Manager's assistant/administrative assistant jobs in Dearborn, MI

This Executive Administrative Assistant will support Global Sustainability Executives ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role. What You'll Do: Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements using Concur, scheduling meetings, managing expenses and badge requests. This includes scheduling with board members and their consultant as needed. Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards. Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed. Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed. Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers. Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed. Your Required Skills & Abilities: 5+ years' experience supporting Senior level Executives/Leaders is required Demonstrated high-level of integrity and discretion handling confidential matters Demonstrated ability to operate in a fast-paced, dynamic environment Ability to look ahead, proactive anticipation of leader and business needs Demonstrated ability to work independently in an ever-changing environment Highly proficient in Concur & Microsoft Office (Outlook, Word, Excel, and PowerPoint) Highly proficient verbal and written communication skills Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively Strong attention to detail is required What Will Give You A Competitive Edge: Professional training and/or certification(s) in administrative skills/support GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc). This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}. This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate. About GM Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all. Why Join Us We believe we all must make a choice every day - individually and collectively - to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team. Benefits Overview From day one, we're looking out for your well-being-at work and at home-so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources. Non-Discrimination and Equal Employment Opportunities (U.S.) General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws. We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire. Accommodations General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at ************. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Executive Administrative Assistant Compensation: $68,000.00 - $83,000.00(Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience. Employment Type: Full-Time Benefits Offered: Vision, Medical, Life, Dental, 401K Summary OneStream Software is looking for an Executive Administrative Assistant (EA) to join our Operations team. In this role, The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Offices of the Executive and Senior leadership functions within our AI Product & Engineering. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Primary Duties and Responsibilities Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates, and ensures the Executive or Senior Leadership's schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Executive or Senior Leader's time and office. Provides a bridge for smooth communication between the Executive or Senior Leadership's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Works closely and effectively with the Executive or Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Executive or Senior Leader updated. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation. Ensures that the Executive or Senior Leaders' bios are kept updated and responds to requests for materials regarding the Executive or Senior Leadership and the organization in general. Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups. Assist with timely expense reporting for the Executive or Senior Leadership. Assist with miscellaneous research and purchasing. Partner with cross-functional partners as appropriate - including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.) Attend staff meetings and take meeting notes. Collaborate with and across the administrative community as an active and engaged member. Providing backup support for other EAs or executives. Provides guidance and support across the administrative community, leading by example in all interactions. Assist with Ad hoc projects as needed. Required Education and Experience Bachelor's degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience. 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization. Preferred Education and Experience Proven administrative experience and background. Knowledge of office management systems and procedures. Knowledge, Skills, and Abilities Ability to maintain the upmost confidentiality standards Excellent time management skills and ability to multi-task/prioritize work. Strong attention to detail and problem-solving skills. Excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience and interest in internal and external communications Attention to detail. Who We Are OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further™ by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit ****************** Why Join The OneStream Team Transparency around corporate structure, salary, and benefits Core value of customer success Variety of project work (not industry-specific) Strong culture and camaraderie Multiple training opportunities #LI-KB1 #LI-Hybrid

CommonSail Investment Group This Executive Administrative Assistant will support our Senior Executive Leaders. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team. Required Experience for an Executive Administrative Assistant: 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders High-energy individual with a positive attitude and the ability to make work enjoyable Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture Thrives in a fast paced environment while remaining proactive, organized and energetic Proven self-starter with the ability to initiate and complete individual projects Demonstrates the importance of detail and follow through Takes pleasure in helping others Exercises good judgment and sensitivity to confidential and non-routine matters required Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus Experience in Concur or other expense tools a plus Primary Responsibilities of an Executive Administrative Assistant: Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day Assist with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations Responsible for ensuring the general coordination, organization and follow through for projects and initiatives. Coordinates on and off-site meetings, orchestrates conference calls and interviews Manages scheduling conflicts and prioritizes effectively Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately Partner with other Executive and Administrative Assistants by offering help as needed Prepare budgets and miscellaneous reports Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses) General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits. If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #CSALL

The Senior Administrative Assistant will be responsible for managing a wide range of administrative tasks for an Executive or Senior Vice President(s), ensuring the smooth functioning of the executive's office and greater organization, as well as facilitating effective communication between the executives and internal/external stakeholders. You will handle confidential information, manage complex calendars, coordinate meetings, prepare reports, and act as a trusted liaison for the executives. Normal duties can extend outside of the traditional business scope or business hours, requiring the need for adaptability and flexibility within the role. Responsibilities include but are not limited to: Strategically prioritize and organize workflow for executive and/or reporting organization staff members to ensure deadlines are met Coordinate and organize high-level meetings, conferences, and events, including logistics, agendas, and documentation, while ensuring smooth execution and timely follow-up. Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls. Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning. Exercise independent judgement in handling ambiguous tasks with minimal input from staff Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members. Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements. Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents. Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives. Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments. Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment. Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency.

