills and the ability to build relationships across levels and departments. Experience in project coordination or light project management. Familiarity with tools like Concur, Workday, or similar systems for expense and travel management. Willingness to work extended hours and occasional travel ( #IC #LI-JK1 #LI-Hybrid Notice Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements. Our Benefits Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including: Annual Bonus - Annual Bonus - Performance Related Competitive Paid Time Off (PTO) package plus 11 company holidays Early finish on Friday 401K w/ company match Medical/Dental/Vision Benefits Student Loan Assistance Program Array of voluntary benefit offerings Ultra I&C is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other legally protected state or federal classes. We provide affirmative action in employment for qualified individuals with disabilities and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. If you need an accommodation in any part of the application process, email ********************."

Under general supervision, the Administrative Support Associate performs general administrative support tasks that assists the department in achieving operational goals and objectives. Posted pay range is the starting salary. Pay rate offered is based on experience. Examples of Duties * Greets internal and external visitors, answers phone/emails/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail. * Scans and or files documents; maintains documents and files. * Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow. * Maintains, orders, and organizes supplies and materials. * Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars; may coordinate travel for department and/or division. * Provides basic technical support; submits Information Technology and Facility work tickets for assigned area. * Drafts letters, memos, forms, general correspondence, and presentations using appropriate software. * Compiles and prepares a variety of reports. * May maintain content and update webpages for assigned area; maintains data in online databases. Experience and Training * High School diploma or equivalent * Two (2) years of clerical or administrative support experience. College credit may be substituted for experience on a year per year basis. Certificates and Licenses Required * Demonstrated knowledge of modern office software (i.e., Microsoftt SharePoint, Teams, Word, Excel, Outlook)

Company: Ultra Intelligence & Communications Command, Control, Intelligence & Encryption (C2I&E) Powering Decision Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefield-find your place in the future of defense. Mission Solutions By joining our Mission Solutions business, you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate, mission-critical operations. We focus on enhancing situational awareness, tactical command and control, and seamless video data exchange capabilities within a dynamic, multi-domain environment. Job Description Ultra I&C is seeking a high-performing Executive Administrative Assistant to provide direct administrative and operational support to the VP of HR and other Senior leadership team. Based at our headquarters in Austin, TX, this position plays a critical role in maintaining daily executive operations, managing office functions, and serving as a central point of coordination for leadership communications and events. This individual will work with a high degree of professionalism and discretion, regularly interacting with senior executives, including chief financial and technical officers, and managing sensitive information with confidence. The role will also lead our internal Events Committee and contribute to employee communications and engagement efforts. Key Responsibilities: * Provide executive administrative support to the President, including calendar management, travel coordination, and document preparation. * Serve as the primary administrative point of contact for the Austin headquarters office, managing general office operations and acting as the face of the Corporate Center. * Coordinate meetings and executive engagements across multiple time zones, including preparation of agendas, materials, and action tracking. * Maintain and prepare confidential reports, presentations, and internal communications on behalf of the President and executive leadership. * Partner with the CEO's Executive Assistant and other BU executive assistants to ensure cohesive administrative support across the enterprise. * Lead the company's internal Events Committee and drive the planning and execution of onsite and offsite events, leadership summits, and team engagements. * Provide guidance and coordination for visiting executives and board members. * Support internal communication initiatives in partnership with HR and Marketing, contributing to messaging and engagement campaigns. * Assist in financial and operational reporting needs, including expense reconciliation and tracking. * Other duties as assigned. Required Qualifications * 7+ years of executive-level administrative experience supporting C-Suite or senior leadership, preferably in a technical or defense environment. * Proven ability to manage confidential information and maintain discretion at all times. * Strong organizational and time-management skills with the ability to manage competing priorities in a fast-paced environment. * Demonstrated experience coordinating complex travel, meetings, and high-profile events. * Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Excellent written and verbal communication skills. * Associate degree or equivalent combination of education and experience. * U.S. citizenship with the ability to obtain a U.S. Government Security Clearance. Preferred Qualifications * Prior experience supporting technical, financial, or engineering executives. * Event planning or employee engagement experience, especially in a corporate or technical setting. * Strong interpersonal skills and the ability to build relationships across levels and departments. * Experience in project coordination or light project management. * Familiarity with tools like Concur, Workday, or similar systems for expense and travel management. * Willingness to work extended hours and occasional travel ( #IC #LI-JK1 #LI-Hybrid Notice Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements. Our Benefits Every employee is critical to our success, and as such, we offer a range of flexible employee benefits, including: * Annual Bonus - Annual Bonus - Performance Related * Competitive Paid Time Off (PTO) package plus 11 company holidays * Early finish on Friday * 401K w/ company match * Medical/Dental/Vision Benefits * Student Loan Assistance Program * Array of voluntary benefit offerings Ultra I&C is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other legally protected state or federal classes. We provide affirmative action in employment for qualified individuals with disabilities and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. If you need an accommodation in any part of the application process, email ********************."