The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels of management as well as have flexibility to support other team members and maintain confidentiality. Requirements: Bachelor's degree in business administration 5-8 years' experience required Highly organized and proactive with good prioritization skills Outstanding office management skills, prioritization and organizational skills Excellent communication, interpersonal interaction and follow-up skill Proficient in Microsoft Office software Administrative Assistant experience with senior executive level employees (seasoned professional)

Come work at Stathakis and join a community of people who feel appreciated and respected in their everyday work life. Our work is in the cleaning industry which allows us the fulfillment of delivering a clean and safe work environment for the people we serve. We are people from all different backgrounds and education levels that have been given the opportunity to develop our natural talents and grow their skills advancing with their efforts. Job Skills / Requirements We are currently hiring for Supervisor's Assistants. This position is responsible for the following: Receive daily instructions from the Area Supervisor Assist with coverage of open positions or positions of call offs within the assigned sites/facilities. Assist with delivering of supplies and picking up laundry Maintain constant contact with Area Supervisor throughout shift Clock in and out of every site throughout shift using ehub REQUIREMENTS: MUST HAVE A VALID DRIVERS LICENSE Must pass a motor vehicle record check Compensation: The position is Mon-Friday starting at 4:30pm-10:30pm (may go longer depending on assigned sites The pay rate is $17.00 per hour Additional Information / Benefits Professional training & Uniforms provided Competitive wages Friendly team environment Stable, professional environment All qualified applicants will receive consideration without discrimination because of sex, marital status, race, color, age, creed, national origin, sexual orientation, military reserve membership, ancestry, religion, height, weight, use of a guide or support animal because of blindness, deafness, or physical handicap, or the presence of disabilities. A felony conviction will not necessarily bar an applicant from employment. Additional testing of job-related skills and for the presence of drugs in your body may be required prior to employment. After an offer of employment, and prior to reporting to work, you may be required to submit to a medical review. Depending on company policy and the needs of the job, you will be required to complete a medical history form and may be required to be examined by a medical professional designated by the company. Benefits: Paid Sick Days This job reports to the Supervisor This is a Part-Time position 4pm-10:30pm (may go longer based on assigned sites). Number of Openings for this position: 5

Job DescriptionAre you an organized, detail-oriented professional with a passion for purpose-driven work? A local non-profit is seeking a highly motivated Executive Administrative Assistant to support their team and help their organization run smoothly.APEX Placement and Consulting has partnered with Turning Point in Mount Clemens, MI looking to add an Executive Administrative Assistant to their already amazing team. Their primary responsibility will be to provide high-level administrative support to the CEO while ensuring efficient organizational operations. Keep reading for more details!What's in it for you: 1st shift opportunity Competitive salary ranging from $55,000-$60,000/yr. depending on experience Direct Hire position - you'll be hired on directly with our client! Amazing benefit package once hired in permanently Medical, Dental and Vision Paid vacation and birthday holiday from day 1 Room for advancement and training opportunities Discounts available at Second Hand Rose What your day will look like: Champion the agency's mission and empowerment philosophy in all aspects of work. Ensure consistent application of agency policies, procedures, and protocols. Uphold confidentiality, accurate recordkeeping, and professional ethics in all activities. Provide high-level administrative support to the CEO, including drafting communications and documents. Assist the CEO in planning and executing Board meetings-prepare materials, maintain Board Roster and Manual, take meeting minutes, and manage related tasks. Facilitate effective communication and engagement between the CEO and Board Members/Committee Leaders. Co-manage the CEO's calendar and help ensure key deadlines are met. Prepare and submit reports for the CEO, including expense reports and accounts payable. Acquire knowledge of agency grants and develop user-friendly summaries to support goal attainment. Enter and proofread grant-related data to ensure accuracy and timely submission. Design company forms and internal documents as needed. Create and maintain organized physical and digital filing systems for the CEO and agency departments. Participate in staff, committee, and other meetings as designated. Foster positive relationships across departments to support collaboration and service improvements. What we are looking for: Associates Degree or equivalent work experience Proven leadership in administrative and organizational management Up-to-date expertise in human resources practices, policies, and compliance Proficient in Microsoft Office Suite (including Word, Excel), and Adobe Acrobat Pro Valid driver's license At Apex, we actively encourage applications from underrepresented groups. Your unique experiences and perspectives are valuable to us, and we're excited to see how you might contribute to our team. While we have outlined a set of qualifications for this role, we recognize that experience and skills can come from a variety of backgrounds. If you meet most of these qualifications and are eager to learn and grow with us, we invite you to apply.

CLASSIFICATION TITLE: Part-Time Office Assistant Senior SALARY: $20.38 - $26.36 DEPARTMENT: County Clerk FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period GENERAL SUMMARY: Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. ESSENTIAL DUTIES & RESPONSIBILITIES: Determines eligibility for programs funding in following policies and program directives. Performs data entry for record keeping, tracking, registration, inventory and ordering. Maintains inventory of perishable/non-perishable supplies and materials. Updates and maintains computer records at the office, County and State of Michigan level. Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries. Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc. Assists customers in person, on line or over the telephone. Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc. Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc. Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others. Operates a variety of computer database software programs required for efficient operation of services. Manages and accounts for petty cash operations. Arranges Interpreter Services, coordinate scheduling and process billing arrangements. Enters payroll data, run verification reports, split time to multiple funding sources. Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status. Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted. Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc. Provides office administration and phone support to department staff, supervisors, managers and department directors. Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Operates an automobile to perform assigned job functions. Performs related duties as assigned. QUALIFICATIONS: Required Education and Experience * High school diploma or GED equivalent * One (1) year of office clerical work experience Required Licenses or Certifications * Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel Preferred Education and Experience * Associates degree or higher * Three (3) or more years of office clerical, bookkeeping or accounting-related work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES: Knowledge of: * Modern office procedures and methods * Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County * Principles and practices of basic bookkeeping and invoice processing * General clerical/administrative support and secretarial processes common to office administration * Accounts receivable and payable procedures * Payroll processing and timekeeping * Manual and electronic filing and record-keeping procedures and retention schedules * HIPAA and other laws or County policies for maintaining record confidentiality * County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation * A variety of programs eligibility, enrollment and verification policies and practices * Database applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others) Skill in: * Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public * Providing customer service to internal and external customers via phone, email and in person * Performing a variety of duties, often changing from one task to another of a different nature * Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios * Organization and time management * Operating personal computers with current versions of office efficiency software and applications * Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting * Assigning, prioritizing, monitoring, and reviewing work assignments Ability to: * Work in an environment which embraces the county's Dignity Campaign * Effectively speak, write and understand the English language * Effectively speak, write and understand a language other than English is preferred * Understand and carry out oral and written directions * Accurately organize and maintain paper documents and electronic files * Maintain the confidentiality of information and professional boundaries * Take initiative and work independently * Provide excellent customer service to both internal and external customers with tact and courtesy * Meet schedules and deadlines of the work * Perform moderate level clerical/administrative related duties with a high degree of accuracy * Lead and train staff and coworkers * Learn new policies, practices and procedures * Read and understand laws, rulings and other published guidance * Handle, process and account for large sums of cash/money * Understand and follow complex registration, eligibility and enrollment guidelines WORK ENVIRONMENT/CONDITIONS: The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: O Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: N/S Bending (forward or backward bending at the waist): N/S Climbing up or down stairs, ladders, scaffolding and platforms: N/S Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: O Kneeling to work at low levels: O Leg/Foot movement to operate machinery: N/S Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: O Up to 50 pounds: O More than 50 pounds: N/S Over 100 pounds: N/S Push / Pull objects away from or towards the body: N/S Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: O Walking considerable distances in the facility on multiple surfaces: O Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AFSCME bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