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry seeking an experienced Administrative Assistant to assist with our Business Lines and Ventures team. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Bilingual in Spanish a plus. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Primary Purpose: * Ensure the efficient operation of the central administration office and provide clerical services for the Executive Director of Communications. Minimum Qualifications: * Education/Certification * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency) * Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee. Knowledge/Skills: * Ability to communicate effectively with diverse groups of individuals in a professional manner * Ability to operate multi-line phone system * Ability to speak, read, and understand English * Ability to read and comprehend verbal and written instructions * Ability to effectively present information in one-on-one situations * Ability to perform a variety of tasks often changing assignment on short notice * Knowledge of basic accounting principles, 10-key numerical data entry, and filing practices * Effective public relations, organization, communication, and interpersonal skills * Demonstrated proficiency in general office management and procedures Preferred Experience: * Three (3) years of work-related experience, knowledge of routine office procedures to include customer service, telephone etiquette, efficient and effective recordkeeping procedures, new staff training, and presentation development. * Bilingual preferred. Major Responsibilities and Duties: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) Professionalism: * The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community. * Rule §247.1 Purpose and Scope; Definitions * Rule §247.2 Code of Ethics and Standard Practices for Texas Educators Organization Management: * The Administrative Assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following: * Receive and direct incoming calls, take reliable messages, and route to appropriate staff. * Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. * Maintain visitor log and issue visitor passes. * Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues. * Receive deliveries and disseminate materials and information to the appropriate parties. * Provide clerical assistance as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Follow district safety protocols and emergency procedures. * Maintains payroll information including attendance reporting, absence reports, time sheets etc. Communication and Community Relations: * The Administrative Assistant promotes a positive tone for school or community relations through activities such as the following: * Receives incoming calls, answers questions, takes messages and routes to appropriate staff. * Greets visitors with professionalism and courtesy. * Assists students, staff, teachers, office visitors, and parents as needed. Professional Growth and Development * Participate in all department assigned professional development. Qualities of an Effective Administrative Assistant * The Administrative Assistant exhibits qualities such as the following: * Daily attendance and punctuality at work are essential functions of the job. * Participates in District and campus staff development programs that improve job related skills. * Keeps informed of and comply with state, district, and school regulations, including daily attendance, punctuality and confidentiality. * Uses effective communication skills with students, parents and District personnel. * Maintains confidentiality. Supervisory Responsibilities: * None Equipment: * Office equipment and tools: calculator, computer, scanner, printer, copier, fax, multiline telephone, and other equipment applicable to position. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: * Frequent exposure to: exposure to hot and cold temperatures (work inside and outside), humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours. * Works irregular and extended work hours when approved by the principal. * Works with frequent interruptions/deadlines and maintains emotional control under stress. * Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching * Biological exposure to bacteria and communicable diseases. Occasional light lifting and carrying (less than 15 pounds). The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Job Title Executive Administrative Assistant, Police Evaluation Type Paraprofessional Department Police Pay Grade P8 FLSA Non-Exempt Date Revised November 2025 Supervisor Chief of Police BASIC FUNCTION & RESPONSIBILITY: Work under minimum supervision to provide advanced clerical services to designated administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills/Abilities: * Knowledge of school district organization, operations, and administrative policies * Ability to multi-task numerous complex administrative activities * Highly proficient skills in keyboarding, word processing, and file maintenance * Excellent interpersonal, organizational and communication skills * Requires good mathematical skills * Ability to evaluate data and statistics and translate into a format which meets the needs and requirements of the administration and department * Ability to use personal computer and software to develop spreadsheets and databases and do word processing * Ability to initiate and complete projects and program * Ability to research, compile, analyze and report data clearly * Assist with open records requests Experience: * Three (3) years of secretarial experience, preferably in a public education environment CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Records, Reports, and Correspondence: * Prepare