🌿 Office Administrator 🕘 Schedule: Monday-Friday | 9:00 AM - 5:00 PM 🌱 About Us We are a vertically integrated cannabis company with operations spanning cultivation, processing, and retail. Our mission is to deliver exceptional products and experiences while maintaining the highest standards of quality, compliance, and professionalism. 💼 Position Overview We are looking for a reliable, organized, and detail-oriented Office Administrator to support daily operations at our corporate office in West Bloomfield, MI. This role is ideal for someone who enjoys keeping an office running smoothly, assisting leadership, and jumping in wherever needed. Cannabis industry experience is a plus. 📝 Key Responsibilities 🗓️ Coordinate office schedules, meetings, and general calendars 📧 Assist with drafting, proofreading, and managing correspondence 🗂️ Maintain organized digital and physical filing systems 🛒 Manage office supplies, inventory, and vendor coordination 🎉 Support planning and setup for company events and internal meetings 📊 Assist with basic reports, meeting notes, and administrative documents 🔒 Handle confidential information with professionalism and discretion 📍 Provide general administrative support to the leadership team and office staff ⚙️ Qualifications 💼 2+ years of administrative or office support experience 🌿 Cannabis industry experience preferred but not required 🗣️ Strong written and verbal communication skills 🧩 Organized, dependable, and attentive to detail 💻 Comfortable with Microsoft Office and Google Workspace 🔄 Able to multitask and prioritize in a fast-paced environment 🤫 Maintains a professional demeanor and respects confidentiality 💰 Compensation & Benefits • Competitive compensation based on experience • Benefits available • Opportunity to grow within a leading Michigan cannabis company To apply, please apply directly or send your resume and a brief introduction to [email protected]

The Senior Administrative Assistant will be responsible for managing a wide range of administrative tasks for an Executive or Senior Vice President(s), ensuring the smooth functioning of the executive's office and greater organization, as well as facilitating effective communication between the executives and internal/external stakeholders. You will handle confidential information, manage complex calendars, coordinate meetings, prepare reports, and act as a trusted liaison for the executives. Normal duties can extend outside of the traditional business scope or business hours, requiring the need for adaptability and flexibility within the role. Responsibilities include but are not limited to: Strategically prioritize and organize workflow for executive and/or reporting organization staff members to ensure deadlines are met Coordinate and organize high-level meetings, conferences, and events, including logistics, agendas, and documentation, while ensuring smooth execution and timely follow-up. Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls. Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning. Exercise independent judgement in handling ambiguous tasks with minimal input from staff Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members. Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements. Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents. Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives. Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments. Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment. Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency.

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

Secretarial/Clerical/Administrative Assistant JOB DESCRIPTION: This position reports to the Assistant Superintendent of Elementary Programs and Instructional Services. This person also supports elementary schools, principals, and secretaries with meeting state and district deadlines. The responsibilities include effectively communicating and working with multiple administrators, teachers, and parents in person, by phone, and through email. The ability to support our district core priorities, including our climate goals and expectations, by contributing to a positive culture, exhibiting respectful interactions, and being a flexible team player. Other duties as assigned by the Assistant Superintendent of Elementary Programs and Instructional Services will also be required. DISTRICT OVERVIEW: Livonia Public Schools employs approximately 1,900 staff members, serving approximately 13,100 students pre-K - post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $185 million, with a state funding of $10,000 per pupil. BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS: Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute. As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you're helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you: Medical insurance, including prescription drug coverage: The district's contribution is the maximum allowed by Michigan law. Family coverage eligibility for employees working 30 hours or more per week. Single coverage eligibility for employees working 20 hours but less than 30 hours per week. Optional “cash in lieu” of medical insurance for those who qualify. Dental, vision, and life insurance: The district pays 100% of the premium for all employees. Long-term disability coverage: The district pays 100% of the premium for employees working 20 hours or more per week. Employee Assistance Program for employees and their eligible family members. Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee. Paid holidays; earned vacation, sick, and bereavement days. Longevity pay. Earn overtime pay beyond 8 hours per day (depending on bargaining unit) Paid “act of God” days, such as snow days. Opportunity for career advancement. Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice. MINIMUM QUALIFICATIONS: Applicants must have at least a high school diploma or GED, an Associate's degree, or a Bachelor's degree (preferred) It is preferred that applicants have at least five years of experience as an administrative assistant or secretary Possess a high level of professionalism and confidentiality A passionate commitment to working with other district staff Demonstrated positive interpersonal relationships Evidence of ability to establish positive working relationships with all stakeholders Superior verbal and written communication skills Exemplary organizational skills SKILLS REQUIRED Strong communication skills. The applicant must be able to work well with others and be able to deal diplomatically with administrators, teachers, and parents. Possess highly effective written, verbal, and interpersonal communication skills. Ability to organize work, prioritize multiple tasks, and meet deadlines. Serve as a ready resource for school secretaries in the elementary schools and within the Division of Instruction. Ability to be flexible and accept responsibility. Ability to prepare, proofread, and process correspondence accurately. Strong computer skills with proficiency in PC-based Microsoft Office and Google applications, including MiStar and SMART. Ability to accurately input and complete payroll reports in a timely manner for the department staff and teacher stipends. Prepare and maintain requisitions and Purchase Orders. Ability to track multiple budget codes and balances. Possess the ability to learn quickly and assume duties with minimal supervision. Create and maintain accurate files/records, electronically and in hardcopy. CONDITIONS OF EMPLOYMENT: Specific details involved in the position will be discussed with the administrator during the interview and at the time of hiring for the position. The administrative assistant position is 260 days. Insurance benefits available. This is a non-union position. APPLICATION PROCESS: All applicants, including current LPS employees, must complete and submit an application through Applitrack which can be accessed through the Livonia Public Schools webpage. All applicants must also upload a cover letter, professional resume, copies of educational documents (transcripts/certificates), and three current letters of recommendation to their online application. This posting will remain open through minimally November 20, 2025 (or until qualified candidate is selected). The Livonia Public Schools School District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, marital status, handicap, or disability in any of its educational programs or activities. The following person has been designated to handle inquiries and grievances regarding discrimination based on race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, and marital status-Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at **************. The following person has been designated to handle inquiries and grievances regarding discrimination based on handicap or disability-Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at **************. Attachment(s): Admin Asst Elem Programs 11-10-25.pdf

Requirements High school diploma or equivalent required; college coursework in business, education, or a related field preferred. A bachelor's degree in business or a related field is a plus. Minimum of three (3) years of administrative or clerical experience, preferably in a school or nonprofit setting. Bilingual (Spanish-English) required - able to communicate clearly and professionally with students, families, and community members. Demonstrated proficiency in Microsoft Office Suite, Google Workspace. Skilled with the Student Information System preferred (PowerSchool). Strong organizational, interpersonal, and communication skills. Proven ability to manage multiple priorities while maintaining attention to detail and deadlines. Demonstrated success in interacting with diverse populations and maintaining confidentiality. Experience in preparing reports for state, federal, or regulatory agencies is preferred. Demonstrated dedication to professionalism, service, and continuous improvement. WORK ENVIRONMENT CCA District office setting with frequent interaction with CCA buildings, The Leona Group, community-based organizations, vendors, parents, and staff. Fast-paced environment requiring flexibility, multitasking, and discretion. Occasional travel for training or authorizer-related meetings may be required.

We are seeking a Seasonal Administrative Assistant to support our Troy office tax practice from February 1, 2026 - April 15, 2026 How You Will Make an Impact as a Seasonal Administrative Assistant: * Copying and preparing documents for distribution to clients and associates * Scanning and filing documents * Providing general clerical/administrative support to tax department * Occasionally typing correspondence, reports and other documents Your Desired Skills, Experiences & Values: * Strong attention to detail * Willingness to perform all tasks related to the administrative function, and to assist others in the office * Ability to provide excellent customer service to all internal clients and office visitors * Ability to work with multiple associates at all levels in the organization * Ability to multi-task and frequently organize workload * Flexible schedule to accommodate peak-season workload