correspondence, forms, manuals, reports, presentations, and other documents for the designated administrators and various departments. * Compile pertinent data as needed when preparing various state and local reports. * Maintain physical and computerized files for the overall department. * Assist in compiling, maintaining, and updating departmental policies and procedures. * Serve as a liaison with department administration to help ensure a manageable work-flow. * Maintain communication with select outside parties on behalf of the department, including suppliers, business contacts, shareholders, etc. * Schedule appointments and maintain the various administrator's calendar. * Set up meetings including reserving the venue and preparing materials. * Make travel arrangements including making hotel reservations and turning in conference registration forms. * Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to various administrators. Accounting: * Perform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator. * Prepare purchase orders and payment authorizations. * Assist with department budgetary matters; developing and maintaining. * Creating spreadsheets and managing databases. * Negotiating with vendors. Ordering of specialized law enforcement equipment. Other: * Act as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters. * Receive, sort, and distribute mail and other documents to department staff. * Receive, store, order, issue supplies and equipment for the department. * Managing fax communications and office equipment. * Managing traditional paper and /or electronic filing systems. * Keep informed of and comply with all state and district policies and regulations concerning primary job functions. * Project a positive image to the school and community. * Will attend required job-related training and/or conferences * Maintains personnel records, files, timesheets and leave and payroll * Creates case files * Notarizes documents for public and employees * Enters maintenance work orders upon request * Enters technology work orders regarding the burglar/fire alarm system and other miscellaneous requests * The following is a list of training tools that you will be required to learn how to use within the first six months of service with the department: Texas Commission on Law Enforcement website, Texas Public Information Act and the Texas Open Meetings Act, State of Texas Records Retention requirements for Law Enforcement, LEEP, WatchGuard (body-cam and in car video for the patrol units and officers) SUPERVISION EXERCISED: None MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: * Tools/Equipment Used: Standard office equipment including personal computer and peripherals * Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching * Lifting: Occasional light lifting and carrying (less than 15 pounds) * Environment: May work prolonged or irregular hours; occasional district wide travel * Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Job DescriptionKey Personnel is seeking an Administrative Associate in the Austin, TX area.Job Title: Administrative Associate Hours: Monday - Friday 8am - 5pm Pay Range: $18/hr Long term temp - 1 year Administrative Associate Job SummaryProvide administrative and clerical support within an assigned department, plant, or regional office. Responsible for preparing reports, maintaining records, and supporting overall business operations through accurate and efficient administrative processes. Essential Duties & Responsibilities Perform administrative and clerical tasks under supervision, following standard procedures. Prepare and edit documents, reports, spreadsheets, and presentations. Maintain filing systems, calendars, and departmental records. Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other company systems. Communicate effectively with team members, management, and customers. Assist other team members as needed to maintain departmental productivity. Respond to customer inquiries and route questions appropriately. Demonstrate initiative by learning departmental functions and handling assignments beyond routine duties. Apply strong attention to detail to ensure accuracy in all documentation. Work in a fast-paced environment with shifting priorities. Administrative Associate Teamwork & Customer Service Responsibilities Exchange documents with courts, administrative agencies, and opposing parties (includes local travel within a 5-block radius or using a company vehicle for longer distances). Serve materials to multiple parties via hand-delivery, courier, USPS, overnight shipping, or email. Maintain accurate filing systems for all distributed materials. Coordinate large mailings (1,000+ recipients) efficiently and accurately. Exhibit professionalism when interacting with judges, attorneys, and other stakeholders. Administrative Associate Technical & Software Skills Required: Microsoft Word and Excel proficiency (minimum typing speed: 60 wpm). Strong organizational, analytical, and problem-solving skills. Excellent written and verbal communication. Preferred: Adobe Acrobat (document labeling and editing). Mail merges using Excel and Stamps.com, FedEx, or similar platforms. Experience with large-scale mailing/shipping operations. Administrative Associate Qualifications High school diploma or GED required. Minimum 1 year of administrative experience. Proven ability to handle confidential information and maintain accuracy. Ability to adapt to changing priorities in a team-driven environment. Strong customer service orientation and interpersonal skills. Key Personnel Benefits:While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!For additional job openings, visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.