Job Summary: The Business Operations Assistant supports hospice clinical teams through efficient management of administrative, regulatory, and documentation processes. This position ensures the seamless operation of clinical workflows by accurately documenting communications, managing critical data within the electronic health record (EHR), and coordinating with internal and external stakeholders to maintain compliance with hospice regulatory standards. The assistant serves as a vital link between patients, families, providers, and interdisciplinary teams, handling sensitive information with professionalism and discretion. Essential Functions: * Interacts with patients/families/caregivers and employees in a courteous and professional manner. * Accurately documents all telephone calls in computer-based system in a timely manner. * Exercises a high level of critical thinking/decision making to maximize the use of organizational resources, providing assistance, as needed, to support clinical team members, often completing work that may be time-sensitive or challenging due to patient care needs. * Independently manages assigned workflows within the EHR and communication platforms to ensure timely task resolution and compliance with documentation standards. * Monitors necessary reports to meet regulatory standards by auditing reports from the EHR: Admission HIS Audit, Discharge HIS Report, Admission CTI Report, Recert CTI/F2F Report, Provider Order Tracking Report, Level of Care Order Report. Collaborates with manager and clinical team members as needed. * Follows up with external physicians to obtain following preference and verbal certification for admission to meet federal regulations. Communications with patients/patients' representatives when applicable. * Collaborates and communicates with providers, internal scheduling department, and clinical managers to ensure face-to-face encounters are completed in accordance with regulatory and compliance standards. * Inventories medical supply stock in assigned dispensing areas, monitoring expiration dates and replenishing supplies, as needed, for clinical team members, allowing the site to be survey ready. * Maintains and updates forms, brochures, and office supplies, and replenishes, as needed, for clinical team members. * Ensures separated employees' equipment is secured and returned to Information Technology (IT) * Prepares death certificates in electronic death registry system for completion by the hospice physician and processing by funeral homes, ensuring timeliness, accuracy and compliance with state and local reporting requirements. Follows up when and if corrections are required at a local or state level. * Performs new hire/annual N-95 Mask Fit Testing for clinical team members. * Reviews, organizes and audits admission, recertification, and discharge documentation within the EHR to ensure accuracy, completeness, and compliance in accordance with hospice regulatory standards. * Serves as a preceptor for onboarding new Business Operations staff, guiding documentation practices, regulatory awareness, and systems use. * Supports assigned Clinical Manager(s) with orientation for new hires to the clinical team. * Oversees all requests for private health information, including requests for copies of medical record entries. Follows up with requestors to identify specific information sought, purpose, and to determine if patient authorization is required, collaborating with Quality/Compliance, as needed, to ensure HIPAA guidelines are followed. Completes billing for invoicing and release of health information. * Manages shipping for returned pain pumps to vendors. * Ensures all orders, including certifications, are processed for signature to meet regulatory requirements. Responsible for follow up with external provider offices for outstanding orders that have not been signed and returned for the EHR chart. * Provides required documentation to contracted facilities and external providers to meet regulatory requirements. * Manages inventory and deployment of telehealth devices to clinical team members. * Processes incoming and outgoing mail for sites and maintains postage machines at locations. * Attends and provides administrative support for clinical departmental meetings as needed. * Responds expediently to requests for order/lab report findings from external providers or to requests from external partners for patient progress reports and Plan of Care Updates. * Processes condolence material for bereaved family members. * Provides support to the Caregiver Support Center for mailing informational packets to callers. * Completes death and discharge audits to ensure that the EHR is correct, and all the required documentation has been received to meet regulatory requirements. * Maintains working knowledge of hospice Medicare Conditions of Participation and state-specific regulations to support compliant documentation practices. * Serves as a point of contact for troubleshooting EHR or documentation workflow questions from site-based clinical staff. * Provides weekend coverage and adjusts to changes in workload and schedules based on changing departmental/organizational priorities. * Participates in internal and external meetings, education, training, in-services and other activities to promote personal and professional growth. * Adheres to the organizational Code of Conduct, policies, procedures, protocols, processes and all regulatory and legal requirements. * Adheres to the NorthStar standards to care for every person, every time, 100% of the time. Qualifications: * High school diploma or equivalent required. * One (1) to two (2) years' clerical experience with increasing level of responsibility required, telephone related experience, highly preferred. Previous health care experience preferred. * Computer literate, with basic Microsoft Office Word and Excel skills required. * Must be familiar with and have advanced knowledge of Microsoft Office Applications and standard office business machines. * Must possess sound judgment; effective organizational, prioritization and follow-through skills; attention to detail; accuracy; dependability; tact; and ability to maintain confidential information. * Must be able to read, write and speak English fluently and be able to effectively communicate orally and in writing in internal and external relationships for all essential job functions. * Excellent interpersonal skills required with a proven ability to work effectively with other staff members and as a team player required. * Must be able to coordinate several tasks simultaneously while maintaining a high degree of efficiency and accuracy. * The physical demands of the position include vision, effective speech and hearing for extensive telephone contact; repetitive motion; driving or riding in a motor vehicle; standing, sitting, walking, bending, reaching, and stretching; and lifting up to twenty-five (25) pounds unassisted. * Must have reliable transportation. * This position may require travel between office sites as scheduled. * This position will require weekend hours on a scheduled basis. * Must be eligible to work in the United States.

Come work at Stathakis and join a community of people who feel appreciated and respected in their everyday work life. Our work is in the cleaning industry which allows us the fulfillment of delivering a clean and safe work environment for the people we serve. We are people from all different backgrounds and education levels that have been given the opportunity to develop our natural talents and grow their skills advancing with their efforts. Job Skills / Requirements We are currently hiring for Supervisor's Assistants. This position is responsible for the following: * Receive daily instructions from the Area Supervisor * Assist with coverage of open positions or positions of call offs within the assigned sites/facilities. * Assist with delivering of supplies and picking up laundry * Maintain constant contact with Area Supervisor throughout shift * Clock in and out of every site throughout shift using ehub REQUIREMENTS: * MUST HAVE A VALID DRIVERS LICENSE * Must pass a motor vehicle record check Compensation: * The position is Mon-Friday starting at 4:30pm-10:30pm (may go longer depending on assigned sites * The pay rate is $17.00 per hour Additional Information / Benefits * Professional training & Uniforms provided * Competitive wages * Friendly team environment * Stable, professional environment All qualified applicants will receive consideration without discrimination because of sex, marital status, race, color, age, creed, national origin, sexual orientation, military reserve membership, ancestry, religion, height, weight, use of a guide or support animal because of blindness, deafness, or physical handicap, or the presence of disabilities. A felony conviction will not necessarily bar an applicant from employment. Additional testing of job-related skills and for the presence of drugs in your body may be required prior to employment. After an offer of employment, and prior to reporting to work, you may be required to submit to a medical review. Depending on company policy and the needs of the job, you will be required to complete a medical history form and may be required to be examined by a medical professional designated by the company. Benefits: Paid Sick Days This job reports to the Supervisor This is a Part-Time position 4pm-10:30pm (may go longer based on assigned sites). Number of Openings for this position: 5

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment. To learn more about Macomb County benefits click here CLASSIFICATION TITLE: Office Assistant Senior SALARY: $39,738.64 - $51,398.61 DEPARTMENT: Finance Department Opening Date: 11/25/2025 Closing Date: 12/11/2025 12:00 a.m. FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is currently 8:00 a.m. GENERAL SUMMARY: Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. ESSENTIAL DUTIES & RESPONSIBILITIES: Determines eligibility for programs funding in following policies and program directives. Performs data entry for record keeping, tracking, registration, inventory and ordering. Maintains inventory of perishable/non-perishable supplies and materials. Updates and maintains computer records at the office, County and State of Michigan level. Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries. Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc. Assists customers in person, on line or over the telephone. Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc. Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc. Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others. Operates a variety of computer database software programs required for efficient operation of services. Manages and accounts for petty cash operations. Arranges Interpreter Services, coordinate scheduling and process billing arrangements. Enters payroll data, run verification reports, split time to multiple funding sources. Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status. Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted. Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc. Provides office administration and phone support to department staff, supervisors, managers and department directors. Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Operates an automobile to perform assigned job functions. Performs related duties as assigned. QUALIFICATIONS: Required Education and Experience * High school diploma or GED equivalent * One (1) year of office clerical work experience Required Licenses or Certifications * Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel Preferred Education and Experience * Associates degree or higher * Three (3) or more years of office clerical, bookkeeping or accounting related work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES: Knowledge of: * Modern office procedures and methods * Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County * Principles and practices of basic bookkeeping and invoice processing * General clerical/administrative support and secretarial processes common to office administration * Accounts receivable and payable procedures * Payroll processing and timekeeping * Manual and electronic filing and record keeping procedures and retention schedules * HIPAA and other laws or County policies for maintaining record confidentiality * County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation * A variety of programs eligibility, enrollment and verification policies and practices * Database applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others) Skill in: * Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public * Providing customer service to internal and external customers via phone, email and in person * Performing a variety of duties, often changing from one task to another of a different nature * Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios * Organization and time management * Operating personal computers with current versions of office efficiency software and applications * Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting * Assigning, prioritizing, monitoring, and reviewing work assignments Ability to: * Work in an environment which embraces the county's Dignity Campaign * Effectively speak, write and understand the English language * Effectively speak, write and understand a language other than English is preferred * Understand and carry out oral and written directions * Accurately organize and maintain paper documents and electronic files * Maintain the confidentiality of information and professional boundaries * Take initiative and work independently * Provide excellent customer service to both internal and external customers with tact and courtesy * Meet schedules and deadlines of the work * Perform moderate level clerical/administrative related duties with a high degree of accuracy * Lead and train staff and coworkers * Learn new policies, practices and procedures * Read and understand laws, rulings and other published guidance * Handle, process and account for large sums of cash/money * Understand and follow complex registration, eligibility and enrollment guidelines WORK ENVIRONMENT/CONDITIONS: The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: O Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: N/S Bending (forward or backward bending at the waist): N/S Climbing up or down stairs, ladders, scaffolding and platforms: N/S Crawling (moving about on hands and knees): N/S Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: O Kneeling to work at low levels: O Leg/Foot movement to operate machinery: N/S Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: O Up to 50 pounds: O More than 50 pounds: N/S Over 100 pounds: N/S Push / Pull objects away from or towards the body: N/S Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: O Walking considerable distances in the facility on multiple surfaces: O Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The American Federation of State, County, and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