Notes to applicants: Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role. Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer. Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply. The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request. Job Description: This position will be responsible for a variety of administrative duties working with the US Administrative team to support the Global Client Group. Responsibilities: Create and process expense reports Book conference rooms, organize meetings Coordinate domestic travel arrangements Assist with planning internal and external meetings and events and act as a company representative Fulfill all collateral requests via Mimeo, in house binding, or warehouse orders for presentation decks or Dimensional marketing materials Participate in several weekly rotational duties that support all Global Client Group Channels (i.e., Dimensional client site access) Various administrative tasks and projects as assigned Skills and Qualifications: Able to bring positive energy to all situations and interactions Strong communication skills, both verbal and written Strong organizational skills and an unwavering attention to detail Able to work well in a team-oriented environment Self-starter who can juggle multiple tasks at once through effective time management Can identify needs proactively and offer solutions Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) Bachelor's degree and some administrative experience preferred Experience with online expense reporting tools; Concur is preferred Experience planning meetings and events CRM experience a plus, specifically Microsoft Dynamics Familiarity with Microsoft SharePoint a plus Familiarity with investment advisory or mutual fund operations a plus #LI-Hybrid Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth. It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.

Job Title: Administrative Assistant III - Technology Wage/Hour Status: Non-Exempt Reports to: Director of Technology Pay Grade: Clerical/Technical 5 Dept./School: Technology Calendar: 226 Days Date Revised: 10.1.2025 Primary Purpose: Perform administrative duties related to the daily operation of technology department office and provide clerical services to the director and other staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Knowledge of correct English usage, grammar, spelling, and punctuation Ability to use software to develop spreadsheets, perform data analysis and do word processing documents Strong knowledge of purchasing and accounting principles Effective organizational, communication, and interpersonal skills Experience Three years secretarial experience, preferably in a public education environment Three years administrative professional or purchasing experience Major Responsibilities and Duties: Records, Reports and Correspondence * Prepare correspondence, memorandums, forms, requisitions, and reports for technology department. * Compile, maintain, and file all reports, records and other documents as required. * Maintain district software licensing records. Phones * Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility. Accounting * Request quote information and agreement documents from vendors, following policy and regulations. * Prepare, track and receive all district hardware and software purchase orders and payment authorizations in accordance with budgetary limitations and district policies. * Process all district incoming equipment and software to appropriate departments, including knowledge of configuration and license agreements. * Perform routine bookkeeping tasks to maintain department budget records. * Process department supply and equipment purchases. Other * Welcome all visitors and handle their requests or refer them to appropriate personnel. * Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner. * Maintain a schedule of appointments for the director of information services. * Receive, sort, and distribute mail and other documents to department staff. * Follow district safety protocols and emergency procedures. * Maintain confidentiality. Supervisory Responsibilities: None. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.