Job DescriptionDescription: The Administrative Office Assistant supports the efficient operation of the school's administrative office by assisting students, parents, staff, and community partners in alignment with CCA and The Leona Group standards. The position requires strong bilingual (Spanish-English) communication, exceptional problem-solving skills, and proficiency with technology and data systems. The Administrative Office Assistant plays a vital role in supporting compliance, reporting, and communication between the school, families, and external partners, including state, federal, intermediate school district (ISD), SVSU Authorizer, The Leona Group, and the CCA Board. ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned as needed. Parent and Community Engagement Serve as a welcoming, professional point of contact for CCA families and community members. Assist CCA schools and parents with enrollment, attendance, communication, and general inquiries. Build positive relationships with CCA Schools, families, and community organizations to enhance school-family-community partnerships. Administrative and Data Management Maintain accurate and confidential CCA District and CCA buildings records (both electronic and hard copy). Perform data entry and quality control for local, state, and federal reporting systems. Generate and review reports for quality control; assist with data submission to the School Leaders, corporate office, authorizer, or board as requested. Reporting and Compliance Assist with the preparation, organization, and submission of required reports for: The Michigan Department of Education (MDE) Intermediate School District (ISD) Federal programs Saginaw Valley State University (SVSU) Authorizer The Leona Group (TLG) The CCA Board of Directors Maintain awareness of compliance expectations at all levels and ensure timely documentation. Operational and Office Support Support daily District office operations, including reception, clerical tasks, correspondence, scheduling, mail distribution, and supply management. Assist with the coordination of meetings, events, and special programs. Support CCA School Leaders in organizing reports, presentations, and communications. Assist with volunteer coordination and Parent-Teacher Organization (PTO) activities. Website management and social media communications Technology and Applications Demonstrate strong proficiency in PowerSchool, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and Google Workspace. Utilize student information systems, HR platforms, and state reporting applications efficiently. Support data tracking for attendance, enrollment, compliance, and communications. Problem Solving and Professionalism Apply strong problem-solving and critical-thinking skills to help resolve parent, student, or operational issues promptly and professionally. Exhibit a calm and helpful demeanor in a fast-paced school environment with frequent interruptions. Support the school's overall effectiveness by proactively identifying needs, providing solutions, and fostering a collaborative, team-oriented spirit. Requirements: High school diploma or equivalent required; college coursework in business, education, or a related field preferred. A bachelor's degree in business or a related field is a plus. Minimum of three (3) years of administrative or clerical experience, preferably in a school or nonprofit setting. Bilingual (Spanish-English) required - able to communicate clearly and professionally with students, families, and community members. Demonstrated proficiency in Microsoft Office Suite, Google Workspace. Skilled with the Student Information System preferred (PowerSchool). Strong organizational, interpersonal, and communication skills. Proven ability to manage multiple priorities while maintaining attention to detail and deadlines. Demonstrated success in interacting with diverse populations and maintaining confidentiality. Experience in preparing reports for state, federal, or regulatory agencies is preferred. Demonstrated dedication to professionalism, service, and continuous improvement. WORK ENVIRONMENT CCA District office setting with frequent interaction with CCA buildings, The Leona Group, community-based organizations, vendors, parents, and staff. Fast-paced environment requiring flexibility, multitasking, and discretion. Occasional travel for training or authorizer-related meetings may be required.

We are seeking a Seasonal Administrative Assistant to support our Ann Arbor office from January 15, 2026 - April 15, 2026 How You Will Make an Impact as a Seasonal Administrative Assistant: * Copying and preparing documents for distribution to clients and associates * Scanning and filing documents * Providing general clerical/administrative support to tax department * Occasionally typing correspondence, reports and other documents Your Desired Skills, Experiences & Values: * Strong attention to detail * Willingness to perform all tasks related to the administrative function, and to assist others in the office * Ability to provide excellent customer service to all internal clients and office visitors * Ability to work with multiple associates at all levels in the organization * Ability to multi-task and frequently organize workload * Flexible schedule to accommodate peak-season workload